Y1DZ--620A4-22-103 Replace Roofs Castle Point

Questions & Answers / Clarifications

This document provides responses to pre-bid Request for Information (RFI) questions submitted by potential bidders for the "620A4-22-103 Roof Replacement and Façade Repair" opportunity.

• Hazardous Materials: The Asbestos Survey Report will be provided. Bidders should refer to specific drawings (HA-100 through HA-106) for hazardous abatement quantities and lead testing confirmation. Repainting/coating after lead stabilization is included per specific notes and specifications.
• Building Scope: Buildings 16 and 18 have no facade abatement scope. Building 72 is confirmed to be out of scope for this project.
• Roofing Details: Full deck replacement is anticipated for shingled roof areas where deteriorated conditions are found. Existing drain bodies will remain, with retrofit drains inserted. New gutters and downspouts are required at all shingled roof areas and will replace existing ones.
• Materials: The Basis of Design specifies a 60 mil EPDM membrane; TPO roofing systems will not be accepted as a substantially equivalent option.
• Work Hours & Phasing: After-hours work is mandatory for essential equipment shutdowns and specific portions of work as indicated in phasing notes, requiring COR and CO approval. Only one building can be under active construction at a time due to operational constraints.
• Site Access & Personnel: Contractor staging areas are to be coordinated with the COR. Background investigations and PIV badging are required for all personnel, with processing taking 2-4 weeks. Site mobilization is prohibited until all ACC training and submittals are approved.
• Safety & Quality: A Site Safety and Health Officer (SSHO) and Quality Control Manager (QCM) are required. These roles may be combined with the project superintendent if qualifications are met.

These clarifications provide detailed information on scope, materials, hazardous abatement, work sequencing, and personnel requirements, which will significantly impact bidder pricing and proposal preparation. Bidders should carefully review all referenced drawings and specifications for precise details.

Amendment / Modification

This document is Amendment No. 0003 to Solicitation 36C24226B0004.

It includes:

• Responses to pre-bid questions (RFI Responses).

• A survey report.

• The solicitation number is 36C24226B0004.

• The project number is 620A4-22-103, for "Replace Roofs at Castle Point".

• Bids are due by 9:45 am EST on March 5, 2026, to Dany.Humphreys2@va.gov.

• Bid Opening will be held at 10:00 am EST on March 5, 2026, via TEAMS.

• All other terms and conditions of the original solicitation remain in full effect.

Questions & Answers / Clarifications

This document contains pre-bid RFI (Request for Information) responses related to the "620A4-22-103 Roof Replacement and Façade Repair" opportunity.

• Roofing System Thickness: The government confirmed that the drawings should be followed for roof replacement, with flat insulation on sloped areas and tapered insulation on areas with less than the required slope to ensure positive drainage. The total assembly thickness may reach approximately 18-19 inches at high points.
• Curbs and Thresholds: Mechanical equipment must be raised to a minimum of 18" above the finished roof. Vent piping must maintain a minimum of 12" above the finished roof. Door thresholds and roof finish assemblies must meet manufacturer recommendations for warranty.
• EPDM vs. TPO Roofing: The specifications call for a reinforced EPDM system. The government has stated that EPDM was chosen for its longevity and performance characteristics, and TPO will not be accepted as a substantially equivalent option. Alternate price proposals for TPO will not be considered.
• Scope Clarification (Aerial Image): Areas labeled '1' and '2' in the provided aerial photograph are not part of the defined scope and are not shown on the contract documents.

This document clarifies details regarding roofing system construction, material acceptance, and scope boundaries. Bidders should ensure their proposals account for the specified EPDM material and the clarified construction details. The clarification on areas 1 & 2 in the aerial image confirms they are out of scope.

Form / Attachment / Pricing Sheet

This document is a "Survey Report CP Roofs.pdf" which details an Asbestos, PCB, and Lead Paint Survey conducted for the Roof and Façade Replacement project at the United States Department of Veterans Affairs (VA) Medical Center in Castle Point, New York. The survey was performed by Egan Environmental Consulting, Inc. for Fellenzer Engineering, LLP.

