Z1DA | 586-25-101 | SITE PREP IR UPGRADE | DESIGN-BUILD | JACKSON, MS | AMEND 0002

Amendment / Modification

This document, Amendment 0002, provides responses to Requests for Information (RFIs) related to Solicitation 36C25626R0018.

• The amendment provides RFI responses, which clarify various aspects of the solicitation.

• The amendment does not explicitly state a change to the proposal deadline or submission requirements, but bidders should review the RFI responses for any impact on their proposals.

Amendment / Modification

• This amendment (0001) extends the proposal receipt date for solicitation 36C25626R0018.

• The extension is to accommodate the posting of future Request for Information (RFI) responses.

• The hour and date specified for receipt of offers is extended.

• The deadline for offer submission is extended to March 13, 2026, at 2:00 PM CST.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines the requirements for a turnkey (Design – Build) solution to renovate approximately 1,590 square feet of existing Radiology Department space at the G.V. (Sonny) Montgomery VA Medical Center in Jackson, MS. The renovation aims to support new Philips IR and CT machines, control rooms, and adjacent support spaces, as well as optimize workflow. It also includes the renovation of 1,205 square feet of vacated IR space for displaced Radiology administrative services and the decommissioning, packing, and shipping of obsolete IR and CT equipment.

• Project Management & Design: Provide all necessary project management, licensed design professionals, materials, onsite supervision, and labor for the renovation.

• Demolition: Demolish all existing utilities and finishes within the construction limits, including architectural, structural, mechanical, electrical, and plumbing systems. Restore demolished areas to complement adjacent spaces.

• Construction: Reconfigure and renovate approximately 1,590 SF for the IR Suite and 1,205 SF for administrative services. This includes new construction for IR/CT machines, control rooms, restrooms, patient holding areas, mechanical/computer rooms, pharmacy, storage, and offices.

• Equipment Support: Provide and install ancillary support systems for new IR and CT machines (e.g., electrical power, structural mounting, cabinetry, handwashing sinks). Coordinate and facilitate the installation of new Philips IR and CT machines.

• Specialized Requirements:

  • Lead shielding for specific spaces (gypsum wallboard, specialized doors).
  • Installation of a new 700-pound rated Guldmann GH3+ patient lift for the CT room.
  • Built-in millwork, countertops (Corian® or approved equal), and cabinetry as specified.
  • New HVAC systems (Liebert® standard) to supplement existing systems and meet load requirements, integrated with the Johnson Controls JCI MetaSys system.
  • New plumbing and medical gas outlets (Amico Ohmeda standard).
  • Professional (AEE-, NEBB-, or AABC-certified) third-party design and construction commissioning.
  • Architectural finishes including Armstrong ceilings, Sherwin Williams paint, Johnsonite base, and Mannington flooring.
  • Modifications to sprinkler and fire alarm systems to meet current VA Design Guide and NFPA requirements.
  • Relocation and re-installation of supportive systems (telecommunication, WiFi, RTLS, fire alarm, etc.).

• Submittals: VA review and approval of all submittals are required prior to installation.

• Location: G.V. (Sonny) Montgomery VA Medical Center, Jackson, MS.

• Contract Timeline: Project completion is anticipated within 450 calendar days after Notice to Proceed (NTP).

• Design Standards: Adherence to VA Design Guides, VA Design Manuals, VA Master Specifications, VA National AutoCAD Standard Application Guide, and manufacturer requirements (Philips Azurion 7 C20 and Incisive CT).

• Licensing: AIA- and/or NCARB-licensed/registered professional architects and licensed professional engineers are required for design services.

• Asbestos: The Latest Asbestos Survey is provided as an attachment.

• Equipment: New Philips IR and CT machines are furnished and installed under a separate contract by Philips Medical Equipment.

• Deliverables: Includes multiple submittals of design drawings and specifications at 35%, 65%, and 100% completion stages, culminating in a "For Construction" set.

The document references several attachments, including vicinity maps, existing and conceptual space layouts, asbestos surveys, and Philips equipment data.

Solicitation / RFP / RFQ

This is a solicitation for a two-phase design-build acquisition for Site Preparation for Interventional Radiology (IR) Upgrade at the G.V. Sonny Montgomery VA Medical Center in Jackson, MS. The estimated magnitude of construction is between $2,000,000.00 and $5,000,000.00.

