Z1DA--578-26-004: IDIQ ACM Abatement Base

Solicitation / RFP / RFQ

This is a pre-solicitation notice for a forthcoming Invitation for Bid (IFB) for Project 578-26-004, "IDIQ Abatement Services" at the Hines VA Hospital in Hines, IL. The contract will be an Indefinite Delivery, Indefinite Quantity (IDIQ) with a five-year ordering period.

The primary objectives are to furnish all labor, materials, equipment, tools, and supervision for asbestos abatement and disposal, lead-based paint removal and disposal, and firestopping.

• Contract Type: IDIQ

• Maximum Value: $2.5 Million (for all task orders and modifications)

• Magnitude of Task Orders: $2,000 to $500,000

• Period of Performance: Five-year ordering period (specific dates to be determined with solicitation)

• The official solicitation, including specifications and drawings, will be posted to SAM.gov on or about April 9, 2026.

• Two site visits will be held after the solicitation is posted; details will be provided with the full solicitation.

• Prospective contractors are strongly encouraged to attend site visits.

• Vendors are responsible for monitoring SAM.gov for the solicitation and any amendments.

• This action has been changed from a 100% Small Business set-aside to a Veteran-Owned/Service-Disabled Veteran-Owned Small Business (VOSB/SDVOSB) set-aside.

• NAICS Code: 562910 (Remediation Services), with a small business size limit of $25 Million.

• Offerors must represent that they are:

  • SDVOSB or VOSB eligible under VAAR Subpart 819-70.
  • A Small Business concern under NAICS 562910.
  • Certified SDVOSB listed in the SBA certification database (https://veterans.certify.sba.gov/).

• All eligible firms must be registered and current in the System for Award Management (SAM) database.

• All work must be coordinated to minimize interference with hospital operations.

• Work hour requirements are included in the specifications.

• This document is a pre-solicitation notice; finalized specifications and drawings will be published with the official solicitation.

• Point of Contact: Kristi Kluck (Kristi.Kluck3@va.gov)

Form / Attachment / Pricing Sheet

This document is an "Emergency Contact List" template. It is intended to capture essential contact information for key personnel during an emergency related to a specific project.

• Project Title and Project Number.
• Pre-filled contact numbers for Hines VA Police, Hines VA Fire, and Hines Safety Office.
• Blank fields for Contractor Office and Phone.
• A table to record names and phone numbers for the following roles: Superintendent, Alt. Superintendent, Project Manager, Safety Manager, Hines VA COR, and Hines VA Backup COR.

Bidders may be required to complete and submit this form as part of their proposal or upon contract award. It ensures that critical personnel are identified and reachable in case of emergencies related to the project.

Form / Attachment / Pricing Sheet

This document is a "Price Schedule" for the "Complete Period of Performance" of the opportunity. It outlines various line items for services related to fire stopping, asbestos abatement, operation and maintenance, and reinsulation, requiring bidders to provide unit pricing for each.

• Item #1 - Fire Stopping: Includes pricing for pipe/conduit penetrations of various sizes, ductwork/boiler breeching, beams/columns, and wall/cavity enclosures.
• Item #2 - Asbestos Abatement (Glove Bag Removal): Requires pricing for insulation removal from pipes, fittings, tanks, boilers, and ductwork, as well as contaminated debris, drywall, floor tile, and soil.
• Item #3 - Asbestos Abatement (Full-Containment Removal): Similar to Item #2 but for full containment, including pricing for insulation, debris, drywall, floor tile, and carpet.
• Item #4 - Operation and Maintenance: Covers pricing for pipe, fitting, boiler/tank, and ductwork insulation patch and repair, as well as clean-up and encapsulation.
• Item #5 - Reinsulation: Requires pricing for reinsulation of pipes, fittings, tanks, boilers, and ductwork.
• General Inclusions: All line-item pricing must include temporary environmental controls, safety, office administration, project management, risk assessments (PCRA/ICRA), interim life safety measures, submittals, testing/inspection, decontamination, signage, clean-up, warranty, as-builts, and overhead and profit.

