Z1DA--NRM-CONST 526-23-133 Improve OR and SPD HVAC

Questions & Answers / Clarifications

This document provides answers to Request for Information (RFI) questions submitted by potential bidders regarding Solicitation 36C24226B0027 Amendment 0002 for Project no. 526-23-133, "Improve OR & SPD HVAC" at the JAMES J. PETERS VAMC BRONX, NEW YORK.

• AHU Unit Installation: The new scope requires furnishing and installing a new AHU unit in Mechanical Room 2E-11. While the original design involved upgrades, the SOW now specifies a new package unit with components matching provided specifications. A marked-up drawing (M121) highlights ductwork and other components to be replaced. Valves and accessories will also be replaced.
• Exhaust Fans: Two new exhaust fans are required: EF 20 (main exhaust for 2E area, 15 HP, 480V, 23,832 CFM) and WF-12 (wall fan for mechanical room ventilation, 1/3 HP, 120V, 2,880 cfm). WF-12 should be controlled by a local thermostat. The reference to EF-21 was a typo; it should be WF-12.
• Resinous Flooring: Specifications for resinous flooring have been provided. "Equals" may be used for the epoxy flooring system.
• AHU-16 Refurbishment: Refurbishment of AHU-16 is eliminated as the unit will be fully replaced.
• Smoke Detectors: Duct smoke detectors are to be replaced in kind. Only one is indicated on as-built drawings in the mechanical room. The contractor must engage JCI for wiring, installation, and controls.
• Transformers: There do not appear to be transformers to be furnished on this project, but contractors should confirm with the drawings.

This amendment clarifies scope, equipment specifications, and locations, providing essential details for bidders to accurately prepare their proposals. It confirms that AHU-16 refurbishment is no longer required and specifies the correct exhaust fans. Updated drawings and specifications have been provided.

Form / Attachment / Pricing Sheet

This document contains new work plans for the 2nd and 3rd floors, Area E, of the James J. Peters VA Medical Center in Bronx, New York. It details mechanical system modifications and additions.

• New Work Plan - 3rd Floor, Area E: Shows layout and mechanical equipment for the 3rd floor.
• New Work Plan - 2nd Floor, Area E: Shows layout and mechanical equipment for the 2nd floor.
• General Sheet Notes: Provides important information regarding abbreviations, symbols, scheduling, phasing, and coordination with the VA COR. It also specifies requirements for rebalancing existing air handling units and exhaust fans.
• Sheet Keynotes: Details specific requirements for equipment, piping, coils, fan arrays, storage tanks, and control valves.

This document is crucial for bidders to understand the scope of mechanical work required for the project, including specific equipment, installation details, and performance requirements. It outlines the physical layout and technical specifications for the new mechanical systems in Area E on both the 2nd and 3rd floors.

Forms / Attachments / Pricing Sheets

This document provides detailed specifications and dimensions for Air Handling Unit (AHU) 16, including its existing equipment, steam coil, humidifier, cabinet dimensions, steam generator, and piping details. It serves as a technical reference for understanding the components and configuration of AHU 16.

• AHU 16 Existing Equipment: Details on Wall Fan (WF-12) and Exhaust Fan (EF-20) schedules, including specifications like static pressure, wheel diameter, motor HP, and control interlocks. It also outlines the AHU 16 Prefilter Section with filter types, sizes, and airflow data.
• AHU 16 Steam Coil: Specifications for a 12-inch steam coil, including model, capacity, air volume, steam pressure, fin material, and connection details.
• AHU 16 Humidifier Section: Details for a 32-inch humidifier section, including coil model, face area, face velocity, drain pan material, and connection details.
• AHU 16 Cabinet Dimensions: X, Y, Z coordinates and width/height dimensions for various openings and inlets/outlets of the AHU 16 cabinet.
• AHU 16 Steam Coil Piping Detail: A diagram illustrating the freeze-proof piping hook-up for the steam preheat coil, including control valves and steam traps.
• AHU 16 Humidifier Piping Detail: A diagram showing the piping connections for the steam humidifier.
• AHU 16 Steam Generator: A project data sheet for a vertical unfired steam generator, detailing its model, capacity, construction, accessories, and performance calculations. It also specifies connection sizes and required power.

