Y1LZ--Project 620-23-102 Repave Parking Lot G at the Montrose VAMC

Forms / Attachments / Pricing Sheets

This document contains the construction drawings for the "PAVE LOT 'G' AT MONTROSE VA MEDICAL CENTER" project. It details the plans and specifications for the reconstruction and configuration of Parking Lot G.

• Title Sheet (GI 1): Provides project overview, contract information, project contacts, and a list of drawings.
• General Notes (G1 2): Outlines project scope, coordination requirements, safety, permits, and traffic control.
• Civil Drawings (CD 1-CN 4): Includes existing features, demolition plans, layout plans, grading, utilities, erosion control, and construction details.
• Maintenance & Protection of Traffic Plan (GC 1): Details traffic control measures during construction.
• Core Boring Plan (GR 1): Shows locations of soil borings and percolation tests.
• Electrical Site Plan & Lighting (ES 1): Illustrates proposed site lighting and electrical infrastructure.
• Electrical Site Schedule (ES 2): Provides details on electrical panels and wiring diagrams.

These drawings are essential for bidders to understand the full scope of work, including site conditions, demolition requirements, proposed construction, utility work, traffic management, and site lighting. They form the basis for estimating costs and developing construction methodologies for the "Pave Lot G" project at the Montrose VA Medical Center.

Other / Unclassified

This document is a meeting attendance sheet for a site visit related to opportunity 620-23-102, specifically for "Pave Parkin Lot 'G' at FDR, Montrose." The meeting took place on January 13, 2026.

This document lists the attendees, their company names/services, and telephone numbers. It may be relevant for bidders to identify potential competitors or partners who attended the site visit. It also confirms the date and location of the site visit for the specified opportunity.

Amendment / Modification

This amendment (0001) to Solicitation 36C24226B0020 for the PAVE LOT G PROJECT (Project Number 620-23-102) at the Montrose VA Medical Center serves to provide answers to Request for Information (RFIs).

• Technical Questions and Answers dated 02/03/2026 are attached.

• Site visit sign-in sheet, Layout Plan, and Geotechnical Report are attached.

• The bid due date and bid opening time remain unchanged: Wednesday, February 11, 2026, at 10:00 am EST.

• All bids must be emailed to Daniel Barone (Daniel.barone@va.gov) prior to the bid opening time and must include a bid bond. Hand-carried or mailed bids will not be accepted.

• The bid opening will be conducted via a Microsoft Teams video conference call. Details for accessing the conference, including a link and phone number, are provided.

• All other terms and conditions of the original solicitation remain unchanged.

Form / Attachment / Pricing Sheet

This document is a "Layout Plan" for the "Pave Lot G" project at the Montrose VA Medical Center. It provides detailed site information, including proposed and existing features, site symbols, and a landscape schedule.

• Site Symbols: Includes symbols for improvements, striping (white and blue paint, ADA symbols), utilities (drainage, gas, water, electrical, etc.), curbing, and signage.
• Parking Table: Details existing and proposed parking spaces, including ADA accessible parking. The plan shows 5 existing ADA spaces and 5 proposed ADA spaces, with a total of 55 existing and 58 proposed regular parking spaces.
• Landscape Schedule: Lists plant types (trees and shrubs), quantities, botanical and common names, mature size, and spacing.
• Revisions: Indicates a revision for "PAVEMENT REHABILITATION AREA HATCH" and "BUILDING '26' SIGN".

This plan is crucial for bidders to understand the physical layout of the parking lot, including the scope of work related to paving, striping, and landscaping. It details the specific requirements for parking space configurations, ADA compliance, and site improvements, which will inform bidding and project execution.

Form / Attachment / Pricing Sheet

This document is a letter report from Earth Engineering Incorporated (EEI) to Acela Architects + Engineers, providing flexible pavement design recommendations for the Montrose VA Medical Center. It details the geotechnical analysis performed on on-site soil samples to inform the pavement design.

• Site Information: Montrose VAMC, 2094 Albany Post Road, Montrose, New York.
• Soil Classification: Silty Sand with Gravel (USCS Group Symbol SM).
• California Bearing Ratio (CBR): 12.5.
• Design Parameters: 20-year design life, 200,000 ESALs (18-kip Equivalent Single Axle Loading).
• Recommended Pavement Structure (20-Year Design Life):
  • Surface Course: Superpave 9.5mm Wearing (1.5 inches)
  • Binder Course: Superpave 19mm Binder (3.0 inches)
  • Subbase: Coarse Aggregate (10.0 inches)
• Subgrade Preparation: Emphasizes the need for thorough proof-rolling of subgrade areas before subbase and asphalt placement, and compaction or replacement of unstable areas.
• Laboratory Test Results: Includes detailed data on soil properties, compaction characteristics (ASTM D 1557), and CBR testing (ASTM D 1883).

This report provides critical geotechnical data and recommended pavement layer specifications. Bidders should use this information to understand the required pavement structure, material specifications, and any necessary subgrade preparation, which will inform their bidding strategy and cost estimations for the project.

