Z1DA--578-26-004: IDIQ ACM Abatement Base

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a pre-offer conference related to Solicitation Number 36C25226B0020 for the Asbestos Abatement Task Order E at the Edward Hines Jr., VAMC, Hines, IL. It records attendees who participated in the conference.

• Contact Name
• Company Name
• Telephone Number
• Email Address

This document provides a record of companies and individuals who attended the pre-offer conference. This information can be useful for bidders to understand the competitive landscape and identify potential partners or competitors who have expressed interest in the opportunity.

Form / Attachment / Pricing Sheet

This document provides detailed "Statement of Conditions" (SOC) for various buildings at the Edward Hines, Jr. VA Hospital. It outlines the applicable codes and standards, fire sprinkler systems, fire alarm systems, and occupancy tables for Buildings 113, 128, 200, 217, and 228. It also includes approved equivalencies and site-specific equivalencies related to fire and life safety codes.

• Applicable Codes and Standards: References NFPA 13, NFPA 14, NFPA 72, NFPA 80, NFPA 90A&B, NFPA 99, NFPA 101, and NFPA 110, among others, with specific edition years.
• Fire Sprinkler Systems: Details design criteria, sprinkler types, density requirements, and installation guidelines based on NFPA 13.
• Fire Alarm Systems: Outlines design to NFPA 72, including occupant notification, audible and visible devices, and detector spacing.
• Suite Descriptions and Occupancy Tables: Provides detailed breakdowns of suite sizes, types, and occupancy classifications for various buildings and floors.
• Approved Equivalencies: Lists accepted deviations or alternative solutions to code requirements.
• Floor Plans: Includes schematic floor plans for multiple buildings and floors, indicating fire/smoke barriers, exit pathways, and various symbols.

This document is crucial for bidders to understand the existing conditions, code compliance, and specific requirements related to fire and life safety for the facilities involved in the opportunity. It provides essential context for any work that may impact these systems or require adherence to these standards. The detailed floor plans and code references are critical for accurate proposal development and execution planning.

Form / Attachment / Pricing Sheet

This document contains architectural drawings detailing the "Statement of Conditions" for Building 1 at the Edward Hines, Jr. VA Hospital. It provides floor plans for various sections (A through G) across the first, second, third, and fourth floors, as well as attic plans. The drawings illustrate the layout, room designations, fire/smoke barriers, and other relevant architectural and building system information.

• Detailed floor plans for Building 1, Sections A-G, across multiple levels (First, Second, Third, Fourth Floors, and Attic).
• Symbols list for architectural and fire-related elements.
• Partition legend indicating fire/smoke barrier types.
• Business Occupancy Notes and Approved Equivalencies related to building codes and safety.
• Site Name and Address: Edward Hines, Jr. VA Hospital, Hines, IL.
• Engineering firm: FPC Consultants.
• Revision dates and drawing issue dates.

This document is crucial for bidders to understand the existing conditions, layout, and structural/safety features of Building 1. It provides the foundational information necessary for any proposed work, renovations, or system installations within this building, impacting scope, design, and compliance requirements.

Form / Attachment / Pricing Sheet

This document is a Historic Preservation Plan for the Edward Hines, Jr. VA Hospital, dated 2013. It details the history of the hospital, inventories historic resources within and outside the National Register Historic District, and outlines proposed work and facility condition assessments for various buildings.

• Introduction: Provides an overview of the hospital's location, acreage, and the number of buildings, structures, objects, and sites.
• History: Details the establishment and expansion of the hospital, including its naming and significant construction phases.
• Inventory of Historic Resources: Identifies and describes contributing and non-contributing resources within the National Register Historic District, as well as historic resources outside the district.
• Facility Condition Assessments: Summarizes needed changes and repairs for various buildings, including exterior masonry, roofing, windows, and other structural elements.
• Construction Projects: Lists planned or completed renovation and expansion projects for specific buildings.
• Bibliography: Lists sources used in the preparation of the plan.
• Appendix A: Contains an inventory of resources with detailed information on building numbers, construction dates, historic names, National Register status, significant features, and alterations.

While not a solicitation or SOW, this document provides critical context about the historical significance and existing conditions of the Edward Hines, Jr. VA Hospital campus. Bidders responding to opportunities at this facility may need to understand these historical constraints and conditions, especially if their work involves or impacts historic structures. The detailed facility condition assessments and project lists highlight potential areas for future work or considerations for maintenance and repair, which could be relevant for contractors specializing in historic preservation, renovation, or facility management of historic sites.

Other / Unclassified

This document is a Facility Condition Assessment (FCA) report for Station 578 - Hines, specifically for Building 1. It details the condition of various building components, including architectural elements, electrical systems, mechanical systems, plumbing, structural components, and energy systems. Each item is assessed for its condition, useful life, and remaining life, with associated correction costs and descriptions of deficiencies.

This document provides a detailed breakdown of existing conditions and identified deficiencies within Building 1 at Station 578. Bidders can use this information to understand the scope of potential future work related to repairs, renovations, or replacements of building systems and components. The report highlights areas with significant issues, such as accessibility, exterior walls, interior finishes, electrical systems, and mechanical systems, which may inform their decision-making process for bidding on related opportunities.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing asbestos survey data for Building 1, Section C, 4th Floor, and other building areas. It details the location, type, percentage, and condition of asbestos-containing materials (ACMs) identified through sampling.

• Location: Specific areas within buildings (e.g., Room C4, Basement A001) where ACMs were found.
• ACM %: Percentage of asbestos-containing material.
• Type: Classification of the material (e.g., PLAS, VFT, PIPE-STM, MSTC).
• Quantity: Measured in square feet (SF) or linear feet (LF).
• Sample: Unique sample identification numbers.
• Material Description: Detailed description of the material.
• Friable Y/N: Indicates if the material is friable (can be crumbled by hand).
• Condition: Assessment of the material's current state (e.g., GOOD, POOR).
• Potential for Disturbance: Assessment of the likelihood of disturbance (e.g., LOW, MOD, HIGH).
• Re-evaluation 2010 / Comments: Notes on re-evaluations and specific comments regarding the ACMs.

This data is crucial for any bidder involved in renovation, demolition, or abatement activities within the specified buildings. It provides a detailed inventory of asbestos locations, types, quantities, and conditions, which will inform risk assessments, cost estimations, and compliance strategies for asbestos management and removal.

Statement of Work (SOW) / Performance Work Statement (PWS)

To oversee and manage the abatement and disposal of asbestos-containing materials (ACM) from specified spaces within Building 1 and Building 200 at the Edward Hines VA Hospital.

• Abate and dispose of ACM from specific rooms in Building 1 (D333, D335, D405, D407, D409) and the Stone Space in Building 200.

• Includes abatement of ACM floor tile, carpet, mastic, pipe insulation, and pipe fittings.

• Eradication of mold and lead paint within designated work zones is also required.

• Contractor must field verify all measurements and dimensions.

• Assumes demolition of ceilings and grid work to access above-ceiling pipe insulation.

• Assumes uninterrupted access to the Stone Space of Building 200.

• Adherence to all codes, standards, guidelines, and design requirements found in the VA's Technical Information Library (TIL).

• Strict compliance with Infection Control Risk Assessment (ICRA) policies and procedures, including the use of rigid infection control panel systems and maintaining negative pressure.

• Third-party abatement air monitoring will be supplied and coordinated by Hines VA Hospital.

• Contractor must provide an asbestos abatement Quality Control Program.

• The project is to be completed within one hundred twelve (112) calendar days after the Notice to Proceed (NTP).

• Work will be performed at Edward Hines, Jr. VA Hospital.

• Construction period is estimated at 52 calendar days.

• Pre-construction period is NTP + 30 calendar days.

• Construction Closeout Period is NTP + 95 calendar days.

• A pre-bid site visit is encouraged.

• RFIs must be submitted within five (5) working days after the site visit.

• Temporary construction partitions must be smoke-tight and noncombustible.

• Contractor personnel must have appropriate OSHA certifications (30-hour for superintendent, 10-hour for employees).

• All work must comply with the Buy American Act.

• Contractor must obtain necessary VA permits and licenses.

• Hazardous material, garbage, and construction debris removal is the contractor's responsibility.

• Government Furnished Equipment (GFE): None.

• Government Furnished Information (GFI): None provided beyond what is requested by the contractor.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for asbestos abatement and related activities at the Edward Hines Jr. Veterans Affairs Hospital (EHVAH).

• The contract covers fire stopping, asbestos abatement, re-insulation, and hazardous substance removal work.

• Task orders will vary in size and dollar amounts and will be issued under the IDIQ contract.

• The maximum contract value is $2,500,000.00 over a 5-year ordering period.

• Minimum guaranteed value for the contract is $25,000.00.

• Individual task orders will not exceed $500,000.00 and will have a minimum value of $2,000.00.

• The contractor must adhere to all applicable codes, standards, guidelines, and design requirements found in the VA's Technical Information Library (TIL).