• Asbestos: Identified in main (lower) and penthouse roof fields on Buildings 16 and 18, roof flashing on Building 18, and exterior façade paint on Buildings 19, 20, and 21. Also found in roof field and flashing on Building 19 and 21 stair towers. Materials testing negative for asbestos include roof flashing on Building 16, roof insulation on Buildings 16 and 18, roof shingles and tar paper on Buildings 19, 20, and 21, and expansion joint caulk on Buildings 19, 20, and 21.
• Lead Paint (LP): Identified on the exterior façade, water tables, and window sills of Buildings 19, 20, and 21. Also found on roof ladders for Buildings 16 and 18, and roof top ventilators of Buildings 19, 20, and 21. Negative exposure assessment (NEA) testing will be required on the first day of demolition.
• Polychlorinated Biphenyls (PCB): Tested in expansion joint caulk and façade paint on Buildings 19, 20, and 21. All samples were below the regulatory limit of 50 parts per million (ppm).

This report is critical for any bidder involved in the Roof and Façade Replacement project. It identifies hazardous materials (asbestos and lead paint) in areas slated for demolition or disturbance. Bidders must be aware of these findings to ensure compliance with abatement regulations, safety protocols, and proper disposal procedures. The report necessitates specific abatement actions for ACM before demolition and outlines requirements for lead paint testing and disposal. The absence of significant PCB findings simplifies that aspect of the project.

Includes laboratory analysis reports for Asbestos, Lead Paint, and PCBs, as well as inspector certificates and licenses, and a partial 2017 Asbestos Field Survey Report.

Amendment / Modification

This document is Amendment No. 0003 to Solicitation 36C24226B0004.

• RFI Responses and Survey Report: These documents are now attached.

• Bid Due Date: Bids are due by 9:45 am EST on March 5, 2026.

• Bid Opening: The bid opening will be held at 10:00 am EST on March 5, 2026, via TEAMS.

• The RFI Responses and Survey Report are new attachments.

• The bid due date and bid opening time/method have been updated.

• The deadline for submitting bids has been extended to 9:45 am EST on March 5, 2026.

• The bid opening will occur at 10:00 am EST on March 5, 2026, via TEAMS.

All other terms and conditions of the original solicitation remain in full effect.

Amendment / Modification

This document is Amendment No. 0002 to Solicitation 36C24226B0004.

• Correction to Bid Opening Date: The bid opening has been rescheduled to Thursday, March 5, 2026, at 10:00 AM EST.
• Bid Due Time: Bids are now due by 9:45 AM EST on the same date.

This amendment specifically modifies the bid opening date and time. All other terms and conditions of the original solicitation remain unchanged.

Offerors/bidders must acknowledge receipt of this amendment. The deadline for submitting offers has been extended to the new date and time specified above. Failure to acknowledge receipt may result in rejection of the offer.

Form / Attachment / Pricing Sheet

This document is a General Decision for Wage Rates applicable to heavy dredging construction projects in New York State. It establishes the minimum prevailing wage and fringe benefit rates that must be paid to various classifications of laborers and mechanics employed on such projects.

• General Decision Number: NY20260001, dated 01/02/2026.
• Superseded Decision: NY20250001.
• Geographic Area: New York Statewide.
• Construction Type: Heavy Dredging.
• Scope: All dredging, except self-propelled hopper dredges, on the Atlantic Coast and tributary waters emptying into the Atlantic Ocean.
• Classifications and Rates: Details specific wage rates and fringe benefits for various dredging classes (A1 through D), along with detailed descriptions of each classification.
• Incentive Pay: Applicable to the Hourly Rate.
• Footnotes: Includes details on paid holidays and vacation accrual.
• Executive Orders: Mentions applicability of EO 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage for Federal Contractors).
• Appeals Process: Outlines the procedure for appealing wage determination decisions.

Bidders must use these wage rates to accurately calculate labor costs for proposals related to heavy dredging projects in New York. Compliance with these prevailing wage requirements is mandatory for federal contractors and subcontractors.

