Z1DA--578-26-006 - Repair Steam and Condensate Risers Building 1 - Phase 2 (CON)

Specifications Book

This document, titled "Specifications Book," pertains to the "Repair Steam and Condensate Risers - Phase 2, Building 1" project at the Edward Hines, Jr. VA Hospital. It outlines the technical specifications and requirements for the repair work. The Table of Contents indicates that the document covers various divisions, including General Requirements, Existing Conditions, Thermal and Moisture Protection, Plumbing, and Heating, Ventilating, and Air Conditioning (HVAC).

Key sections include:

• Division 01 - General Requirements: Details project schedules, shop drawings, safety requirements, construction security, operations and storage areas, alterations, restoration, disposal, submittal registry, and requests for information.
• Division 02 - Existing Conditions: Covers demolition and asbestos abatement.
• Division 07 - Thermal and Moisture Protection: Includes specifications for thermal insulation, firestopping, and joint sealants.
• Division 22 - Plumbing: Outlines requirements for plumbing insulation and common work results for HVAC.
• Division 23 - Heating, Ventilating, and Air Conditioning (HVAC): Covers common work results for HVAC, noise and vibration control, HVAC and boiler plant insulation, steam and condensate heating piping, and convection heating units.

This document is crucial for potential bidders as it details the technical scope, requirements, and standards for the repair of steam and condensate risers. It provides specific information on materials, installation methods, safety protocols, and quality assurance measures that must be adhered to. Bidders must review these specifications to accurately estimate costs, understand project constraints, and ensure their proposals meet all technical and regulatory requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for developing and maintaining a Critical Path Method (CPM) plan and schedule for the project. The schedule is intended to demonstrate fulfillment of contract requirements, facilitate scheduling, coordination, and monitoring of work, and be utilized for both time and cost applications.

• The Contractor must develop a CPM plan and schedule.

• The schedule must be kept up-to-date throughout the contract.

• No construction work can begin until an approved Project Schedule is submitted.

• The Contractor must designate a representative responsible for the Project Schedule, who has direct project control and authority.

• The Contractor has the option to use an internal representative or an outside scheduling consultant.

• Monthly submission of computer-produced time/cost schedules and reports.

• Reports must include certified payrolls, daily logs, RFI logs, modification logs, and submittal registry updates.

• The schedule must be updated monthly and support payment requests.

• Performance will be monitored through monthly schedule update meetings.

• Not explicitly stated in this section, but the schedule must cover the entire contract duration.

• A qualification proposal for a scheduling consultant must be submitted within 10 calendar days of bid acceptance, if an outside consultant is used.

• The schedule must include specific activities/events such as Notice of Award, Notice to Proceed, submittals, site preparation, demolition, construction zones, phasing, inspections, utility shutdowns, punch list, beneficial occupancy, and close-out.

• Cost loading of work activities/events is required, with the cumulative amount equaling the total contract price.

• The schedule must show relationships between trades and break down work into activities/events no longer than 20 work days, unless otherwise approved.

• Specific supporting data, including a project calendar, shifts per day, and hours per shift, must be submitted.

• Changes to the schedule require submission of revised electronic files and a list of activity/event changes within 30 calendar days of VA acceptance.

• Contract completion time adjustments will only be made for causes specified in the contract and require justification and CPM data.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace the existing steam risers, condensate risers, radiators, piping, valves, and ancillary components in Sections A-G of Building 1 at the Edward Hines Jr. VA Hospital.

• Installation of new steam and condensate risers, connecting lines, valves, and radiators.

• Construction of new pipe chases on each floor from the attic to the existing crawl space.

• Disconnection and abandonment of obsolete steam and condensate lines.

• Reconnection of existing radiators to new risers.

• Installation of new insulation on all newly installed piping.

• Work will be performed in four phases: Asbestos Abatement (30 days), New Riser and Chase Installation (200 days), Disconnect/Connect Risers in Sections A-F (170 days), and Disconnect/Connect Risers in Section G (20 days).

• Adherence to all applicable codes, standards, guidelines, and design requirements found in the VA's Technical Information Library (TIL).

• Strict adherence to Infection Control Barrier (ICB) requirements, including fire-resistance, water-resistance, and maintaining negative pressure.

