Z1DA--NRM-CONST 526-23-133 Improve OR and SPD HVAC

Solicitation

This solicitation is for Project # 526-23-133, "Improve OR and SPD HVAC," at the James J. Peters VA Medical Center in Bronx, New York. The project involves providing construction services to upgrade the HVAC systems in the Operating Room (OR) and Sterile Processing Department (SPD) areas.

• Site Preparation and Demolition: Includes demolition of existing rooftop dunnage.

• New Chilled Water Systems: Installation of one (1) rooftop chilled water system for the OR area (AH-16) and one (1) backup chilled water system for the SPD area (AH-02). These systems must meet ASHRAE standards for comfort levels.

• HVAC Modifications: Design modifications to existing AH-16 and AH-02 units, including new cooling coils and potential integration of OA to EA heat pipe recovery.

• Chiller Systems: Two (2) backup chillers are required, capable of variable chilled water flow and providing sufficient capacity for normal, emergency, and future loads. Propylene glycol will be used for freeze protection.

• Automatic Changeover Valves: Installation of motorized valves to switch between backup and main chilled water systems.

• Structural Work: Reinforcement of existing steel beams and provision of new housekeeping pads for equipment.

• Architectural Work: Cutting, patching, firestopping, sealing, and painting in mechanical rooms and roof areas.

• Electrical Work: New electrical panels and feeders for the new chillers and pumps.

• Infection Control: Adherence to VA's standards for Infection Control Risk Assessment (ICRA) and Interim Life Safety Measures (ILSM).

• Project Management: A full-time site superintendent and a Project Manager with at least 5 years of HVAC project experience are required.

• Autodesk Construction Cloud (ACC): Contractors must utilize VISN 2's ACC platform for project management and collaboration.

• Contract Type: Firm-Fixed Price.

• Period of Performance: 360 calendar days from Notice to Proceed (NTP), excluding equipment lead times.

• Magnitude of Construction: Estimated between $5,000,000 and $10,000,000.

• Bid Submission: Bids must be emailed to Akkil.Kurian@va.gov by 11:00 AM EST on February 11, 2026. No hand-carried or mailed bids will be accepted.

• Bid Opening: Online via Microsoft Teams on February 11, 2026, at 11:00 AM EST.

• Questions Deadline: Written questions must be received by January 23, 2026, at 12:00 PM.

• Government Acceptance: Offers must be accepted within 120 calendar days after the bid due date.

• Set-Aside: This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Requirements: Contractors must be registered in SAM.gov and verified as SDVOSB in the SBA Small Business Search at the time of bid submission. Offerors must submit their annual Vets4212 Report.

• NAICS Code: 238220 - Plumbing and Air-Conditioning Contractors, with a business size standard of $19 Million.

• Pre-bid Site Visit: Mandatory for prospective bidders on Tuesday, January 20, 2026, at 11:30 AM at James J. Peters VAMC, Building 100, Room GC-100. No other site visits will be allowed.

• Bonds: A bid bond is required if the bid exceeds $150,000. Payment and Performance bonds are required for contracts exceeding $150,000.

• Certificates: Offerors must submit completed Buy American Act Certificate (FAR 52.225-2) and VA Limitations on Subcontracting Certificate (VAAR 852.219-75) with their bid.

• Brand Name or Equal: Forms for brand name or equal items are attached and must be submitted with the bid.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for construction contractors and A/E design firms selected to perform work at VISN 2 VA facilities regarding the use of a specific construction management platform.

• Contractors must utilize the VISN 2 Autodesk Build Construction management platform (Autodesk Construction Cloud - ACC).

• Access and training will be provided by VISN 2 at no cost to the contractor.

• The platform is used for all Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning, and Retro-Commissioning contracts.

• Access Request: Request ACC platform access for relevant staff (Project Manager, Sub-contractor POC, Site Manager, Safety Officer, etc.) in writing to the Project Contracting Officer Representative (COR) within 14 days of contract award. The request must include Full Name, Company Name, Email Address, and Role/Position for each staff member.