Amendment / Modification

This amendment (No. 0001) to Solicitation 36C24226B0004 provides corrected Wage Rates (DCNY) for the project.

• The corrected Wage Rates (DCNY) document is attached.

• All other terms and conditions of the original solicitation remain unchanged and in full force and effect.

Statement of Work (SOW) / Performance Work Statement (PWS)

The objective is to acquire Architect-Engineer (A/E) services for planning, design, and construction management to replace roofs and repair building facades on Buildings 18, 19, 20, and 21 at the VA Hudson Valley Healthcare System, Castle Point Campus. This aims to protect vital infrastructure from water infiltration and extend operational use.

• Design Services: Phased renovation design for roof replacement (flat roof for Building 18, shingled pitched roofs for Buildings 19, 20, 21) and exterior facade repairs (tuckpointing, sealcoat, structural integrity, caulking, painting, anchor removal, hole patching for fall protection).

• Key Tasks: Field investigation, preliminary plans (including Section 106 and NEPA consultation, permitting, fall protection load testing, asbestos hazard survey), and design submission phase services (final engineering reports, As-Built drawings, design narratives, structural computations, contract drawings/specifications for asbestos abatement).

• Construction Period Services (for source selection only): Response to RFIs, submittal review, site visits, asbestos/lead inspection, photographic documentation, and record drawings. These services are not part of the initial award.

• Deliverables: Contract drawings and specifications to create a biddable design package, preliminary engineering reports, final engineering reports, As-Built drawings, cost estimates, and projected construction schedules.

• Compliance with applicable design guides, regulations, procedures, and codes, including specific VA Design Guides (PG 18-1, 18-3, 18-4, 18-10, 18-15, 18-17).

• Coordination with the State Historical Preservation Office and adherence to the National Environmental Policy Act.

• Asbestos hazard evaluation and abatement oversight by a NYS licensed Certified Industrial Hygienist (CIH).

• An independent Commissioning Agent (Professional Engineer) must be provided by the awardee or sub-consultant.

• Design Period: 300 days from Notice to Proceed (NTP).

• Place: VA Hudson Valley Healthcare System, Castle Point Campus, Old Castle Point Road, Wappinger Falls, NY 12590.

• Wage Determination: The document includes General Decision Number NY20250007, effective 08/22/2025, for Building, Heavy, and Highway Construction in Dutchess, Orange, Sullivan, and Ulster Counties, New York. It specifies prevailing wage rates and fringe benefits for various crafts (e.g., Asbestos Worker, Boilermaker, Bricklayer, Carpenter, Electrician, Laborer, Painter, Plumber, Roofer, Sheet Metal Worker, Truck Driver). It also notes minimum wage requirements under Executive Orders 14026 ($17.75/hr in 2025) and 13658 ($13.30/hr in 2025) for covered contracts. Bidders must consult this section for detailed labor cost planning.

• Security: AE firm personnel require day passes or permanent IDs for site access and must conform to VHA security/privacy.

• Safety/Licensing: Compliance with NY state, federal, NEC, NFPA, VA Design Guides, Joint Commission Standards, OSHA, Industrial Code Rule 56. Labs used must be licensed, and drawings must be sealed by an engineer.

• Records Management: Contractor must comply with NARA records management requirements, including safeguarding Privacy Act information and ensuring government ownership of all data/records produced.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" (October 2022) provision, which requires offerors to certify the domestic content of end products proposed for acquisition. It is used to ensure compliance with the Buy American Act.

• Domestic End Products: Offerors must certify that end products are domestic, except for those listed in paragraph (b).
• Foreign End Products: Offerors must list foreign end products, indicating if they exceed 55% domestic content (unless COTS items).
• Critical Components: Offerors must list domestic end products that contain a critical component.
• Definitions: Key terms such as "COTS item," "critical component," "domestic end product," and "foreign end product" are defined within the "Buy American-Supplies" clause.

Bidders must complete and submit this certificate as part of their proposal. It directly impacts the evaluation of offers, as the government will assess compliance with the Buy American Act according to Federal Acquisition Regulation (FAR) Part 25.