• Work must be performed in a manner that minimizes interference with daily operations of Building 1.

• The project is to be completed within 480 calendar days from the Notice to Proceed (NTP).

• Work will be performed at Building 1, Edward Hines Jr. VA Hospital.

• Contractors must comply with confined space and LOTO policies.

• Asbestos inspection, testing, permitting, and abatement are required and costs must be included.

• Contractors must assume all hidden pipe insulation is positive for asbestos.

• Required certifications for personnel, including OSHA 30-hour for the Superintendent and OSHA 10-hour for onsite employees.

• A pre-bid site walk-through is encouraged.

• RFI submittals are required within five working days after the site visit.

• Equipment lead times must be incorporated into the project schedule.

• Contractors must adhere to the "Buy American Act" and prioritize U.S.-made products.

• Contractor badging is a mandatory security procedure.

• A pre-construction meeting will be held to review project objectives, scope, and schedule.

• Various plans are required, including Logistics Plan, Construction Security Plan, Construction Phasing Plan, Submittal Registry, Accident Prevention Plan, Activity Hazard Analyses, Construction Schedule, Schedule of Values, Existing Conditions Survey, Infection Control Plan, Quality Control Plan, Environmental Protection Plan, Document Submissions, and Demolition Debris Management Plan.

• Final inspection and approval by the COR and/or CO are required for project close-out.

Specifications Book

This document is a "Specifications Book" for the "Repair Steam and Condensate Risers - Phase 2, Building 1" project at the Edward Hines, Jr. VA Hospital. It outlines the general requirements, existing conditions, thermal and moisture protection, plumbing, and HVAC specifications for the project.

• Division 01 - General Requirements: Covers general project requirements, including safety, site visits, documents for contractors, logistics plans, construction security, operations and storage areas, alterations, restoration, disposal, submittal registry, requests for information, professional surveying, layout of work, as-built drawings, use of roadways, protection of existing structures, temporary use of mechanical and electrical equipment, temporary elevators, temporary toilets, utility services, and phasing.
• Division 02 - Existing Conditions: Details demolition, asbestos abatement (traditional and glovebag), and lead-based paint removal.
• Division 07 - Thermal and Moisture Protection: Includes specifications for thermal insulation, firestopping, and joint sealants.
• Division 22 - Plumbing: Covers plumbing insulation and common work results for plumbing.
• Division 23 - Heating, Ventilating, and Air Conditioning (HVAC): Includes common work results for HVAC, noise and vibration control, HVAC and boiler plant insulation, steam and condensate heating piping, and convection heating and cooling units.

This document serves as a detailed technical specification for the project, providing requirements for materials, installation, safety, and environmental controls. Bidders should review all relevant sections to understand the full scope and requirements of the work.

Forms / Attachments / Pricing Sheets

This document is a "Table of Contents" listing 17 individual documents included in a "Hines Documents for Construction file." It serves as an index to help users locate specific documents within the larger file.

• The document is a list of 17 numbered items.
• Each item is a title of a specific document related to construction at the Hines VA site.
• Examples of listed documents include "Hines Underground Utility Plan," "HINES VA SITE PLAN 5-1-2025," "Contractor Badging - Fingerprint Request Form 2025," "Safety and Health During Construction Activities," and "VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors rev2."

This document is relevant to bidders as it provides a comprehensive list of all attachments and supporting documents related to the construction opportunity. Bidders can use this table of contents to quickly identify and access all relevant information, ensuring they have a complete understanding of the project requirements and associated documentation.

Form / Attachment / Pricing Sheet

This document is a General Decision for wage determination, specifically for construction projects in Cook County, Illinois. It outlines the prevailing wage rates and fringe benefits for various labor classifications. Bidders on federal or federally funded construction projects in this area must adhere to these wage rates as a minimum requirement.

• General Decision Number: IL20260009
• State: Illinois
• County: Cook County
• Construction Types: Building, Heavy, Highway and Residential
• Labor Classifications: Includes detailed rates for various trades such as Asbestos Worker/Insulator, Boilermaker, Bricklayer, Carpenter, Electrician, Elevator Mechanic, Ironworker, Laborer (various categories), Painter, Plasterer, Cement Mason/Concrete Finisher, Plumber, Pipefitter, Roofer, Sprinkler Fitter, Sheet Metal Worker, Truck Driver, and Traffic Safety Worker.
• Rates and Fringes: For each classification, specific hourly rates and fringe benefit amounts (or percentages) are provided.
• Effective Dates: Wage rates are effective as of specific dates, generally in 2024, 2025, or 2026.
• Footnotes: Provide additional details on paid holidays, vacation pay, and specific conditions for certain classifications (e.g., low-boy operation, additional axle pay).

