Z1DA--Install Patient Ceiling Lift 583-26-509

Amendment / Modification

This amendment provides the site visit sign-in sheet as an attachment.

• The site visit sign-in sheet is now an attached document.

• No changes to proposal deadlines, requirements, or evaluation factors are indicated by this amendment.

Other / Unclassified

This document is a sign-in sheet for a pre-bid site walk for the "Install Patient Ceiling Lift" project, Project #583-26-509. It records the names of attendees, their company affiliations, cell phone numbers, and email addresses.

This document indicates that a site visit has occurred for this opportunity. The attendees listed represent companies that have expressed interest and participated in the site walk, which may be a precursor to submitting a bid. The contact information provided could be useful for potential bidders seeking to network or gather further insights from those who attended.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide installation services for overhead mounted patient lifts and associated systems at the Richard L. Roudebush VA Medical Center.

• Installation of 20 overhead mounted patient lifts (17 standard ceiling, 2 bariatric ceiling, 1 standard wall).

• Systems to include track, lift units, motors, and structural mounting.

• Support for a minimum hoist capacity of 600 lbs. (1,000 lbs. for bariatric).

• Removal of all previous overhead mounted patient lifts and necessary repairs.

• Installation of complete XY or H Track Configuration.

• Use of OEM certified technicians and OEM certified parts.

• Coordination with COR, Biomedical Engineering/Healthcare Technology Management, and Clinical staff.

• Work to be completed during normal business hours (Monday-Friday, 7 a.m. to 4:30 p.m. local time, excluding Federal holidays).

• System operational 96% of the time.

• Minimum three-year parts and labor warranty for installed patient lifts.

• Richard L. Roudebush VA Medical Center, 1481 W 10th Street, Indianapolis, IN 46202.

• Compliance with OEM, OSHA standards, facility regulations, and codes.

• All electrical work must comply with NEC, local, state, and VA electrical standards.

• Contractor responsible for obtaining permits and ensuring safe, lawful work.

• Modifications to existing structural systems for track installation.

• Replacement of affected ceiling tiles with matching new tiles.

• Repair (patch/paint) of hard ceilings affected by installation.

• Provision of training for personnel on lift system operation and maintenance.

• Performance testing and certification.

• Compliance with ICRA/ILSM (Infection Control Risk Assessment/Interim Life Safety Measures) requirements.

• Use of non-porous surfaces and easy-to-clean materials for lift units.

• Submission of field service reports after each service visit.

• No PHI/PII involved; Security Accreditation Package not required.

Amendment / Modification

This amendment provides clarification to the Statement of Work (SOW).

• Statement of Work (SOW)

No changes to proposal deadlines or submission requirements are indicated. Bidders should review the attached clarification to the SOW, noting that specific text for clarification has been indicated on PDF page 4.

Form / Attachment / Pricing Sheet

This document contains installation drawings and important notes related to ceiling lift systems for VAMC Indianapolis. It details the layout and structural requirements for installing these lifts in various rooms.

• Important Notes: Covers structural capacity, power source availability, obstruction removal, door header modifications, track layout adjustments, and agreement conditions.
• Legend: Defines symbols used in the drawings for various components like tracks, electrical outlets, sprinklers, etc.
• Installation Drawings: Provides detailed layouts for specific rooms (e.g., ED 1126, ED 1125, ED 1121, ED 1169, ED 1149, ED 1114, ED 1115, ED 1168, ED 1165, ED 1164, ED 1146, ED 1148, PACU A4151, CYSTO C4034, Dialysis Bays 16, 20, 21, Morgue C-B121) showing track placement, dimensions, and structural support requirements.
• Technical Specifications: Includes details on concrete strength (MIN 4000PSI), working load limits (e.g., 600LB, 1000LB), and installation hardware.
• Revision History: Tracks changes and updates to the drawings.

This document is crucial for bidders to understand the physical space constraints, structural requirements, and specific installation details for the ceiling lift system. It helps in assessing the feasibility of installation, potential site preparation needs, and the overall scope of work related to the physical infrastructure for the lift system. Bidders must review these drawings to ensure their proposed solution aligns with the facility's structural and spatial requirements.

Amendment / Modification

This amendment modifies solicitation 36C25026Q0243 to:

• Update the start time for the site visit to noon on February 26, 2026.