This pricing schedule is critical for bidders to understand the cost structure and to prepare their proposals. Bidders must fill in their unit prices for each specified service to be considered.

Form / Attachment / Pricing Sheet

This document is a site plan for the Hines VA Campus. It serves as a visual reference for the layout of buildings, roads, parking lots, and other facilities within the hospital grounds.

• A comprehensive "Building Directory" lists numbered buildings and their corresponding names or functions.
• The main body of the document is a map illustrating the campus layout, with buildings, roads, and parking areas clearly delineated and often labeled with corresponding directory numbers.
• Includes details such as "Parking Lot" designations, road names (e.g., "FEARS DRIVE", "HINES BOULEVARD"), and specific facility areas (e.g., "DETENTION POND", "Basketball Court").
• A scale is provided: 1" = 130'-0".
• The plan is dated 5-1-2025 and identifies the location as V.A. HOSPITAL, HINES, IL.

This site plan is crucial for bidders to understand the physical environment of the Hines VA campus. It helps in visualizing the location of work sites, access routes, and logistical considerations relevant to any potential contract work at this facility. It is essential for site visits, planning, and understanding the overall scope of the campus infrastructure.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for fire stopping, asbestos abatement, re-insulation, and hazardous substance removal work at the Edward Hines Jr. VA Hospital.

• The contract will cover asbestos abatement and related activities at the Edward Hines Jr. VA Hospital.

• Task orders will vary in size and dollar amounts and will involve asbestos abatement and related activities.

• The contract period is 5 years with a maximum contract value of $2,500,000.00.

• Individual task orders will not exceed $500,000.00 and will have a minimum value of $2,000.00.

• The minimum guaranteed contract value is $25,000.00.

• The contractor must adhere to all applicable codes, standards, guidelines, and design requirements found in the VA's Technical Information Library (TIL).

• Specific requirements include infection control barriers, waste management, and adherence to OSHA standards (30-hour for superintendent, 10-hour for employees).

• Performance will be monitored by the Government.

• The contract has a 5-year ordering period.

• Work will be performed at Edward Hines Jr. VA Hospital, 5000 South 5th Avenue, Hines, Illinois.

• The contractor must have a local presence with a maximum 4-hour response time.

• A pre-bid site visit is encouraged.

• RFIs must be submitted within five (5) working days after the site visit.

• The contractor must provide and install a rigid infection control panel system.

• All contractor personnel must be certified by appropriate federal and state regulatory agencies.

• Contractor must provide certifications for welders, pipe installers, and machine operators.

• Contractor is responsible for repairing any damages to existing utilities.

• All work must comply with VA Master Construction Specifications and applicable state and federal regulations.

• Spills and releases of hazardous materials, including asbestos, must be evaluated, contained, and remediated at the contractor's expense.

Form / Attachment / Pricing Sheet

This document, "Solicitation Attachment 11 - Contractor General Information," is a form that potential bidders must complete to provide their general company information. It is required as part of the submission for the "578-26-004 IDIQ Abatement Services" solicitation.

• Name of Company
• Point of Contact
• Title
• Address
• E-Mail Address
• Phone No.
• TAX ID Number
• SAM UEI

Bidders must accurately fill out all fields in this form to ensure their submission is complete and compliant with the solicitation requirements. This information is crucial for the government to identify and contact the prospective contractor.

Form / Attachment / Pricing Sheet

This document, "Solicitation Attachment 10: Safety or Environmental Violations and Experience Modification Rate" and its accompanying "Solicitation Attachment 12: Pre-Award Contractor Safety and Environmental Record Evaluation Form," outlines the requirements for bidders to submit information regarding their past safety and environmental records. This information is used for an initial Determination of Responsibility.

