Z1DA--621-23-104 - Relocate Police Dispatch

Amendment / Modification

This amendment (0004) to Solicitation 36C24926B0002 extends the deadline for the receipt of offers.

• The "HOUR & DATE for Receipt of Offers" has been extended.

• The deadline for submitting offers is now March 05, 2026, at 1:00 PM CT.

• The bid opening will also occur on March 05, 2026, at 1:00 PM CT via Microsoft Teams.

• Details for the Microsoft Teams meeting (dial-in number, conference ID, meeting link, and passcode) are provided.

Amendment / Modification

This amendment (0003) provides updated bid opening information.

• Bid opening date and time.

• Method of bid opening.

• The official bid opening is now scheduled for July 11, 2025, at 10 AM CT.

• The bid opening will occur via Microsoft Teams.

• Dial-in details: Phone Number 1 205-235-3524, Conference ID: 200 508 333#.

• Acknowledgement of this amendment (0003) is not required for the bid opening due to the late posting.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a pre-bid conference related to the "621-23-104 Relocate Police Dispatch" opportunity. It records the attendees, their companies, and contact information.

• Name of attendee
• Company affiliation
• Email address
• Phone number

This sign-in sheet provides contact information for individuals and companies who attended the pre-bid conference. This information may be useful for networking or for understanding which potential competitors or collaborators were present.

Form / Attachment / Pricing Sheet

This document is a "Original Roof Drawing" for Building 204, specifically detailing the "New Construction Roof Plan" for Phase 3 of a building replacement project. It provides architectural and structural details related to the roof.

• Roof layout including new construction areas and existing structures to remain.
• Details on roof slopes, gutters, downspouts, and expansion joints.
• Indication of roof penetrations for mechanical systems.
• Placement of walkways, access doors, and splash blocks.
• Legend for roof elements and symbols.
• Notes regarding fire and smoke walls, and automatic fire extinguishment systems in new construction areas.

This drawing is crucial for bidders to understand the physical scope and layout of the roof construction and replacement for Building 204. It informs requirements for materials, installation, drainage, and integration with existing and new building components. Bidders should review this drawing in conjunction with other project documents (e.g., SOW, specifications) to accurately estimate costs and develop their technical proposals.

Amendment / Modification

This document is Addendum No. 1, which provides revisions to the original plans for the "Relocate Police Dispatch" project.

• General Notes: Clarifies that existing equipment in Room L100K will remain in place after renovation of Room L024 is complete and commissioned. It also details the process for removing and returning equipment from Room L100K to the VA.
• Drawing Notes: This section contains a detailed list of specific items and equipment to be relocated, removed, or reinstalled. It specifies which vendor or party is responsible for each action (e.g., AVIGILON Vendor, Motorola Vendor, Contractor, VA).
• Demolition and Installation Details: Specific instructions are provided for the demolition of existing cable trays and the installation of new ones, including dimensions and placement.
• Equipment Relocation: Numerous notes detail the relocation of various equipment such as monitors, file cabinets, shelves, UPS systems, radios, telephones, printers, intercoms, and fire alarm components to the new dispatch area (Room L024).
• Coordination Requirements: Emphasizes the need to coordinate equipment relocation, demolition, and removal with the architect's project phasing, VA Police, and relevant systems vendors.
• Specific Vendor Actions: Outlines tasks for specific vendors, including AVIGILON, Motorola, and Simplex Grinnell, regarding the relocation, installation, and testing of their respective equipment.

This addendum primarily provides detailed instructions and clarifications for the execution of the project, particularly concerning the relocation and management of existing equipment and systems. Bidders should review these changes carefully to understand the full scope of work and responsibilities, which may impact their proposals and execution plans.

Questions & Answers / Clarifications

This document contains Requests for Information (RFIs) submitted by potential bidders and the government's responses regarding Project 621-23-104, "Relocate Police Dispatch."

• Personnel Roles: The Superintendent can also be the SSHO, but must meet qualifications for both roles. The CQC manager must be a separate individual and meet their specific requirements.
• Laydown Area: Tentatively located beside building 36 (Old Morgue).
• SD Floor Finish: For Room 1024B, the specified SD Floor Finish is Static Dissipative – Basis of Design (BoD): Armstrong Excelon SDT.
• Room L032 Finish: For Room L032, the government prefers LVT 1, clarifying the intent was reuse of existing flooring, and the contractor is responsible for work impacting existing conditions.
• Lighting Protection: Note E in Drawing AE112 refers to Electrical Drawings for Lightning Protection scope, if any.
• Bid Alternates: There are no bid alternates listed on the bid schedule.
• Existing Slab Thickness: For Drawing PL501 detail 4, the existing concrete slab is 5" thick on grade, reinforced with 6x6-W2.9xW2.0 WWM on a 6-mil vapor barrier.
• Responsibility Matrix: The responsibility matrix and corresponding sheet notes will be revised in Addendum 1 to clarify scope and responsibility, particularly for work not explicitly assigned to the VA.
• Vendor Contacts: Specific points of contact are provided for Simplex Grinnel (now Johnson Controls), Motorola, Avigilon (Johnson Controls), and Med Gas (Evergreen Medical Services).
• Roof Drawings: "As built" roof drawings are available in Attachment in amendment 0002.