• Provide attached drawings for the project.

• Site visit schedule

• Project drawings (now attached)

• The site visit date and time have been adjusted.

• Bidders should refer to the attached drawings for additional project information.

Solicitation / RFP / RFQ

This solicitation, 36C25026Q0243, is issued by the Department of Veterans Affairs for the installation of patient ceiling lifts at the Richard L. Roudebush VA Medical Center in Indianapolis, IN. The project, identified as "Install Patient Ceiling Lift, 583-36-509," requires complete construction services, including labor, materials, equipment, and supervision for 20 overhead-mounted patient lifts (17 standard, 2 bariatric, 1 wall-mounted). This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Installation: Provide and install 20 overhead-mounted patient lifts, including track systems, lift units, motors, and structural mounting. This includes removal of existing lifts and repair of affected ceilings.

• Compliance: All electrical work must comply with NEC, local/state codes, and VA electrical standards. Installation requires certification for compliance (AL14-07PSA Checklist).

• Personnel: Service must be provided by OEM certified technicians using OEM parts. All installation and maintenance services must be performed by an OEM Field Representative.

• Work Schedule: Work to be completed during normal business hours (Monday-Friday, 7 a.m. to 4:30 p.m. local time), excluding Federal holidays.

• Submittals: Contractor must submit updated AsBuilts/architectural/installation drawings, Certificates of compliance, and VHA required verification documentation.

• Training: Provide training for personnel on proper operation and maintenance of the lift system.

• Warranty: A minimum three-year parts and labor warranty is required for all installed patient lifts.

• Brand Name: Only Arjo brand patient lifts are authorized for use.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 120 calendar days from receipt of Notice to Proceed.

• Estimated Value: Between $250,000 and $500,000.

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a size standard of $45 Million.

• Submission Method: Quotes must be submitted via email only to stacie.hill@va.gov. No physical documents will be accepted.

• Submission Deadline: March 24, 2026, 10:00 AM EDT.

• Required Documents: Original signed SF 1442 Offer page, acknowledgment of amendments, original signed SF 24 Bid Bond, and a signed copy of VAAR clause 852.219-75 certificate.

• Bid Guarantee: Required, not less than 20% of the bid price, not exceeding $3,000,000, using Standard Form 24 with 'wet ink' signatures from a corporate surety listed in Treasury Circular 570.

• Performance & Payment Bonds: Required for awards over $35,000 (Payment Bond SF 25A) and over $150,000 (both Payment and Performance Bonds SF 25), due within 10 days of award notification.

• Eligibility: Only VA-certified SDVOSBs listed in the SBA's Small Business search at the time of quote submission and prior to award are eligible.

• Limitations on Subcontracting: For general construction, the contractor will not pay more than 85% of the amount paid to firms that are not certified SDVOSBs (excluding cost of materials).

• This is a 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB). Offerors must be certified SDVOSBs in the SBA certification database.

• Site Visit: An organized site visit is scheduled for Thursday, February 26, 2026, at 1:00 PM ET at 1481 W. 10th St, Indianapolis, IN 46202, Building 5. Subject to amendment on SAM.gov.

• Requests for Information (RFI): Deadline for RFI submission is close of business March 6, 2026. RFIs must be submitted using the RFI Form (Attachment II) via email to stacie.hill@va.gov with the subject 'RFI – 36C25026Q0243.' Responses will be posted on SAM.gov.

• SAM.gov Registration: Offerors must be registered in SAM.gov at the time of offer submission.

• Security Requirements: Extensive requirements for background investigations, medical center access, privacy training, and safeguarding of Federal contract information and VA sensitive information are detailed.

• Attachments: The solicitation includes attachments for the RFI Form, VAAR 852.219-75 instructions, and Wage Determination. The Arjo Brand Lift Single Source Determination is also an attachment.

Form / Attachment

This document, "ATTACHMENT III - Instructions for VAAR 852.219-75," provides critical instructions and the required certification clause for the VA Notice of Limitations on Subcontracting for Services and Construction. It outlines the specific requirements offerors must meet regarding subcontracting if awarded a contract.