• Safety Certification: Bidders must certify they have had no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or EPA violation(s) in the past three years. If this certification cannot be made, bidders must provide a detailed explanation.
• Experience Modification Rate (EMR): Bidders must submit their current EMR from their insurance carrier. If the EMR is above 1.0, a written explanation from the carrier is required, including the anticipated date of reduction to 1.0 or below.
• Self-Insured Contractors: Specific instructions are provided for self-insured contractors, including obtaining ratings from NCCI or state-run bureaus.
• Evaluation Form: Attachment 12 provides a form to detail OSHA 300 data (man-hours, cases, DART rate), number of serious/willful/repeat OSHA violations in the last 3 years, NAICS code, Safety and Health Program administrator, and the company's EMR.
• Required Documents: Bidders must attach copies of their OSHA 300 and 300a Forms.

This document is critical for bidders to understand the safety and environmental compliance standards required for this opportunity. Failure to provide accurate and complete information may impact the determination of responsibility and the ability to be considered for award. The information submitted will be used to assess the bidder's overall safety performance and risk.

Form / Attachment / Pricing Sheet

This document, "Contractor Surety Limitations," is Solicitation Attachment 9. It is designed to gather information regarding a prospective contractor's surety and bonding capabilities. Section A is to be completed by the Offeror (the prospective contractor) and submitted to their surety company. Section B is to be completed by the surety company and returned to the Offeror to be included with their offer.

Section A (Offeror to complete):

• Contractor Name
• Address
• Point of Contact
• Telephone
• E-mail

Section B (Surety to complete):

• Duration of bonding provided for the contractor (in YEARS)
• Contractor's rating
• Bonding Limit for a single project ($)
• Aggregate bonding amount ($)
• Whether the surety has ever completed a project for the contractor (YES/NO)
• Whether liability insurance has ever been refused (YES/NO)
• Whether there have been complaints of non-payment by subcontractors/suppliers (YES/NO)
• Whether the surety has had to pay subcontractors/suppliers (YES/NO)
• Surety Name
• Surety Address -Telephone
• E-mail
• Signature

This attachment is crucial for bidders to demonstrate their financial stability and bonding capacity. Offerors must ensure their surety company completes Section B accurately and returns it for inclusion with the bid. The information provided by the surety will be used to assess the contractor's ability to secure necessary bonds for the contract. The document also notes that comments from the surety are considered Source Selection Sensitive.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) template used by the VHA for Construction, Renovation, and Maintenance activities. It establishes minimum requirements for categorizing activity types and safety risks to determine necessary precautions. It is intended to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) for activities requiring it.

• Activity Location: Hines VA Hospital Building 1 D section 3rd and 4th Floor and Building 200 Stone space.
• Activity Name/Description: 578-26-008 Hines Abatement Task Order E, Asbestos abatement of floor tile, ceiling tile, and pipe insulation.
• Activity Type: Small Scale - Asbestos Abatement.
• Control Measures: Details specific control measures required based on activity type, including immediate replacement of materials, weekly site visits, contractor-provided safety plans, hazard communication, and coordination plans.
• Affected Adjacent Area Assessment: Requires identification and coordination with adjacent areas to mitigate disruption.
• Permit: A fillable permit form is included for posting at the activity site, detailing project information, activity type, control measures, and required signatures.

This document outlines the safety and risk assessment requirements for the specified activity. Bidders should review the identified activity type, location, and required control measures to understand the safety protocols and coordination efforts necessary for performing the asbestos abatement work. The PCRA permit section highlights key personnel and dates, and confirms the need for specific safety plans and assessments.

Specifications

This document outlines the specifications for the "Hines Abatement - Task Order E" project, identified by Project # 578-26-008, located at the Edward Hines, Jr. VA Hospital. The Bid Set Date is October 2, 2025.