This RFI response clarifies several technical and logistical aspects of the project. It also indicates that Addendum 1 will revise the responsibility matrix and sheet notes. Bidders should review these clarifications carefully as they may impact their understanding of the scope, requirements, and subcontractor needs.

Amendment / Modification

This amendment disseminates revisions to the responsibility matrix and corresponding sheet notes. Specifically, it refers to a revised sheet for changes to notes 2, 24, 29-37, and 39-42.

• Responsibility matrix

• Corresponding sheet notes (Notes 2, 24, 29-37, 39-42)

• Original Roof Drawing Building 204 (attached as requested)

• Posting of RFI responses.

• Posting of the sign-in sheet for the site visit held on 01-27-2026.

• The following documents are attached: RFIs Project 621-23-104_Relocate Police Dispatch, 2026 0223_TD102 - ENLARGED PLANS_Addendum 01, Original Roof Drawing Building 204, and Pre Bid Sign In Sheet.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document specifies the requirements for automatic door operators for the James H. Quillen VA Medical Center, specifically for the Police Dispatch relocation project.

• Installation of automatic operators for swinging doors.

• Compliance with applicable publications including ASTM, BHMA A156.10, NFPA 101, and UL 325.

• Requirements for operator housing, motors, electrical controls, accessories, and microprocessor controls.

• Specification of door controls, including wave activation wall switches and motion detectors.

• Installation of safety devices such as presence sensors and time delay switches.

• Operators must move doors from fully closed to fully opened position in five seconds maximum.

• Adjustable hold open time (1-30 seconds) and adjustable opening speed.

• Safety circuit to monitor door operation and stop opening if an obstruction is sensed.

• Recycle feature to reopen doors if an obstruction is sensed during closing.

• Synchronization of paired doors to open and close simultaneously.

• Not explicitly stated in this document, but pertains to the James H. Quillen VA Medical Center.

• Sustainable construction requirements: minimum 30% recycled content for steel and 80% for aluminum.

• Manufacturer's qualifications include regular manufacturing of specified products and satisfactory service on similar installations for at least five years.

• Installer must be experienced and approved by the manufacturer.

• A two-year manufacturer's warranty is required.

• Training for VA personnel on operation and maintenance is required.

Form / Attachment / Pricing Sheet

This document, "DOOR HARDWARE 08 71 00," details the specifications for door hardware required for the James H. Quillen VA Medical Center project. It outlines the types of hardware, their compliance standards, installation requirements, and specific hardware sets for various door applications.

• General Requirements: Compliance with ABAAS, IBC, and NFPA standards; warranty periods for different hardware types; submittal procedures for hardware schedules, samples, and test reports.
• Product Specifications: Detailed requirements for butt hinges, continuous hinges, door closing devices, door stops, locks and latches, armor plates, kick plates, mop plates, door edging, miscellaneous hardware, and finishes.
• Applicable Standards: References to various ANSI/BHMA, ASTM, NFPA, and UL standards.
• Hardware Sets: Specific configurations of hardware (e.g., hinges, locks, stops, closers) designated for different door types (e.g., L024C, L024, L024D, L032, L024B, L032).
• Execution: Requirements for hardware heights, installation procedures, final inspection, and demonstration of systems.

This document is critical for bidders to understand the exact specifications for all door hardware to be supplied and installed. It dictates material types, performance standards, dimensions, finishes, and installation methods. Bidders must ensure their proposed hardware meets all specified requirements, including compliance with referenced standards and the detailed hardware sets for each door type. Failure to comply with these specifications could lead to rejection of submittals or non-compliance with contract requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the "Medical Center Requirements" for construction projects at the James H. Quillen VA Medical Center, focusing on safety and health concerns for patients, staff, and workers. It emphasizes adherence to regulations and specific facility requirements.

• The project involves furnishing all supervision, labor, materials, equipment, and transportation for general construction, renovation, alterations, minor road/parking lot modifications, loading dock modifications, grading, drainage, mechanical and electrical work, utility systems, installation of kitchen equipment, and removal of existing structures.

• Specific tasks include demolition, general construction, and other items detailed in applicable specifications and drawings.

• Location: James H. Quillen VA Medical Center, Mountain Home (Johnson City), Tennessee 37684.

• Administrative Period of Performance: 90 days (including submittal register development and long lead item identification).

• Construction Period of Performance: 275 days.