This document is critical for any bidder planning to submit a proposal for construction projects in Cook County, Illinois, that are subject to federal prevailing wage requirements (e.g., Davis-Bacon Act). It establishes the minimum wage and fringe benefit rates that must be paid to laborers and mechanics employed on the project. Failure to comply with these wage determinations can lead to contract violations and penalties. Bidders must factor these costs into their pricing proposals.

Form / Attachment / Pricing Sheet

This document provides detailed "Chase Details" and "Steam/Condensate Riser Diagrams" along with a "Pipe Size" table. It is intended to clarify the physical layout, sizing, and installation requirements for steam and condensate piping within the building, specifically detailing how pipes penetrate walls and floors, and illustrating the vertical runs of the risers.

• Chase Details: Illustrates how pipes and hangers are installed within chases, including requirements for "Type X" gypsum board, metal studs, access panels for valves, and firestopping for floor penetrations.
• Riser Diagrams: Depicts both bottom-fed and top-fed steam and condensate risers, showing the routing from the attic down to the 1st floor, including new and existing piping, traps, and shut-off valves.
• Pipe Size Table: Lists various segments of steam and condensate piping by description (e.g., "Steam pipe from Attic to 4th floor") and specifies their corresponding "Pipe Size" in inches.

This document is crucial for bidders to understand the specific physical requirements and dimensions for the steam and condensate piping systems. It directly informs the scope of work, material estimations, installation methods, and potential challenges related to the plumbing and mechanical aspects of the opportunity. Bidders must use this information to accurately price and plan their proposals.

Form / Attachment / Pricing Sheet

This document contains floor plans for Building 1, detailing existing and proposed riser locations for steam and condensate risers. It also includes construction notes and location-specific notes for various areas within the building.

• Floor Plans: Detailed layouts of Building 1, Floors 1 through 4, and sections of Floors 2 and 3, indicating existing riser locations (orange) and proposed new locations (blue).
• Construction Notes: General instructions for the contractor, including requirements for installing new risers, insulation, demolition, and shop drawing submissions.
• Location Notes: Specific instructions for various rooms and areas, such as handling electric outlets, wireless access points, fin tube radiators, wall hanging cabinets, data ports, gas nozzles, low space piping, and junction boxes.
• Asbestos Survey Information: For many locations, there is a "Riser Asbestos Survey" and "VFT Asbestos Survey" detailing ACM percentage, type, material, friability, disturbance level, and location.

This document is crucial for bidders to understand the physical scope of work, including the exact locations where existing risers will be replaced or relocated. It highlights potential site conditions and constraints, such as the need to disconnect and reconnect utilities, modify existing fixtures, or address asbestos-containing materials. The detailed floor plans are essential for accurate bidding and project planning.

Form / Attachment / Pricing Sheet

This document appears to be an asbestos survey report for Building 1, Section A, 1st Floor. It details the location, type, ACM percentage, quantity, sample material description, and reevaluation status (friable, condition, potential) for various materials found in different rooms (e.g., Room A1, Room A101, Room A102, Room A103, etc.).

• Location: Specifies the building, section, and floor (e.g., Building 1, Section A, 1st Floor) and individual rooms within that floor.
• Material Description: Identifies the type of material (e.g., VFT, MSTC, PLAS-W, PIPE-STM, PIPE-COND) and its characteristics (e.g., '1'X1' TAN W/BRN & WHT STRK', '2'X4' WHT WORM').
• ACM %: Indicates the percentage of Asbestos Containing Material.
• Quantity: Provides the amount of material (e.g., SF for square feet, LF for linear feet).
• Reevaluation 2010: Columns for 'Friable', 'Condition', 'Pot For', and 'Dist' which seem to indicate the assessment of the material's friability, its condition, and potential for disturbance or distribution.
• Comments: Offers additional notes, such as 'NO CHANGE', 'Presume behind walls & above ceilings', 'LOCALIZED DAMAGE IN HALL OUTSIDE OF RM 101', or 'NOT LISTED ON ORIGINAL'.

