Z1DA-- 630A4-26-500 Replace ER AHU Brooklyn Campus

Amendment / Modification

This amendment (0001) to Solicitation 36C24226B0011 modifies several key dates:

• Pre-Bid Site Visit: Rescheduled to Monday, December 22, 2025, at 10:00 AM EST. Prospective bidders must meet at VAMC Brooklyn Campus, Engineering Bldg. 4, 800 Poly Place, Brooklyn, NY 11209. No other site visits will be permitted.

• Requests for Information (RFI's): The deadline for submission is now January 7, 2026, at 2:00 PM EST.

• Bid Opening Date: Extended to Monday, January 19, 2026, at 12:00 PM EST. The bid opening will be conducted online via Microsoft Teams.

• The "HOUR & DATE for Receipt of Offers" is extended to January 19, 2026, 11:00 AM EST.

• Specific dates for the Pre-Bid Site Visit, RFIs, and Bid Opening have been corrected.

• The deadline for submitting offers has been extended to January 19, 2026, 11:00 AM EST.

• Bidders must acknowledge receipt of this amendment.

• Bids must be submitted electronically via email to CS gail.hill@va.gov and CO lester.griffith@va.gov.

• The bid opening will be held online via Microsoft Teams.

• Bids must include copies of the original bid bond.

Other / Unclassified

This document is a General Decision Number (GDN) for New York State, specifically for Nassau and Suffolk Counties. It outlines the prevailing wage rates and fringe benefits applicable to various construction trades for building, heavy, highway, and residential construction projects. The document specifies minimum wage rates based on Executive Orders 14026 and 13658, which are adjusted annually. It also details various labor classifications, their corresponding hourly rates, and fringe benefits, along with specific footnotes and notes regarding hazardous material handling, paid holidays, and other working conditions.

This document is crucial for bidders on construction-related opportunities in Nassau and Suffolk Counties, New York. It establishes the minimum wage rates that must be paid to laborers and mechanics employed on covered federal contracts. Bidders must review these wage determinations to accurately estimate labor costs, ensure compliance with federal labor laws, and include these rates in their proposals. Failure to adhere to these prevailing wage requirements can lead to contract violations and penalties.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction. It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for offerors to be considered for award.

• Services: Offeror certifies they will not pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs.
• General Construction: Offeror certifies they will not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction: Offeror certifies they will not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Costs of materials are excluded.
• Certification: A formal certification section must be completed, signed, and returned with the offeror's bid, quotation, or proposal.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties, including prosecution under Title 18, United States Code, Section 1001.

Offerors must complete and submit this certification with their bid. Failure to provide the completed certification will result in the offer being deemed ineligible for evaluation and award. The selected box (Services, General Construction, or Special Trade Construction) will dictate the subcontracting limitations applicable to the contract. Offerors may be required to provide documentation to demonstrate compliance during contract performance.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2, Feb 2021). It requires offerors to certify that the end products they are offering are domestic end products, or to list any foreign end products.

• Certification: Offerors must certify that each end product is a domestic end product, unless listed as a foreign end product.
• Foreign End Products: A section is provided for offerors to list any foreign end products, including the Line Item Number and Country of Origin.
• Definitions: Refers to the solicitation's "Buy American-Supplies" clause for definitions of "domestic end product," "end product," and "foreign end product."
• Evaluation: States that offers will be evaluated in accordance with FAR Part 25.
• Certification Block: Includes fields for the Offeror to certify and sign.

Bidders must complete and submit this certificate as part of their offer. Failure to properly certify or list foreign end products may impact the evaluation of their offer under the Buy American Act requirements.

Form / Attachment / Pricing Sheet

This document contains detailed architectural and mechanical drawings related to the "ER/Admitting Area Upgrade" project at the VA Medical Center in Brooklyn, New York. It provides the technical specifications and layout for HVAC (Heating, Ventilation, and Air Conditioning) systems.

• Floor Plans: Detailed layouts for various zones (A, B, C, D) across multiple floors, illustrating the placement of HVAC components, ductwork, and diffusers.
• Mechanical Drawings: Schematics for air handling units (AHUs), ductwork, piping, and other mechanical systems.
• Schedules: Tables detailing equipment specifications, such as Air Handling Unit Data, Fan Coil Unit Schedules, Filter Data, Condensate Pump Schedules, and Ductless Split System Heat Pump Schedules.
• Notes and Details: Specific instructions and clarifications regarding installation, materials, and performance requirements.
• Key Plans and Elevations: Overviews and detailed views of specific components and areas.

This attachment is crucial for bidders to understand the scope and technical requirements of the HVAC work involved in the ER/Admitting Area Upgrade. It details the specific equipment, system designs, and spatial layouts that must be adhered to for successful project execution. Bidders will need to use these drawings to develop accurate proposals, cost estimates, and installation plans.

Specifications

This document contains specifications for various components and systems related to HVAC, electrical, and electronic safety and security. It details requirements for:

• HVAC Systems: Includes sections on general motor requirements, noise and vibration control, HVAC ducts and casings, air terminal units, HVAC air cleaning devices, steam and condensate heating piping, and HVAC insulation.