• Training: Staff granted access must complete required ACC training through the ProductivityNOW platform within 12 calendar days of access being granted. Access to ProductivityNOW expires after 12 days.

• Submission of Certificates: Submit certificates of completion to the COR within 2 business days of completing training.

• Platform Usage: Use the ACC platform for all contract-required submissions and official project correspondence. Correspondence outside the platform will not be considered governing authority and will be at the contractor's expense.

• Staff Changes: Inform the COR of any staff changes affecting ACC platform access within 2 business days. This includes requesting termination of access for departing staff and replacement of personnel.

• Not explicitly stated in this document, but applies to work at VISN 2 VA facilities.

• Mandatory use of the ACC platform for all project communication and collaboration.

• No additional time or contract increase will be provided for failure to utilize the ACC platform.

• Submissions will not be accepted for work to begin without meeting all ACC Platform requirements, including completed training.

Other / Unclassified

This document is a General Decision Number (GDN) for wage determinations in New York State, specifically for building, heavy, and highway construction projects in Bronx, Kings, New York, Queens, and Richmond counties. It lists various construction trades and their prevailing wage rates and fringe benefits, with effective dates and modification numbers.

This document is crucial for bidders as it outlines the legally mandated minimum wage rates and fringe benefits for various labor categories involved in construction projects within the specified geographic area. Contractors must adhere to these rates to ensure compliance with labor laws and regulations. Bidders should use this information to accurately estimate labor costs for their proposals and to ensure they can meet the prevailing wage requirements if awarded a contract.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for the offeror to complete and return with their bid, quotation, or proposal.

• Services Contract: Offeror certifies they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs). Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Other direct costs may be excluded under specific conditions.
• General Construction Contract: Offeror certifies they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Special Trade Construction Contractors: Offeror certifies they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Acknowledgement of False Certification Penalties: Offerors acknowledge that false certifications are subject to criminal, civil, or administrative penalties under Title 18, United States Code, Section 1001.
• Good Faith Determination: The VA may determine if an SDVOSB/VOSB acted in good faith, with potential penalties including referral to the VA Suspension and Debarment Committee, fines, or prosecution.
• Compliance Verification: Offerors may be required to provide documentation (invoices, subcontracts) to demonstrate compliance upon request by the Contracting Officer, both during performance and upon completion.
• Cooperation: Offerors agree to cooperate fully and provide requested documents.
• Certification Section: A section for the offeror to complete, sign, and date, certifying their intent to comply with subcontracting limitations.

This document is critical for bidders. Failure to complete, sign, and return this certification with the offer will result in the offer being deemed ineligible for evaluation and award. Bidders must understand the specific subcontracting limitations applicable to their type of contract (services, general construction, or special trade construction) and ensure their proposed approach complies with these requirements.

Form / Attachment / Pricing Sheet

This document provides a template for listing brand name or equal equipment, specifically for pump specifications, to be used by vendors when responding to an opportunity.

• ITEM: Specifies the item number (e.g., 4312 Twin Centrifugal Chilled Water Pump).
• VENDOR: Lists the original manufacturer (e.g., Armstrong).
• MODEL: Provides the specific model number (e.g., 4312 TWIN 0306-015.0).
• SALIENT CHARACTERISTICS: Details the required features and specifications for the pump, including:
  • Centrifugal pump for chilled water HVAC.
  • End suction or vertical inline configuration.
  • VFD compatible (20–100% speed).
  • Stable non-overloading pump curve.
  • Meets ASHRAE 90.1 efficiency.
  • Low noise and vibration.
  • BMS and differential pressure control compatible.
• BIDDING ON: Sections for the bidder to fill in:
  • MANUFACTURER NAME
  • BRAND
  • NO.

This template guides bidders on how to specify their proposed pump if it is a "brand name or equal" item. Bidders must list the manufacturer, model, and confirm that their proposed product meets all the listed salient characteristics. The VA will consider substitutions if they meet the project's intent and all applicable standards. Bidders need to complete the "BIDDING ON" section accurately.