This document is crucial for bidders to understand the scope of work related to asbestos-containing materials (ACMs) within the specified building and floor. It provides detailed information on the type, location, quantity, and condition of ACMs, which will be essential for planning and executing any necessary abatement, removal, or management activities. Bidders will need to review this survey to accurately assess the risks, costs, and requirements associated with the opportunity, particularly if the work involves disturbing or managing ACMs.

Other / Unclassified

This document is a Standard Operating Procedure (SOP) titled "INTERIM LIFE SAFETY MEASURES" (SOP-578-21-21-606) from Edward Hines Jr. VA Hospital, effective October 20, 2020, with a recertification date of October 31, 2025. It establishes procedures for implementing interim life safety measures (ILSMs) to temporarily compensate for significant hazards posed by Life Safety Code (LSC) deficiencies or construction activities.

The SOP outlines the purpose, procedures, and responsibilities for ILSMs. It details the roles of the Safety Section, Chief of Occupational Safety & Health, Engineering Service, and other relevant personnel in assessing, implementing, and monitoring ILSMs. It also includes procedures for construction project evaluation, occupant impact evaluation, inspections, and fire drills.

Key attachments referenced include:

• Attachment A: The eleven interim life safety measures.
• Attachment B: Construction Project Evaluation Worksheet.
• Attachment C: Occupant Impact Evaluation Worksheet.
• Attachment D: High Hazard Inspection Report.
• Attachment E: Fire Watch Decision Grid.

This document is relevant to potential bidders as it details the hospital's procedures for managing life safety during construction or when LSC deficiencies exist. Bidders involved in projects at this facility should understand these procedures, as they may impact project timelines, require specific safety protocols, and necessitate coordination with the hospital's Safety Section. The document highlights the importance of fire safety, emergency preparedness, and compliance with LSC and VA policies during any construction or renovation activities.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It provides minimum requirements for categorizing activity types and patient risk to determine necessary infection prevention precautions. Facilities can customize this template.

• Activity Categorization (Table 1): Classifies work based on scope, duration, and dust/debris creation (Categories A, B, C, D).
• Affected Area Assessment (Table 2): Identifies areas impacted by the activity and associated Points of Contact (POC).
• Patient Risk Category (Table 3): Assesses the risk level of patients in affected areas (Low, Medium, High, Highest).
• Level of Infection Prevention and Control Precautions (Table 4): Determines the required precaution level (I, II, III, or IV) based on Activity Category and Patient Risk.
• Required Control Measures (Table 5): Details specific measures for each precaution level, including dust control, barrier construction, and negative pressurization.
• Completion Measures (Table 6): Outlines cleaning, HVAC, and barrier removal requirements upon activity completion.
• Permit Form: A fillable permit for posting at the activity site for Level III and IV activities.
• Appendix A: Details an alternative to outdoor exhaust requirements for interior construction.

This document is crucial for understanding the infection control requirements and safety protocols that must be adhered to during any construction, renovation, or maintenance work within VHA facilities. Bidders must be aware of these requirements to accurately scope their work, estimate costs, and ensure compliance, particularly concerning dust control, barrier installation, and negative air pressure, which can significantly impact project execution and timelines.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) permit template used by the VHA. It serves as a baseline for performing risk assessments for construction, renovation, and maintenance activities to determine necessary precautions and prevent impact on patients, employees, and contractors. It also includes a fillable permit form to be posted at the activity site.

• Activity Details: Location (Building 1), brief description (Replacement of steam and condensate risers in priority rooms with excessive leakage and failing systems).
• Activity Type: Classified as 'Small Scale' construction, renovation, and general maintenance/repair work.
• Control Measures: Outlines specific safety protocols and requirements for the 'Small Scale' activity type, including immediate replacement of ceiling tiles, weekly site visits, contractor-provided safety plans, hazard communication, and coordination plans.
• Affected Adjacent Area Assessment: Requires identification and coordination with adjacent areas to mitigate disruption.
• Infection Control Risk Assessment (ICRA): A section to determine if an ICRA is required.
• Permit Information: Includes fields for project manager, contact number, project start/completion dates, and permit expiration date.