• The project involves site preparation for an IR Upgrade.

• It is a two-phase design-build process. Phase I involves proposal submission, followed by Phase II for selected offerors.

• A site visit will be held during Phase II.

• The contract type is Firm-Fixed-Price.

• Period of Performance: 450 calendar days after receipt of notice to proceed.

• Estimated Magnitude: $2,000,000 to $5,000,000.

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a size standard of $45 Million.

• Phase I proposals are due by the date/time specified in Block 13A of SF 1442 and must be submitted via email.

• Phase II proposals will be submitted by email with a copy of the bid bond.

• Evaluation will be based on a "Best Value" tradeoff strategy, with Phase I factors including Technical Approach, Technical Qualifications, and Past Performance. Phase II will evaluate Technical Design Concept, Administrative (Draft Project Schedule & Narrative), and Price.

• Offerors must acknowledge all amendments.

• RFIs are due 14 calendar days prior to the proposal due date and must be submitted via email.

• This procurement is a 100% set-aside for verified/certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be registered and certified as an SDVOSB in the SBA Veteran Small Business Certification site.

• Joint Ventures must submit a certification from each SDVOSB partner.

• The solicitation is issued as a Request for Proposal (RFP) utilizing two-phase design-build selection procedures.

• Offerors must complete VAAR Clause 852.219-75 (Limitations on Subcontracting) and return it with their proposal.

• A bid bond is required for Phase II proposals.

• Background investigations and special agreement checks are required for contractor employees.

Other / Unclassified

This document is a General Decision Number (MS20260075) dated 01/23/2026, which supersedes MS20250075. It specifies prevailing wage rates for Heavy Construction Projects in Hinds County, Mississippi, excluding flood control.

This document is relevant to bidders as it establishes the minimum wage rates for various labor classifications (e.g., Electrician, Carpenter, Laborer, Operator, Truck Driver) that must be paid to laborers and mechanics employed on construction projects covered by the Davis-Bacon Act. Bidders must consider these wage rates when preparing their proposals and estimating project costs. It also includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), which may apply to federal contracts and impact labor costs and worker protections.

Justification for Other Than Full and Open Competition

This document justifies the use of other than full and open competition for the Site Preparation for Interventional Radiology Upgrade project at the G.V. (Sonny) Montgomery VA Medical Center (VAMC) in Jackson, MS. The procurement is for a Design-Build Construction project.

The project involves site preparation for an interventional radiology upgrade. Specific brand-name items are required to ensure standardization and compatibility with existing facility systems. These include:

• HVAC Controls/BAS monitoring (Johnson Controls)

• Fire Alarm System (Siemens)

• Security Cameras (Vicon Valerus)

• Physical Access Controls System (Software House)

• Patient Lift System (Guldmann GH3+)

• HVAC system for specialized radiology equipment (Liebert HVAC System)

• Medical Gas outlets (Amico Ohmeda)

• The contract will be a firm-fixed-price.

• The estimated construction magnitude for the entire project is between $2,000,000 and $5,000,000.

• The overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) set-aside.

• Offerors are responsible for obtaining pricing for all materials and components, including the specified brand-name items.

• The Contracting Officer will make a determination of fair and reasonable pricing prior to award.

• The procurement is a 100% SDVOSB set-aside.

• The justification emphasizes that deviating from the specified brand names may lead to compatibility issues, increased maintenance costs, and potential impacts on patient safety.

• Market research was conducted and supports the brand name items as critical for the overall efficiency of the project and facility.

Form / Attachment / Pricing Sheet

This document, Exhibit A, is a Performance Relevancy Survey designed to collect information from offerors regarding their past performance on relevant contracts. This survey is used by the government to evaluate an offeror's ability to successfully perform the work required by the solicitation.