Questions & Answers / Clarifications

This document provides clarifications and answers to questions submitted by potential bidders regarding Solicitation 36C24226B0020 for Pave Lot G at Building 5.

• Concrete Removal: The government clarifies that concrete encountered within the limits of the proposed pavement section or that interferes with its construction must be removed and disposed of as part of the pavement improvements at no additional cost to the Government. Concrete encountered below the pavement section and not impacting construction may remain in place.
• Environmental Due Diligence: The contractor's responsibility for environmental due diligence primarily applies to imported or exported fill material to ensure compliance with NYDEP clean fill requirements. It does not require the contractor to investigate existing property conditions unrelated to fill, unless there's reason to believe a spill or release has occurred. Documentation is only required if requested by the Contracting Officer or to demonstrate compliance.
• Pavement Replacement Scope: Full-depth pavement replacement is required throughout the entire parking lot, including existing and proposed parking areas. The same pavement section will be installed across the lot as shown in the construction details. The previously provided detail was not a standard detail but represented the specific required scope.

These clarifications confirm the scope of work regarding pavement replacement and environmental responsibilities. Bidders should ensure their proposals account for full-depth pavement replacement and the specified environmental due diligence requirements for fill material.

Statement of Work (SOW) / Performance Work Statement (PWS)

The objective of this acquisition is to renovate Parking Lot G near Building 5 at the Montrose Campus, VA FDR. This includes complete demolition, excavation, electrical illumination, and attention to storm water drainage to create more parking spaces, correct ADA deficiencies, and improve parking space dimensions.

• Planning, design, and construction management for the improvement of Parking Lot G.

• Demolition of the existing parking lot and installation of a new one.

• Erosion control during construction.

• Adequate storm water drainage and proper lot pitch to minimize icing.

• Installation of new electrical lighting.

• Proper compaction and material selection.

• Approved signage.

• Clearance with the Historical Preservation Society.

• Ensuring continuity of hospital operations during construction.

• ADA compliant parking layout and sidewalks.

• Contractor will furnish all necessary materials, equipment, supervision, and personnel.

• Includes general construction, alterations, roads, walks, grading, and drainage.

• Electrical work includes installation of pole-mounted lighting fixtures and associated materials.

• Work must comply with VA Specifications and Regulations, specific regulations for VA Hudson Valley Health Care System, Montrose, NY, and all applicable Federal, State, and Local codes.

• Contractor shall plan work to minimize construction duration, typically during Medical Center duty hours, with exceptions for utility tie-ins or COR-directed off-duty work.

• Contractor shall coordinate and schedule work to ensure full access to the site, potentially requiring work during non-peak hours (weekends, evenings).

• Period of Performance for design: 180 days from award.

• Place of Performance: VA FDR, Montrose.

• AE and CIH shall meet, review, and comply with the Hazardous Evaluation Form (SOP 138-022) Sections A and C, and other facility SOPs.

• Asbestos Abatement firm must provide notification to the NYS DOL.

• The project is rated a Categorical Exclusion under NEPA.

• AE firm must obtain day passes for site visits and may need to file for permanent IDs if on-site for more than five days during design.

• AE personnel intending to take photos must inform the COR at least 48 hours in advance.

• AE firm must comply with NFPA fire code, OSHA, etc.

• Labs used for water testing must be licensed, with certifications included in engineering reports.

• No travel is anticipated.

• No special materials are anticipated.

• No Government-Furnished Property, Material, Equipment, or Information is anticipated.

• C&A requirements do not apply; a Security Accreditation Package is not required.

Other / Unclassified

This document is a General Decision Number (NY20250017) for wage determinations in Westchester County, New York. It outlines prevailing wage rates and fringe benefits for various construction trades, including Building, Heavy, Highway, and Residential construction projects. The document lists specific job classifications and their corresponding hourly rates and fringe benefits, with effective dates and modification numbers.

This document is crucial for bidders on construction-related opportunities in Westchester County, New York. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on covered projects. Bidders must review these rates to accurately estimate labor costs and ensure compliance with federal labor standards, such as the Davis-Bacon Act, which mandates the payment of prevailing wages on federally funded construction projects.

Form / Attachment / Pricing Sheet

This document, "VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)", requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for the solicitation.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms not certified as SDVOSBs or VOSBs.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms not certified as SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction Contracts: Offerors must certify that they will not pay more than 75% of the contract amount to firms not certified as SDVOSBs or VOSBs. Costs of materials are excluded.
• Acknowledgement: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to criminal, civil, or administrative penalties.
• Good Faith Determination: If VA determines an SDVOSB/VOSB awarded a contract did not act in good faith, they may be subject to referral to the VA Suspension and Debarment Committee, fines, or prosecution.
• Cooperation: Offerors agree to cooperate fully and make available documents to enable VA to determine compliance.
• Certification Section: A section is provided for the offeror to complete, sign, and return, certifying their compliance. Failure to provide this certification will render the offer ineligible for award.

