Y1DZ--620A4-22-103 Replace Roofs Castle Point

Statement of Work (SOW) / Performance Work Statement (PWS)

The objective is to acquire Architect-Engineer (A/E) services for planning, design, and construction management to replace roofs and repair building facades on Buildings 18, 19, 20, and 21 at the VA Hudson Valley Healthcare System, Castle Point Campus. This aims to protect vital infrastructure from water infiltration and extend operational use.

• Design Services: Phased renovation design for roof replacement (flat roof for Building 18, shingled pitched roofs for Buildings 19, 20, 21) and exterior facade repairs (tuckpointing, sealcoat, structural integrity, caulking, painting, anchor removal, hole patching for fall protection).

• Key Tasks: Field investigation, preliminary plans (including Section 106 and NEPA consultation, permitting, fall protection load testing, asbestos hazard survey), and design submission phase services (final engineering reports, As-Built drawings, design narratives, structural computations, contract drawings/specifications for asbestos abatement).

• Construction Period Services (for source selection only): Response to RFIs, submittal review, site visits, asbestos/lead inspection, photographic documentation, and record drawings. These services are not part of the initial award.

• Deliverables: Contract drawings and specifications to create a biddable design package, preliminary engineering reports, final engineering reports, As-Built drawings, cost estimates, and projected construction schedules.

• Compliance with applicable design guides, regulations, procedures, and codes, including specific VA Design Guides (PG 18-1, 18-3, 18-4, 18-10, 18-15, 18-17).

• Coordination with the State Historical Preservation Office and adherence to the National Environmental Policy Act.

• Asbestos hazard evaluation and abatement oversight by a NYS licensed Certified Industrial Hygienist (CIH).

• An independent Commissioning Agent (Professional Engineer) must be provided by the awardee or sub-consultant.

• Design Period: 300 days from Notice to Proceed (NTP).

• Place: VA Hudson Valley Healthcare System, Castle Point Campus, Old Castle Point Road, Wappinger Falls, NY 12590.

• Wage Determination: The document includes General Decision Number NY20250007, effective 08/22/2025, for Building, Heavy, and Highway Construction in Dutchess, Orange, Sullivan, and Ulster Counties, New York. It specifies prevailing wage rates and fringe benefits for various crafts (e.g., Asbestos Worker, Boilermaker, Bricklayer, Carpenter, Electrician, Laborer, Painter, Plumber, Roofer, Sheet Metal Worker, Truck Driver). It also notes minimum wage requirements under Executive Orders 14026 ($17.75/hr in 2025) and 13658 ($13.30/hr in 2025) for covered contracts. Bidders must consult this section for detailed labor cost planning.

• Security: AE firm personnel require day passes or permanent IDs for site access and must conform to VHA security/privacy.

• Safety/Licensing: Compliance with NY state, federal, NEC, NFPA, VA Design Guides, Joint Commission Standards, OSHA, Industrial Code Rule 56. Labs used must be licensed, and drawings must be sealed by an engineer.

• Records Management: Contractor must comply with NARA records management requirements, including safeguarding Privacy Act information and ensuring government ownership of all data/records produced.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" (October 2022) provision, which requires offerors to certify the domestic content of end products proposed for acquisition. It is used to ensure compliance with the Buy American Act.

• Domestic End Products: Offerors must certify that end products are domestic, except for those listed in paragraph (b).
• Foreign End Products: Offerors must list foreign end products, indicating if they exceed 55% domestic content (unless COTS items).
• Critical Components: Offerors must list domestic end products that contain a critical component.
• Definitions: Key terms such as "COTS item," "critical component," "domestic end product," and "foreign end product" are defined within the "Buy American-Supplies" clause.

Bidders must complete and submit this certificate as part of their proposal. It directly impacts the evaluation of offers, as the government will assess compliance with the Buy American Act according to Federal Acquisition Regulation (FAR) Part 25.