• Specific requirements include infection control barriers, air scrubbing, negative pressure maintenance, and adherence to VA ICRA policy.

• Performance will be monitored by the Government through periodic evaluations and on-site inspections.

• The contract has a 5-year ordering period.

• Work will be performed at Edward Hines Jr. VA Hospital, 5000 South 5th Avenue, Hines, Illinois.

• The contractor must maintain a base within a 4-hour response time to the location.

• Contractor personnel must be certified by appropriate federal and state regulatory agencies.

• OSHA 30-hour certified site superintendent and OSHA 10-hour certified employees are required.

• EPA notification is required at least 10 working days before abatement begins.

• The contractor must provide performance and payment bonds.

• A contractor badging process is required for all personnel.

• Work will often be in occupied areas, requiring careful coordination to avoid interference with ongoing operations.

• Buy American Act requirements apply to material purchases.

Other / Unclassified

This document is VHA Directive 7714, "Asbestos Management Program," dated April 6, 2017. It establishes the Veterans Health Administration's (VHA) policy on the identification, management, and control of hazards related to asbestos-containing materials (ACM) at Department of Veterans Affairs (VA) facilities. The directive outlines responsibilities, definitions, policies, and procedures for managing asbestos, including survey requirements, Operations & Maintenance (O&M) plans, and training.

This directive is relevant to bidders involved in any construction, renovation, demolition, or maintenance activities at VA facilities where asbestos may be present. It details the regulatory framework, required surveys (e.g., Baseline AHERA Survey, Pre-Construction Survey), O&M plan requirements, and the roles and responsibilities of various personnel and offices within the VHA. Understanding this directive is crucial for ensuring compliance with federal, state, and local asbestos regulations and for properly executing any work that could disturb ACM.

Amendment / Modification

This amendment (0001) incorporates changes and clarifications into Solicitation 36C25226B0020 for Indefinite Delivery/Indefinite Quantity (IDIQ) Abatement Services at the Hines VA Hospital.

Key changes include:

• Revised Scope of Work (SOW): Updated versions of the IDIQ Base SOW and the IDIQ Seed Project SOW are provided, including clarifications.

• Inclusion of References: Several previously referenced documents are now included as attachments, addressing vendor questions. These include:

  • VHA Directive 7714 Asbestos Management Program (Attachment 2)
  • 2011 Asbestos Survey for EHVAH (Attachment 3)
  • 2013 Historic Preservation Plan for EHVAH (Attachment 4)
  • 2020 Statement of Conditions Survey for EHVAH (Attachments 5a & 5b)
  • Facility Condition Assessment for EHVAH (Attachment 6)

• Site Visit: A third site visit is scheduled for Wednesday, 4/29/2026, at 9:00 a.m. CST, meeting at Building 2, Clock Tower Building. Contact Richard.Fraider@va.gov.

• Attached Sign-in Sheets: Sign-in sheets from previous site visits (4/13/2026 and 4/20/2026) are attached.

• IDIQ Base Scope of Work (SOW)

• IDIQ Seed Project Scope of Work (SOW)

• Various referenced documents now provided as attachments.

• The due date for offers remains unchanged. The public bid opening is scheduled for May 11, 2026, at 12:00 p.m. (Milwaukee, WI - local time).

• Offers must acknowledge receipt of this amendment, preferably on Page 2 of the SF-1442 form included with the offer.

Form / Attachment / Pricing Sheet

This document, "Solicitation Attachment 11 - Contractor General Information," is a form that potential bidders must complete to provide essential information about their company. It is required for the "578-26-004 IDIQ Abatement Services" opportunity.

• Name of Company
• Point of Contact
• Title
• Address
• E-Mail Address
• Phone No.
• TAX ID Number
• SAM UEI

Bidders must fill out this form accurately and completely as part of their proposal submission. This information is crucial for the government to identify and contact the prospective contractor and to verify their registration and tax status.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW details the requirements for asbestos abatement, lead abatement, and mold remediation at the Edward Hines, Jr. VA Hospital. The primary goal is to abate asbestos-containing materials (ACM) from specific spaces within Building 1 and Building 200 to allow for repairs and re-occupation of these areas.

• Abatement Areas: Includes specific rooms in Building 1 (D333, D335, D335A, D405, D407, D407A, D409, D409A) and the Stone Space in Building 200.

• Materials to Abate: ACM tile, ACM mastic, ACM pipe insulation, ACM pipe fittings, ACM pipe elbows, mold, and lead paint. This includes abatement of ACM floor tile, carpet, and mastic down to the original concrete deck.

• Additional Work: Removal and re-installation of base cabinets, toilet partitions, and other equipment; removal and re-installation of specialty/sliding doors; reinsulation of abated piping and pipe fittings with fiberglass pipe insulation and PVC vapor barrier jackets.

• Assumptions: Demolition of ceilings and grid work may be necessary for above-ceiling pipe insulation access. The contractor will have uninterrupted access to the Stone Space in Building 200.

• Infection Control: Strict adherence to Infection Control Barrier (ICB) requirements, including fire-rated, water-resistant barriers, negative pressure maintenance, and proper dust/fume control. Compliance with the latest VA Infection Control Risk Assessment (ICRA) policy (version VA ICRA -1.3).

• Quality Control: Contractor shall provide an asbestos abatement Quality Control Program. Third-party air monitoring will be supplied by Hines VA Hospital.

• Reporting: Certified payroll and waste reports required with each pay application. Biweekly field reports of construction progress.

• Location: Edward Hines, Jr. VA Hospital.

• Timeframe: Project completion within one hundred twelve (112) calendar days from the Notice to Proceed (NTP). This includes a 30-day pre-construction period and a 52-day construction period.

• Certifications: On-site personnel must have OSHA 10-hour certification, and a site superintendent must have OSHA 30-hour certification. All personnel shall be certified by appropriate federal and state regulatory agencies.

• Permits: Contractor must obtain all necessary permits and licenses for removal and disposal of ACM, mold, and lead.

• Site Access: Work hours are generally Monday-Friday, 7:00 am to 3:30 pm, but coordination with the COR is required for work outside normal hours or on weekends (14-day advance notice required).

• Submittals: Shop drawings, equipment submittals, certifications, and other documentation required per the Specifications Book.

• Buy American Act: Material purchases should adhere to this policy.

• Security: Contractor must obtain PIV badges for all personnel visiting the jobsite.

• Coordination: All work must be coordinated with the Contracting Officer (CO) and Contracting Officer's Representative (COR).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for asbestos abatement and related activities at the Edward Hines Jr. Veterans Affairs Hospital (EHVAH).

• The contract will cover fire stopping, asbestos abatement, re-insulation, and hazardous substance removal work.

• Task orders will be issued for individual projects and will vary in size and dollar amounts.

• Work will be performed at the Edward Hines Jr. VA Hospital, 5000 South 5th Avenue, Hines, Illinois.

• The contract will have a 5-year ordering period.

• The location of performance is the Edward Hines Jr. VA Hospital.

• Contract Value: Maximum contract value is $2,500,000.00. Minimum guaranteed contract value is $25,000.00. Individual task orders will range from $2,000.00 to $500,000.00.

• Task Orders: Issued by the Contracting Officer, will include a Statement of Work, available drawings, technical documents, and submittal requirements.

• Site Visits: Contractors must schedule a site visit within five (5) working days of notification.

• Proposals: Must include detailed pricing, technical documentation, and may require verifiable documentation for non-pre-priced items.

• Bonds: Performance and Payment Bonds are required for all work ordered.

• Submittals: Shop drawings, equipment submittals, and other documentation are required for COR review and approval.

• Certifications: Personnel must hold appropriate federal and state certifications, including OSHA 30-hour for site superintendents and OSHA 10-hour for other employees.

• Infection Control: Strict adherence to infection control measures, including the use of rigid infection control panel systems and manometers to maintain negative pressure, is required.

• Reporting: Certified payroll, waste reports, and biweekly field reports are required.

• Badging: Contractor personnel require specific VA Flash badges, obtained through a security procedure.

• Work will often be performed in occupied areas, requiring careful coordination and minimal disruption.

• Adherence to VHA Directive 1085 (smoke-free policy) is mandatory.

• Maximizing the use of U.S.-made goods, products, and materials is encouraged per the Buy American Act.

• Contractor must have a local presence or satellite operation base within a four (4) hour response time.

• Spills and releases of hazardous materials, including asbestos, must be evaluated, contained, and remediated at the contractor's expense.

Form / Attachment / Pricing Sheet

This document is a template for a certification required by the solicitation, specifically related to VAAR 852.219-75. It requires the contractor to certify compliance with limitations on subcontracting for contracts involving specialized construction, as defined by 38 USC 8127 and VAAR 852.219-74(a)(1)(iii).

• Certification Statement: The contractor must affirm that they will not pay more than 75% of the government's payment to firms that are not SAM-Verified VOSB or SDVOSBs. This 75% limit excludes the cost of materials.
• Subcontractor Compliance: Any work further subcontracted by a similarly situated SBA VOSB/SDVOSB-verified subcontractor also counts towards the 75% subcontracting limit.
• Required Information: The form requires the printed name and title of the signee, their signature, the date, the company name, and the company address.