Form / Attachment / Pricing Sheet

This document is a template for specifying "Brand Name or Equal" equipment, specifically for a York Air Cooled Scroll Chiller Unit. It outlines the salient characteristics required for a potential "equal" product substitution.

• Item: York Air Cooled Scroll Chiller Unit
• Vendor: Johnson Controls York
• Model: YLAA0170SJ46XFB
• Salient Characteristics:
  • Minimum 170 tons cooling capacity
  • Screw compressor technology
  • Continuous 24/7 hospital duty
  • Stable operation at 25–100% load
  • ±0.5°F chilled water temperature control
  • Supports OR/SPD humidity control (20–60% RH)
  • Refrigerant R-134a or VA-approved equivalent
  • Compatible with existing BMS integration
  • Rooftop rated, weatherproof construction
  • Proven hospital OR/SPD application history
• Note: All characteristics are for reference; the VA will consider similar substitutions if the project intent is met and no standards are violated.

Bidders intending to propose an "equal" product must ensure their offering meets or exceeds all listed salient characteristics. This document guides the specification of acceptable substitutions for the specified chiller unit.

Forms / Attachments / Pricing Sheets

This document contains architectural, mechanical, and electrical drawings for the "IMPROVE OR & SPD HVAC (A/E)" project (Project Number: 526-23-133) at the James J. Peters VA Medical Center in Bronx, New York. These drawings are essential for bidders to understand the project's physical scope and technical requirements.

• Architectural Drawings: Include demolition plans (AD-series) and new work plans (AE-series) detailing removal and installation of HVAC systems, piping, structural elements, and associated components. Specific details for construction elements like pipe penetrations, equipment pads, and structural connections are also provided.
• Mechanical Drawings (M-Series): Cover new work, demolition, mechanical details, controls diagrams, sequences of operation, and schedules for HVAC systems.
• Electrical Drawings (E-Series): Include demolition and new work plans, conduit routing, single line diagrams, electrical details, and schedules. Abbreviations and symbols are also defined.
• Structural Drawings (SD/SF/S-series): Detail structural modifications, demolition, and new structural elements.
• Life Safety Plans (GI-series): Outline code compliance and egress routes.
• ICRA Diagrams (GC-series): Illustrate Infection Control Risk Assessment areas and barriers.
• Project Notes: Provide information on ICRA, PCRA, ILSM, and dust control measures.

These drawings are critical for bidders to accurately estimate project costs, plan execution, and ensure compliance. They visually and technically define the scope of work, including existing systems to be removed, new installations, specific construction methods, and mechanical/electrical system layouts. Bidders must thoroughly review these drawings to prepare a compliant and accurate proposal.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" (October 2022) form, which is a required attachment for offers. It is used by offerors to certify the domestic content of end products and components.

• Domestic End Products: Offerors must certify that end products are domestic, except for those listed in paragraph (b).
• Foreign End Products: Offerors must list foreign end products manufactured in the U.S. that do not qualify as domestic. For these, they must indicate if they exceed 55% domestic content (unless COTS items or unknown).
• Domestic End Products with Critical Components: Offerors must separately list line-item numbers of domestic end products that contain a critical component.
• Definitions for "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," and "foreign end product" are provided, referencing the "Buy American-Supplies" clause.
• Fields for "Line Item No." and "Country of Origin" are provided for listing foreign end products.
• Fields for "Line Item No." are provided for listing domestic end products containing a critical component.

Bidders must complete and submit this certificate to comply with the "Buy American" provisions. Failure to provide accurate information may impact the evaluation of offers, as the Government will evaluate offers in accordance with FAR Part 25.

Specifications

This document contains the "BID DOCUMENTS SPECIFICATIONS" for the "IMPROVE OR AND SPD HVAC" project at the James J. Peters VA Medical Center, Bronx, NY. The VA Project No. is 526-23-133. The document is dated September 23, 2025.