• Electrical Systems: Covers requirements for electrical installations, low-voltage power conductors and cables, grounding and bonding, conduits and boxes, panelboards, motor controllers, enclosed switches, circuit breakers, and wiring devices.

• Electronic Safety and Security Systems: Includes specifications for conductors and cables, grounding and bonding, conduits and boxes, fire detection and alarm systems, and commissioning of these systems.

• Commissioning: Details requirements for commissioning of HVAC, electrical, and electronic safety and security systems, including submittals, inspections, testing, and training.

• Materials and Equipment: Specifies requirements for various materials and equipment, including concrete, structural steel, firestopping, insulation, and HVAC components.

• HVAC: Motors, noise and vibration control, ducts, air terminal units, air cleaning devices, piping, insulation, and commissioning.

• Electrical: Installation requirements, conductors, cables, grounding, conduits, boxes, panelboards, motor controllers, switches, circuit breakers, and wiring devices.

• Electronic Safety and Security: Conductors, cables, grounding, conduits, boxes, fire detection and alarm systems, and commissioning.

• Commissioning: General requirements, submittals, inspections, testing, training, and system-specific commissioning for HVAC and electrical systems.

• Materials: Concrete, structural steel, firestopping, insulation, and various HVAC components.

This document provides detailed technical specifications that bidders must adhere to for the successful execution of the project. It outlines the required standards, materials, installation methods, testing procedures, and documentation for various systems and components. Bidders must carefully review these specifications to ensure their proposals and execution plans align with all requirements.

Solicitation

This solicitation is for the "Replace Emergency Room AHU Brooklyn Campus" project at the Brooklyn VAMC. The project involves providing all labor and materials to replace and refurbish HVAC equipment, including the main Air Handling Unit (AHU), exhaust fans, reheat system, heat exchanger, pumps, and constant volume boxes.

• Installation of a temporary HVAC unit (approx. 100 tons, 17500 CFM) to maintain ER cooling/heating during replacement.

• Demolition and removal of existing equipment, site preparation, and installation of new equipment.

• Replacement of the main AHU (GOVERNAIR Model # TL10-10048-E or approved equal, or equivalent with air-cooled chiller), with integration into the existing Honeywell DDC Building Automation system.

• Refurbishment of existing exhaust fans (EF1, EF2, EF3) including motor replacement and duct cleaning.

• Replacement of steam/hot water heat exchanger (HE-1), hot water pumps (P-1, P-2), and associated piping.

• Replacement of 18 Constant Volume (CV) terminal units.

• All necessary mechanical, electrical, and plumbing work for a complete system.

• Compliance with VA specifications, federal, state, and local codes.

• Adherence to safety regulations (OSHA, NFPA).

• Use of the VISN 2 Autodesk Build Construction management platform (ACC).

• Completion of VA Privacy Training for personnel without access to VA computer systems.

• Contract Type: Firm-Fixed-Price.

• Performance Period: 240 Calendar Days from Notice to Proceed.

• Bids are due by 11:00 AM EST on January 19, 2026.

• Bids must be submitted electronically via email to lester.griffith@va.gov.

• Bid opening will be held via Microsoft Teams on January 19, 2026, at 12:00 PM EST.

• Offers providing less than 120 calendar days for Government acceptance after the bid due date will be rejected.

• Award will be made to the responsive, responsible bidder whose bid is most advantageous to the Government, considering only price and price-related factors.

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Contractors must be registered in SAM.gov and verified as SDVOSB in www.vetbiz.va.gov and/or DSBS at the time of procurement.

• Offerors must submit their annual VETS 4212 Report.

• A pre-bid site visit is scheduled for December 20, 2025, at 11:00 AM EST at the VAMC Brooklyn Campus Engineering Building.

• All questions must be submitted in writing to lester.griffith@va.gov and gail.hill@va.gov by January 05, 2026, at 2:00 PM EST.

• Bid bond required if bid exceeds $150,000 (20% of bid price, not to exceed $3,000,000).

• Performance and Payment Bonds required for award if contract exceeds $150,000.

• Buy American Act Certificate (FAR 52.225-2) and Limitations on Subcontracting Certificate (VAAR 852.219-75) are required with the bid.

• Offerors should not include New York State sales and compensating use taxes on materials for incorporation into VA real estate.

Form / Attachment / Pricing Sheet

This document is a New York State Contractor Exempt Purchase Certificate (Form ST-120.1). It is used by contractors registered with the Tax Department to claim exemption from sales and use tax on purchases of tangible personal property or services when those purchases are for specific uses related to a project.

• Contractor Information: Requires the name and address of the purchasing contractor and the name of the seller.
• Project Information: Requires details about the project where the property or service will be used, including its location and the prime contract date.
• Exemption Basis: Contractors must select one or more of the 26 listed reasons (A-S) for the exemption, which cover various scenarios such as incorporation into real property, use in production machinery, specific service provisions, or use by exempt organizations.
• Certification: The contractor must certify that the statements made are true, complete, and correct.

Bidders who are contractors in New York State and are registered with the Tax Department can use this form to purchase materials or services tax-exempt for specific projects. It outlines the conditions under which such exemptions are valid and the responsibilities of both the contractor and the vendor. This form is crucial for managing project costs by legally avoiding sales and use taxes on qualifying purchases.