Z1DA--658-24-106 Replace Bldg 16 HVAC

Questions & Answers / Clarifications

This document contains responses to Requests for Information (RFIs) related to the "Replace Building 16 HVAC" project (Project Number 658-24-106, Solicitation # 36C24625B0029).

• Ductwork Replacement: All existing HVAC ductwork is to be removed and replaced.
• PTAC Removal & Infill: PTAC units will be removed, and the wall openings will be infilled with metal studs and insulation to match existing thermal performance. Existing exterior brick/louver will remain.
• Ceiling Grid & Tile Replacement: All existing ceiling grid and tiles are to be removed and replaced with Armstrong PRELUDE XL 15/16" Exposed Tee System grid and Armstrong DUNE Lay In Type Tiles (Plain White, 24"x24" or 24"x48").
• Fire Suppression System: The fire suppression system was reported as operational during the site walk. Sprinkler head inversion will be required where ceilings are demolished and left unexposed.
• Submittal Exchange: Submittal Exchange is required for this project.
• Bid Due Date: The bid due date is January 19, 2026, at 5 PM, with bid opening on January 20, 2026, at 2 PM. An extension to the bid due date was provided via amendment #2.
• ICRA Level: ICRA Level II is required for this project.
• SDVOSB Requirement: The solicitation documents address the SDVOSB labor force requirement (25% minimum, with a CO mention of 15% during a walkthrough).
• Site Availability: The project site will be cleared and empty for only 120 calendar days of the 270-day contract duration.

These clarifications provide specific details on material requirements, scope of work, and deadlines, impacting how bidders prepare their proposals and understand project execution. The bid due date has been extended.

Amendment / Modification

This amendment, number 0004, is issued to provide the responses to Requests for Information (RFI).

This amendment does not explicitly state which sections of the original solicitation are affected, but it provides RFI responses.

• The Bid Due Date is extended to January 19, 2026, at 5 PM.
• The Bid Opening date is extended to January 20, 2026, at 2 PM.
• Bid responses will only be accepted electronically.

Amendment / Modification

This amendment extends the Bid Due Date for Solicitation 36C24625B0029.

• The Bid Due Date is extended.

• Original Bid Due Date: Not specified in this amendment, but implied to be prior to 12-31-2025.

• New Bid Due Date: January 19, 2026, at 5:00 PM EST.

• Bid Opening Date: January 20, 2026, at 2:00 PM EST.

• All bids must be submitted electronically.

Amendment / Modification

This amendment (0002) to Solicitation 36C24625B0029 provides the roster for an additional site visit that was conducted on December 11, 2025.

This amendment does not appear to modify specific sections of the original solicitation but provides supplementary information.

• The RFI Response Date remains December 18th at 10 AM ET.
• The Bid Due Date remains January 5th at 5 PM ET.
• The Bid Opening remains January 6th at 2 PM ET.
• Bid responses will only be accepted electronically.

Other / Unclassified

This document is a sign-in sheet for a site visit related to the "Replace Building 16 HVAC Project 658-24-106" (Contract Number: 36C24625B0029). The site visit took place on December 11, 2026, at 1:30 PM EST, at the Salem Veterans Administration Health Care System.

The sign-in sheet lists attendees from various organizations, including the Salem VA FMS, NCO 6 Contracting, TOWER FM, LIONBERGER, BPCJV, GJH, AJH, Setts Specialty, MC3 Solutions, Phillips Electric, Baker Roofing, and SCIPACT. It includes their names, titles/roles, organizations, and contact information (email/phone). This information may be relevant to bidders as it identifies key personnel and organizations involved in the project and potentially attending the site visit, offering insights into the stakeholders and potential partners or competitors.

Amendment / Modification

This amendment (0002) to solicitation 36C24625B0029 provides the roster for a site visit conducted on December 11, 2025.

• The primary purpose is to provide the site visit roster.

• RFI Response Date: December 18th at 10 AM ET

• Bid Due Date: January 5th at 5 PM ET

• Bid Opening: January 6th at 2 PM ET

• Bid responses will only be accepted electronically.