• Table of Contents (Section 00 01 10): Outlines the various divisions and sections of the specifications, including General Requirements, Existing Conditions, Concrete, Metals, Wood, Plastics, Composites, Thermal and Moisture Protection, Finishes, Plumbing, Heating, Ventilating, and Air Conditioning (HVAC), and Electrical.
• Division 00 - Special Sections: Includes "List of Drawing Sheets" (Section 00 01 15).
• Division 01 - General Requirements: Covers general requirements for the project, including safety, construction documentation, submittals, quality control, waste management, sustainable construction, commissioning, and general administrative requirements.
• Divisions 02-26: Detail specific requirements for various trades such as Existing Conditions, Concrete, Metals, Wood, Plastics, Composites, Thermal and Moisture Protection, Finishes, Plumbing, HVAC, Electrical, and others.
• Appendices: Includes information on asbestos and lead-based paint survey reports, and detailed sample analysis results.

This document provides the detailed technical specifications and requirements for the "Improve OR and SPD HVAC" project. Bidders must review these specifications to understand the scope of work, materials, installation methods, quality assurance, and safety requirements to accurately prepare their proposals and ensure compliance during project execution.

Form / Attachment / Pricing Sheet

This document provides a template for bidders to specify "Brand Name or Equal" equipment for Item 4312, a Twin Centrifugal Chilled Water Pump.

• Item: 4312 Twin Centrifugal Chilled Water Pump
• Vendor: Armstrong
• Model: 4312 TWIN 0306-015.0
• Salient Characteristics:
  • Centrifugal pump for chilled water HVAC
  • End suction or vertical inline configuration
  • VFD compatible (20–100% speed)
  • Stable non-overloading pump curve
  • Meets ASHRAE 90.1 efficiency
  • Low noise and vibration
  • BMS and differential pressure control compatible
• Fields for bidder to fill in: Manufacturer Name, Brand, and Number for their proposed equivalent.

Bidders must use this template to propose an equivalent pump if they are not offering the specified Armstrong model. The salient characteristics listed are the minimum requirements that any proposed equal must meet. The VA will consider substitutions if they meet the project's intent and do not violate any standards.

Form / Attachment / Pricing Sheet

This document is a template for specifying "Brand Name or Equal" equipment, specifically for a York Air Cooled Scroll Chiller Unit. It outlines the salient characteristics required for a potential "equal" product substitution.

• Item: York Air Cooled Scroll Chiller Unit
• Vendor: Johnson Controls York
• Model: YLAA0170SJ46XFB
• Salient Characteristics:
  • Minimum 170 tons cooling capacity
  • Screw compressor technology
  • Continuous 24/7 hospital duty
  • Stable operation at 25–100% load
  • ±0.5°F chilled water temperature control
  • Supports OR/SPD humidity control (20–60% RH)
  • Refrigerant R-134a or VA-approved equivalent
  • Compatible with existing BMS integration
  • Rooftop rated, weatherproof construction
  • Proven hospital OR/SPD application history
• Bidding Section: Fields for Manufacturer Name, Brand, and Number are provided for vendors to fill in when proposing an equal product.

Bidders seeking to propose an "equal" to the specified York chiller must ensure their proposed product meets all listed salient characteristics. The VA will consider substitutions if they meet the project's intent and comply with all applicable standards. Vendors must complete the "Bidding On" section with their proposed manufacturer, brand, and number.

Solicitation / RFP / RFQ

This is a solicitation for Project Number 526-23-133, "Improve OR and SPD HVAC" at the James J. Peters VA Medical Center in Bronx, NY. The project involves furnishing all supervision, labor, equipment, and material necessary to improve the Operating Room (OR) and Sterile Processing Department (SPD) HVAC systems.

• General construction project to improve OR and SPD HVAC.

• All work must comply with applicable local, state, federal, and national codes, VA directives, design guides, manuals, specifications, standards, and project-specific VA requirements.

• Project completion is required within 360 Calendar Days from the Notice to Proceed (NTP).

• Refer to the attached Statement of Work (SOW) and Brand Name or Equal Product Salient Characteristics documents for detailed requirements.

• Magnitude of Construction is estimated between $5,000,000 and $10,000,000.

• Project completion: 360 Calendar Days from Notice to Proceed.

• The solicitation will be released on or about January 5, 2026.

• Response submittal address, date, and time will be included in the solicitation.

