Z1DA--557-21-103 Correct Critical Roof and Exterior Wall Deficiencies CONSTRUCTION (VA-26-00013643)

Amendment / Modification

This amendment (0002) to solicitation 36C24726R0030 provides:

• Responses to Request for Information (RFIs).

• Addendum HA100-G1002-2.

• Asbestos Testing Results.

• The original solicitation is modified to include the above information.

• All other terms and conditions of the solicitation remain unchanged.

• Offerors must acknowledge receipt of this amendment prior to the specified hour and date for receipt of offers.

Form / Attachment / Pricing Sheet

This document is a Chain of Custody form for Jones Stohosky Environmental Laboratory, Inc. It details the samples submitted for asbestos analysis, the requested analysis type (Asbestos Bulk - PLM), and the desired turnaround time (TAT).

• Client Information: West Point Engineers, Scott Bruce (Contact Name), reporting and accounting emails, and mailing address.
• Project Information: Project Name (Carl Vinson VA), Project # (557-21-103), Location/Address (1826 Veterans Blvd, Dublin, GA).
• Sample Details: A list of 9 samples with descriptions (e.g., "Bldg 29 Roof / Roof Insulation"), JSE Lab IDs (e.g., AB-164584), and the analysis type (PLM) and TAT (1 Day).
• Turnaround Time (TAT): Options for Express Rush (< 2 Hours), Rush (1 Day), 2 Day, and 3 Day.
• Analyst and Signatory Information: Includes the Analyst Name (Anitta Limpichart) and the date of the report (4/22/2026).

This document is relevant to bidders as it outlines the specific samples tested for asbestos, the location of the testing (Carl Vinson VA, Dublin, GA), and the laboratory that performed the analysis. It provides a clear record of the materials sampled and the results obtained, which may be critical for understanding the scope of work related to asbestos abatement or management in the specified location.

Form / Attachment / Pricing Sheet

This document is a "Campus Site Plan Test Areas" drawing, indicating specific locations where material sampling was conducted for roofing and wall flashing. It serves to visually represent the areas of investigation for potential roofing and wall deficiencies.

• Site Plan: A layout of the Carl Vinson VA Medical Center showing buildings and surrounding areas.
• Test Areas: Numbered and shaded areas on the site plan corresponding to specific sampling locations.
• Legend: Explains the symbols and numbering used on the plan, linking them to specific buildings or corridors.
• Sampling Descriptions: Detailed notes for each numbered test area, describing the condition of materials (e.g., "MATERIAL WAS SATURATED WITH WATER," "ROOF WAS SPONGY TO WALK ON"), the type of deck (e.g., "CONCRETE DECK FLAT," "WOOD DECK - SLOPED"), and the composition of the roofing layers or sealants.
• Architect/Engineer Information: Details of the firm responsible for the drawing.

This drawing is crucial for bidders as it identifies the specific areas of the facility where roofing and wall materials were sampled and assessed. The detailed descriptions of material conditions, moisture presence, and deck integrity provide critical insights into the existing state of the facility's exterior envelope. This information will directly inform bidders about the scope of potential repair or replacement work required, influencing their cost estimations and technical proposals.

Questions & Answers / Clarifications

This document contains responses to Requests for Information (RFIs) related to Project 557-21-103, "Correct Critical Roof and Exterior Wall Deficiencies," specifically addressing hazardous materials, primarily asbestos.

• Asbestos Presence: Asbestos has been detected on Building 27, requiring appropriate asbestos mitigation in compliance with Specification Section 02 82 13.21. No other buildings tested in the sampled areas currently show detected asbestos.
• Testing Documentation: Refer to "ASBESTOS TESTING - WEST POINT ENGINEERS, CARL VINSON VA, 1826 VETERANS BLVD, DUBLIN, GA.PDF" (Sample #4 dated 4/22/2026) and "ADDENDUM HA100-GI002-2.PDF" for details on tested roofs, including further sampling details and core sampling information (on or about 4/18/2026).
• Scope of Work Assumption: Bidders should not assume all roofs contain hazardous material. The responses clarify that only Building 27 has confirmed asbestos in the sampled areas.
• Roof Core Samples: Core sampling details for roofs tested on or about 4/18/2026 are available in "ADDENDUM HA100-GI002-2.PDF".