• Mandatory Submission: This completed attachment, including the certification, must be included with your offer. Failure to submit a fully and properly completed certification will result in the offer being rejected and deemed ineligible for evaluation and award.
• Certification Details: The certification requires the offeror's legal name (matching SAM.gov) in all specified fields, the printed name and title of the signee, an authorized signature, the date (no later than the offer due date), and the company's full name and address (matching SAM.gov).
• Subcontracting Limitations (General Construction): For general construction contracts, the contractor certifies they will not pay more than 85% of the amount received from the government to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit. The cost of materials is excluded.
• Compliance and Penalties: The certification is subject to 18 U.S.C. 1001 (false statements). Non-compliance can lead to referral to the VA Suspension and Debarment Committee, fines, and prosecution. Contractors may be required to provide documentation (e.g., invoices, subcontracts) to demonstrate compliance.

This document is crucial for all bidders as it details a mandatory submission requirement that directly impacts offer eligibility. Bidders must ensure the certification is accurately and completely filled out and submitted by the offer due date to avoid rejection. It also clearly defines the subcontracting limitations that will be enforced if the contract is awarded, particularly for general construction, which bidders must be prepared to adhere to and demonstrate compliance with.

Form / Attachment / Pricing Sheet

This document is a General Wage Determination (IN20260002) for Building Construction in Indiana, published on January 2, 2026. Its purpose is to provide prevailing wage rates and fringe benefits for various labor classifications for federal or federally-assisted construction projects in specified Indiana counties.

• Scope: Covers Building Construction (excluding single-family homes and apartments up to and including 4 stories) across numerous counties in Indiana.
• Labor Classifications: Includes detailed hourly rates and associated fringe benefits for trades such as Asbestos Workers, Boilermakers, Bricklayers, Carpenters, Electricians, Elevator Mechanics, Power Equipment Operators (grouped by equipment type), Ironworkers, Laborers (grouped by task complexity), Painters, Glaziers, Cement Masons/Plasterers, Plumbers/Pipefitters, Roofers, Sprinkler Fitters, Sheet Metal Workers, and Truck Drivers (grouped by vehicle type).
• Rates and Fringes: Each classification lists an hourly rate and associated fringe benefits, with specific effective dates for different union agreements.
• Footnotes: Provide details on paid holidays and employer contributions to vacation pay credit for some trades.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), outlining contractor obligations for paid sick leave and minimum wage requirements.
• Rate Identifiers: Explains the meaning of Union (PLUM), Union Average (UAVG), Survey (SU), and State Adopted (SA) rate identifiers.

Bidders must use the specified prevailing wage rates and fringe benefits when preparing proposals or bids for covered construction projects in the listed Indiana counties. Compliance with these rates, as well as the requirements of Executive Orders 13706 and 13658, is mandatory. This document is critical for accurately estimating labor costs and ensuring adherence to federal labor standards. Bidders should pay close attention to the specific county groupings and effective dates for each trade.

Form / Attachment

This document is a Request for Information (RFI) form designed for contractors to submit questions or requests for clarification regarding a specific project or solicitation. It outlines the mandatory format and submission requirements for inquiries.

• Submission Requirements: Bidders must thoroughly read all pertinent documents (solicitation, specifications, drawings) before submitting questions.
• Question Format: Each question or clarification request must specifically identify the relevant specification, solicitation section(s), or drawing number(s).
• Consequence of Non-Compliance: Questions that do not meet the specified requirements will not be answered by the Government.
• Recipient: Inquiries are to be submitted to Stacie Hill, Contract Specialist, Department of Veterans Affairs, Network Contracting Office (NCO) 10, at the provided address and email (stacie.hill@va.gov).
• Response Method: RFIs will be answered via amendment(s).
• Required Information: The form includes fields for Project Number, Project Title, Project Location, Submitter details, RFI Number, Date, Specification/Drawing References, and Reply Needed By.

This form is essential for any potential bidder seeking clarification on the associated opportunity. It provides the exact procedure and format required for submitting questions, ensuring that inquiries are properly received and considered by the Department of Veterans Affairs. Failure to use this form correctly or adhere to its instructions may result in questions not being addressed.

Form / Attachment / Pricing Sheet

This document is a "Single Source Determination and Findings" for noncommercial acquisitions, justifying a sole-source award. It details the need for additional patient lifts at the Richard L. Roudebush VA Medical Center.