This document is crucial for bidders to understand the existing infrastructure and specific technical requirements related to AHU 16. It provides detailed specifications for components that may need to be serviced, replaced, or integrated with new systems. Bidders should review these details to accurately assess the scope of work, identify potential challenges, and prepare compliant proposals or bids.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document specifies requirements for a "Resinous Urethane and Epoxy Mortar Flooring (RES-6)" system, including an integral cove base, for the James J. Peters VA Medical Center.

• Installation of a "High Abuse Climatic Troweled and Sealed Urethane Mortar Flooring System" with an integral cove base.

• Work includes substrate preparation, application of resinous flooring, and related tasks.

• Specific requirements for concrete and moisture vapor barrier preparation are referenced.

• Color and location of flooring types are to be as indicated on drawings.

• Substrate preparation must meet specific moisture vapor transmission rates (ASTM F1869 and MVT threshold).

• Relative humidity must be maintained below 75 percent.

• Temperature requirements for application and curing are specified (70-90 degrees F for application, 70 degrees F for cure).

• Physical properties of the flooring system are detailed, including compressive strength, tensile strength, flexural strength, water absorption, coefficient of friction, impact resistance, abrasion resistance, thermal expansion, and bond strength.

• Chemical resistance to various substances is specified.

• Not explicitly stated in this document, but pertains to the James J. Peters VA Medical Center.

• Manufacturer certification of material and substrate compliance.

• Installer must be experienced (minimum 5 years) and certified by the manufacturer.

• Contractor must have completed at least five similar projects.

• Primary resinous flooring materials must be from a single manufacturer.

• Mockups are required for verification of selections and aesthetic effects.

• A pre-installation conference is mandatory at least 30 days prior to starting work.

• Volatile Organic Compound (VOC) content must remain under 100g/liter.

• Materials must be delivered in original sealed packages and stored within specified temperature ranges.

• A three (3) year warranty covering material and workmanship is required.

• Applicable publications from ASTM International are referenced.

Amendment / Modification

This amendment (0002) to IFB 36C24226B0027 modifies the solicitation for the "Improve OR & SPD HVAC Project Number 526-23-133 at the Bronx VAMC, New York."

Key changes include:

• Bid Submission: All bids must be emailed to Akkil Kurian, Contracting Officer, at akkil.kurian@va.gov. No hand-carried or mailed bids will be accepted.

• Bid Opening Date/Time: The bid opening is extended to Wednesday, February 18, 2026, at 10:00 AM EST.

• New Attachments: Several new documents are attached and referenced:

  • S05 RFI Answers Amendment 0002
  • S06 09 67 23.20 Resinous Epoxy Base With Vinyl Chip Broadcast Res-2
  • S06 09 67 23.60 Resinous Urethane And Epoxy Mortar Flooring Res-6
  • S06 526-23-133 Improve OR_SPD HVAC Existing Equipment Specs
  • S06 M-121 Marked Up

• Bid Opening Method: The bid opening will be conducted via Microsoft Teams conference call. Details for joining the call (Meeting ID, Passcode, Dial-in numbers) are provided.

• Bid submission instructions (email only).

• Bid opening date and time.

• Introduction of new attachments related to RFI answers and flooring specifications.

• Method of bid opening (virtual via Teams).

• The deadline for bid submission has been extended to February 18, 2026. Bidders must ensure their offers are emailed by the new deadline.

• Bidders should review all newly attached documents for updated information or requirements.

• The bid opening will be conducted virtually.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document specifies requirements for a Resinous (Epoxy Base) with Vinyl Chip Broadcast (RES-2) flooring system, including an integral cove base.

• Installation of a monolithic, multi-component epoxy chemistry resinous flooring system.