Other / Unclassified

This document is a sign-in sheet for a site visit related to the "Replace Building 16 HVAC Project 658-24-106" (Contract Number: 36C24625B0029). The site visit took place on December 2, 2026, at 10:00 AM EST, at the Salem Veterans Administration Health Care System.

The sheet lists attendees from various organizations including Varney Inc., HICAPS, ECC Contractors, Salem VA FMS, and NCO 6 Contracting. It includes their names, titles/roles, organizations, and email addresses.

This document provides a record of who attended the site visit for the HVAC project. Potential bidders can use this information to understand which companies or individuals were present, potentially indicating interest or involvement in the opportunity. The contact information provided may be useful for follow-up inquiries, though direct contact should adhere to official solicitation instructions.

Amendment / Modification

This amendment (0001) to solicitation 36C24625B0029 makes the following changes:

• Provides the site visit roster dated 12/2/2025.

• Schedules an additional site visit for December 11th, 2025, at 1:00 PM ET due to inclement weather on the original date.

• The original site visit date has been superseded by the new date.

• The bid opening date remains January 6th, 2026, at 2:00 PM ET.

• The bid due date is Monday, January 5th, 2026, at 5 PM ET.

• All electronic bids must be submitted by Monday, January 5th, 2026, before 5:00 PM EST to be accepted.

• No hard copies of bidding materials will be received.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace the HVAC system in Building 16 at the Salem VA Medical Center, integrating it with the existing heating system.

• General construction, alterations, mechanical, and electrical work.

• Removal of existing structures and construction of new elements.

• Replacement of the air conditioning system.

• Integration with the existing heating system for Building 16.

• Renovation of approximately 2,500 sq ft on the top floor (Level 1).

• Removal and replacement of the existing grid ceiling at a lower height.

• Demolition of existing air handler and duct work.

• Installation of a new air handler, duct system, VAV boxes, and controls.

• Modification of the fire suppression system to accommodate the new ceiling height.

• Place: Salem VA Medical Center, Salem, VA.

• Duration: 270 calendar days from Notice to Proceed (NTP) for Bid Item I (Base Bid).

• Contractor must provide all labor, material, equipment, and qualified supervision.

• Work must be performed as described in associated drawings and specifications.

• Award is subject to the availability of funds.

Wage Determination

This document is a General Decision Number (VA20250188) for highway construction projects in Roanoke, Roanoke*, and Salem* Counties, Virginia, including the independent cities of Roanoke and Salem. It supersedes General Decision Number VA20240188.

• Applies to highway construction projects excluding tunnels, building structures in rest areas, railroad construction, bascule/suspension/spandrel arch bridges for commercial navigation, marine construction, and other major bridges.

• Contracts subject to the Davis-Bacon Act are generally required to pay at least the applicable minimum wage rate under Executive Order 14026 or Executive Order 13658.

• Contracts entered into on or after January 30, 2022, or renewed/extended on or after January 30, 2022: Executive Order 14026 generally applies. Contractors must pay at least $17.75 per hour (or the higher rate on this determination) for all hours worked in 2025.

• Contracts awarded between January 1, 2015, and January 29, 2022, and not renewed/extended after January 30, 2022: Executive Order 13658 generally applies. Contractors must pay at least $13.30 per hour (or the higher rate on this determination) for all hours worked in 2025.

• Minimum wage rates are adjusted annually.

• Electrician (Includes Traffic Signalization): $36.85/hour + 17.18% + $7.80 fringes

• Carpenter (Includes Form Work): $17.65/hour

• Cement Mason/Concrete Finisher: $19.94/hour

• Ironworker (Reinforcing): $22.71/hour

• Laborer (Common or General): $14.34/hour

• Operator (Backhoe/Excavator/Trackhoe): $17.29/hour + 0.34 fringes

• Operator (Grader/Blade): $26.13/hour

• Operator (Pavement Planer): $17.01/hour

• Truck Driver (Heavy 7CY & Under): $15.36/hour

• A note clarifies that if a required classification is not on this wage determination, a conformance request must be submitted.

• Information on contractor requirements and worker protections under Executive Orders is available at http://www.dol.gov/whd/govcontracts.

• Details on the Wage Determination Appeals Process are provided.