Division 01 - General Requirements:

• General Requirements (01 00 00): Covers general project requirements including safety, logistics, security, operations, alterations, restoration, disposal, submittals, requests for information, layout, as-built drawings, roadway use, protection of existing structures, temporary utilities, and historic preservation.
• Project Schedules (01 32 16.15): Details requirements for developing and maintaining a Critical Path Method (CPM) plan and schedule, including submission timelines, reporting, and cost loading.
• Shop Drawings, Product Data, and Samples (01 33 23): Outlines the procedures for submitting shop drawings, product data, and samples for approval, including requirements for transmittal letters and electronic formats.
• Safety Requirements (01 35 26): Specifies comprehensive safety requirements, including applicable publications, definitions, regulatory requirements, accident prevention plans (APP), activity hazard analyses (AHAs), training, inspections, personal protective equipment (PPE), infection control, fire safety, electrical safety, fall protection, excavation, cranes, confined space entry, welding, cutting, ladders, and floor/wall openings.
• Temporary Environmental Controls (01 57 19): Addresses the control of environmental pollution and damage, including management of aesthetics, noise, solid waste, radiant energy, and radioactive materials. It also covers protection of land, fish and wildlife, and air resources.
• Construction Waste Management (01 74 19): Details requirements for managing non-hazardous building construction and demolition waste, emphasizing diversion from landfills through salvage, recycling, and reuse, with a minimum diversion goal of 50%.
• Sustainable Construction Requirements (01 81 13): Outlines general requirements and procedures for sustainable construction, including material cost data, low pollutant-emitting materials, and indoor air quality management.

Division 02 - Existing Conditions:

• Traditional Asbestos Abatement (02 82 11): Provides detailed specifications for asbestos abatement, including summary of work, extent of work, related work, definitions, applicable codes and regulations, contractor responsibilities, federal, state, and local requirements, standards, EPA guidance, notices, permits, VA responsibilities, emergency action plans, pre-construction meetings, project coordination, respiratory protection, worker protection, decontamination facilities, waste disposal, and project closeout.
• Glovebag Asbestos Abatement (02 82 13.13): Specifies procedures for asbestos abatement using the glovebag method, covering similar areas as traditional abatement but with specific procedures for glovebag use.
• Lead-Based Paint Removal and Disposal (02 83 33.13): Details requirements for lead-based paint removal and disposal, including definitions, applicable publications, pre-removal meetings, submittals, quality assurance, work procedures, cleaning, and disposal.

Other Divisions:

• The document also includes detailed specifications for various construction divisions, from Concrete (Division 03) through Electrical (Division 26), covering submittal requirements for a wide range of materials and equipment. These divisions are extensive and detail specific product data, samples, and certifications required.

This document is crucial for bidders as it outlines the technical specifications, safety requirements, environmental controls, and administrative procedures for the Hines Abatement project. It details the scope of work, including asbestos and lead-based paint abatement, and the stringent requirements for containment, monitoring, disposal, and reporting. Bidders must carefully review these specifications to understand the full scope of work, associated risks, and compliance obligations.

Form / Attachment / Pricing Sheet

This document is Solicitation Attachment 8, a Financial Disclosure Questionnaire. It is designed to be completed by a financial institution to provide information about a prospective contractor's financial status. The questionnaire is to be returned to the Offeror and included with their offer to the Department of Veterans Affairs, Network Contracting Office 12.

Section A: Collects basic information about the prospective contractor and the individual authorized to request financial information.

Section B: Collects specific details from the banking institution, including:

• Banking Institution name
• Account number, type, and average balance
• Information on Line of Credit, its limitation, and unused balance
• Relationship status with the bank (Outstanding, Satisfactory, Other)
• Duration of the client relationship
• Most recent credit rating and the date it was prepared
• Signature and title of the provider preparing the credit rating.

Bidders must ensure this questionnaire is completed by their financial institution and submitted with their offer. The information provided is considered Source Selection Sensitive and is crucial for the VA's evaluation of the Offeror's financial stability as part of the contract award process.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines tasks related to abatement and re-insulation of materials containing asbestos (ACM) and lead paint within Building 1, Floors 3 and 4, and Building 200.