• System includes primer with broadcast quartz aggregates, high-performance multi-component solvent-free epoxy undercoat, vinyl chip flake broadcast media, and high-performance multi-component epoxy and solvent-free sealers.

• Overall system thickness is nominal 1/8" (2-3 mm).

• Integral cove base with a 1/2 inch radius epoxy mortar is required.

• Finish must be anti-slip resistant.

• Tensile Strength: 4,400 psi (ASTM D638)

• Volatile Organic Compound (VOC) Limits: 25 grams per liter (EPA & LEED)

• Permeance: 0.1 perms

• Tensile Modulus: 1.9X10^5 psi (ASTM D638)

• Percent Elongation: 12% (ASTM D638)

• Cure Rate: 4 hours tack-free with 24hr recoat window

• Bond Strength: 100% bond to concrete failure (ASTM D7234)

• Dynamic Coefficient of Friction (DCOF): 0.42 or greater when wet (ANSI A326.3)

• Chemical Resistance: No effect from specified household chemicals.

• Not explicitly stated in this document, but related to VA Project No. 526-23-133 for "Improve OR and SPD HVAC" at James J. Peters VA Medical Center.

• Substrate Preparation: Concrete must be sound, clean, dry, and free of contaminants. Moisture vapor emission rate (MVER) must not exceed 3 lbs/1000 sq ft/24 hrs (ASTM F1869), and in-situ probe relative humidity must not exceed 85% (ASTM F2170).

• Environmental Conditions: Maintain ambient and substrate temperatures between 65-85°F (18-30°C) during application and for 24 hours after. Relative humidity must be less than 75%.

• Materials: Primary resinous flooring materials must be from a single manufacturer. Secondary materials must be recommended by the primary manufacturer.

• Installer Qualifications: Installer must be experienced, certified by the manufacturer, and have completed at least ten similar projects.

• Submittals: Include manufacturer's literature, qualification data, samples, and shop drawings.

• Warranty: A three (3) year written warranty covering material and workmanship is required.

• Quality Assurance: Manufacturer must certify the system has been in use for at least five years. Installer must have five years of experience and a successful performance record.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding Solicitation 36C24226B0027 Amendment 0002 for Project no. 526-23-133, "Improve OR & SPD HVAC" at JAMES J. PETERS VAMC BRONX, NEW YORK.

• AHU Unit Installation: The new scope requires furnishing and installing a new AHU unit in Mechanical Room 2E-11. While there is no specific basis of design provided, the SOW deviates from the original design to replace existing components with new ones of the same performance and material specifications. A new AHU built as a package unit is preferred. Specifications and a marked-up drawing (M121) showing ductwork to be replaced are provided.
• Exhaust Fans: Two new exhaust fans are to be installed: EF-20 (15 HP, 480V, 23,832 CFM) and WF-12 (1/3 HP, 120V, 2,880 CFM). EF-21 was a typo and should be WF-12. WF-12 should be wired to a local room thermostat. Controls for these fans are not explicitly detailed beyond the thermostat requirement for WF-12.
• Resinous Flooring: Specifications for resinous flooring have been provided.
• AHU-16 Refurbishment: Refurbishment of AHU-16 is eliminated as the unit will be fully replaced.
• Smoke Detectors: Duct smoke detectors are to be replaced in kind. Only one is noted in the mechanical room per as-built drawings. The contractor must hire JCI for wiring, installation, and controls.
• Transformers: The electrical scope mentions copper wiring for transformers, but it does not appear any transformers are to be furnished for this project; bidders should confirm with the drawings.

This amendment clarifies scope, equipment specifications, and addresses potential typos, ensuring bidders have consistent information. A revised drawing (M-121) and new specification section for resinous flooring have been provided.

Questions & Answers / Clarifications

This document provides responses to contractor inquiries (RFIs) regarding Solicitation 36C24226B0027 Amendment 0001 for the Improve OR & SPD HVAC project at JAMES J. PETERS VAMC BRONX, NEW YORK.