Form / Attachment / Pricing Sheet

This document contains the "Final Bid Drawings Combined" for the "Replace Bldg16 HVAC" project at the Salem VAMC. It provides detailed architectural, structural, mechanical, and electrical drawings necessary for bidders to understand the scope and requirements of the HVAC replacement project.

• Drawing Index: Lists all drawings included, categorized by discipline (General, Architectural, Structural, Mechanical, Electrical).
• Project Information: Includes project title, project number (658-24-106), location, construction type, occupancy, and a brief project description.
• Design Team: Lists the architects and engineers involved in the project.
• Detailed Drawings: Includes plans and details for:
  • Architectural layouts, symbols, and details.
  • Structural elements, including roof plans and details.
  • Mechanical systems, covering demolition, HVAC supply and return, roof plans, schedules, control diagrams, sequences of operation, and points lists.
  • Electrical systems, including demolition and new power and lighting plans for the first floor and roof, single-line diagrams, panel schedules, and details.
• General Notes and Specifications: Provides project-specific notes and requirements across all disciplines.

These drawings are critical for bidders to accurately assess the scope of work, develop cost estimates, and understand the technical requirements for replacing the HVAC system in Building 16. They detail the extent of demolition, new installations, system integration, and specific design requirements for all involved trades.

Specifications / Technical Documents

This document contains detailed specifications for various building systems and components, including:

• HVAC Systems: Sections cover common work results, noise and vibration control, testing, adjusting, and balancing, commissioning, direct-digital control systems, HVAC fans, air terminal units, HVAC and boiler plant insulation, and general motor requirements.
• Electrical Systems: Sections detail requirements for electrical installations, low-voltage power conductors and cables, grounding and bonding, raceway and boxes, panelboards, enclosed switches and circuit breakers, wiring devices, facility lightning protection, and underground electrical construction.
• Fire Protection Systems: Sections cover firestopping, sprinkler systems, and fire alarm systems.
• Plumbing Systems: Sections address plumbing, mechanical, and electrical designated seismic systems.
• Other Systems: Includes specifications for metal fabrications, rough carpentry, concrete, insulation, flashing, sheet metal, joint sealants, painting, and acoustical ceilings.

This document provides the technical specifications and requirements for the "Replace Building 16 HVAC" project. Bidders must review these specifications to understand the detailed requirements for materials, equipment, installation, testing, and quality assurance for all systems involved in the project. Compliance with these specifications is mandatory for successful bid and project execution.

Solicitation

This solicitation is for the "Replace Building 16 HVAC - Construction" project at the Salem VA Medical Center in Salem, VA. The project involves providing all labor, material, equipment, and supervision necessary to replace the HVAC system in Building 16. The estimated magnitude of construction is between $500,000 and $1,000,000.

• Replacement of Building 16 HVAC system.

• Includes general construction, alterations, mechanical and electrical work, equipment, utility systems, and removal of existing structures.

• Contractor must perform a minimum of 25% of the construction work with their own labor force.

• Compliance with Department of Labor wage rates is required.

• All contractor employees must have a 10-hour OSHA certified construction safety course (competent person requires 30-hour OSHA).

• Background investigations and specific medical requirements (e.g., influenza shots) may apply to contractor personnel.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 270 calendar days from receipt of Notice to Proceed.

• This is a sealed bid solicitation (IFB) in accordance with FAR Part 14.

• Offers are due by 10:00 AM ET on January 6th, 2026.

• Electronic bids must be submitted by 5:00 PM ET on January 5th, 2026.

• A public bid opening will be conducted virtually via Microsoft Teams on January 6th, 2026, at 2:00 PM ET.

• Cut-off date for Questions (RFIs): December 9th, 2025, by 10:00 AM ET. Questions must be emailed to Taneil.Crump@va.gov.

• This solicitation is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Offerors must be certified SDVOSBs listed in the SBA certification database.

• Prime SDVOSBs must comply with subcontracting limitations (85% for general construction).

• Registration in the System for Award Management (SAM) is required.

• A pre-bid conference and site visit is scheduled for December 2nd, 2025, at 10:00 AM ET at the Front-Side of Building 74.

• Bid Guarantee is required (20% of bid price, not to exceed $3,000,000).

• Performance and Payment Bonds are required after award.

• Bidding materials (drawings, specifications) are available on SAM.gov.