• Tasks 1 & 2 (Bldg 1, Floor 3, Rooms D333, D335, D335A): Abatement of lead paint (excluding windows) and ACM materials including floor tile, ceiling tile, glue dots, mastic, pipe insulation, pipe fittings, and pipe elbows. Re-insulation of abated piping, pipe fittings, and pipe elbows.

• Tasks 3, 4, & 5 (Bldg 1, Floor 4, Rooms D405, D407, D407A, D409, D409A): Abatement of lead paint (excluding windows) and ACM materials including floor tile, ceiling tile, glue dots, mastic, pipe insulation, pipe fittings, and pipe elbows. Re-insulation of abated piping, pipe fittings, and pipe elbows.

• Task 6 (Bldg 200, Stone space): Abatement of ACM pipe insulation, pipe fittings, and pipe elbows. Re-insulation of abated piping, pipe fittings, and pipe elbows.

• Work is to be performed in Building 1, Floors 3 and 4, and Building 200.

• Specific rooms and areas are detailed in the document.

• The contractor must assume all paint is lead-based paint, excluding windows.

• All abatement work can be completed during Monday-Friday day shift hours.

• Specific timelines are provided for each task group: Tasks 1 & 2 (8 Calendar Days, 6 Abatement Days, 8 Monitoring Days), Tasks 3, 4, & 5 (10 Calendar Days, 8 Abatement Days, 10 Monitoring Days), Task 6 (34 Calendar Days, 32 Abatement Days, 34 Monitoring Days).

Other / Unclassified

This document is a Standard Operating Procedure (SOP) titled "INTERIM LIFE SAFETY MEASURES" (SOP-578-21-21-606) from Edward Hines Jr. VA Hospital, effective October 20, 2020, with a recertification date of October 31, 2025. It establishes procedures for implementing interim life safety measures (ILSMs) to temporarily compensate for hazards posed by existing Life Safety Code (LSC) deficiencies or construction activities.

The SOP outlines the purpose and authority for ILSMs, the procedures for their assessment and implementation, and the assignment of responsibilities among various sections including Safety, Engineering, and Police Service. It details the process for evaluating construction projects for their impact on life safety, requiring the completion of an ILSM Construction Project Evaluation Worksheet and an ILSM Occupant Impact Evaluation Worksheet.

Key components include:

• Procedures: Administrative actions to address hazards, with assessments before construction and continuous enforcement through project completion.
• Responsibilities: Defines roles for the Safety Section (evaluation, record-keeping, enforcement, training) and other service/section chiefs (project initiation, worksheet submission, staff coordination).
• Worksheets: ILSM Construction Project Evaluation Worksheet, ILSM Occupant Impact Evaluation Worksheet, and ILSM High Hazard Inspection Report.
• Specific Safety Concerns: Addresses potential compromises to fire alarm systems, sprinkler systems, exits, emergency vehicle access, and smoke/fire compartments.
• Training and Fire Drills: Requirements for occupant training and increased fire drill frequency based on the duration and impact of ILSMs.
• References: Cites The Joint Commission (TJC) Environment of Care Standards and NFPA Life Safety Code 101.

This document is relevant to potential bidders as it outlines the safety protocols and procedures that will be in effect during any construction or abatement projects at the Edward Hines Jr. VA Hospital. Understanding these measures is crucial for contractors to ensure compliance, plan their work effectively, and mitigate any potential risks to life safety during project execution. It highlights the hospital's commitment to maintaining safety standards even when facing LSC deficiencies or construction-related hazards.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It serves as a baseline for facilities to determine the level of infection prevention and control precautions needed based on the activity type and patient risk.

• Activity Categorization: Tables 1-4 guide users to categorize the construction activity (A-D), identify affected areas and patient risk levels (Low to Highest), and determine the required level of infection prevention and control precautions (I-IV).
• Control Measures: Tables 5 and 6 detail the specific control measures required for each level of precaution, both during the activity and upon completion.
• Permit Form: A fillable permit form (last page) is provided for posting at the activity site for Level III and IV activities.