• CQC Personnel: A full-time CQC is not required; the contractor's site superintendent can perform CQC duties.
• Asbestos Abatement: Refer to Spec Section 02 82 11.01 RBM Survey Final Report for ACM Survey Results.
• Lead-Based Paint: Refer to Spec Section 02 82 11.01 RBM Survey Final Report for Lead Containing Paint Results.
• AISC Certification: AISC certification for fabricator and erector is required for structural steel framing.
• Exterior Structural Steel: All exterior exposed structural steel must be hot-dipped galvanized per ASTM A123.
• Roof Areas E & G Warranty: These roof areas are not under warranty.
• Plumbing Fixtures: New rooftop frost proof hydrants are the only project plumbing fixtures, as shown on mechanical drawings and covered in specification 22 40 00.
• Alternate Bid: No alternate bid is required.
• Site Superintendent: A full-time site superintendent is required for the project duration, with a minimum of 5 years of HVAC experience. The Project Manager also requires 5 years of HVAC experience.
• Fireproofing: Existing interior spray fireproofing damaged in work areas is to be repaired. Refer to Drawing Gl101 for required ratings.
• Crane & Hoisting: Allowed during regular work hours (Mon-Fri), but contractor must provide flaggers, safety plan, rigging plan, and traffic control plan for approval.
• Painting: Finishes are indicated on Architectural plans (AE101, AE111, AE121) and the Finish Symbol Legend.
• Delegated Design: Contractor is responsible for delegated design for metal stairs, railings, steel connections, etc.
• Concrete Pads: Pre-blended bag mix concrete is not recommended; truck ready-mix is preferred.
• AHU Refurbishing: Work is to be done only after hours/weekends.

These clarifications address specific questions about requirements, materials, and scope, potentially impacting how bidders prepare their proposals and understand project execution.

Other / Unclassified

This document is a sign-in sheet for a pre-bid walkthrough for the "Improve OR and SPD HVAC at James J. Peters VAMC" opportunity. It records the names, firms, and contact information of attendees.

This document is relevant to bidders as it indicates which companies and individuals attended the pre-bid walkthrough. This can provide insight into potential competitors and may be useful for networking or understanding market interest in the opportunity.

Amendment / Modification

This amendment (0001) to IFB 36C24226B0027 extends the bid receipt date and time for the "Improve OR & SPD HVAC Project Number 526-23-133" at the Bronx VAMC, New York.

• The hour and date for receipt of offers is extended to: February 18, 2026, at 10:00 AM EST.

• All bids must be emailed to Akkil Kurian, Contracting Officer, at akkil.kurian@va.gov prior to the new bid due date/time. Hand-carried or mailed bids will not be accepted.

• The bid opening will be conducted via Microsoft Teams conference call. Details for joining the call are provided.

• Attached documents include:

  • RFI Questions and Answers dated 2-4-26
  • Revised SOW dated 2-4-26
  • Pre-bid Site walkthrough sign-in sheet dated 1-20-26

• Solicitation Number: 36C24226B0027

• Project Number: 526-23-133

• Revised SOW (S06 Revised SOW - Improve OR and SPD HVAC 2-4-26)

• RFI Questions and Answers (S05 RFI Questions and Answers 2-4-26)

• Pre-bid Site Visit Sign-in Sheet (S06 PRE-BID SITE VISIT SIGN IN SHEET_1-20-26)

• The deadline for offer submission has been extended to February 18, 2026, 10:00 AM EST.

• Bids must be submitted via email only.

• The bid opening will occur via Microsoft Teams.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide construction services for labor, material, and supervision to improve the Operating Room (OR) and Sterile Processing Department (SPD) HVAC systems at the James J. Peters VA Medical Center.

• Objective 1: Site preparation, demolition, and new construction of one (1) rooftop chilled water system (or similar backup) and design modifications for existing critical AH-16 (OR area) and AH-02 (SPD area) to meet ASHRAE standards for comfort level humidity and cooling temperature. Two (2) backup chillers are required with sufficient capacity for normal, emergency, and future loads, capable of variable chilled water flow.