Part 1: Contract References

• Requires details of up to 5 completed projects within the last 5 years.
• Information requested includes:
  • Project/Contract Title, Number, Location
  • Description of Effort (Prime or Subcontractor)
  • Original and Current/Completed Contract Value
  • Completion on time (Yes/No)
  • Start and End Dates
  • Reason for delay (if applicable)
  • Liquidated damages (Yes/No)
  • CPARS availability (Yes/No)
• Offerors must describe the work performed and rate its relevance (Very Relevant, Relevant, Somewhat Relevant) to the current solicitation.
• A detailed description of the project, including subcontractor involvement, is required.
• Contact information for the reference on the project is needed.

Part 2: Additional Offeror Information

• This section requests information not specific to a single project but relevant to the offeror's overall suitability.
• It includes:
  • Assessment of liquidated damages on contracts within the last five years.
  • Information on problems encountered on relevant projects and corrective actions taken, including explanation of marginal CPARS ratings.
  • Details on professional/industry awards, letters of appreciation, and unique skills/accomplishments.
  • Description of specific work elements performed by the firm and its subcontractors, and indication if the same subcontractors will be used on this project.

This document is critical for bidders to demonstrate their past performance capabilities. Offerors must carefully select and detail their most relevant projects, providing specific information that aligns their experience with the requirements of the solicitation. The detailed descriptions and relevance ratings will be a key factor in the government's evaluation of proposals. Offerors are responsible for following up with their references to ensure timely submission of this questionnaire.

Form / Attachment / Pricing Sheet

This document, Exhibit B, is a "Subcontractor Information and Consent Form." Its purpose is to obtain consent from subcontractors and/or teaming partners for the release of their past performance information to the prime contractor. This is required because past performance information is sensitive and cannot be disclosed to private parties without consent. The form facilitates the Government's assessment of past performance relevancy during source selections.

• Name of Firm: Fields for the subcontractor's or teaming partner's firm name, telephone, address, DUNS/Cage/SAM Unique Identifier, and codes.
• Name of Prime: Fields for the prime contractor's name, telephone, address, DUNS/Cage/SAM Unique Identifier, and codes.
• Consent Statement: A statement confirming understanding of the Government's emphasis on past performance and granting permission for the prime contractor to discuss past and present performance information during the source selection process.
• Signature: Space for an authorized individual to sign and legally bind the company.
• Reference List: A required section for listing contracts, describing the role (Prime/Sub) and work performed, and providing the Reference POC Name, Email address, and Phone # for up to three past performance references.

Potential bidders who intend to use subcontractors or teaming partners must have these entities complete and sign this form. The completed forms, along with the reference list, should be submitted by the offering contractor as part of the past performance volume of their proposal. This ensures compliance with requirements for disclosing and assessing subcontractor past performance.

Form / Attachment / Pricing Sheet

This document, Exhibit C, is a Contractor Evaluation Form for Construction Safety. It requires bidders to provide specific safety-related data and documentation as part of their proposal.

• Company Information: Name, Address, Telephone, Fax, Email, and Contact Person.
• OSHA 300 Form Data: Bidders must complete a table with data for 2023, 2024, and 2025, including:
  • Number of man hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both.
  • Days away, restricted, or transferred rate (DART Rate).
  • Number of serious, willful, or repeat violations from OSHA within the last 3 years (with explanations for any violations).
• Required Attachments: Copies of OSHA 300 and 300a Forms.
• Safety Program Administrator: Identification of who administers the company's Safety and Health Program.
• Insurance Experience Modification Rate (EMR): The bidder's current EMR, obtained from their insurance carrier on letterhead. If the EMR is greater than 1.0, a written explanation from the carrier is required, including the anticipated date the EMR may be reduced to 1.0 or below.

This form is critical for bidders to complete accurately and submit with their proposals. It directly assesses the contractor's safety performance and compliance, which is likely a significant factor in the evaluation of proposals for this opportunity.

Form / Attachment / Pricing Sheet

This document is Exhibit D, a Surety Form, which is to be completed by the Surety and submitted by the Offeror as part of the Technical Proposal Package. It collects information about the surety's relationship with the contractor and their bonding capabilities.

• Contractor Name, Address, Telephone, and Email
• Surety Name, Address, POC, Title, Telephone, and Email
• Duration of bonding for the contractor (in years)
• Contractor's rating
• Bonding Limit for a single project
• Aggregate bonding amount
• Questions regarding past project completion for the contractor, refusal of liability insurance, complaints of non-payment to subcontractors/suppliers, and surety payments to subcontractors/suppliers.

