YON 290 Cargo Fuel Tank Cleaning

Amendment / Modification

This amendment publishes Questions & Answers (Q&A) and makes administrative changes to the solicitation.

Key Q&A:

• Work Location: The work will be completed "Waterborne."

• Utilities and Pier Confirmation: Utilities such as LP Air, Potable Water, and 100V/200V power will be provided by the facility. The specific pier is "TBD" and will be at either Akasaki or India Basin.

• Section A - Solicitation/Contract Form: The Purchase Requisition Number has been updated from "N62649" to "N6275826PRYN906".

This amendment does not appear to change proposal deadlines or submission requirements, but bidders should review the Q&A for clarification on work location and utilities.

Form / Attachment / Pricing Sheet

This document is a "General Development Map" of the Akasaki POL Depot, dated March 2021. It provides a detailed layout of the facility, including existing buildings, structures, property boundaries, fences, underground structures, entrances, retaining walls, slopes, stairways, roads, contour lines, and fuel pipelines.

• Facility Layout: Depicts the overall site plan with grid references.
• Legend: Defines various symbols and line types used on the map, such as U.S. Navy property boundaries, fences, and fuel pipelines.
• Real Estate Data: Indicates a land area of 182.08 acres.
• Scale: Provided in meters (1:2000).
• Location Information: Identifies the Akasaki POL Depot and its location within Sasebo Bay.
• Notes: Includes a specific note indicating that "Where 290 will be for fuel removal."

This map is crucial for bidders to understand the physical layout and existing infrastructure of the Akasaki POL Depot. It can inform site assessments, logistical planning, and the scope of work for any potential projects at this location, particularly those involving fuel handling or infrastructure development.

Amendment / Modification

This amendment (0002) to Solicitation N6264926Q03040002 modifies the solicitation as follows:

• Site Visit Scheduled: The site visit for this requirement is scheduled for May 19, 2026, at 9:00 AM. Attendees should check in with Mr. Santos in his office for escort to the site. Early arrival is recommended for check-in. Parking is available in a gravel area across the road from the YON.

• Attachments Added: Two maps have been added: one geographical map of Akasaki YONs and one showing the YON location in Akasaki.

• Purchase Requisition Number Updated: The Purchase Requisition Number in Section A has been updated from N6275826PRYN906 to N6264926Q03040002.

• Section A - Solicitation/Contract Form (Purchase Requisition Number)

• Section J - List of Attachments (New maps added)

• General information regarding the site visit.

This amendment primarily provides updated logistical information for the site visit and adds relevant attachments. All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This amendment (0001) to solicitation N6264926Q0304, dated 04 May 2026, provides information regarding Requests for Information (RFIs).

• Section A - Solicitation/Contract Form: The Purchase Requisition Number has been updated from N6275826PRYN906 to N6264926Q03040001.

• Questions must be submitted via email to the Contracting POC no later than 10:00 (JST) on 25 May 2026.

• Submissions can be in English or a combination of Japanese and English.

• All questions and answers will be shared with all vendors.

Amendment / Modification

This amendment modifies Solicitation N6264926Q0304, originally dated 04 May 2026.

• RFI Due Date Change: The deadline for submitting Requests for Information (RFIs) has been updated to 25-May-2026 at 10:00 JST. RFIs should be sent via email to the contracting Point of Contact (POC). All RFIs will be posted after this date and time.

• Section A - Solicitation/Contract Form: The Purchase Requisition Number has been updated from N6275826PRYN906 to N6264926Q03040001.

• The deadline for RFIs has been extended to 25-May-2026, 10:00 JST. Bidders should ensure their RFIs are submitted by this new deadline.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for the accomplishment of cargo fuel tank cleaning/gas freeing services for the YON-290 vessel. The contract will be a Firm-Fixed-Price job order under an existing Master Ship Repair Agreement (MSRA) or Agreement for Boat Repair (ABR) in the Japan Region. Payment will be made in Japanese Yen (JPY).

• Accomplish cargo fuel tank cleaning/gas freeing.

• Services must be performed in accordance with the Job Specification/Statement of Work (4 pages).

• Compliance with occupational and health standards for shipyard employment (29 CFR 1915).

• Adherence to quality assurance standards, including NAVSEA Standard Item 009-04.

• Contract Type: Firm-Fixed-Price Job Order.

• Period of Performance: July 22, 2026, to December 31, 2026.

• Place of Performance: SRF and JRMC Yokosuka, Japan.

• Proposals must be submitted electronically via e-mail by the deadline.

• Offerors must possess a current U.S. Navy MSRA/ABR Agreement in the Japan Region or agree to execute one.

• Award will be made to the responsible offeror whose proposal is most advantageous to the Government, considering price (Lowest Total Price) and other factors.

• A site visit is scheduled for May 19, 2026, at 10:00 JST. Attendance list must be emailed by May 13, 2026.

• This solicitation is restricted to firms possessing a current MSRA/ABR with the U.S. Navy in the Japan Region.

• Offerors located outside Japan must demonstrate compliance with DFARS 252.225-7042.

• This is a "Request for Quotation (RFQ)" but should be treated as a "Request for Proposal (RFP)".

• Payment will be made in JPY, with specific exchange rates noted.

• Contractors must comply with various DFARS and FAR clauses, including those related to electronic submission, payment, and security.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for performing cargo fuel tank cleaning and gas-freeing services on the Fuel Oil Barge YON-290, CFAS DFSP.

• Task: Perform cleaning and gas-freeing of cargo fuel oil tanks.

• Location: Throughout the Fuel Oil Barge.

• Tanks: Six (6) cargo fuel oil tanks are identified, with capacities ranging from approximately 25,899 to 34,695 gallons. These include tanks for Fuel Oil (Diesel) and Fuel Oil (JP-5).

• Process: Open, ventilate, conduct gas-freeing, empty, clean, and render dry each tank. Harmful vapors must be ventilated externally.

• Waste Disposal: Remove and dispose of waste liquid not stored for reuse to a Government-provided conveyance. Specific contact information for the SRF-JRMC Detachment Sasebo ESH Division is provided for waste transfer.

• Safety: Provide spill kits and establish communication during waste transfer. Inspect piping and hose alignment before pumping and conduct periodic walkthroughs for leaks.

• Reporting: Submit a report detailing the location, origin, and quantity of manhole covers removed.

• Cleaning: Accomplish requirements of ENCLOSURE (T) and 009-32 for cleaning and preservation to match surrounding areas.

• Inspection: Visually inspect each tank, void, and cofferdam for cleanliness prior to final closing. Document personnel present during inspection and ensure they have exited the space.

• Reporting: Periodic walkthroughs for leaks (at least once an hour).

• Anticipated Award Date: 7/1/2026

• Period of Performance (POP) Start Date: 7/22/2026

• POP End Date: 12/31/2026

• Place of Performance: SASEBO

• Government Furnished Material (GFM): None.

• References: Standard Items (FY25), WT & OT Hinged Manhole specifications, and additional CHT/sewage tanks disinfection requirements.

• Coordination: Coordinate off-loading of fluids with the ship's Damage Control Assistant (DCA) via SHIPSUPT.

• Manhole Covers: Install new gaskets and fasteners for each tank's manhole cover.

• Waste Conveyance: Provided by the SUPERVISOR for SRF-JRMC availabilities.

• Hours: Pumping after sunset requires SUPERVISOR approval.