• Objective 2: Provide motorized automatic changeover valves to switch between backup and main chilled water systems.

• Objective 3: Reuse existing roof dunnage for one chiller and construct new dunnage for the second chiller, adhering to Risk Category IV Healthcare Facility (ASCE7-16) standards.

• Structural: Demolition of existing dunnage, patching of roofing, provision of new dunnage on Area E and G roofs supported by HSS posts, reinforcement of steel beams in Area E mechanical room, and new concrete housekeeping pads (min. 4,000 psi).

• Architectural: Cutting, patching, and flashing of existing roof systems; firestopping, sealing, and fireproofing repairs; painting of mechanical room floors (gray) and equipment pads (yellow); installation of new concrete equipment pads; and construction of elevated steel platforms for chillers.

• Mechanical: Replacement of existing 190-ton rooftop chiller system with a 290-ton system for OR AHU-16 and installation of a new 140-ton system for SPD AHU-02. Modifications include new cooling coils, heat pipe recovery systems, and use of propylene glycol for freeze protection. Integration with the existing Building Automation System (BAS) is required. Replacement of AHU-02 fan array and associated controllers, sensors, and points. Steam to HW heat exchanger installation.

• Electrical: New panel installation for chillers and pumps, copper wiring for transformers.

• Mechanical Room (2E-11): Complete removal and replacement of existing AHU, ductwork, and exhaust fans. Replacement of steam generator. Application of Stonhard epoxy flooring system and new concrete equipment pads.

• All work must meet ASHRAE standards for comfort level humidity and cooling temperature.

• Compliance with Risk Category IV Healthcare Facility (ASCE7-16) standards.

• Adherence to VA's standards for Infection Control Risk Assessment (ICRA) and Interim Life Safety Measures (ILSM).

• Testing, Adjusting, and Balancing (TAB) is the contractor's responsibility.

• Place: James J. Peters VA Medical Center, Bronx, NY.

• Estimated Completion Time: 360 Calendar Days (excluding equipment lead times).

• Brand Name or Equal: Specific models for chillers (York YLAA0170SJ46XFB) and pumps (Armstrong series centrifugal) are specified, with allowances for equal products meeting salient characteristics.

• Project Management: A dedicated full-time site superintendent and a Project Manager with a minimum of 5 years of HVAC project experience are required.

• Autodesk Construction Cloud (ACC): Contractors must utilize the VISN 2 Autodesk Build platform for project management and collaboration. Access and training will be provided.

• Site Examination: A mandatory on-site examination of the facility is required prior to bid submittal.

• Work Hours: Normal operating hours are 8:00 am to 4:30 pm, Monday-Friday, except federal holidays. Work outside these hours requires approval.

• Infection Control: Strict adherence to ICRA and ILSM standards is required, including Level 4 finish for construction barriers and Class 4 hard barriers with anterooms and negative air machines.

• Submittals: A formal project plan using Microsoft Project or similar software is required for review and approval by the Contracting Officer’s Representative (COR).

Solicitation

This solicitation is for Project # 526-23-133, "Improve OR and SPD HVAC," at the James J. Peters VA Medical Center in Bronx, New York. The project involves providing construction services to upgrade the HVAC systems in the Operating Room (OR) and Sterile Processing Department (SPD) areas.

• Site Preparation and Demolition: Includes demolition of existing rooftop dunnage.

• New Chilled Water Systems: Installation of one (1) rooftop chilled water system for the OR area (AH-16) and one (1) backup chilled water system for the SPD area (AH-02). These systems must meet ASHRAE standards for comfort levels.

• HVAC Modifications: Design modifications to existing AH-16 and AH-02 units, including new cooling coils and potential integration of OA to EA heat pipe recovery.

• Chiller Systems: Two (2) backup chillers are required, capable of variable chilled water flow and providing sufficient capacity for normal, emergency, and future loads. Propylene glycol will be used for freeze protection.

