Y1DZ--NRM - CONSTR PROJ - 630-26-102 Design Build HVAC Bldgs. 4 and 5
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals for a Two-Phase Design-Build project to upgrade the HVAC systems in Buildings 4 and 5 at the New York Harbor VA Medical Center in New York, NY. This 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside opportunity aims to replace existing AC plants, install new chillers and cooling towers, and upgrade electrical switchgear to ensure critical cooling for the Main Hospital. Phase I proposals are due March 4, 2026, at 12:00 PM EST.
Project Scope
This design-build project requires comprehensive services for HVAC system upgrades in Buildings 4 (4,650 sq ft) and 5 (10,045 sq ft). Key deliverables include:
- Design and construction of new HVAC systems, including three new chillers and associated cooling towers.
- Installation of new electrical switchgear to support two existing 1200-ton chillers and address heat from variable frequency drive cabinets.
- Development of complete construction documents (demolition, architectural, plumbing, fire protection, mechanical, electrical).
- Compliance with VA specifications, applicable codes (OSHA, EPA), and manufacturer specifications.
- Utilization of the VISN 2 Autodesk Build Construction management platform for all project submissions and official correspondence.
- Mandatory VA Privacy and Information Security Awareness training for personnel.
Contract Details
- Contract Type: Firm-Fixed-Price, Two-Phase Design-Build.
- Magnitude of Construction: Estimated between $2,000,000 and $5,000,000.
- Performance Period: 850 calendar days from Notice to Proceed (90 days for A/E design, 760 days for construction).
- Set-Aside: 100% Service-Disabled Veteran Owned Small Business (SDVOSB).
- NAICS Code: 236220 (Construction Of Other Hospital Buildings), Small Business Standard: $45 Million.
Submission & Evaluation
This is a Two-Phase Design-Build procurement:
- Phase I: Open to all eligible SDVOSB offerors. Evaluation factors include Technical Approach, Technical Qualifications (Specialized Experience and Capability to Perform), and Past Performance. Up to three offerors will be selected to advance.
- Phase II: Selected Phase I offerors will submit proposals including Design Concepts, Management Approach, Schedule, and Price. Award will be made using a "Best Value" tradeoff process.
Key Requirements for Offerors
- Must be registered in SAM and verified/certified as SDVOSB in the SBA Small Business Search.
- A 20% Bid Bond is required with the bid. Performance and payment bonds are also required.
- Mandatory pre-proposal site visit on February 9, 2026, at 1:00 PM. No other site visits will be permitted.
- Submit annual Vets4212 Report.
- Compliance with FAR 52.225-2 Buy American Act Certificate and Limitation on Subcontracting (General Construction: no more than 85% to non-VIP-listed SDVOSBs/VOSBs, excluding materials).
- Adherence to comprehensive safety requirements (e.g., EMR <= 1.0, OSHA/EPA compliance).
- Bids should exclude New York State sales and compensating use taxes.
- Acknowledge Amendment 0001, which provides RFI responses.
Deadlines
- Questions Due: February 25, 2026, 2:00 PM EST.
- Phase I Proposals Due: March 4, 2026, 12:00 PM EST.
Contact Information
Primary Contact: Kim Gomez, Contract Specialist, kimberly.gomez@va.gov.