• Safety and Health: Strict adherence to federal, state, and local safety and health regulations, including OSHA, EPA, and NFPA codes. Special attention is given to patient safety due to their medical conditions.

• Security Clearances and I.D. Badges: All contractor personnel require I.D. badges. Security requirements are subject to change based on threat levels.

• Parking and Traffic: Contractors must use designated parking areas and adhere to traffic regulations, including yielding to pedestrians and observing speed limits.

• Work Hours: Normal duty hours are 7:45 a.m. to 4:30 p.m., Monday-Friday. After-hours work may be required for specific trades or operations affecting hospital functions, requiring coordination with the COR.

• Hazardous Materials and Waste: Strict protocols for handling, storing, and disposing of hazardous materials and waste, including specific colored containers for different waste types. No hazardous materials are to be disposed of on Government property.

• Infection Control: Mandatory orientation for construction workers. "Open Ceiling Permits" are required for removing ceiling tiles. Work in patient care areas requires permission from the nurse in charge and respect for patient privacy.

• Environmental Protection: Serious adherence to environmental regulations is expected, with severe penalties for non-compliance.

• Fire Prevention and Watch: Requirements for fire-safe construction partitions, trained personnel, and fire watches when existing systems are impaired.

• Interim Life Safety Measures (ILSM): Actions to temporarily reduce hazards posed by deficiencies or construction, requiring COR permission for work on fire protection systems.

• Confined Spaces and Energized Work: Strict procedures and permits are required for working in permit-required confined spaces and on energized circuits.

• Asbestos and Lead-Based Paint: Procedures for identifying, reporting, and handling potential asbestos-containing materials (ACM) and lead-based paint (LBP).

• Submittals: A submittal register must be developed within 15 days of Notice to Proceed (NTP). Pre-construction submittals must be approved prior to mobilization.

• Contracting Officer's Representative (COR): Jacolby Darr (423-926-1171, ext. 7697)

• Chief, Engineering Service: (423-926-1171, ext. 7727)

• Safety Manager: Shane Allen (423-926-1171, ext. 7334)

• Chief, Police Section: Jeremy Paulins (423-923-1171, ext. 7197)

• Infection Control: (423-926-1171, x7542)

• The "Medical Center Requirements" section takes precedence over other contract drawings or specifications if conflicts arise.

• Contractors must visit the job site to verify dimensions and conditions.

• Government-furnished property is to be used only for contract performance.

• Use of Government-owned material and equipment is prohibited.

Amendment / Modification

This amendment extends the deadline for the receipt of offers and clarifies revisions to specific sections of the specifications.

• Offer Receipt Date Extended: The hour and date for the receipt of offers has been extended from February 23, 2026, to March 5, 2026, at 10 AM CST.

• RFI Due Date Extended: The deadline for Request for Information (RFI) submissions has been extended from February 13, 2026, to February 19, 2026, at 10 AM CST.

• Specification Revisions: The purpose of this amendment is to disseminate revisions to Sections 001011, 087100, and 087113 of the specifications.

• Section 001011 (MEDICAL CENTER REQUIREMENTS 2-5-2026)

• Section 087100 (DOOR HARDWARE)

• Section 087113 (AUTOMATIC DOOR OPERATORS)

• The bid due date has been extended to March 5, 2026, at 10 AM CST.

• The RFI due date has been extended to February 19, 2026, at 10 AM CST.

Solicitation / RFP / RFQ

This solicitation is for the "Relocate Police Dispatch" project at the James H. Quillen VA Medical Center in Johnson City, TN. The project involves demolition and new construction to relocate the police dispatch from the 1st floor to the ground floor. The estimated project magnitude is between $1,000,000 and $2,000,000.

• Demolition and new construction for police dispatch relocation.

• Includes general construction, civil, architectural, electrical, low voltage, and industrial hygiene work.

• Work must be performed in accordance with provided specifications and drawings.

• Period of Performance is 365 days from the Notice to Proceed.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 days from Notice to Proceed.

• Offers are due by 10:00 AM CST on February 23, 2026.

• Submit one (1) electronic copy of bids with a copy of the bid bond via email to brian.bentley@va.gov.

• RFIs must be submitted in writing via email to brian.bentley@va.gov by 10 AM CST on February 2, 2026.

• A site visit is scheduled for January 27, 2026, at 9:00 AM CST in Bldg 37.

• This acquisition is 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns.

• Contractors must be listed and viewable in the registry at https://veterans.certify.sba.gov/ at the time of offer and award.

• Offerors must have an active SAM registration.

• Bidders must be enrolled in the VETS421 program and provide evidence.

• NAICS Code: 236220 – Commercial and Institutional Building Construction.

• Size Standard: $45M.

• PSC Code: Z1DA - Maintenance of Hospitals and Infirmaries.