Bidders should carefully review the referenced asbestos testing reports and addenda. The findings indicate specific mitigation requirements for Building 27, which will impact the scope of work and potentially the cost and schedule for proposals. Ensure compliance with Specification Section 02 82 13.21 for asbestos mitigation.

Questions & Answers / Clarifications

This document contains responses to Requests for Information (RFIs) related to the "Correct Critical Roof and Exterior Wall Deficiencies" project.

• Davis Bacon Wage Project: Yes, the wage rate is in the solicitation on SAM.gov.
• Photographic Documentation: Required, including electronic indexing, utilizing drawings, and interactive photos. A Contractor Qualified Control (CQC) person must be on-site, and cannot be the Project Superintendent, official photographer, or record keeper. The CQC will use photos to show approved processes and submit installation meeting material. All photos and files must be kept on a cloud-based server (Procore basis of design).
• Quality Control Manager (CQC) Qualifications: Must have at least 10 years of experience in a CQC role. A professional license and USACE Contractor Quality Control Certificate are also required.
• Onsite Personnel: One person can fulfill a maximum of two roles (Superintendent, QC Manager, SSHO).
• Site Visits: No additional site visits will be held.
• Roofing Material: Either PVC or TPO is acceptable, with a 60-mil basis of design. A 20-year manufacturer's warranty is required.
• Insulation R-Value: Minimum overall average R-value of RSI-57 (R-25), with a minimum R-value of RSI-17 (R-10) at any location.
• Flashings, Gutters, Downspouts: 16-gauge material is required, with a minimum width of 25 mm (1 inch).
• Coverboard: A 13 mm (1/2 inch) thick, factory-primed, glass-mat, water-resistant gypsum roof board is required.
• Walk Pads: Required, heat-welded, from egress points to serviceable equipment. Peel-and-stick are not allowed.
• Roof Decking: Estimate 16-gauge B-decking; shims may be required. Approximately 10,000 SF of roof deck replacement due to rot is expected.
• Manufacturer: No specified manufacturer for the membrane roofing.
• Phasing: A phasing plan will be provided. Interior work, entrances, emergency exits, and activities hindering VA staff/clients will be performed after regular hours. Areas with overnight staff/clients will have limited work hours. No more than one exit can be closed at a time.
• Plumbing/Mechanical Work: Roofing contractor's scope is limited to items directly related to the roof system, including removal/reinstallation of roof-mounted plumbing vents, pipes, flashing boots, mechanical curbs, equipment supports, and duct penetrations. Proper flashing, counterflashing, and sealing around penetrations are included. Coordination with mechanical/plumbing subcontractors for temporary disconnections is required. Raising of curbs/pipes is included if shown on drawings. The roofing contractor is NOT responsible for interior plumbing/mechanical modifications, rework of lines/ductwork inside the building, or electrical work associated with mechanical equipment.
• Slate Roof Repair: Work area is campus-wide slate buildings. Contractor to match existing size for slate tiles.
• Hazardous Materials: To be addressed in subsequent responses.
• Solar Panels: To be disposed of or recycled; they are property of the contractor once removed.
• Pre-Bid Site Visit Sign-in Sheet: Will be posted with RFI responses.
• Core Samples: To be addressed in subsequent responses.
• Roof Deck Repair: Expect 10,000 SF of roof deck replacement due to rot. Expect removal of 4' around new or existing roof hatches. Hatches to be epoxy-primed with two coats of urethane paint. Unused hatch covers will be filled with insulation or removed and decked over. Destructive review will involve cutting 12"x12" holes.

These RFIs provide significant clarifications on materials, installation methods, personnel qualifications, scope of work, and project execution, which bidders must consider when preparing their proposals.

Other / Unclassified

This document is a sign-in sheet for a site visit held on March 24, 2026, from 10:00 AM ET, for Project 557-21-103, concerning "Correct Critical Roof and Exterior Wall Deficiencies" at the Carl Vinson VAMC in Dublin, GA.