This is a mandatory certification that must be completed, signed, and returned with the bid, quotation, or proposal. Failure to do so will result in the offer being deemed ineligible for evaluation and award. Bidders must carefully review the subcontracting limitations applicable to the specific contract type (services, general construction, or special trade construction) and ensure their proposed subcontracting plan complies with these requirements.

Specification

This document contains the "SPECIFICATION" for "Pave Parking Lot G", Project Number "620-23-102", located at the VA Medical Center, Montrose Campus, Montrose, NY. The phase is "100% Bid Documents" and the date is August 29, 2024.

• Division 00 - Special Sections: Includes a list of drawing sheets.

• Division 01 - General Requirements: Covers general project intentions, safety requirements, statement of bid items (demolition, widening, reconfiguration of Parking Lot G), unit prices, specifications and drawings, construction security requirements, operations and storage areas, and alterations.

• Division 02 - Existing Conditions: Includes site surveys and demolition.

• Division 03 - Concrete: Details cast-in-place concrete requirements.

• Division 05 - Metals: Covers metal fabrications.

• Division 07 - Thermal and Moisture Protection: Includes joint sealants.

• Division 09 - Finishes: Specifies painting requirements.

• Division 10 - Specialties: Includes signage.

• Division 11 - Equipment: Covers general motor requirements and parking control equipment.

• Division 26 - Electrical: Includes requirements for electrical installations, low-voltage power conductors and cables, grounding and bonding, raceway and boxes, panelboards, and exterior lighting.

• Division 31 - Earthwork: Details excavation, dewatering, site preparation, grading, filling, backfilling, and soil disposal.

• Division 32 - Exterior Improvements: Covers cement and concrete for exterior improvements, asphalt paving, pavement markings, tactile warning surfacing, and planting.

• Division 33 - Utilities: Includes storm sewer utilities.

• Division 34 - Transportation: Covers passive vehicle barriers.

• Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at the Contractor's expense.

• The document outlines detailed requirements for construction security, including a security plan and procedures.

• It also details requirements for submittals, quality control, testing, and documentation.

• This specification is for "100% Bid Documents" and was prepared by "acela architects + engineers".

Form / Attachment / Pricing Sheet

This document is the FAR 52.225-2 "Buy American Certificate" provision. It requires offerors to certify compliance with the Buy American Act.

• Offeror Certification: Offerors must certify that each end product is a domestic end product, except for those listed in paragraph (b).
• Foreign End Products: Offerors must list foreign end products, indicating if they exceed 55% domestic content (unless COTS).
• Domestic End Products with Critical Components: Offerors must separately list domestic end products that contain a critical component.
• Definitions: Key terms like "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," and "foreign end product" are defined in the "Buy American-Supplies" clause.

Bidders must complete and submit this certificate as part of their offer to demonstrate compliance with domestic preference requirements. Failure to properly complete this form may impact the evaluation of the offer.

Solicitation / RFP / RFQ

This solicitation is for the "Pave Lot G" project at the Montrose VA Medical Center. The objective is to renovate Parking Lot G near Building 5, including demolition and excavation of the existing lot, installation of new electrical illumination, and attention to storm water drainage. The renovation aims to create more parking spaces and correct ADA deficiencies.

• General construction, alterations, roads, grading, drainage, and necessary removal of existing structures.

• Demolition of the existing site and installation of a new parking lot.

• Electrical work, including installation of pole-mounted lighting fixtures.

• Compliance with VA Specifications and Regulations, Federal, State, and Local codes.

• Attention to erosion control, proper pitch for icing minimization, adequate compaction, material selection, and approved signage.

• Coordination with Historical Preservation Society and continuity of hospital operations.

• ADA compliant parking layout and sidewalks.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 180 Calendar Days from Notice to Proceed for construction, plus 30 days for closeout. Design period is 180 days from award.

• Estimated Value: Magnitude of Construction is between $500,000.00 and $1,000,000.00.

• Bids are due by February 11, 2026, 10:00 am EST, and must be emailed to daniel.barone@va.gov.

• Bid opening will be via Microsoft Teams conference call on February 11, 2026, at 10:00 am EST.

• Bids providing less than 120 Calendar Days of Government Acceptance after the bid due date will be rejected.

• Evaluation criteria are not explicitly detailed, but responsiveness and responsibility will be assessed.

• This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside procurement.

• Contractors must be registered in SAM with a Unique Entity Identifier and verified/visible/certified as SDVOSB in www.vetbiz.va.gov and/or the Small Business Search (SBS).

• A pre-bid site visit is scheduled for Tuesday, January 13, 2026, at 10:00 am at the Montrose VA Medical Center, Building 16, Engineering Conference Room. No other site visits will be allowed.

• All questions must be submitted in writing to daniel.barone@va.gov by January 30, 2026, 12:00 pm.

• Bidders must acknowledge all solicitation amendments.

• Bid bond and associated documents, Buy American Certificate, and Limitations on Subcontracting Certificate are required with the bid.