Bidders must complete and submit this certification to demonstrate their understanding and commitment to complying with the subcontracting limitations for veteran-owned small businesses. Failure to comply with these requirements could impact eligibility or contract award. This form is essential for proposal preparation and must be accurately filled out.

Forms / Attachments / Pricing Sheets

This document is a "General Decision Number" which lists prevailing wage rates and their effective dates for various construction trades in Cook County, Illinois. It serves as a reference for contractors to ensure compliance with labor standards on federal or federally funded construction projects.

• General Decision Number: IL20260009, effective 01/09/2026.
• Construction Types: Building, Heavy, Highway, and Residential.
• County: Cook County, Illinois.
• Trades Covered: Includes wage rates and fringes for various trades such as Asbestos Worker/Insulator, Boiler Maker, Bricklayer, Marble Mason, Terrazzo Worker/Setter, Tile Finisher, Tile Setter, Pointer/Cleaner/Caulker, Carpenter, Electrician, Elevator Mechanic, Power Equipment Operator, Laborer (various categories including Building & Residential, Heavy & Highway, Compressed Air, Tunnel, Sewer, Demolition/Wrecking), Painter, Glazier, Plasterer, Cement Mason/Concrete Finisher, Plumber, Pipefitter, Roofer, Sprinkler Fitter, Sheet Metal Worker, Truck Driver, and Traffic Safety Worker.
• Effective Dates: Rates are listed with specific effective dates, often tied to union agreements.
• Footnotes: Provide additional details on paid holidays, vacation pay, and specific conditions for certain classifications (e.g., low-boy operation, health and welfare, pension).

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals on relevant federal or federally funded construction projects in Cook County, Illinois. Failure to comply with these wage requirements can lead to contract violations. The document also outlines the process for wage determination appeals and provides contact information for the Department of Labor.

Form / Attachment / Pricing Sheet

This document, "Solicitation Attachment 10: Safety or Environmental Violations and Experience Modification Rate" and "Solicitation Attachment 12: Pre-Award Contractor Safety and Environmental Record Evaluation Form," outlines the requirements for bidders to submit information regarding their past safety and environmental record. This information is used by the government to make an initial Determination of Responsibility.

• Certification: Bidders must certify they have had no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or EPA violation(s) in the past three years. If this certification cannot be made, bidders must provide detailed explanations.
• Experience Modification Rate (EMR): Bidders must submit their current EMR from their insurance carrier. If the EMR is above 1.0, a written explanation from the carrier detailing the reasons and anticipated date of reduction to 1.0 or below is required.
• Self-Insured Contractors: Specific instructions are provided for self-insured contractors or those unable to obtain EMR ratings on standard letterhead, including obtaining ratings from NCCI or state-run bureaus.
• Evaluation Form: Attachment 12 provides a form to be completed by bidders, requiring data on OSHA 300 forms (man-hours, recordable cases, DART rate, serious/willful/repeat violations), NAICS code, Safety and Health Program administrator, and EMR.
• Required Documents: Bidders must attach copies of their OSHA 300 and 300a Forms.

This attachment is critical for bidders to understand the safety and environmental compliance standards required for this opportunity. Failure to provide the requested information accurately and completely may impact the determination of responsibility and the ability to be considered for award. Bidders must gather and submit all specified documentation and certifications as part of their proposal.

Form / Attachment / Pricing Sheet

This document, "Contractor Surety Limitations," is Solicitation Attachment 9. It is designed to gather information about a prospective contractor's bonding and surety history. Section A is to be completed by the Offeror and submitted to their surety company. Section B is to be completed by the surety company and returned to the Offeror to be included with their offer.

Section A (Offeror to complete):

• Contractor Name
• Address
• Point of Contact
• Telephone
• E-mail

Section B (Surety to complete):

• Duration of bonding for the contractor (in years)
• Contractor's rating
• Bonding limit for a single project
• Aggregate bonding amount
• Whether the surety has ever completed a project for the contractor
• Whether liability insurance has ever been refused
• Whether there have been complaints of non-payment by subcontractors/suppliers
• Whether the surety has had to pay subcontractors/suppliers
• Surety Name, Address, Telephone, E-mail, and Signature

This attachment is crucial for bidders to provide to their surety company. The completed form, particularly Section B, will provide the government with information regarding the contractor's financial stability and reliability concerning bonding and surety matters. This information is considered Source Selection Sensitive and is part of the offer submission.

Form / Attachment / Pricing Sheet

This document is Solicitation Attachment 8, a Financial Disclosure Questionnaire. It is designed to be completed by a financial institution to provide information about a prospective contractor's financial status. The questionnaire is to be returned to the offeror and included with their proposal.

Section A: Collects basic information about the prospective contractor and the individual authorized to request financial information.

Section B: Collects specific financial details from the banking institution, including:

• Banking Institution name
• Account number, type, and average balance
• Information on Line of Credit, including limitation and unused balance
• Relationship with the bank (Outstanding, Satisfactory, Other)
• Duration as a client
• Most recent credit rating and date prepared
• Signature and title of the provider

Bidders must ensure this questionnaire is completed by their financial institution and submitted with their offer. The information provided is considered Source Selection Sensitive and is required to help the Department of Veterans Affairs assess the financial stability of the offeror for the "578-26-004 IDIQ Abatement Services" contract.

Form / Attachment / Pricing Sheet

This document provides detailed floor plans and specific abatement tasks for "Tasks 1 and 2" on Floor 3 of Building 1 (Rooms D333, D335, and D335A), "Tasks 3, 4, and 5" on Floor 4 of Building 1 (Rooms D405, D407, D407A, D409, and D409A), and "Task 6" in Building 200.

• Building 1, Floor 3 (Tasks 1 & 2): Details abatement of lead paint (excluding windows), ACM floor tile, ceiling tile, glue dots, mastic, pipe insulation, pipe fittings, and pipe elbows in specified rooms. Re-insulation of abated piping is also required. Work is to be completed during Monday-Friday day shift hours. Estimated completion: 8 Calendar Days, 6 Abatement Days, 8 Monitoring Days.
• Building 1, Floor 4 (Tasks 3, 4, & 5): Details abatement of lead paint (excluding windows), ACM floor tile, ceiling tile, glue dots, mastic, pipe insulation, pipe fittings, and pipe elbows in specified rooms. Re-insulation of abated piping is also required. Work is to be completed during Monday-Friday day shift hours. Estimated completion: 10 Calendar Days, 8 Abatement Days, 10 Monitoring Days.
• Building 200 (Task 6): Details abatement of ACM pipe insulation, pipe fittings, and pipe elbows. Re-insulation of abated piping is also required. Work is to be completed during Monday-Friday day shift hours. Estimated completion: 34 Calendar Days, 32 Abatement Days, 34 Monitoring Days.

This attachment outlines the specific locations, materials to be abated, and required follow-on work (re-insulation) for multiple tasks within the opportunity. It also provides estimated timelines for each task, which are crucial for bidders to understand the scope and schedule of the work.

Form / Attachment / Pricing Sheet

This document outlines the "Interim Life Safety Measures (ILSM)" policy and procedures for the Edward Hines Jr. VA Hospital. It details administrative actions required to temporarily compensate for significant hazards posed by Life Safety Code (LSC) deficiencies or construction activities.

• Purpose and Authority: To establish procedures for implementing ILSM provisions.
• Procedures: Describes ILSM as administrative actions, requiring assessment before construction, continuous enforcement, and potential fire watches.
• Responsibilities: Assigns overall responsibility to the Safety Section for developing, implementing, and evaluating ILSM. Other service/section chiefs are responsible for project-specific ILSM evaluation and compliance. Police Service is responsible for daily inspections on weekends and holidays.
• References: Cites The Joint Commission (TJC) Environment of Care Standards and NFPA Life Safety Code 101.
• Attachments: Includes various worksheets and reports for ILSM assessment, occupant impact evaluation, high hazard inspection, and a fire watch decision grid.

While this document is a policy and procedure, it is relevant to bidders as it establishes the framework for managing life safety during construction projects. Bidders involved in projects at this facility should be aware of these ILSM requirements, which may impact project execution, safety protocols, and require specific compliance measures. The document details the process for evaluating potential life safety impacts of construction and the measures to be taken to mitigate those risks.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It provides minimum requirements for categorizing activity types and patient risk to determine necessary infection prevention precautions. Facilities may customize this template.

• Activity Categorization (Table 1): Defines categories A, B, C, and D for construction/renovation/maintenance activities based on scope, duration, and dust/debris generation.
• Affected Area Assessment (Table 2): Identifies areas impacted by the activity and associated Points of Contact (POC).
• Patient Risk Category (Table 3): Assesses the risk level (Low, Medium, High, Highest) of patients in affected areas.
• Level of Infection Prevention and Control Precautions (Table 4): Determines the required precaution level (I, II, III, or IV) based on Activity Category and Patient Risk Category.
• Required Control Measures (Table 5): Details specific infection prevention and control measures for each precaution level (I-IV).
• Completion Measures (Table 6): Outlines measures required upon completion of the activity and inspection.
• Permit Form: A fillable permit for posting at the activity site for Level III and IV activities, including project details, activity category, patient risk, and required precautions.