This document lists companies and individuals who attended the site visit. It provides contact information (email addresses and phone numbers) for representatives from various companies, which may be useful for potential bidders seeking to network or gather further information related to the opportunity.

Amendment / Modification

This amendment to Solicitation 36C24726R0030 modifies the original solicitation for Project 557-21-103, "Correct Critical Roof and Exterior Walls in Dublin, GA." The key changes are:

• Proposal Submission Deadline Extended: The deadline for receipt of offers has been extended to May 22, 2026, at 10:00 AM EDT.
• Site Visit Sign-In Sheet Provided: The sign-in sheet from the site visit conducted on March 24, 2026, is now included as an attachment.
• Responses to RFIs Provided: All received Requests for Information (RFIs) have been answered and are provided as an attachment.

• The deadline for proposal submission has been changed.
• New attachments have been added: Site Visit Sign-In Sheet and Responses to RFIs.

Offerors must acknowledge receipt of this amendment. The extended deadline provides additional time for offerors to prepare and submit their proposals. The provided RFIs and site visit information may impact proposal content and strategy.

Solicitation / RFP / RFQ

This solicitation is for the "Correct Critical Roof and Exterior Wall Deficiencies" project (Project Number: 557-21-103) at the Carl Vinson VA Medical Center in Dublin, GA. The government requires the contractor to provide management, supervision, materials, tools, and labor to replace approximately 57,130 square feet of roofing and conduct minor additional exterior wall repairs.

• Scope of Work: Replacement of approximately 57,130 sq ft of flat roofing and repair of 11,342 sq ft of slate roof shingles on various buildings (Buildings 1, 2, 3, 4, 25, 26, 27, 29, 41, and 62). This includes demolition, replacement, plumbing/mechanical adjustments, and lightning protection.

• Deduct Alternative: An option to deduct the replacement of 11,342 sq ft of slate roofing.

• Compliance: All work must comply with Federal, State, and local regulations, and adhere to provided A/E design drawings and specifications.

• Certifications: Prime contractor's superintendent must have OSHA 30-hour certification. Other contractors require OSHA 10-hour certification.

• Site Security: Contractors must obtain VA contractor badges.

• Utility Shutdowns: Must be scheduled with a minimum of 10 working days' notice and not exceed 4 hours without COR approval.

• Debris Removal: Follow guidelines in Specification Section 01 74 19 and provide a removal/recycle plan.

• Quality Control: Contractors must implement a quality control program and provide a plan for COR approval.

• Reporting: Daily and weekly progress reports are required.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 calendar days from the issuance of the Notice to Proceed (NTP).

• Estimated Value: Not explicitly stated, but NAICS Code 238160 has a small business standard of $19 Million.

• Proposal Submission: Must be submitted electronically via email by 10:00 AM EDT on April 15, 2026, to Pamela.Moffitt@va.gov.

• Site Visit: Scheduled for March 24, 2026, at 10:00 AM EDT. Vendors must notify Sara.Stover@va.gov in advance.

• RFIs Due Date: March 27, 2026, at 10:00 AM EDT.

• Evaluation: Lowest Price Technically Acceptable (LPTA) source selection process. Proposals will be evaluated on Price and Technical Proposal factors. Technical proposals must be rated "Acceptable."

• Set-Aside: This acquisition is 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) only.

• Eligibility: Offerors must be registered in SAM.gov, VetCert (veterans.certify.sba.gov), and comply with VETS 4212. Offerors must be certified SDVOSBs and listed in the SBA database at the time of submission and award.

• A proposal guarantee is required (Standard Form 24).

• Hard copies are not available; all amendments will be posted on SAM.gov.

Forms / Attachments / Pricing Sheets

This document comprises detailed architectural and engineering drawings, site plans, and construction specifications for the "Correct Critical Roof and Wall Deficiencies" project at the Carl Vinson VA Medical Center (Project #557-21-103). It provides essential visual and technical information for understanding the project's scope, existing conditions, and required repair and replacement methods.