While this document is a template and not a solicitation itself, it outlines critical requirements for infection control that would likely be incorporated into a solicitation for construction, renovation, or maintenance work at a VHA facility. Bidders should understand that compliance with these ICRA requirements, including specific containment and dust control measures, will be a key aspect of any related contract. The document specifies the need for different levels of containment (Level III is noted as required for this project) and associated control measures, which will impact project execution and cost.

Forms / Attachments / Pricing Sheets

This document is a "Triennial Asbestos Re-Inspection Report" for the Edward Hines Jr. VA Hospital. It defines abbreviations and terms used in assessing and prioritizing response actions related to asbestos-containing materials (ACM).

• Abbreviations: Defines terms like ACM (Asbestos-Containing Material), Condition (COND), Potential for (POT FOR), Disturbance (DIST), Quantity (QTY), and their corresponding units (LF, PIPE DIA, SF, THICKNESS).
• Table Headings: Lists various building areas (Attic, Basement, Exterior, etc.) and their corresponding types (Actinolite, Amosite, Crocidolite, etc.).
• Function: Lists various building components and their associated pipe fittings or functions (e.g., Ceiling Tile, Boiler/Furnace Insulation, Pipe Fitting Chilled Water).
• Material Description: Provides a key for material colors and descriptions (e.g., Black, Blue, Brown, Cement, Cream).
• Glossary of Terms: Defines terms related to ACM friability, condition, potential for disturbance, priority action ranking, nonsuspect materials, and inaccessible materials.

This document is an informational attachment that provides detailed information about asbestos-containing materials within the facility. Bidders involved in construction or renovation projects at this facility should be aware of this report to understand potential environmental hazards and ensure compliance with safety and environmental regulations. It is crucial for planning and executing work that may disturb ACM, ensuring proper handling and mitigation procedures are followed.

Statement of Work (SOW) / Performance Work Statement (PWS)

The primary goal of this project is to abate asbestos-containing materials (ACM) from specific spaces within Buildings 1 and 200 at the Edward Hines VA Hospital, enabling their re-occupation and facilitating necessary repairs.

This SOW covers all labor, management, equipment, and materials for asbestos abatement, lead abatement, and mold remediation. Key tasks include:

• Abating and disposing of ACM from specified rooms in Building 1 (D333, D335, D405, D407, D409) and the Stone Space in Building 200.

• Abating ACM floor tile, carpet, mastic down to the original concrete deck.

• Abating ACM pipe insulation, fittings, and elbows.

• Eradicating all mold and lead paint within designated work zones.

• Removing and reinstalling base cabinets and other equipment as needed.

• Re-insulating abated piping and fittings with fiberglass insulation and PVC vapor barrier jackets, or removable fabric insulation jackets for specific equipment.

• The contractor must adhere to all applicable federal, state, and local standards and regulations for hazardous material disposal.

• Third-party abatement air monitoring will be supplied and coordinated by Hines VA Hospital.

• The contractor shall provide an asbestos abatement Quality Control Program.

• All work must comply with the latest VA Infection Control Risk Assessment (ICRA) policy (VA ICRA -1.3) and Interim Life Safety Measures (ILSM).

• The project is to be completed within 112 calendar days from the Notice to Proceed (NTP).

• Work locations are specified rooms in Building 1 and the Stone Space in Building 200 at the Edward Hines VA Hospital.

• A pre-bid site visit is encouraged.

• Contractors must submit RFIs within five working days after a site visit.

• Strict adherence to Infection Control Barriers (ICB) and negative pressure maintenance is required.

• All personnel must have appropriate OSHA certifications (OSHA 30-hour for superintendent, OSHA 10-hour for all onsite employees).

• Certified payroll and waste reports are required with each pay submission.

• Written notification to the Illinois EPA is required at least 10 working days before abatement begins.

• Contractors require PIV badges for site access.

• The Buy American Act policy must be considered for material purchases.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for construction, renovation, and maintenance activities. It serves as a baseline to determine minimum requirements for infection prevention and control precautions based on the activity type and patient risk.