This document is crucial for understanding the infection control requirements that will be imposed on construction, renovation, or maintenance projects within VHA facilities. Bidders need to be aware of these requirements to accurately scope their proposals, estimate costs, and plan their execution strategies to comply with infection prevention standards. The document dictates the level of containment, dust control, barrier construction, and monitoring necessary, which can significantly impact project timelines and resource allocation.

Form / Attachment / Pricing Sheet

This document is a VHA Pre-Construction Risk Assessment (PCRA) template used to perform facility risk assessments for Construction, Renovation, and Maintenance activities. It helps determine the level of precautions needed to prevent impact on patients, employees, and contractors. It is to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) if required.

• Activity Location: Hines VA Hospital Building 1 D section 3rd and 4th Floor and Building 200 Stone space.
• Activity Name/Description: 578-26-008 Hines Abatement Task Order E, Asbestos abatement of floor tile, ceiling tile, and pipe insulation.
• Activity Type: Determined to be 'Small Scale' based on the criteria in Table 1.
• Control Measures: Outlines specific control measures required for "Small Scale" activities, including immediate replacement of materials, weekly site visits, site-specific safety plans, hazard communication, and communication plans.
• Affected Adjacent Area Assessment: Requires identification and coordination with adjacent areas to mitigate potential disruptions.
• Permit: Includes a fillable permit form for posting at the activity site, detailing unique permit number, location, project manager, contact information, activity type, and required control measures.

This document outlines the safety and risk assessment requirements for the specified asbestos abatement activity. Bidders should review the defined activity type, control measures, and adjacent area coordination requirements to understand the safety protocols and potential impacts on their work execution. The permit section details information that must be posted and adhered to on-site.

Specifications

This document contains the specifications for Project # 578-26-008, "Hines Abatement - Task Order E," located at the Edward Hines, Jr. VA Hospital. The specifications detail general requirements, existing conditions, and specific tasks related to abatement, including asbestos and lead-based paint removal.

Key sections include:

• Division 01 - General Requirements: Covers project schedules, safety requirements, logistics, security, operations, alterations, restoration, disposal, submittals, requests for information, surveying, layout, as-built drawings, use of roadways, protection of existing structures, temporary utilities, and government-furnished property.
• Division 02 - Existing Conditions: Includes specifications for Traditional Asbestos Abatement (Section 02 82 11) and Glovebag Asbestos Abatement (Section 02 82 13.13), as well as Lead-Based Paint Removal and Disposal (Section 02 83 33.13).
• Safety Requirements (Section 01 35 26): Outlines applicable publications, definitions, regulatory requirements, accident prevention plans, activity hazard analyses, preconstruction conferences, site safety and health officer roles, training, inspections, accident reporting, personal protective equipment, infection control, fire safety, electrical safety, fall protection, scaffolds, excavation, cranes, lockout/tagout, confined space entry, welding/cutting, ladders, and floor/wall openings.
• Submittal Register (Section 01 33 00): A comprehensive list of required submittals for various project components, including shop drawings, product data, samples, and certifications.

This document serves as the technical guide for contractors performing abatement work at the Hines VA Hospital, detailing all requirements for safety, environmental protection, and specific abatement procedures.

Forms / Attachments / Pricing Sheets

This document, "S02 Att07.1 Seed SOW 578-26-008 Hines Documents for Construction with TOC.pdf", is a collection of attachments and supporting documents related to a solicitation for construction services at the Edward Hines Jr. VA Hospital. It serves as a comprehensive resource for potential bidders to understand the project's requirements, site conditions, and relevant policies.

This attachment includes a Table of Contents that outlines numerous documents, such as:

• Site Plans and Utility Plans
• Contractor Fingerprinting Form
• USAccess Identity Proofing Source Documents
• Declaration for Federal Employment
• Self-Certification of Continuous Service
• VA Policy Memoranda regarding Safety & Health, Construction Waste Management, Cutting/Welding, Fire Protection, and COVID-19 Guidelines.
• Various permit forms and checklists (e.g., Preconstruction Checklist, Dig Permit Program SOP, Above Ceiling Entry and Wall Construction Permits, Infection Control Risk Assessment, Hot Work Permit, Crane Inspection Checklist, Planned Critical Lift Plan).
• OSHA Required Competent Person Inspections lists.
• Environmental Assessment forms (NEPA).
• Asbestos Re-Inspection Report.

This extensive collection of documents is crucial for bidders to fully understand the scope of work, site-specific requirements, safety protocols, environmental considerations, and administrative procedures. It provides detailed information necessary for accurate proposal preparation, risk assessment, and compliance planning for construction projects at the Hines VA Hospital.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for performing assessments related to construction, renovation, and maintenance activities. It establishes minimum requirements for categorizing activity types and patient risk to determine necessary infection prevention precautions.

• Activity Categorization (Table 1): Classifies work into categories A, B, C, or D based on the nature and scope of construction, renovation, or maintenance.
• Affected Area Assessment (Table 2): Identifies areas and associated patient populations that will be impacted by the activity.
• Patient Risk Category (Table 3): Determines the patient risk level (Low, Medium, High, Highest) for each affected area.
• Level of Infection Prevention and Control Precautions (Table 4): Matches the Activity Category and Patient Risk Category to determine the required precaution level (I, II, III, or IV).
• Required Control Measures (Table 5 & 6): Details specific infection prevention and control measures for each precaution level, both during the activity and upon completion.
• Permit Form: A fillable permit form for posting at the activity site for Level III and IV activities.
• Appendix A: Outlines an alternative to outdoor exhaust requirements for interior construction space exhaust.

This document is crucial for any contractor performing construction, renovation, or maintenance work within VHA facilities. It outlines the mandatory infection control procedures and risk assessments that must be followed. Bidders need to understand these requirements to accurately scope their work, estimate costs, and ensure compliance during project execution. The document dictates the level of containment, dust control, and personal protective equipment (PPE) required, which directly impacts project planning and safety protocols.

Form / Attachment / Pricing Sheet

This document is a template for a VHA Pre-Construction Risk Assessment (PCRA). It serves as a baseline for performing risk assessments for Construction, Renovation, and Maintenance activities. The PCRA categorizes activity types and safety risks to determine necessary precautions to prevent impacts on patients, employees, and contractors. It is intended for non-infection-related safety and must be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) if required.

• Activity Details: Fields for Activity, Location, and Activity Name/Number/Brief Description.
• Activity Type Classification: Tables (Table 1) to determine the activity type (Inspection/Upkeep, Small-scale Construction/Renovation/Maintenance, or Large-scale Construction/Renovation/Maintenance) based on criteria like duration, patient/employee presence, and type of work (e.g., dust creation, noise, demolition, plumbing, electrical).
• Control Measures: Specific control measures are listed for each activity type, including requirements for safety plans, hazard communication, LOTO procedures, site visits, and communication plans.
• Affected Adjacent Area Assessment: Table 2 to identify and coordinate with adjacent areas that may be impacted by the activity, including vacant, non-continuously occupied, and continuously occupied areas.
• ICRA Requirement: A section to determine if an Infection Control Risk Assessment is required.
• PCRA Permit: A fillable permit form (last page) to be posted at the site, summarizing key details and control measures.

This document outlines the safety and risk assessment requirements that contractors must adhere to when performing construction, renovation, or maintenance work for the VHA. Bidders should review the activity types and associated control measures to understand the safety protocols, documentation, and coordination efforts required. This includes understanding potential impacts on adjacent areas and the need for specific safety plans (e.g., dust control, fall protection) and permits. The PCRA permit itself must be posted at the project site.

Form / Attachment / Pricing Sheet

This document is a "Contractor Badging and Fingerprinting Request Form" (Form 2025) used for the 2025 Engineering Service Project Planning Contractor. It is required for individuals seeking to work as contractors and necessitates fingerprinting for security clearance.

• Applicant Category: Must be checked (Employee, Contractor, Affiliate, Volunteer, Health Professions Trainee, Other/Contracted Employee).
• Personal Information: Requires full name (as it appears on IDs), SSN, Date of Birth, Place of Birth, Citizenship, Contact Information (Email, Phone), and VA Work Location.
• Contract Information: Includes Project Name, COR, Project #, Contract Start Date, and Project End Date.
• Fingerprint Details: Requires location, date, and information about previous VA PIV card.
• Physical Characteristics: Fields for Gender, Height, Weight, Hair Color, Eye Color, and Race/Ethnicity.
• Facility Information: Facility Name, Location, Facility SOI #, and Facility SON #.
• Supporting Documents: Applicants must bring two (2) original IDs (Identity Source Documents).