• Scope of Work: Correction of critical roof and wall deficiencies across various buildings (1-4, 25-27, 29, 41, 62) and corridors (2, 6, 7, 9).
• Drawings: Includes campus site plans, building-specific roof reference schedules, lay-down area plans, and detailed construction drawings for roofing and flashing systems.
• Roof Details: Specifics on standard membrane roof details (wall/curb attachments, deck attachments, corners, penetrations, drains, expansion joints, scuppers, roof edges), TPO membrane, built-up roofing, and synthetic slate.
• Slate Roof Repair: Approximately 11,342 SF of damaged slate roof requires repair or replacement.
• Phased Plans: Demolition and installation plans are provided for Buildings 1, 2, 3, 4, and 25.
• Site Photos: Visual documentation of existing roof conditions for multiple buildings.
• General Notes: Cover contractor work plans, hospital service shutdown limitations, notification procedures, lay-down area coordination, infection control, temporary services, membrane system installation, and compliance with UL 790 Class A standards.
• Coordination: Emphasizes coordination between GC, CM, trades, and VA COR.

These drawings and specifications are critical for bidders to accurately assess the physical scope of work, understand existing conditions, and determine the precise methods and materials required for repairs and replacements. They provide the detailed technical information necessary for accurate cost estimation, project planning, schedule development, and ensuring compliance with all specified standards and detailing requirements. Logistical planning is also supported by lay-down area plans.

Form / Attachment / Pricing Sheet

This document comprises stamped architectural and engineering drawings for the "Correct Critical Roof and Wall Deficiencies" project at the Carl Vinson VA Medical Center. It details demolition and installation plans for roofing, plumbing equipment, and lightning protection systems across multiple buildings.

• Roofing: Demolition and installation plans for built-up and TPO membrane roofs on Buildings 25, 26, 27, 29, 41, 62, C2, C6, C7, and C9. Includes removal of existing materials and installation of new TPO membranes, metal accessories, and fall protection.
• Plumbing: Plans for roof penetrations (drains, downspouts, vents, gutters) on Buildings 1, 2, 3, 4, 26, 27, 29, 41, 62, and Corridors 2, 6. Specific installation details for roof drains, downspouts, and gutter connections are provided.
• Basement: Installation plans for Corridor 5 and Corridor 6, focusing on conduit box sealing and installation.
• Mechanical: Mechanical equipment roof plans for Buildings 2, 26, 27, 41, and 62, detailing roof penetrations and equipment placement. Mechanical details for steam exhaust, curbs, hatches, and pipe supports are included.
• Lightning Protection: Plans and details for installing lightning protection systems on various buildings, including requirements for conductors, air terminals, and ground rods, adhering to UL 96, NFPA 780, and NEC standards. Installation must be by a certified UL professional.
• General & Coded Notes: Provide overarching instructions for demolition, installation, coordination with the COR, infection control, material handling, and specific component requirements.

These drawings are critical for bidders to understand the full scope of work, including the extent of demolition, installation requirements for roofing, plumbing, mechanical systems, and lightning protection. They provide detailed visual and technical specifications necessary for accurate bidding, material procurement, and project execution. Bidders must review these drawings to assess complexity, material needs, and compliance with specified standards.

Solicitation / RFP / RFQ

This solicitation is for the "Correct Critical Roof and Exterior Wall Deficiencies" project at the Carl Vinson VA Medical Center in Dublin, GA. The project involves providing management, supervision, materials, tools, and labor to replace approximately 57,130 square feet of roofing and conduct minor additional exterior wall repairs. All work must comply with Federal, State, and local regulations and be based on provided A/E design drawings and specifications.

• Full removal and replacement of existing roofs (approx. 57,130 sq ft flat roofing).

• Repair of 11,342 sq ft of slate roof shingles.

• Minor additional exterior wall repairs.

• Necessary plumbing and mechanical adjustments.

• Lightning protection installation, repair, or replacement.

• Compliance with Federal, State, and local regulations.

• Adherence to provided A/E design drawings and specifications.

• Submission of a detailed construction schedule within 30 days of Notice to Proceed (NTP).