Form / Attachment / Pricing Sheet

This document is the VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Certification: The offeror must complete, sign, and return this certification. Failure to do so will result in the offer being deemed ineligible for award.
• Compliance: Offerors acknowledge that the VA may require evidence of compliance at any time during performance or upon completion.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties.

This is a mandatory certification for all offerors. Bidders must understand the specific subcontracting limitations applicable to their contract type (services, general construction, or special trade construction) and ensure their proposed approach complies. Failure to complete and submit this form correctly will lead to disqualification.

Form / Attachment / Pricing Sheet

This document, "PROJECT SPECIFICATIONS - General Construction - 100% Construction Documents," outlines the project specifications for the "ROOFING PROJECT" at VAMC, CASTLE POINT, identified by VA PROJECT NO. 620A4-22-103. It serves as a comprehensive guide for the general construction aspects of the roofing project.

The document is structured as a Table of Contents, detailing various divisions and sections of the specifications. Key divisions include:

• DIVISION 00 - SPECIAL SECTIONS: Includes a list of drawing sheets.
• DIVISION 01 - GENERAL REQUIREMENTS: Covers general requirements, safety, construction documentation, shop drawings, product data, samples, and construction security.
• DIVISION 02 - EXISTING CONDITIONS: Details demolition, asbestos abatement, and lead-based paint removal.
• DIVISION 07 - THERMAL AND MOISTURE PROTECTION: Includes sections on roofing preparation, roofing systems (Built-Up Bituminous Waterproofing, EPDM Roofing, Asphalt Shingles), flashing, sheet metal, roof specialties, and expansion joint covers.
• DIVISION 08 - OPENINGS: Covers hollow metal doors and frames, and hardware.
• DIVISION 09 - FINISHES: Includes subsurface preparation for floor finishes, gypsum plastering, gypsum board, acoustical ceilings, resilient base, and painting.
• DIVISION 22 - PLUMBING: Covers common work results for plumbing and facility storm drainage.
• DIVISION 26 - ELECTRICAL: Includes requirements for electrical installations, grounding and bonding, lightning protection, and commissioning of electrical systems.
• DIVISION 42 - CATHODIC PROTECTION: Details cathodic protection systems for underground steel tanks and piping.

This document is crucial for bidders as it provides the detailed technical specifications and requirements for the roofing project. It outlines the scope of work, materials, installation procedures, quality control measures, and safety requirements. Bidders must thoroughly review this document to understand the full extent of the project and to prepare accurate proposals and execution plans. The detailed breakdown by division and section allows bidders to quickly identify relevant information for their specific scope of work.

Forms / Attachments / Pricing Sheets

This document contains detailed architectural and electrical drawings for the "Roof Replacement & Facade Repair" project (Project ID: 620A4-22-103) at the VA NY Health Care System, Castle Point Campus. It serves as the authoritative reference for bidders to understand the project's technical requirements, materials, and installation standards.

• Drawing Index (GI-001): Lists all included drawings.
• Site Plan (GI-002): Shows campus layout and proposed staging areas.
• Phasing Notes (GI-003): Outlines project schedule.
• Asbestos Abatement Plans (HA-100 to HA-105): Details asbestos and lead paint abatement areas in Buildings 16, 18, 19, 20, 21, and facade repair areas.
• Demolition and Roof Plans (AD-100 series): Shows existing conditions and proposed demolition for roof replacement.
• Architectural Roof Plans (AS-100 series, specific building plans): Details new roof construction, including removal/replacement of flashing, gutters, shingles, EPDM, insulation (R-30/R-22), and high wind speed requirements.
• Architectural Facade Plans (specific building plans): Details facade repairs, including repointing brick, masonry joint sealant replacement, and wood siding replacement with cementitious siding.
• Architectural Details (AS-300 series): Provides specific construction details for roof components (drip edges, EPDM splices, parapets, drains, hatches, ladders, safety railings) and shingled roof elements. Includes masonry repair notes and weep hole installation.
• Electrical Lightning Protection Plans (specific building plans) & Details (ES-701): Shows layouts and installation details for lightning protection systems on Buildings 16 and 18.
• General Notes: Outline operational constraints, site conditions, material storage, traffic flow restrictions (lifts after 5 PM/before 6:30 AM or weekends), protection of existing components, and interior/floor surface protection.
• Supervision & Warranty: Mandates manufacturer's representative on-site for inspections to ensure proper installation and warranty.
• Mortar & Repair Notes: Requires mortar analysis, mock-ups, and provides unit prices for potential additional brick, mortar, and sealant repair.