• Automatic Changeover Valves: Installation of motorized valves to switch between backup and main chilled water systems.

• Structural Work: Reinforcement of existing steel beams and provision of new housekeeping pads for equipment.

• Architectural Work: Cutting, patching, firestopping, sealing, and painting in mechanical rooms and roof areas.

• Electrical Work: New electrical panels and feeders for the new chillers and pumps.

• Infection Control: Adherence to VA's standards for Infection Control Risk Assessment (ICRA) and Interim Life Safety Measures (ILSM).

• Project Management: A full-time site superintendent and a Project Manager with at least 5 years of HVAC project experience are required.

• Autodesk Construction Cloud (ACC): Contractors must utilize VISN 2's ACC platform for project management and collaboration.

• Contract Type: Firm-Fixed Price.

• Period of Performance: 360 calendar days from Notice to Proceed (NTP), excluding equipment lead times.

• Magnitude of Construction: Estimated between $5,000,000 and $10,000,000.

• Bid Submission: Bids must be emailed to Akkil.Kurian@va.gov by 11:00 AM EST on February 11, 2026. No hand-carried or mailed bids will be accepted.

• Bid Opening: Online via Microsoft Teams on February 11, 2026, at 11:00 AM EST.

• Questions Deadline: Written questions must be received by January 23, 2026, at 12:00 PM.

• Government Acceptance: Offers must be accepted within 120 calendar days after the bid due date.

• Set-Aside: This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Requirements: Contractors must be registered in SAM.gov and verified as SDVOSB in the SBA Small Business Search at the time of bid submission. Offerors must submit their annual Vets4212 Report.

• NAICS Code: 238220 - Plumbing and Air-Conditioning Contractors, with a business size standard of $19 Million.

• Pre-bid Site Visit: Mandatory for prospective bidders on Tuesday, January 20, 2026, at 11:30 AM at James J. Peters VAMC, Building 100, Room GC-100. No other site visits will be allowed.

• Bonds: A bid bond is required if the bid exceeds $150,000. Payment and Performance bonds are required for contracts exceeding $150,000.

• Certificates: Offerors must submit completed Buy American Act Certificate (FAR 52.225-2) and VA Limitations on Subcontracting Certificate (VAAR 852.219-75) with their bid.

• Brand Name or Equal: Forms for brand name or equal items are attached and must be submitted with the bid.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for construction contractors and A/E design firms selected to perform work at VISN 2 VA facilities regarding the use of a specific construction management platform.

• Contractors must utilize the VISN 2 Autodesk Build Construction management platform (Autodesk Construction Cloud - ACC).

• Access and training will be provided by VISN 2 at no cost to the contractor.

• The platform is used for all Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning, and Retro-Commissioning contracts.

• Access Request: Request ACC platform access for relevant staff (Project Manager, Sub-contractor POC, Site Manager, Safety Officer, etc.) in writing to the Project Contracting Officer Representative (COR) within 14 days of contract award. The request must include Full Name, Company Name, Email Address, and Role/Position for each staff member.

• Training: Staff granted access must complete required ACC training through the ProductivityNOW platform within 12 calendar days of access being granted. Access to ProductivityNOW expires after 12 days.

• Submission of Certificates: Submit certificates of completion to the COR within 2 business days of completing training.

• Platform Usage: Use the ACC platform for all contract-required submissions and official project correspondence. Correspondence outside the platform will not be considered governing authority and will be at the contractor's expense.

• Staff Changes: Inform the COR of any staff changes affecting ACC platform access within 2 business days. This includes requesting termination of access for departing staff and replacement of personnel.

• Not explicitly stated in this document, but applies to work at VISN 2 VA facilities.

• Mandatory use of the ACC platform for all project communication and collaboration.

• No additional time or contract increase will be provided for failure to utilize the ACC platform.

• Submissions will not be accepted for work to begin without meeting all ACC Platform requirements, including completed training.