This form is critical for any bidder who is selected for the opportunity. It outlines the mandatory process for obtaining contractor badging and fingerprinting, which is a prerequisite for working on the project. Bidders should be aware of the personal information and documentation required to complete this form accurately and efficiently.

Form / Attachment / Pricing Sheet

This document is an "Emergency Contact List" template. It is intended to capture essential contact information for key personnel involved in the project, including government points of contact and contractor personnel.

• Government Contacts: Pre-filled with contact information for Hines VA Police, Hines VA Fire, and Hines Safety Office.
• Contractor Contacts: Fields for Contractor Office and Phone.
• Project Personnel: A table to list the "Title", "Name", and "Phone (Office or Cell)" for roles such as Superintendent, Alt. Superintendent, Project Manager, Safety Manager, Hines VA COR, and Hines VA Backup COR.

Bidders should use this template to provide the required emergency contact information for their proposed project team. This ensures that the government has the necessary contacts for communication and emergency situations throughout the contract performance period.

Form / Attachment / Pricing Sheet

This document is a site plan for the Hines VA Campus, providing a visual layout of buildings, roads, parking areas, and other facilities. It serves as a reference for understanding the physical environment of the hospital complex.

• Building Directory: A numbered list identifying various buildings and their functions (e.g., Outpatient Clinics, Engineering, Boiler Plant, Hospital, Research, Residential Care Facility).
• Campus Map: A detailed aerial-style map illustrating the location and arrangement of all listed buildings, parking lots, roads, and other site features.
• Scale and Date: Indicates the map scale (1" = 130'-0") and the date of the plan (5-1-2025).

This site plan is crucial for bidders to understand the physical layout and accessibility of the Hines VA Hospital campus. It can inform logistical planning for site visits, understanding the proximity of different facilities, and visualizing the scope of any potential work related to the campus infrastructure or buildings.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a unit pricing schedule for various services related to fire stopping, asbestos abatement, and insulation work. It is intended for bidders to provide their pricing for specific line items.

• Item 1: Fire Stopping - Includes pricing for different sizes of pipe/conduit penetrations, ductwork, beams, and wall applications.
• Item 2: Asbestos Abatement (Glove Bag Removal) - Details pricing for removing insulation from pipes and fittings of various sizes.
• Item 3: Asbestos Abatement (Full Containment Removal) - Outlines pricing for removing various contaminated materials, including insulation, ceilings, drywall, soil, and flooring.
• Item 4: Operation and Maintenance - Covers pricing for patching and repairing pipe, fitting, boiler/tank, and ductwork insulation, as well as clean-up.
• Item 5: Reinsulation - Provides a structure for pricing the reinsulation of pipes, fittings, tanks, boilers, and ductwork.
• Note: All line-item pricing must factor in costs such as temporary environmental controls, safety, administration, project management, testing, disposal, reconstruction and infection control risk assessments, interim life safety measures, submittals, signage, daily clean-up, as-builts, overhead, and profit.

Bidders must use this pricing sheet to submit their proposed costs for the services outlined. The sheet details the specific units (e.g., EACH, LF, SF, CF) and categories for which pricing is required. All associated costs and overheads must be incorporated into the unit prices as specified in the notes.

Solicitation

This solicitation is for an Indefinite Delivery, Indefinite Quantity (IDIQ) contract for Asbestos Abatement, Lead-Based Paint Removal, and Firestopping services at the Hines VA Hospital in Hines, IL. It also includes a "Seed Project" (578-26-008) for Abatement Services at Buildings 1 and 200.

• Performance of asbestos abatement and disposal, lead-based paint removal and disposal, and firestopping.

• Services will be performed via multiple task orders under the IDIQ contract.

• All labor, materials, equipment, and supervision must be provided.

• Work must comply with all current NFPA, federal, state, and local authorities.

• Contract Type: Firm-Fixed-Price, Indefinite Quantity.

• Magnitude of Construction for the Seed Project: Between $250,000 and $500,000.

• Offers are due by 12:00 PM CDT on May 11, 2026.

• Award will be made to the responsible offeror submitting the lowest responsive offer.

• Site visits are scheduled for Monday, April 13, 2026, and Monday, April 20, 2026.

• Requests for information or clarifications must be submitted at least ten (10) calendar days prior to the IFB closing date.

• This procurement is a 100% set-aside for Veteran-Owned (VOSB) and Service-Disabled Veteran-Owned (SDVOSB) Small Businesses.

• Offerors must be verified by the U.S. Small Business Administration (SBA) as a SDVOSB or VOSB firm under the assigned NAICS code (562910 - Remediation Services, size standard $25 Million).

• Offerors must be active in SAM.gov at the time of offer due date, during evaluation, and at time of award.

• Joint ventures must submit a copy of the JV agreement.

• A bid guarantee is required (20% of Seed Project bid price, not to exceed $150,000).

• Performance and Payment Bonds will be required upon award.

• Offerors must submit a signed VAAR 852.219-75 STATEMENT with their offer; failure to do so will disqualify the offer.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for a forthcoming Invitation for Bid (IFB) for Project 578-26-004, "IDIQ Abatement Services" at the Hines VA Hospital in Hines, IL. The contract will be an Indefinite Delivery, Indefinite Quantity (IDIQ) with a five-year ordering period.

The primary objectives are to furnish all labor, materials, equipment, tools, and supervision for asbestos abatement and disposal, lead-based paint removal and disposal, and firestopping.

• Contract Type: IDIQ

• Maximum Value: $2.5 Million (for all task orders and modifications)

• Magnitude of Task Orders: $2,000 to $500,000

• Period of Performance: Five-year ordering period (specific dates to be determined with solicitation)

• The official solicitation, including specifications and drawings, will be posted to SAM.gov on or about April 9, 2026.

• Two site visits will be held after the solicitation is posted; details will be provided with the full solicitation.

• Prospective contractors are strongly encouraged to attend site visits.

• Vendors are responsible for monitoring SAM.gov for the solicitation and any amendments.

• This action has been changed from a 100% Small Business set-aside to a Veteran-Owned/Service-Disabled Veteran-Owned Small Business (VOSB/SDVOSB) set-aside.

• NAICS Code: 562910 (Remediation Services), with a small business size limit of $25 Million.

• Offerors must represent that they are:

  • SDVOSB or VOSB eligible under VAAR Subpart 819-70.
  • A Small Business concern under NAICS 562910.
  • Certified SDVOSB listed in the SBA certification database (https://veterans.certify.sba.gov/).

• All eligible firms must be registered and current in the System for Award Management (SAM) database.

• All work must be coordinated to minimize interference with hospital operations.

• Work hour requirements are included in the specifications.

• This document is a pre-solicitation notice; finalized specifications and drawings will be published with the official solicitation.

• Point of Contact: Kristi Kluck (Kristi.Kluck3@va.gov)

Form / Attachment / Pricing Sheet

This document is an "Emergency Contact List" template. It is intended to capture essential contact information for key personnel during an emergency related to a specific project.

• Project Title and Project Number.
• Pre-filled contact numbers for Hines VA Police, Hines VA Fire, and Hines Safety Office.
• Blank fields for Contractor Office and Phone.
• A table to record names and phone numbers for the following roles: Superintendent, Alt. Superintendent, Project Manager, Safety Manager, Hines VA COR, and Hines VA Backup COR.

Bidders may be required to complete and submit this form as part of their proposal or upon contract award. It ensures that critical personnel are identified and reachable in case of emergencies related to the project.

Form / Attachment / Pricing Sheet

This document is a "Price Schedule" for the "Complete Period of Performance" of the opportunity. It outlines various line items for services related to fire stopping, asbestos abatement, operation and maintenance, and reinsulation, requiring bidders to provide unit pricing for each.

• Item #1 - Fire Stopping: Includes pricing for pipe/conduit penetrations of various sizes, ductwork/boiler breeching, beams/columns, and wall/cavity enclosures.
• Item #2 - Asbestos Abatement (Glove Bag Removal): Requires pricing for insulation removal from pipes, fittings, tanks, boilers, and ductwork, as well as contaminated debris, drywall, floor tile, and soil.
• Item #3 - Asbestos Abatement (Full-Containment Removal): Similar to Item #2 but for full containment, including pricing for insulation, debris, drywall, floor tile, and carpet.
• Item #4 - Operation and Maintenance: Covers pricing for pipe, fitting, boiler/tank, and ductwork insulation patch and repair, as well as clean-up and encapsulation.
• Item #5 - Reinsulation: Requires pricing for reinsulation of pipes, fittings, tanks, boilers, and ductwork.
• General Inclusions: All line-item pricing must include temporary environmental controls, safety, office administration, project management, risk assessments (PCRA/ICRA), interim life safety measures, submittals, testing/inspection, decontamination, signage, clean-up, warranty, as-builts, and overhead and profit.

This pricing schedule is critical for bidders to understand the cost structure and to prepare their proposals. Bidders must fill in their unit prices for each specified service to be considered.