• Agency: Department of Veterans Affairs, Network Contracting Office (NCO) 10.
• Contracting Activity: Richard L. Roudebush VA Medical Center, Indianapolis, IN.
• Services Needed: Procurement of 20 additional patient lifts.
• Justification: To accommodate patient transfers for all mobility levels and sizes, including bariatric patients, to reduce staff injuries and patient falls.
• Brand Name: Arjo brand patient lifts.
• Authority: FAR 13.101(b).
• Rationale for Single Source: The 20 new lifts will supplement the existing 223 Arjo lifts, ensuring standardization, seamless operation, and avoiding inefficiencies, increased training burdens, and risks associated with improper usage from a non-standard system.
• Revision: 02
• Effective Date: 12/30/2025
• Acquisition ID: 36C250-26-AP-1828

This document indicates that the government intends to procure 20 Arjo brand patient lifts on a single-source basis. Bidders who are not Arjo or an authorized distributor may find this information relevant to understand the procurement strategy and potential limitations for competition.

Solicitation / RFP / RFQ

This is a presolicitation notice indicating that the government intends to issue a solicitation for the provision and installation of 20 Arjo brand overhead mounted patient lifts at the Richard L. Roudebush VA Medical Center in Indianapolis, IN. The lifts must be complete with track systems, motors, and structural mounting to attach to the existing building structure. The system should be an XY or H Track Configuration with continuous charge.

• Installation of 20 Arjo brand overhead mounted patient lifts.

• Complete system includes track, lift units, motors, and structural mounting.

• System must be XY or H Track Configuration with continuous charge.

• The contract type, period of performance, and estimated value are not specified in this notice.

• The government intends to issue a solicitation around February 13, 2026.

• All responsible sources may submit a quotation.

• The response date for the future solicitation is February 13, 2026, at 10:00 AM Eastern Time.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must represent that they are an eligible SDVOSB/VOSB, a small business under NAICS code 236220, and listed in the SBA certification database at the time of quote submission and award.

• Joint ventures are eligible if they meet specific requirements (13 CFR part 128).

• SDVOSB/VOSB concerns must also meet SBA requirements (13 CFR parts 121, 125, and 128), including nonmanufacturer rule and limitations on subcontracting.

• Willful misrepresentation of SDVOSB/VOSB status may result in debarment.

• This document is a presolicitation notice, not the official solicitation.

• The NAICS code is 236220 (Commercial and Institutional Building Construction).

• The Product Service Code is Z1DA.

• Change orders will be issued under FAR 52.243-5 (DEVIATION JUL 2025) and VAAR 852.243-70.

Solicitation / RFP / RFQ

This is a "Information Requested Only for Planning Purposes" post for the installation of patient ceiling lifts at the Richard L. Roudebush VA Medical Center in Indianapolis, IN. The requirement is for the purchase and installation of 20 Arjo brand patient lifts (18 Maxi Sky 2 Series and 2 Maxi Sky 1000).

• Overhead ceiling and wall-mounted patient lift systems complete with track system, lift units, motors, and structural mounting system.

• Contractor must provide and install a complete XY or H Track Configuration with continuous charge.

• Minimum hoist capacity of 600 lbs., or 1,000 lbs. for bariatric applications.

• Installation services include removal of previous overhead mounted patient lifts.

• Installation must include appropriate configuration and mounting to the building's structure.

• Installation must include certification for compliance as per AL14-07PSA Checklist.

• Service must be provided by an OEM certified technician using certified OEM parts.

• Not specified in this planning purposes document.

• This is a request for information to aid acquisition planning, not a formal solicitation for proposals at this stage.

• Interested firms are requested to email specific information to the Point of Contact.

• Not specified in this planning purposes document.

• Solicitation Number: 36C25026Q0243

• NAICS Code: 236220

• Product Service Code: Z1DA

• Response Date/Time/Zone: 01-29-2026 10:00 EASTERN TIME, NEW YORK, USA

• Place of Performance: Richard L. Roudebush VA Medical Center, 1481 W. 10th Street, Indianapolis, IN 45202

• Point of Contact: Stacie Hill, Contract Specialist, stacie.hill@va.gov

• Requested Information from Firms: Firm’s name and Socio-economic status.