• Activity Categorization (Table 1): Classifies work into categories A, B, C, or D based on scope, duration, and dust/debris generation.
• Affected Area Assessment (Table 2): Identifies the activity area and adjacent areas that may be impacted.
• Patient Risk Category (Table 3): Assesses the risk level (Low, Medium, High, Highest) of patients in affected areas.
• Level of Precautions (Table 4): Determines the required infection prevention and control precaution level (I, II, III, or IV) by matching Activity Category and Patient Risk Category.
• Required Measures (Table 5 & 6): Details specific control measures for each precaution level, both during the activity and upon completion.
• Permit Form: A fillable permit for posting at the site for Level III and IV activities.
• Appendix A: Provides an alternative to outdoor exhaust requirements for interior construction space exhaust.

This document outlines the infection control requirements that must be adhered to during any construction, renovation, or maintenance activities performed under a contract. Bidders need to understand these requirements to accurately scope their work, estimate costs, and ensure compliance, particularly for activities involving dust, patient proximity, or critical areas. The determined Level of Precautions (I-IV) will dictate the necessary containment, ventilation, and personal protective equipment (PPE) measures, impacting project execution and safety protocols.

Form / Attachment / Pricing Sheet

This document is a template for a VHA Pre-Construction Risk Assessment (PCRA). It serves as a baseline for performing risk assessments for Construction, Renovation, and Maintenance activities. The PCRA categorizes activity types and safety risks to determine necessary precautions to prevent impact on patients, employees, and contractors. It is intended to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) for activities where infection risks are a concern.

• Activity Information: Fields for Activity, Location, and a brief Description.
• Activity Type Classification: Defines three levels of activity (Inspection/Upkeep, Small-scale Construction/Renovation/General Maintenance, Large-scale Construction/Renovation/Maintenance) with detailed descriptions and criteria.
• Control Measures: Lists specific control measures required for each activity type, including communication plans, hazard communication, ILSMs, hot work permits, LOTO procedures, site visits, and daily inspections.
• Affected Adjacent Area Assessment: A table to identify adjacent areas and coordinate activity-specific plans to avoid disruption.
• Permit Section: A fillable permit form to be posted at the site, including fields for permit number, location, project details, activity type, control measures, and signatures.

This document outlines the safety and risk assessment requirements that contractors must adhere to when performing construction, renovation, or maintenance work at VHA facilities. Bidders should review the activity types and associated control measures to understand the safety protocols, coordination efforts, and documentation required for the project. The permit section indicates requirements for site posting and worker awareness. Understanding these requirements is crucial for accurate bidding and project execution.

Form / Attachment / Pricing Sheet

This document is a "Project Planning Contractor Fingerprint Request Form" used for initiating the fingerprinting process for individuals identified as contractors. It is designed to collect necessary information for background checks and identity verification required for federal employment or contract work.

• Applicant Category (Contractor, Employee, Affiliate, Volunteer, etc.)
• Personal Identifying Information (Name, SSN, DOB, Place of Birth, Citizenship, Contact Info)
• Employment Details (Position Title, VA Work Location, Contractor Company Name, Project COR, Contract Start/End Dates)
• Fingerprint Details (Location, Date, Previous PIV Card Holder status)
• Physical Descriptors (Gender, Height, Weight, Hair Color, Eye Color, Race/Ethnicity)
• Facility Information (Name, Location, Facility SOI #, Facility SON #)

This form is critical for any bidder or their personnel who will be performing work under this contract. It outlines the specific information required for fingerprinting and identity verification. Bidders must ensure their personnel complete this form accurately and are prepared to provide the necessary original identification documents as specified in the accompanying "USAccess Identity Proofing Source Documents" bulletin (Attachment 2) to fulfill the requirements for contractor badging and access.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Project 578-26-004, which requires IDIQ Abatement Services at the Edward Hines, Jr. VA Hospital in Hines, IL. The contract will have a five-year ordering period.