Form / Attachment / Pricing Sheet

This document is a site plan for the Hines VA Campus. It serves as a visual reference for the layout of buildings, roads, parking lots, and other facilities within the hospital grounds.

• A comprehensive "Building Directory" lists numbered buildings and their corresponding names or functions.
• The main body of the document is a map illustrating the campus layout, with buildings, roads, and parking areas clearly delineated and often labeled with corresponding directory numbers.
• Includes details such as "Parking Lot" designations, road names (e.g., "FEARS DRIVE", "HINES BOULEVARD"), and specific facility areas (e.g., "DETENTION POND", "Basketball Court").
• A scale is provided: 1" = 130'-0".
• The plan is dated 5-1-2025 and identifies the location as V.A. HOSPITAL, HINES, IL.

This site plan is crucial for bidders to understand the physical environment of the Hines VA campus. It helps in visualizing the location of work sites, access routes, and logistical considerations relevant to any potential contract work at this facility. It is essential for site visits, planning, and understanding the overall scope of the campus infrastructure.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for fire stopping, asbestos abatement, re-insulation, and hazardous substance removal work at the Edward Hines Jr. VA Hospital.

• The contract will cover asbestos abatement and related activities at the Edward Hines Jr. VA Hospital.

• Task orders will vary in size and dollar amounts and will involve asbestos abatement and related activities.

• The contract period is 5 years with a maximum contract value of $2,500,000.00.

• Individual task orders will not exceed $500,000.00 and will have a minimum value of $2,000.00.

• The minimum guaranteed contract value is $25,000.00.

• The contractor must adhere to all applicable codes, standards, guidelines, and design requirements found in the VA's Technical Information Library (TIL).

• Specific requirements include infection control barriers, waste management, and adherence to OSHA standards (30-hour for superintendent, 10-hour for employees).

• Performance will be monitored by the Government.

• The contract has a 5-year ordering period.

• Work will be performed at Edward Hines Jr. VA Hospital, 5000 South 5th Avenue, Hines, Illinois.

• The contractor must have a local presence with a maximum 4-hour response time.

• A pre-bid site visit is encouraged.

• RFIs must be submitted within five (5) working days after the site visit.

• The contractor must provide and install a rigid infection control panel system.

• All contractor personnel must be certified by appropriate federal and state regulatory agencies.

• Contractor must provide certifications for welders, pipe installers, and machine operators.

• Contractor is responsible for repairing any damages to existing utilities.

• All work must comply with VA Master Construction Specifications and applicable state and federal regulations.

• Spills and releases of hazardous materials, including asbestos, must be evaluated, contained, and remediated at the contractor's expense.

Form / Attachment / Pricing Sheet

This document, "Solicitation Attachment 11 - Contractor General Information," is a form that potential bidders must complete to provide their general company information. It is required as part of the submission for the "578-26-004 IDIQ Abatement Services" solicitation.

• Name of Company
• Point of Contact
• Title
• Address
• E-Mail Address
• Phone No.
• TAX ID Number
• SAM UEI

Bidders must accurately fill out all fields in this form to ensure their submission is complete and compliant with the solicitation requirements. This information is crucial for the government to identify and contact the prospective contractor.

Form / Attachment / Pricing Sheet

This document, "Solicitation Attachment 10: Safety or Environmental Violations and Experience Modification Rate" and its accompanying "Solicitation Attachment 12: Pre-Award Contractor Safety and Environmental Record Evaluation Form," outlines the requirements for bidders to submit information regarding their past safety and environmental records. This information is used for an initial Determination of Responsibility.

• Safety Certification: Bidders must certify they have had no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or EPA violation(s) in the past three years. If this certification cannot be made, bidders must provide a detailed explanation.
• Experience Modification Rate (EMR): Bidders must submit their current EMR from their insurance carrier. If the EMR is above 1.0, a written explanation from the carrier is required, including the anticipated date of reduction to 1.0 or below.
• Self-Insured Contractors: Specific instructions are provided for self-insured contractors, including obtaining ratings from NCCI or state-run bureaus.
• Evaluation Form: Attachment 12 provides a form to detail OSHA 300 data (man-hours, cases, DART rate), number of serious/willful/repeat OSHA violations in the last 3 years, NAICS code, Safety and Health Program administrator, and the company's EMR.
• Required Documents: Bidders must attach copies of their OSHA 300 and 300a Forms.

This document is critical for bidders to understand the safety and environmental compliance standards required for this opportunity. Failure to provide accurate and complete information may impact the determination of responsibility and the ability to be considered for award. The information submitted will be used to assess the bidder's overall safety performance and risk.

Form / Attachment / Pricing Sheet

This document, "Contractor Surety Limitations," is Solicitation Attachment 9. It is designed to gather information regarding a prospective contractor's surety and bonding capabilities. Section A is to be completed by the Offeror (the prospective contractor) and submitted to their surety company. Section B is to be completed by the surety company and returned to the Offeror to be included with their offer.

Section A (Offeror to complete):

• Contractor Name
• Address
• Point of Contact
• Telephone
• E-mail

Section B (Surety to complete):

• Duration of bonding provided for the contractor (in YEARS)
• Contractor's rating
• Bonding Limit for a single project ($)
• Aggregate bonding amount ($)
• Whether the surety has ever completed a project for the contractor (YES/NO)
• Whether liability insurance has ever been refused (YES/NO)
• Whether there have been complaints of non-payment by subcontractors/suppliers (YES/NO)
• Whether the surety has had to pay subcontractors/suppliers (YES/NO)
• Surety Name
• Surety Address -Telephone
• E-mail
• Signature

This attachment is crucial for bidders to demonstrate their financial stability and bonding capacity. Offerors must ensure their surety company completes Section B accurately and returns it for inclusion with the bid. The information provided by the surety will be used to assess the contractor's ability to secure necessary bonds for the contract. The document also notes that comments from the surety are considered Source Selection Sensitive.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) template used by the VHA for Construction, Renovation, and Maintenance activities. It establishes minimum requirements for categorizing activity types and safety risks to determine necessary precautions. It is intended to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) for activities requiring it.

• Activity Location: Hines VA Hospital Building 1 D section 3rd and 4th Floor and Building 200 Stone space.
• Activity Name/Description: 578-26-008 Hines Abatement Task Order E, Asbestos abatement of floor tile, ceiling tile, and pipe insulation.
• Activity Type: Small Scale - Asbestos Abatement.
• Control Measures: Details specific control measures required based on activity type, including immediate replacement of materials, weekly site visits, contractor-provided safety plans, hazard communication, and coordination plans.
• Affected Adjacent Area Assessment: Requires identification and coordination with adjacent areas to mitigate disruption.
• Permit: A fillable permit form is included for posting at the activity site, detailing project information, activity type, control measures, and required signatures.

This document outlines the safety and risk assessment requirements for the specified activity. Bidders should review the identified activity type, location, and required control measures to understand the safety protocols and coordination efforts necessary for performing the asbestos abatement work. The PCRA permit section highlights key personnel and dates, and confirms the need for specific safety plans and assessments.

Specifications

This document outlines the specifications for the "Hines Abatement - Task Order E" project, identified by Project # 578-26-008, located at the Edward Hines, Jr. VA Hospital. The Bid Set Date is October 2, 2025.

Division 01 - General Requirements:

• General Requirements (01 00 00): Covers general project requirements including safety, logistics, security, operations, alterations, restoration, disposal, submittals, requests for information, layout, as-built drawings, roadway use, protection of existing structures, temporary utilities, and historic preservation.
• Project Schedules (01 32 16.15): Details requirements for developing and maintaining a Critical Path Method (CPM) plan and schedule, including submission timelines, reporting, and cost loading.
• Shop Drawings, Product Data, and Samples (01 33 23): Outlines the procedures for submitting shop drawings, product data, and samples for approval, including requirements for transmittal letters and electronic formats.
• Safety Requirements (01 35 26): Specifies comprehensive safety requirements, including applicable publications, definitions, regulatory requirements, accident prevention plans (APP), activity hazard analyses (AHAs), training, inspections, personal protective equipment (PPE), infection control, fire safety, electrical safety, fall protection, excavation, cranes, confined space entry, welding, cutting, ladders, and floor/wall openings.
• Temporary Environmental Controls (01 57 19): Addresses the control of environmental pollution and damage, including management of aesthetics, noise, solid waste, radiant energy, and radioactive materials. It also covers protection of land, fish and wildlife, and air resources.
• Construction Waste Management (01 74 19): Details requirements for managing non-hazardous building construction and demolition waste, emphasizing diversion from landfills through salvage, recycling, and reuse, with a minimum diversion goal of 50%.
• Sustainable Construction Requirements (01 81 13): Outlines general requirements and procedures for sustainable construction, including material cost data, low pollutant-emitting materials, and indoor air quality management.