• All responses/submissions must be emailed.

• Faxed or hand-carried bids will not be accepted.

• This project requires bonding.

• This solicitation is a Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• All SDVOSB's may submit a bid.

• NAICS Code: 238220 with a size standard of $19 Million.

• Prospective bidders must be registered in www.sam.gov with a Unique Entity Identifier.

• Bidders must be verified/certified as SDVOSB in the Small Business Search at the time of bid/offer submission and before award.

• The response date is February 4, 2026, at 11:00 am Eastern Time.

• Contact: Akkil Kurian, Contracting Officer, Akkil.Kurian@va.gov, 718-526-1000.

• Attached documents include SOW, Brand Name or Equal Template for Pump Salient Characteristics, and Brand Name or Equal Template for Chiller Salient Characteristics.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide construction services for labor, material, and supervision to improve the Operating Room (OR) and Sterile Processing Department (SPD) HVAC systems at the James J. Peters VA Medical Center.

• Site Preparation, Demolition, and New Construction:

  • Install one (1) rooftop chilled water system or similar backup system for the OR area (AH-16).
  • Install one (1) backup chilled water system for the SPD area (AH-02).
  • Both systems must meet ASHRAE standards for comfort level humidity and cooling temperature.
  • Two (2) backup chillers are required, capable of providing sufficient capacity for normal, emergency, and future loads, with variable chilled water flow.

• Automatic Changeover Valves: Provide motorized automatic changeover valves to switch between backup and main chilled water systems.

• Roof Dunnage: Reuse existing dunnage for the OR chiller (AH-16) and construct new dunnage for the SPD chiller (AH-02) according to Risk Category IV Healthcare Facility (ASCE7-16) standards.

• Structural Modifications: Reinforce existing steel beams in Mechanical Room E, provide new concrete housekeeping pads (min 4,000 psi), and construct new dunnage on roofs for chiller support.

• Architectural Work: Includes cutting, patching, flashing of existing roof systems, firestopping, sealing, fireproofing repair, and painting mechanical room floors and equipment pads. Specific mechanical rooms (2E-11, 3E-63, GG-09E, 2B-65) and roof areas (E-Area, Area G) will be impacted. Infection control measures (ICRA, ILSM) are required.

• Mechanical Systems:

  • Replace existing 190-ton rooftop system with a 290-ton air-cooled scroll chiller system for OR AHU-16.
  • Install a new 140-ton rooftop air-cooled chilled water system for SPD AHU-02.
  • Modifications to AHU-16 and AHU-02 cooling coils and components to meet temperature and humidity requirements.
  • Use of 40% propylene glycol for freeze protection is preferred.
  • Integration of new HVAC equipment controls with the existing Building Automation System (BAS).
  • Replacement of AHU-02 plenum fan array.
  • Specific chiller (York YLAA0170SJ46XFB or equal) and pump (Armstrong or equal) models are specified.

• Electrical Work: New panel installation for chiller power, power for pumps, and use of copper wiring for transformers.

• Estimated Completion Time: 360 Calendar Days (excluding equipment lead times).

• Location: James J. Peters VA Medical Center, 130 West Kingsbridge Road, Bronx, NY 10468.

• On-Site Examination: Prospective bidders are required to conduct at least one on-site examination prior to bid submittal.

• Project Management: A full-time site superintendent and a Project Manager with a minimum of 5 years of direct HVAC experience are required. Qualifications must be submitted within 10 days of award.

• Autodesk Construction Cloud (ACC): Contractors must utilize the VISN 2 Autodesk Build Construction management platform for all project correspondence and submissions. Training is mandatory.

• Infection Control: Adherence to VA's standards for Infection Control Risk Assessment (ICRA) and Interim Life Safety Measures (ILSM) is required.

• Permits & Responsibilities: Contractor is responsible for all damages, safety precautions, and materials until project completion and acceptance.

• Invoicing: Submit invoices through the Tungsten Network, validated by the COR.

• Work Hours: Normal operating hours are 8:00 am to 4:30 pm, Monday-Friday. Work outside these hours requires COR approval.