Form / Attachment / Pricing Sheet

This document is the VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Certification: The offeror must complete, sign, and return this certification. Failure to do so will result in the offer being deemed ineligible for award.
• Compliance: Offerors acknowledge that the VA may require evidence of compliance at any time during performance or upon completion.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties.

This is a mandatory certification for all offerors. Bidders must understand the specific subcontracting limitations applicable to their contract type (services, general construction, or special trade construction) and ensure their proposed approach complies. Failure to complete and submit this form correctly will lead to disqualification.

Form / Attachment / Pricing Sheet

This document, "PROJECT SPECIFICATIONS - General Construction - 100% Construction Documents," outlines the project specifications for the "ROOFING PROJECT" at VAMC, CASTLE POINT, identified by VA PROJECT NO. 620A4-22-103. It serves as a comprehensive guide for the general construction aspects of the roofing project.

The document is structured as a Table of Contents, detailing various divisions and sections of the specifications. Key divisions include:

• DIVISION 00 - SPECIAL SECTIONS: Includes a list of drawing sheets.
• DIVISION 01 - GENERAL REQUIREMENTS: Covers general requirements, safety, construction documentation, shop drawings, product data, samples, and construction security.
• DIVISION 02 - EXISTING CONDITIONS: Details demolition, asbestos abatement, and lead-based paint removal.
• DIVISION 07 - THERMAL AND MOISTURE PROTECTION: Includes sections on roofing preparation, roofing systems (Built-Up Bituminous Waterproofing, EPDM Roofing, Asphalt Shingles), flashing, sheet metal, roof specialties, and expansion joint covers.
• DIVISION 08 - OPENINGS: Covers hollow metal doors and frames, and hardware.
• DIVISION 09 - FINISHES: Includes subsurface preparation for floor finishes, gypsum plastering, gypsum board, acoustical ceilings, resilient base, and painting.
• DIVISION 22 - PLUMBING: Covers common work results for plumbing and facility storm drainage.
• DIVISION 26 - ELECTRICAL: Includes requirements for electrical installations, grounding and bonding, lightning protection, and commissioning of electrical systems.
• DIVISION 42 - CATHODIC PROTECTION: Details cathodic protection systems for underground steel tanks and piping.

This document is crucial for bidders as it provides the detailed technical specifications and requirements for the roofing project. It outlines the scope of work, materials, installation procedures, quality control measures, and safety requirements. Bidders must thoroughly review this document to understand the full extent of the project and to prepare accurate proposals and execution plans. The detailed breakdown by division and section allows bidders to quickly identify relevant information for their specific scope of work.

Forms / Attachments / Pricing Sheets

This document contains detailed architectural and electrical drawings for the "Roof Replacement & Facade Repair" project (Project ID: 620A4-22-103) at the VA NY Health Care System, Castle Point Campus. It serves as the authoritative reference for bidders to understand the project's technical requirements, materials, and installation standards.

• Drawing Index (GI-001): Lists all included drawings.
• Site Plan (GI-002): Shows campus layout and proposed staging areas.
• Phasing Notes (GI-003): Outlines project schedule.
• Asbestos Abatement Plans (HA-100 to HA-105): Details asbestos and lead paint abatement areas in Buildings 16, 18, 19, 20, 21, and facade repair areas.
• Demolition and Roof Plans (AD-100 series): Shows existing conditions and proposed demolition for roof replacement.
• Architectural Roof Plans (AS-100 series, specific building plans): Details new roof construction, including removal/replacement of flashing, gutters, shingles, EPDM, insulation (R-30/R-22), and high wind speed requirements.
• Architectural Facade Plans (specific building plans): Details facade repairs, including repointing brick, masonry joint sealant replacement, and wood siding replacement with cementitious siding.
• Architectural Details (AS-300 series): Provides specific construction details for roof components (drip edges, EPDM splices, parapets, drains, hatches, ladders, safety railings) and shingled roof elements. Includes masonry repair notes and weep hole installation.
• Electrical Lightning Protection Plans (specific building plans) & Details (ES-701): Shows layouts and installation details for lightning protection systems on Buildings 16 and 18.
• General Notes: Outline operational constraints, site conditions, material storage, traffic flow restrictions (lifts after 5 PM/before 6:30 AM or weekends), protection of existing components, and interior/floor surface protection.
• Supervision & Warranty: Mandates manufacturer's representative on-site for inspections to ensure proper installation and warranty.
• Mortar & Repair Notes: Requires mortar analysis, mock-ups, and provides unit prices for potential additional brick, mortar, and sealant repair.