While this document is a VHA internal form, it provides critical information about the nature of the work, the location, the expected duration, and the required safety and control measures. Bidders should review this to understand the operational context and safety requirements associated with the project, which may influence their approach to bidding and project execution. It highlights the 'Small Scale' nature of the activity and the associated control measures that will be enforced.

Solicitation

This solicitation is for Project 578-26-006, "Repair Building 1 Steam and Condensate Risers-Phase 2 (CON)" at the Edward Hines Jr. VA Hospital in Hines, IL. The contractor will be responsible for furnishing all labor, materials, equipment, supervision, and other items necessary to complete the project as per the specifications and drawings.

• Replacement of steam and condensate risers in various sections (B, D, F, G, and A) of Building 1.

• Detailed scope of work is broken down into CLINs 1 through 6, specifying riser locations.

• A firm-fixed-price contract is contemplated.

• Project Magnitude Range: $2,000,000 - $5,000,000.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with an SBA size standard of $19 Million.

• Performance Period: Base Bid (CLIN 0001) is 480 calendar days after Notice to Proceed. Alternate Bid 1 (CLIN 0002) is 300 calendar days. Alternate Bid 2 (CLIN 0003) is 160 calendar days.

• Sealed bid procedures apply.

• Award will be made to the responsible SDVOSB certified bidder with the lowest responsive bid.

• A single award will be made on Base Bid, Alternate Bid 1, or Alternate Bid 2, depending on funding.

• Offers are due by 1:00 PM local time on April 21, 2026.

• Bid opening will be held on April 21, 2026, at 1:00 PM CST at the Great Lakes Acquisition Center in Milwaukee, WI.

• Questions regarding the solicitation are due by April 1, 2026, at 1:00 PM local time.

• A site visit is scheduled for March 17, 2026, at 11:00 AM local time.

• This procurement is a 100% set-aside for CVE Verified Service-Disabled Veteran-Owned Small Business Firms (SDVOSB).

• Bidders must be eligible SDVOSBs, small businesses under the assigned NAICS code, and listed in the SBA certification database.

• Contractors must acknowledge and submit VAAR 852.219-75 (Limitations on Subcontracting) with their bid.

• In-person hard copy and mailed bid submissions are accepted; no email submissions.

• Offerors must monitor SAM.gov for amendments.

• Illinois sales tax exemption for materials incorporated into VA real estate applies.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Project #578-26-006, "Repair Building 1 Steam and Condensate Risers - Phase 2 (CON)" at the Edward Hines Jr. VA Hospital. The government requires the replacement of existing radiators, installation of new steam and condensate risers, connection to existing systems, capping and sealing of old risers, and installation of new insulation. The work includes all necessary labor, materials, equipment, and associated construction, alterations, electrical work, controls integration, ducting, landscaping, and floor repairs.

• Replace existing radiators.

• Install new steam and condensate risers.

• Connect new risers to existing steam lines, steam traps, and new radiators.

• Cap and seal old steam and condensate risers.

• Install new insulation on steam and condensate risers.

• Perform all work within confined spaces.

• Furnish all labor, materials, supplies, equipment, tools, supervision, and management.

• Period of Performance: Four Hundred Eighty (480) calendar days from the Notice to Proceed (NTP).

• Estimated Value: Between $2,000,000 and $5,000,000.

• The solicitation, specifications, and drawings will be posted on www.SAM.gov.

• A pre-bid conference will be held; details will be in the solicitation package.

• The solicitation is expected to be issued on or about February 6, 2026.

• Bidders are responsible for monitoring SAM.gov for amendments.

• This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) firms.

• Offerors must represent that they are an eligible SDVOSB, a small business under the assigned NAICS code, and listed in the SBA certification database at the time of bid submission and award.

• NAICS Code: 238220 Plumbing, Heating, and Air-Conditioning Contractors (Small business size standard $19 Million).

• Response Date/Time/Zone: 03-19-2026 1:00PM CENTRAL TIME, CHICAGO, USA.

• Contracting Office: Department of Veterans Affairs, 36C252, Milwaukee, WI 53214-1476.

• Point of Contact: Melanie Fortune, Contract Specialist, melanie.fortune@va.gov, (414) 384-2000 ext. 40018.