Division 02 - Existing Conditions:

• Traditional Asbestos Abatement (02 82 11): Provides detailed specifications for asbestos abatement, including summary of work, extent of work, related work, definitions, applicable codes and regulations, contractor responsibilities, federal, state, and local requirements, standards, EPA guidance, notices, permits, VA responsibilities, emergency action plans, pre-construction meetings, project coordination, respiratory protection, worker protection, decontamination facilities, waste disposal, and project closeout.
• Glovebag Asbestos Abatement (02 82 13.13): Specifies procedures for asbestos abatement using the glovebag method, covering similar areas as traditional abatement but with specific procedures for glovebag use.
• Lead-Based Paint Removal and Disposal (02 83 33.13): Details requirements for lead-based paint removal and disposal, including definitions, applicable publications, pre-removal meetings, submittals, quality assurance, work procedures, cleaning, and disposal.

Other Divisions:

• The document also includes detailed specifications for various construction divisions, from Concrete (Division 03) through Electrical (Division 26), covering submittal requirements for a wide range of materials and equipment. These divisions are extensive and detail specific product data, samples, and certifications required.

This document is crucial for bidders as it outlines the technical specifications, safety requirements, environmental controls, and administrative procedures for the Hines Abatement project. It details the scope of work, including asbestos and lead-based paint abatement, and the stringent requirements for containment, monitoring, disposal, and reporting. Bidders must carefully review these specifications to understand the full scope of work, associated risks, and compliance obligations.

Form / Attachment / Pricing Sheet

This document is Solicitation Attachment 8, a Financial Disclosure Questionnaire. It is designed to be completed by a financial institution to provide information about a prospective contractor's financial status. The questionnaire is to be returned to the Offeror and included with their offer to the Department of Veterans Affairs, Network Contracting Office 12.

Section A: Collects basic information about the prospective contractor and the individual authorized to request financial information.

Section B: Collects specific details from the banking institution, including:

• Banking Institution name
• Account number, type, and average balance
• Information on Line of Credit, its limitation, and unused balance
• Relationship status with the bank (Outstanding, Satisfactory, Other)
• Duration of the client relationship
• Most recent credit rating and the date it was prepared
• Signature and title of the provider preparing the credit rating.

Bidders must ensure this questionnaire is completed by their financial institution and submitted with their offer. The information provided is considered Source Selection Sensitive and is crucial for the VA's evaluation of the Offeror's financial stability as part of the contract award process.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines tasks related to abatement and re-insulation of materials containing asbestos (ACM) and lead paint within Building 1, Floors 3 and 4, and Building 200.

• Tasks 1 & 2 (Bldg 1, Floor 3, Rooms D333, D335, D335A): Abatement of lead paint (excluding windows) and ACM materials including floor tile, ceiling tile, glue dots, mastic, pipe insulation, pipe fittings, and pipe elbows. Re-insulation of abated piping, pipe fittings, and pipe elbows.

• Tasks 3, 4, & 5 (Bldg 1, Floor 4, Rooms D405, D407, D407A, D409, D409A): Abatement of lead paint (excluding windows) and ACM materials including floor tile, ceiling tile, glue dots, mastic, pipe insulation, pipe fittings, and pipe elbows. Re-insulation of abated piping, pipe fittings, and pipe elbows.

• Task 6 (Bldg 200, Stone space): Abatement of ACM pipe insulation, pipe fittings, and pipe elbows. Re-insulation of abated piping, pipe fittings, and pipe elbows.

• Work is to be performed in Building 1, Floors 3 and 4, and Building 200.

• Specific rooms and areas are detailed in the document.

• The contractor must assume all paint is lead-based paint, excluding windows.

• All abatement work can be completed during Monday-Friday day shift hours.

• Specific timelines are provided for each task group: Tasks 1 & 2 (8 Calendar Days, 6 Abatement Days, 8 Monitoring Days), Tasks 3, 4, & 5 (10 Calendar Days, 8 Abatement Days, 10 Monitoring Days), Task 6 (34 Calendar Days, 32 Abatement Days, 34 Monitoring Days).

Other / Unclassified

This document is a Standard Operating Procedure (SOP) titled "INTERIM LIFE SAFETY MEASURES" (SOP-578-21-21-606) from Edward Hines Jr. VA Hospital, effective October 20, 2020, with a recertification date of October 31, 2025. It establishes procedures for implementing interim life safety measures (ILSMs) to temporarily compensate for hazards posed by existing Life Safety Code (LSC) deficiencies or construction activities.

The SOP outlines the purpose and authority for ILSMs, the procedures for their assessment and implementation, and the assignment of responsibilities among various sections including Safety, Engineering, and Police Service. It details the process for evaluating construction projects for their impact on life safety, requiring the completion of an ILSM Construction Project Evaluation Worksheet and an ILSM Occupant Impact Evaluation Worksheet.

Key components include:

• Procedures: Administrative actions to address hazards, with assessments before construction and continuous enforcement through project completion.
• Responsibilities: Defines roles for the Safety Section (evaluation, record-keeping, enforcement, training) and other service/section chiefs (project initiation, worksheet submission, staff coordination).
• Worksheets: ILSM Construction Project Evaluation Worksheet, ILSM Occupant Impact Evaluation Worksheet, and ILSM High Hazard Inspection Report.
• Specific Safety Concerns: Addresses potential compromises to fire alarm systems, sprinkler systems, exits, emergency vehicle access, and smoke/fire compartments.
• Training and Fire Drills: Requirements for occupant training and increased fire drill frequency based on the duration and impact of ILSMs.
• References: Cites The Joint Commission (TJC) Environment of Care Standards and NFPA Life Safety Code 101.

This document is relevant to potential bidders as it outlines the safety protocols and procedures that will be in effect during any construction or abatement projects at the Edward Hines Jr. VA Hospital. Understanding these measures is crucial for contractors to ensure compliance, plan their work effectively, and mitigate any potential risks to life safety during project execution. It highlights the hospital's commitment to maintaining safety standards even when facing LSC deficiencies or construction-related hazards.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It serves as a baseline for facilities to determine the level of infection prevention and control precautions needed based on the activity type and patient risk.

• Activity Categorization: Tables 1-4 guide users to categorize the construction activity (A-D), identify affected areas and patient risk levels (Low to Highest), and determine the required level of infection prevention and control precautions (I-IV).
• Control Measures: Tables 5 and 6 detail the specific control measures required for each level of precaution, both during the activity and upon completion.
• Permit Form: A fillable permit form (last page) is provided for posting at the activity site for Level III and IV activities.

While this document is a template and not a solicitation itself, it outlines critical requirements for infection control that would likely be incorporated into a solicitation for construction, renovation, or maintenance work at a VHA facility. Bidders should understand that compliance with these ICRA requirements, including specific containment and dust control measures, will be a key aspect of any related contract. The document specifies the need for different levels of containment (Level III is noted as required for this project) and associated control measures, which will impact project execution and cost.

Forms / Attachments / Pricing Sheets

This document is a "Triennial Asbestos Re-Inspection Report" for the Edward Hines Jr. VA Hospital. It defines abbreviations and terms used in assessing and prioritizing response actions related to asbestos-containing materials (ACM).

• Abbreviations: Defines terms like ACM (Asbestos-Containing Material), Condition (COND), Potential for (POT FOR), Disturbance (DIST), Quantity (QTY), and their corresponding units (LF, PIPE DIA, SF, THICKNESS).
• Table Headings: Lists various building areas (Attic, Basement, Exterior, etc.) and their corresponding types (Actinolite, Amosite, Crocidolite, etc.).
• Function: Lists various building components and their associated pipe fittings or functions (e.g., Ceiling Tile, Boiler/Furnace Insulation, Pipe Fitting Chilled Water).
• Material Description: Provides a key for material colors and descriptions (e.g., Black, Blue, Brown, Cement, Cream).
• Glossary of Terms: Defines terms related to ACM friability, condition, potential for disturbance, priority action ranking, nonsuspect materials, and inaccessible materials.

This document is an informational attachment that provides detailed information about asbestos-containing materials within the facility. Bidders involved in construction or renovation projects at this facility should be aware of this report to understand potential environmental hazards and ensure compliance with safety and environmental regulations. It is crucial for planning and executing work that may disturb ACM, ensuring proper handling and mitigation procedures are followed.

Statement of Work (SOW) / Performance Work Statement (PWS)

The primary goal of this project is to abate asbestos-containing materials (ACM) from specific spaces within Buildings 1 and 200 at the Edward Hines VA Hospital, enabling their re-occupation and facilitating necessary repairs.

This SOW covers all labor, management, equipment, and materials for asbestos abatement, lead abatement, and mold remediation. Key tasks include:

• Abating and disposing of ACM from specified rooms in Building 1 (D333, D335, D405, D407, D409) and the Stone Space in Building 200.

• Abating ACM floor tile, carpet, mastic down to the original concrete deck.

• Abating ACM pipe insulation, fittings, and elbows.

• Eradicating all mold and lead paint within designated work zones.

• Removing and reinstalling base cabinets and other equipment as needed.

• Re-insulating abated piping and fittings with fiberglass insulation and PVC vapor barrier jackets, or removable fabric insulation jackets for specific equipment.