These drawings are critical for bidders to understand the full scope of work, including specific areas for roof replacement and facade repair, hazardous material abatement, and detailed construction requirements. They are essential for accurate bidding, project planning, scheduling, and risk assessment. Unit prices for potential additional repairs should be considered for contingency planning.

Solicitation

This solicitation is for the "Replace Roofs Castle Point" project at the VA Hudson Valley Healthcare System, Castle Point Campus. The project involves general construction, alterations, architectural removal and restoration, asbestos & lead remediation, demolition of existing roof materials, and installation of new roofing systems for Buildings 16, 18, 19, 20, 21, and their interconnecting corridors. The estimated magnitude of construction is between $5,000,000 and $10,000,000.

• Replacement of roofs on specified buildings and corridors.

• Abatement of hazardous materials on façades and roofs.

• Repair of abated areas and deteriorated masonry.

• Compliance with VA Specifications and Regulations, and all applicable Federal, State, and Local Codes.

• Use of VISN 2 Autodesk Build Construction management platform (ACC) is mandatory.

• Contractor must maintain facility operations 24/7, coordinating any service interruptions.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 730 calendar days from Notice to Proceed.

• Bids must be submitted electronically via email to dany.humphreys2@va.gov.

• Bids are due by 9:45 AM EST on March 5, 2026.

• Bid opening will be held online via Microsoft Teams on March 5, 2026, at 10 AM EST.

• A pre-bid site visit is scheduled for February 12, 2026, at 10 AM EST at Building 9 Engineering Conference Room, VAMC Castle Point Campus. Attendance is strongly encouraged; no other site visits will be allowed.

• All questions and requests for information (RFI) must be submitted in writing to Dany Humphreys via email by February 19, 2026, at 4 PM EST.

• This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside procurement.

• To be eligible, contractors must be registered in SAM.gov with a Unique Entity Identifier and verified/certified as SDVOSB in the SBA Small Business Search at the time of bid submission and award.

• Offerors must submit their annual Vets4212 Report.

• NAICS Code: 236220, with a Business Size Standard of $45M.

• Restriction: No contract shall be awarded to Fellenzer Engineering or its subsidiaries or affiliates.

• Bidding materials will be available electronically on beta.sam.gov.

• Bid bond is required if the bid exceeds $150,000.

• Performance and Payment Bonds are required if the contract exceeds $150,000.

• Offerors must acknowledge all solicitation amendments.

• Bids should not include New York State sales and compensating use taxes for materials incorporated into VA real estate.

Solicitation / RFP / RFQ

This solicitation is for the replacement of roofs at the Department of Veterans Affairs, Hudson Valley Healthcare System, Castle Point Campus. The project aims to address necessary roof repairs or replacements at the specified facility.

• Roof replacement services at the Castle Point Campus.

• Specific technical requirements and compliance standards will be detailed within the full solicitation package.

• Not specified in the provided text.

• Response Date/Time/Zone: November 25, 2025, 10:00 AM Eastern Time, New York, USA.

• Archive: 99 days after the response date.

• Evaluation criteria are not detailed in this excerpt.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Solicitation Number: 36C24226B0004

• NAICS Code: 236220 (Commercial and Institutional Building Construction)

• Product Service Code: Y1DZ

• Place of Performance: Department of Veterans Affairs, Hudson Valley Healthcare System, Castle Point Campus, Route 9D, Castle Point, New York 12551, USA.

• Contact Information: Dany Humphreys, Contracting Officer, Dany.Humphreys2@va.gov.

• Agency URL: https://www.va.gov