This form requires specific information from the surety company that will be providing bonding for the offeror. Bidders must ensure their surety completes this form accurately and submits it as part of their technical proposal. The information provided may be used to assess the offeror's financial stability and the surety's capacity.

Form / Attachment / Pricing Sheet

This document is Exhibit E, a Request for Information (RFI) Form. It is provided for potential offerors to submit pre-proposal inquiries regarding the solicitation.

• Submission Method: All inquiries must be submitted on this form via email to lisa.peace@va.gov.
• Format: The form should be used in an editable format.
• Identification: Inquiries should be identified in numerical sequence for each set sent.
• Required Fields:
  • Company Name and Offeror
  • Name of person submitting the question
  • Phone Number
  • Date of Proposal Inquiry
  • Proposal Inquiry (with space for multiple RFIs, numbered sequentially, and an option to add more as necessary)

This form is essential for bidders who have questions about the solicitation. It outlines the specific process and required information for submitting those questions to the government. Using this form correctly ensures that inquiries are properly received and processed.

Statement of Work (SOW) / Performance Work Statement (PWS)

To renovate approximately 1,590 square feet of existing Radiology Department space to support new Philips Interventional Radiology (IR) and CT machines, control room, and adjacent support spaces. Additionally, 1,205 square feet of vacated IR space will be renovated to accommodate displaced Radiology administrative services. The project also includes the disassembly, packing, and shipping of IR and CT equipment that has exceeded its service life.

• Provide comprehensive project management, design services by licensed professionals, materials, onsite supervision, and labor for the renovation.

• Demolish existing items to bare concrete floors and ceilings, including all walls and coverings, mechanical, electrical, and plumbing items.

• Restore demolished areas and equipment to functionally and aesthetically complement adjacent spaces.

• Provide new architectural, engineering, and construction services, adhering to VA Design Guides, VA Design Manuals, VA Master Specifications, and other relevant standards.

• Design and install new Liebert® HVAC systems for the IR and CT rooms, supplementing existing VAV systems.

• Provide new 700-pound rated Guldmann GH3+ full range, ceiling-mounted patient lift for the CT room.

• Install built-in millwork, countertops (Corian® or approved equal), and cabinetry as specified in the Philips Medical CT and IR design guide.

• Construct new spaces including a restroom, mechanical/computer room, small pharmacy, storage space, and an office.

• Demolish and replace all existing electrical devices, faceplates, and light fixtures with specification-grade, dimmable LED fixtures.

• Demolish and replace all plumbing and medical gas piping, devices, and equipment.

• Modify existing sprinkler and fire alarm systems to meet current VA Design Guide and NFPA requirements.

• Remove, protect, relocate, and re-install supportive systems such as telecommunication, Wi-Fi, RTLS, and fire alarm systems.

• Coordinate construction operations and phasing to minimize downtime and impact to patient care.

• Coordinate all manufacturing and installation activities with Philips Medical Systems.

• Location: G.V. (Sonny) Montgomery VA Medical Center, 1500 E Woodrow Wilson Ave, Jackson, MS 39216-5116.

• Project completion is anticipated within 365 calendar days from Notice to Proceed (NTP).

• Design and construction must adhere to VA Design Guides, VA Design Manuals, VA Master Specifications, VA National AutoCAD Standard Application Guide, and manufacturer requirements.

• Professional (AEE-, NEBB-, or AABC-certified) third-party design and construction commissioning of all mechanical systems is required.

• Lead-lined gypsum wallboard, leaded seam seals, and specialized doors may be required for radiation safety.

• Philips Medical Equipment (IR and CT machines) will be furnished and installed under a separate contract by Philips Medical Equipment. Ancillary support systems for these machines shall be provided by the contractor.

• Submittals are required for all items and require VA review and approval prior to installation.

• Commissioning plans and results must be submitted to the VA for review and approval.

A. General Vicinity Map B. 1,590 SF IR Suite, existing space layout C. 1,205 SF existing space layout D. 1,590 SF IR Suite Conceptual layout E. Latest Asbestos Survey F. Philips IR Machine (AZURION 7 C20) Data G. Philips CT machine (Incisive) Data