• Implementation of a quality control program and submission of a Quality Control Plan.

• Development and adherence to a site-specific safety plan.

• Daily and weekly progress reporting.

• Deliverables include Schedule of Values, Construction Schedule, Certified Payroll, Contractor Badge Documentation, Construction Submittals, Utility Shutdown Work Requests, Debris Removal/Recycle Plan, Quality Control Plan, Daily Reports, and Weekly Progress Reports.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 calendar days after issuance of Notice to Proceed (NTP).

• Proposals are due by April 15, 2026, 10:00 AM EDT, submitted via email to Pamela.Moffitt@va.gov.

• Evaluation will be based on a Lowest Price Technically Acceptable (LPTA) basis.

• Proposals must be submitted in two volumes: Volume I – Price and Contract Forms, and Volume II – Technical Proposal.

• Key deadlines: Site Visit on March 24, 2026; RFIs due March 27, 2026; Proposals due April 15, 2026.

• This acquisition is 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) only.

• Offerors must be registered in SAM.gov, VetCert (veterans.certify.sba.gov), and comply with VETS 4212 reporting.

• Offerors must provide a proposal guarantee on Standard Form 24.

• The Government shall not be responsible for payment of any stored materials.

• Payment for materials will not be made until installed and confirmed to meet technical standards.

• Offerors must complete VAAR 852.219-75 - Limitation on Subcontracting.

Form / Attachment / Pricing Sheet

This document is a bid sheet (Project 557-21-103) for correcting critical roof and exterior wall deficiencies. It appears to be a template for itemizing project costs.

• The sheet outlines various construction divisions (General Requirements, Existing Conditions, Concrete, Metals, Wood, Plastics, Composites, Thermal and Moisture Protection, Plumbing, HVAC, Electrical) for cost breakdown.
• It includes fields for SUBTOTAL, PROFIT, OVERHEAD, and TOTAL amounts in USD.

Bidders are expected to use this sheet to provide detailed cost estimates for the project, breaking down expenses by construction division and including overhead and profit.

Form / Attachment / Pricing Sheet

This document is a Bid Bond (Standard Form 24, Rev. 10/2023) required as a bid guaranty when a bid is solicited. It ensures that the Principal (bidder) will execute further contractual documents and provide required bonds if their bid is accepted, or pay the difference if the government procures the work at a higher cost.

• Principal Information: Legal name and business address of the bidder.
• Surety Information: Name and business address of the surety or sureties providing the bond.
• Penal Sum of Bond: The maximum amount the surety is liable for, often expressed as a percentage of the bid price (e.g., 20%) but with a stated dollar limitation.
• Obligation: Outlines the conditions under which the bond is void (e.g., successful execution of contract documents) or the principal's liability.
• Conditions: Specifies the principal's submission of a bid and the consequences of failing to execute further contractual documents.
• Signatures: Requires signatures from the Principal and Surety(ies), along with corporate seals if applicable.

This form is critical for bidders who are required to submit a bid bond. It details the financial commitment and obligations of both the bidder (Principal) and their surety. Bidders must ensure they complete this form accurately, including the correct penal sum and surety information, to meet solicitation requirements. Failure to provide a valid bid bond can lead to disqualification. The instructions also clarify requirements for corporate versus individual sureties and the process for multiple co-sureties.

Form / Attachment / Pricing Sheet

This document, "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)", is a mandatory certification for offerors. It outlines the limitations on subcontracting requirements that must be met if awarded a contract, particularly concerning the use of small businesses, specifically Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs).

• Services Contracts: The contractor cannot pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• General Construction Contracts: The contractor cannot pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: The contractor cannot pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Certification: Offerors must certify their compliance with these limitations.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties.
• Compliance Verification: The VA may require documentation (invoices, subcontracts, task lists) to verify compliance during and after contract performance.

This is a required certification for all offerors. Failure to complete and return this certification with the bid, quotation, or proposal will result in the offer being deemed ineligible for award. Bidders must understand these subcontracting limitations to ensure their proposed approach and pricing comply with the requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment 3- 557-21-103 Specification_1Dec25.pdf", contains specifications for the "Correct Critical Roof and Exterior Walls" project (VA Project 557-21-103) at Carl Vinson VAMC. It serves as a Table of Contents for the VHA Master Specifications and details specific requirements for various construction elements.