• The contractor must adhere to all applicable federal, state, and local standards and regulations for hazardous material disposal.

• Third-party abatement air monitoring will be supplied and coordinated by Hines VA Hospital.

• The contractor shall provide an asbestos abatement Quality Control Program.

• All work must comply with the latest VA Infection Control Risk Assessment (ICRA) policy (VA ICRA -1.3) and Interim Life Safety Measures (ILSM).

• The project is to be completed within 112 calendar days from the Notice to Proceed (NTP).

• Work locations are specified rooms in Building 1 and the Stone Space in Building 200 at the Edward Hines VA Hospital.

• A pre-bid site visit is encouraged.

• Contractors must submit RFIs within five working days after a site visit.

• Strict adherence to Infection Control Barriers (ICB) and negative pressure maintenance is required.

• All personnel must have appropriate OSHA certifications (OSHA 30-hour for superintendent, OSHA 10-hour for all onsite employees).

• Certified payroll and waste reports are required with each pay submission.

• Written notification to the Illinois EPA is required at least 10 working days before abatement begins.

• Contractors require PIV badges for site access.

• The Buy American Act policy must be considered for material purchases.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for construction, renovation, and maintenance activities. It serves as a baseline to determine minimum requirements for infection prevention and control precautions based on the activity type and patient risk.

• Activity Categorization (Table 1): Classifies work into categories A, B, C, or D based on scope, duration, and dust/debris generation.
• Affected Area Assessment (Table 2): Identifies the activity area and adjacent areas that may be impacted.
• Patient Risk Category (Table 3): Assesses the risk level (Low, Medium, High, Highest) of patients in affected areas.
• Level of Precautions (Table 4): Determines the required infection prevention and control precaution level (I, II, III, or IV) by matching Activity Category and Patient Risk Category.
• Required Measures (Table 5 & 6): Details specific control measures for each precaution level, both during the activity and upon completion.
• Permit Form: A fillable permit for posting at the site for Level III and IV activities.
• Appendix A: Provides an alternative to outdoor exhaust requirements for interior construction space exhaust.

This document outlines the infection control requirements that must be adhered to during any construction, renovation, or maintenance activities performed under a contract. Bidders need to understand these requirements to accurately scope their work, estimate costs, and ensure compliance, particularly for activities involving dust, patient proximity, or critical areas. The determined Level of Precautions (I-IV) will dictate the necessary containment, ventilation, and personal protective equipment (PPE) measures, impacting project execution and safety protocols.

Form / Attachment / Pricing Sheet

This document is a template for a VHA Pre-Construction Risk Assessment (PCRA). It serves as a baseline for performing risk assessments for Construction, Renovation, and Maintenance activities. The PCRA categorizes activity types and safety risks to determine necessary precautions to prevent impact on patients, employees, and contractors. It is intended to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) for activities where infection risks are a concern.

• Activity Information: Fields for Activity, Location, and a brief Description.
• Activity Type Classification: Defines three levels of activity (Inspection/Upkeep, Small-scale Construction/Renovation/General Maintenance, Large-scale Construction/Renovation/Maintenance) with detailed descriptions and criteria.
• Control Measures: Lists specific control measures required for each activity type, including communication plans, hazard communication, ILSMs, hot work permits, LOTO procedures, site visits, and daily inspections.
• Affected Adjacent Area Assessment: A table to identify adjacent areas and coordinate activity-specific plans to avoid disruption.
• Permit Section: A fillable permit form to be posted at the site, including fields for permit number, location, project details, activity type, control measures, and signatures.

This document outlines the safety and risk assessment requirements that contractors must adhere to when performing construction, renovation, or maintenance work at VHA facilities. Bidders should review the activity types and associated control measures to understand the safety protocols, coordination efforts, and documentation required for the project. The permit section indicates requirements for site posting and worker awareness. Understanding these requirements is crucial for accurate bidding and project execution.

Form / Attachment / Pricing Sheet

This document is a "Project Planning Contractor Fingerprint Request Form" used for initiating the fingerprinting process for individuals identified as contractors. It is designed to collect necessary information for background checks and identity verification required for federal employment or contract work.

• Applicant Category (Contractor, Employee, Affiliate, Volunteer, etc.)
• Personal Identifying Information (Name, SSN, DOB, Place of Birth, Citizenship, Contact Info)
• Employment Details (Position Title, VA Work Location, Contractor Company Name, Project COR, Contract Start/End Dates)
• Fingerprint Details (Location, Date, Previous PIV Card Holder status)
• Physical Descriptors (Gender, Height, Weight, Hair Color, Eye Color, Race/Ethnicity)
• Facility Information (Name, Location, Facility SOI #, Facility SON #)

This form is critical for any bidder or their personnel who will be performing work under this contract. It outlines the specific information required for fingerprinting and identity verification. Bidders must ensure their personnel complete this form accurately and are prepared to provide the necessary original identification documents as specified in the accompanying "USAccess Identity Proofing Source Documents" bulletin (Attachment 2) to fulfill the requirements for contractor badging and access.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Project 578-26-004, which requires IDIQ Abatement Services at the Edward Hines, Jr. VA Hospital in Hines, IL. The contract will have a five-year ordering period.

• Furnish all labor, materials, equipment, tools, and supervision for asbestos abatement and disposal.

• Perform lead-based paint removal and disposal.

• Conduct firestopping.

• All work must minimize interference with daily hospital operations.

• Specific work hour requirements are detailed in the specifications.

• Contract Type: Indefinite Delivery, Indefinite Quantity (IDIQ)

• Period of Performance: Five-year ordering period (details to be provided in the full solicitation).

• The full solicitation, including specifications and drawings, will be posted on SAM.gov around March 27, 2026.

• Two site visits will be conducted after the full solicitation is posted; details will be in the solicitation.

• Vendors are responsible for monitoring SAM.gov for the solicitation and any amendments.

• Response Date/Time/Zone: 04-20-2026 12:00 CENTRAL TIME, CHICAGO, USA.

• This action is a 100% Small Business set-aside.

• NAICS Code: 562910 (Remediation Services) with a small business size limit of $25 Million.

• Offerors must represent themselves as a Small Business concern at the time of offer submission.

• All eligible firms must be registered and current in the System for Award Management (SAM) database.

• This document is a pre-solicitation notice. The attached information is for general information only.

• Finalized specifications and drawings will be published with the official solicitation.

• Contact: Kristi Kluck, Contracting Officer (Kristi.Kluck3@va.gov).

• Several attachments are provided for general information, including SOW, site plans, schedules, forms, and technical documents related to abatement and hospital requirements.

Solicitation / RFP / RFQ

This is a Sources Sought Notice (SSN) to gather market research for Solicitation 36C25226B0020, which replaces Solicitation 36C25226R0038. The purpose is to determine if the solicitation for IDIQ ACM Abatement Services at the Edward Hines Jr. VA Hospital in Hines, IL is appropriate for all business sizes, or if a set-aside for Small Business (SB), Veteran-Owned Small Business (VOSB), or Service-Disabled Veteran-Owned Small Business (SDVOSB) is appropriate. Proposals are not being requested at this time.

The contract will be for Indefinite Delivery / Indefinite Quantity (IDIQ) for Asbestos Containing Materials (ACM) Abatement Services. Work may occur at multiple locations on the EHVAH campus over a five-year ordering period. The NAICS code is 562910 (Abatement Services).

• Contract Type: IDIQ
• Ordering Period: Five years
• Guaranteed Minimum Value: $25,000
• Maximum Net Value: $2,500,000
• Maximum Value per Task Order: $500,000
• Minimum Value per Task Order: $25,000

This is a Sources Sought Notice, not a Request for Proposals. Interested sources must submit the following information via email to Kristi.Kluck3@va.gov by Friday, March 13, 2026, at 12:00 p.m. CST:

• Company name, address, point of contact, phone number, email, www.SAM.gov OID number, and business status.
• Primary nature of business, intended teaming agreements, planned self-performance, and subcontracting program.
• Detailed construction background related to abatement experience in hospital environments, including project description, company's role, overall project costs, and cost of company's portion.
• Details on business size (SDVOSB, VOSB, WOSB, 8(a), HUBZone, SB, Large Business) and how the 25% small business requirement will be fulfilled if applicable.
• Qualifications of subcontractors if not self-performing.
• Letter from surety regarding bonding capacity.
• Submittal limited to eight pages in one .pdf or Word document.

This notice seeks to determine the appropriate set-aside (all business sizes, SB, VOSB, SDVOSB). Specific requirements for SDVOSB set-aside are detailed, including compliance with VAAR 852.219-73 and SBA regulations regarding limitations on subcontracting (LOS) and joint ventures. Firms must be listed in the SBA certification database (VIP) to be considered similarly situated.

• Solicitation 36C25226B0020 is a replacement for 36C25226R0038, changing from RFP to IFB. Previous respondents to the Sources Sought for 36C25226R0038 will have their information applied.
• This is a market research tool; no payment will be made for submitted information.