• Attachments include Specifications, Drawings, and Wage Determination.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically TN20250191, effective December 12, 2025. It outlines the prevailing wage rates and fringe benefits for various construction trades in Washington County, Tennessee, for building construction projects (excluding single-family homes and apartments up to four stories).

• General Decision Number: TN20250191
• State: Tennessee
• County: Washington County
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories)
• Effective Date: 12/12/2025
• Superseded Decision: TN20240191
• Modifications: Includes a list of modification numbers and their publication dates, with the latest modification dated 12/12/2025.
• Trade Classifications and Rates: Lists specific trades (e.g., Asbestos Worker, Power Equipment Operator, Ironworker, Laborer, Pipefitter, Sheet Metal Worker, Bricklayer, Carpenter, Cement Mason/Concrete Finisher, Electrician, Painter, Plumber, Roofer, Tile Finisher, Tile Setter, Truck Driver, Welder) with their corresponding hourly wage rates and fringe benefit amounts.
• Executive Orders: Notes the applicability of Executive Order (EO) 13706 (Establishing Paid Sick Leave) and EO 13658 (Establishing a Minimum Wage) for federal contractors, outlining requirements and providing links for additional information.
• Appeals Process: Details the process for appealing wage determination decisions.

This document is crucial for bidders on federal construction projects in the specified area. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the contract. Bidders must ensure their proposed labor costs align with these prevailing wage requirements to comply with the Davis-Bacon Act and related regulations. Failure to adhere to these wage determinations can lead to contract violations and penalties.

Form / Attachment / Pricing Sheet

This document contains "Attachment 2 Drawings.pdf", which provides detailed architectural and engineering drawings for the "Relocate Police Dispatch" project at the James H. Quillen VA Medical Center. These drawings are essential for bidders to understand the scope, layout, and technical specifications of the proposed relocation and construction.

• Cover Sheet (G1000): Project overview, number, location, and sheet index.
• Symbols, Abbreviations, and Partition Notes (G1001): Defines graphical representations and terminology used throughout the drawings.
• Wall Types (GI002): Details various partition construction methods and ratings.
• Accessibility Requirements (GI003): Outlines ADA and VA-specific accessibility standards.
• Life Safety Plans (GI101, GI102): Illustrates fire-rated construction, exit paths, and travel distances.
• ICRA Plan (GI120, GI121): Details Infection Control Risk Assessment requirements for construction within a healthcare environment.
• Demolition Plans (AD101, AD141, PD100, MD100, ED100): Shows areas and elements to be removed.
• New Work Plans (AE111, MH100, PL100, EL100, TN100, TN101, TN102, TN103, TN104, TN105): Depicts new construction, including architectural layouts, mechanical, plumbing, electrical, and technology systems.
• Details and Schedules (AE112, AE301, AE501, FX100, P001, PL101, PL501, M001, MH101, MP100, M500, M501, E001, EE100, EE600, TN401, TN402, TN403, TN501, TN502, TN503, TN601, TN602): Provides specific construction details, equipment schedules, and system diagrams.

These drawings are critical for bidders to accurately assess the project scope, develop detailed proposals, and understand the construction requirements. They detail the existing conditions to be modified, new construction elements, and the integration of various building systems (architectural, mechanical, electrical, plumbing, technology, fire suppression, and life safety). Bidders must carefully review these drawings to ensure compliance with all specifications and requirements.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Project Number 621-23-104, requiring the relocation of the Police Dispatch at the James H. Quillen VA Medical Center. The contractor will be responsible for site preparation, including demolition and removal of existing structures, and providing all labor and materials for the relocation.

• Complete site preparation, including demolition and removal of existing structures.

• Furnish labor and materials for the relocation of Police Dispatch.

• All work must comply with applicable state and federal laws, regulations, codes, VA policies, specifications, and drawings.

• Period of Performance: 365 calendar days.

• Estimated construction range: Between $1,000,000 and $2,000,000.

• Procurement Method: Federal Acquisition Regulation (FAR) Part 14.101 – Sealed Bidding.

• Solicitation release is anticipated on or around December 19, 2025.

• Evaluation factors will be available upon solicitation release.

• This requirement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• SDVOSBs must be listed and viewable in the SBA database at https://veterans.certify.sba.gov/.

• The database will be checked at the time of offer submission and prior to award.

• Offerors must have an active listing in the System for Award Management (SAM) database.

• The contractor must be determined responsible in accordance with FAR Part 9.

• NAICS Code: 236220 (Commercial and Institutional Building Construction), with a small business size standard of $45M.

• Product/Service Code: Z1DA – Maintenance of Hospitals and Infirmaries.

• Questions must be submitted in writing via email to Brian.Bentley@va.gov, including the Project Number, Project Name, and Solicitation Number in the subject line. No questions will be considered until the actual solicitation is released.