These drawings are critical for bidders to understand the full scope of work, including specific areas for roof replacement and facade repair, hazardous material abatement, and detailed construction requirements. They are essential for accurate bidding, project planning, scheduling, and risk assessment. Unit prices for potential additional repairs should be considered for contingency planning.

Solicitation

This solicitation is for the "Replace Roofs Castle Point" project at the VA Hudson Valley Healthcare System, Castle Point Campus. The project involves general construction, alterations, architectural removal and restoration, asbestos & lead remediation, demolition of existing roof materials, and installation of new roofing systems for Buildings 16, 18, 19, 20, 21, and their interconnecting corridors. The estimated magnitude of construction is between $5,000,000 and $10,000,000.

• Replacement of roofs on specified buildings and corridors.

• Abatement of hazardous materials on façades and roofs.

• Repair of abated areas and deteriorated masonry.

• Compliance with VA Specifications and Regulations, and all applicable Federal, State, and Local Codes.

• Use of VISN 2 Autodesk Build Construction management platform (ACC) is mandatory.

• Contractor must maintain facility operations 24/7, coordinating any service interruptions.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 730 calendar days from Notice to Proceed.

• Bids must be submitted electronically via email to dany.humphreys2@va.gov.

• Bids are due by 9:45 AM EST on March 5, 2026.

• Bid opening will be held online via Microsoft Teams on March 5, 2026, at 10 AM EST.

• A pre-bid site visit is scheduled for February 12, 2026, at 10 AM EST at Building 9 Engineering Conference Room, VAMC Castle Point Campus. Attendance is strongly encouraged; no other site visits will be allowed.

• All questions and requests for information (RFI) must be submitted in writing to Dany Humphreys via email by February 19, 2026, at 4 PM EST.

• This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside procurement.

• To be eligible, contractors must be registered in SAM.gov with a Unique Entity Identifier and verified/certified as SDVOSB in the SBA Small Business Search at the time of bid submission and award.

• Offerors must submit their annual Vets4212 Report.

• NAICS Code: 236220, with a Business Size Standard of $45M.

• Restriction: No contract shall be awarded to Fellenzer Engineering or its subsidiaries or affiliates.

• Bidding materials will be available electronically on beta.sam.gov.

• Bid bond is required if the bid exceeds $150,000.

• Performance and Payment Bonds are required if the contract exceeds $150,000.

• Offerors must acknowledge all solicitation amendments.

• Bids should not include New York State sales and compensating use taxes for materials incorporated into VA real estate.

Solicitation / RFP / RFQ

This solicitation is for the replacement of roofs at the Department of Veterans Affairs, Hudson Valley Healthcare System, Castle Point Campus. The project aims to address necessary roof repairs or replacements at the specified facility.

• Roof replacement services at the Castle Point Campus.

• Specific technical requirements and compliance standards will be detailed within the full solicitation package.

• Not specified in the provided text.

• Response Date/Time/Zone: November 25, 2025, 10:00 AM Eastern Time, New York, USA.

• Archive: 99 days after the response date.

• Evaluation criteria are not detailed in this excerpt.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Solicitation Number: 36C24226B0004

• NAICS Code: 236220 (Commercial and Institutional Building Construction)

• Product Service Code: Y1DZ

• Place of Performance: Department of Veterans Affairs, Hudson Valley Healthcare System, Castle Point Campus, Route 9D, Castle Point, New York 12551, USA.

• Contact Information: Dany Humphreys, Contracting Officer, Dany.Humphreys2@va.gov.

• Agency URL: https://www.va.gov