This attachment outlines specifications across multiple divisions, including:

• Division 00 - Special Sections: List of Drawing Sheets.
• Division 01 - General Requirements: Project Schedules, Shop Drawings, Safety, Temporary Controls, Waste Management.
• Division 02 - Existing Conditions: Demolition, Asbestos Roofing Abatement.
• Division 03 - Concrete: Cast in Place Concrete.
• Division 05 - Metals: Composite Metal Decking.
• Division 06 - Wood, Plastics and Composites: Rough Carpentry.
• Division 07 - Thermal and Moisture Protection: Re-Roofing preparation, Roof/Deck Insulation, PVC/TPO Roofing, Flashing, Sheet Metal, Roof Specialties, Firestopping, Joint Sealants.
• Division 22 - Plumbing: Piping, Insulation, Storm Drainage.
• Division 23 - HVAC: Boiler Plant and Steam Generation, HVAC systems, Insulation, Piping, Ducts, Casings, Breechings, Chimneys.
• Division 26 - Electrical: Installation Requirements, Grounding, Lightning Protection.

Specific details are provided for:

• TPO Roofing System: Adhered membranes (ASTM D6878/D6878M), 1.5 mm / 60 mils thickness, white color, with requirements for accessory materials like adhesives, metal termination bars, fasteners, and walkway pads.
• Flashing and Sheet Metal: Specifications for stainless steel, aluminum, and galvanized steel, including fabrication for joints and edges.
• Insulation: Detailed requirements for HVAC and boiler plant insulation, including material and thickness schedules.
• HVAC Ducts and Casings: Material, construction, and seal class requirements referencing SMACNA standards.

This document is critical for bidders to understand the full scope of work and technical requirements for the "Correct Critical Roof and Exterior Walls" project. It serves as a comprehensive index and details specific material standards (e.g., ASTM, ASME, NFPA, UL), construction methods, and performance criteria for roofing, sheet metal, plumbing, HVAC, and electrical installations. Bidders must review these specifications to ensure their proposals and planned execution meet all project requirements, including those related to sustainability, fire safety, and specific material compliance.

Solicitation / RFP / RFQ

This is a presolicitation notice for construction services to correct critical roof and exterior wall deficiencies at the Carl Vinson VA Medical Center in Dublin, GA. It is not a Request for Proposal (RFP), and contractors should not submit proposals until the official RFP is posted.

• Full removal and replacement of existing roofs across approximately 57,130 square feet, including Buildings 1, 2, 3, 4, 25, 26, 27, 29, 41, and 62.

• Plumbing and mechanical alterations for roof protrusions.

• Lightning protection installation, repair, or replacement.

• Minor exterior wall repairs, including corridors and basement walls.

• Contract Type: Firm-Fixed-Price (FFP) Construction Contract.

• Estimated Magnitude: Between $5,000,000 and $10,000,000.

• Estimated Completion Period: 365 days after Notice to Proceed.

• The solicitation (36C24726R0030), including specifications and drawings, will be posted on or about March 13, 2026, on SAM.gov.

• Any amendments will be posted solely on SAM.gov.

• Evaluation Method: Lowest Price Technically Acceptable (LPTA).

• Anticipated Award Date: On or before September 30, 2025.

• Response Date: March 20, 2026, 1:00 PM Eastern Time.

• Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).

• NAICS Code: 238160 - Roofing Contractors (Small Business Standard: $19 Million).

• Contractors must be certified and listed in the SBA certification database (veterans.certify.sba.gov/) and registered in SAM.gov at the time of submission.

• Compliance with VAAR Clause 852.219-73 (Total Set-Aside for SDVOSBs) and VAAR Clause 852.219-75 (Limitations on Subcontracting) is required.

• For specialty trade construction, contractors must not pay more than 85% of the government payment to non-certified SDVOSB firms.

• Site visits will not be arranged during this presolicitation phase.