• Furnish all labor, materials, equipment, tools, and supervision for asbestos abatement and disposal.

• Perform lead-based paint removal and disposal.

• Conduct firestopping.

• All work must minimize interference with daily hospital operations.

• Specific work hour requirements are detailed in the specifications.

• Contract Type: Indefinite Delivery, Indefinite Quantity (IDIQ)

• Period of Performance: Five-year ordering period (details to be provided in the full solicitation).

• The full solicitation, including specifications and drawings, will be posted on SAM.gov around March 27, 2026.

• Two site visits will be conducted after the full solicitation is posted; details will be in the solicitation.

• Vendors are responsible for monitoring SAM.gov for the solicitation and any amendments.

• Response Date/Time/Zone: 04-20-2026 12:00 CENTRAL TIME, CHICAGO, USA.

• This action is a 100% Small Business set-aside.

• NAICS Code: 562910 (Remediation Services) with a small business size limit of $25 Million.

• Offerors must represent themselves as a Small Business concern at the time of offer submission.

• All eligible firms must be registered and current in the System for Award Management (SAM) database.

• This document is a pre-solicitation notice. The attached information is for general information only.

• Finalized specifications and drawings will be published with the official solicitation.

• Contact: Kristi Kluck, Contracting Officer (Kristi.Kluck3@va.gov).

• Several attachments are provided for general information, including SOW, site plans, schedules, forms, and technical documents related to abatement and hospital requirements.

Solicitation / RFP / RFQ

This is a Sources Sought Notice (SSN) to gather market research for Solicitation 36C25226B0020, which replaces Solicitation 36C25226R0038. The purpose is to determine if the solicitation for IDIQ ACM Abatement Services at the Edward Hines Jr. VA Hospital in Hines, IL is appropriate for all business sizes, or if a set-aside for Small Business (SB), Veteran-Owned Small Business (VOSB), or Service-Disabled Veteran-Owned Small Business (SDVOSB) is appropriate. Proposals are not being requested at this time.

The contract will be for Indefinite Delivery / Indefinite Quantity (IDIQ) for Asbestos Containing Materials (ACM) Abatement Services. Work may occur at multiple locations on the EHVAH campus over a five-year ordering period. The NAICS code is 562910 (Abatement Services).

• Contract Type: IDIQ
• Ordering Period: Five years
• Guaranteed Minimum Value: $25,000
• Maximum Net Value: $2,500,000
• Maximum Value per Task Order: $500,000
• Minimum Value per Task Order: $25,000

This is a Sources Sought Notice, not a Request for Proposals. Interested sources must submit the following information via email to Kristi.Kluck3@va.gov by Friday, March 13, 2026, at 12:00 p.m. CST:

• Company name, address, point of contact, phone number, email, www.SAM.gov OID number, and business status.
• Primary nature of business, intended teaming agreements, planned self-performance, and subcontracting program.
• Detailed construction background related to abatement experience in hospital environments, including project description, company's role, overall project costs, and cost of company's portion.
• Details on business size (SDVOSB, VOSB, WOSB, 8(a), HUBZone, SB, Large Business) and how the 25% small business requirement will be fulfilled if applicable.
• Qualifications of subcontractors if not self-performing.
• Letter from surety regarding bonding capacity.
• Submittal limited to eight pages in one .pdf or Word document.

This notice seeks to determine the appropriate set-aside (all business sizes, SB, VOSB, SDVOSB). Specific requirements for SDVOSB set-aside are detailed, including compliance with VAAR 852.219-73 and SBA regulations regarding limitations on subcontracting (LOS) and joint ventures. Firms must be listed in the SBA certification database (VIP) to be considered similarly situated.

• Solicitation 36C25226B0020 is a replacement for 36C25226R0038, changing from RFP to IFB. Previous respondents to the Sources Sought for 36C25226R0038 will have their information applied.
• This is a market research tool; no payment will be made for submitted information.