Other / Unclassified

This document is a General Decision Number (GDN) for wage determinations in New York State, specifically for building, heavy, and highway construction projects in Bronx, Kings, New York, Queens, and Richmond counties. It lists various construction trades and their prevailing wage rates and fringe benefits, with effective dates and modification numbers.

This document is crucial for bidders as it outlines the legally mandated minimum wage rates and fringe benefits for various labor categories involved in construction projects within the specified geographic area. Contractors must adhere to these rates to ensure compliance with labor laws and regulations. Bidders should use this information to accurately estimate labor costs for their proposals and to ensure they can meet the prevailing wage requirements if awarded a contract.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for the offeror to complete and return with their bid, quotation, or proposal.

• Services Contract: Offeror certifies they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs). Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Other direct costs may be excluded under specific conditions.
• General Construction Contract: Offeror certifies they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Special Trade Construction Contractors: Offeror certifies they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Acknowledgement of False Certification Penalties: Offerors acknowledge that false certifications are subject to criminal, civil, or administrative penalties under Title 18, United States Code, Section 1001.
• Good Faith Determination: The VA may determine if an SDVOSB/VOSB acted in good faith, with potential penalties including referral to the VA Suspension and Debarment Committee, fines, or prosecution.
• Compliance Verification: Offerors may be required to provide documentation (invoices, subcontracts) to demonstrate compliance upon request by the Contracting Officer, both during performance and upon completion.
• Cooperation: Offerors agree to cooperate fully and provide requested documents.
• Certification Section: A section for the offeror to complete, sign, and date, certifying their intent to comply with subcontracting limitations.

This document is critical for bidders. Failure to complete, sign, and return this certification with the offer will result in the offer being deemed ineligible for evaluation and award. Bidders must understand the specific subcontracting limitations applicable to their type of contract (services, general construction, or special trade construction) and ensure their proposed approach complies with these requirements.

Form / Attachment / Pricing Sheet

This document provides a template for listing brand name or equal equipment, specifically for pump specifications, to be used by vendors when responding to an opportunity.

• ITEM: Specifies the item number (e.g., 4312 Twin Centrifugal Chilled Water Pump).
• VENDOR: Lists the original manufacturer (e.g., Armstrong).
• MODEL: Provides the specific model number (e.g., 4312 TWIN 0306-015.0).
• SALIENT CHARACTERISTICS: Details the required features and specifications for the pump, including:
  • Centrifugal pump for chilled water HVAC.
  • End suction or vertical inline configuration.
  • VFD compatible (20–100% speed).
  • Stable non-overloading pump curve.
  • Meets ASHRAE 90.1 efficiency.
  • Low noise and vibration.
  • BMS and differential pressure control compatible.
• BIDDING ON: Sections for the bidder to fill in:
  • MANUFACTURER NAME
  • BRAND
  • NO.

This template guides bidders on how to specify their proposed pump if it is a "brand name or equal" item. Bidders must list the manufacturer, model, and confirm that their proposed product meets all the listed salient characteristics. The VA will consider substitutions if they meet the project's intent and all applicable standards. Bidders need to complete the "BIDDING ON" section accurately.

Form / Attachment / Pricing Sheet

This document is a template for specifying "Brand Name or Equal" equipment, specifically for a York Air Cooled Scroll Chiller Unit. It outlines the salient characteristics required for a potential "equal" product substitution.

• Item: York Air Cooled Scroll Chiller Unit
• Vendor: Johnson Controls York
• Model: YLAA0170SJ46XFB
• Salient Characteristics:
  • Minimum 170 tons cooling capacity
  • Screw compressor technology
  • Continuous 24/7 hospital duty
  • Stable operation at 25–100% load
  • ±0.5°F chilled water temperature control
  • Supports OR/SPD humidity control (20–60% RH)
  • Refrigerant R-134a or VA-approved equivalent
  • Compatible with existing BMS integration
  • Rooftop rated, weatherproof construction
  • Proven hospital OR/SPD application history
• Note: All characteristics are for reference; the VA will consider similar substitutions if the project intent is met and no standards are violated.

Bidders intending to propose an "equal" product must ensure their offering meets or exceeds all listed salient characteristics. This document guides the specification of acceptable substitutions for the specified chiller unit.

Forms / Attachments / Pricing Sheets

This document contains architectural, mechanical, and electrical drawings for the "IMPROVE OR & SPD HVAC (A/E)" project (Project Number: 526-23-133) at the James J. Peters VA Medical Center in Bronx, New York. These drawings are essential for bidders to understand the project's physical scope and technical requirements.

• Architectural Drawings: Include demolition plans (AD-series) and new work plans (AE-series) detailing removal and installation of HVAC systems, piping, structural elements, and associated components. Specific details for construction elements like pipe penetrations, equipment pads, and structural connections are also provided.
• Mechanical Drawings (M-Series): Cover new work, demolition, mechanical details, controls diagrams, sequences of operation, and schedules for HVAC systems.
• Electrical Drawings (E-Series): Include demolition and new work plans, conduit routing, single line diagrams, electrical details, and schedules. Abbreviations and symbols are also defined.
• Structural Drawings (SD/SF/S-series): Detail structural modifications, demolition, and new structural elements.
• Life Safety Plans (GI-series): Outline code compliance and egress routes.
• ICRA Diagrams (GC-series): Illustrate Infection Control Risk Assessment areas and barriers.
• Project Notes: Provide information on ICRA, PCRA, ILSM, and dust control measures.

These drawings are critical for bidders to accurately estimate project costs, plan execution, and ensure compliance. They visually and technically define the scope of work, including existing systems to be removed, new installations, specific construction methods, and mechanical/electrical system layouts. Bidders must thoroughly review these drawings to prepare a compliant and accurate proposal.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" (October 2022) form, which is a required attachment for offers. It is used by offerors to certify the domestic content of end products and components.

• Domestic End Products: Offerors must certify that end products are domestic, except for those listed in paragraph (b).
• Foreign End Products: Offerors must list foreign end products manufactured in the U.S. that do not qualify as domestic. For these, they must indicate if they exceed 55% domestic content (unless COTS items or unknown).
• Domestic End Products with Critical Components: Offerors must separately list line-item numbers of domestic end products that contain a critical component.
• Definitions for "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," and "foreign end product" are provided, referencing the "Buy American-Supplies" clause.
• Fields for "Line Item No." and "Country of Origin" are provided for listing foreign end products.
• Fields for "Line Item No." are provided for listing domestic end products containing a critical component.

Bidders must complete and submit this certificate to comply with the "Buy American" provisions. Failure to provide accurate information may impact the evaluation of offers, as the Government will evaluate offers in accordance with FAR Part 25.

Specifications

This document contains the "BID DOCUMENTS SPECIFICATIONS" for the "IMPROVE OR AND SPD HVAC" project at the James J. Peters VA Medical Center, Bronx, NY. The VA Project No. is 526-23-133. The document is dated September 23, 2025.

• Table of Contents (Section 00 01 10): Outlines the various divisions and sections of the specifications, including General Requirements, Existing Conditions, Concrete, Metals, Wood, Plastics, Composites, Thermal and Moisture Protection, Finishes, Plumbing, Heating, Ventilating, and Air Conditioning (HVAC), and Electrical.
• Division 00 - Special Sections: Includes "List of Drawing Sheets" (Section 00 01 15).
• Division 01 - General Requirements: Covers general requirements for the project, including safety, construction documentation, submittals, quality control, waste management, sustainable construction, commissioning, and general administrative requirements.
• Divisions 02-26: Detail specific requirements for various trades such as Existing Conditions, Concrete, Metals, Wood, Plastics, Composites, Thermal and Moisture Protection, Finishes, Plumbing, HVAC, Electrical, and others.
• Appendices: Includes information on asbestos and lead-based paint survey reports, and detailed sample analysis results.

This document provides the detailed technical specifications and requirements for the "Improve OR and SPD HVAC" project. Bidders must review these specifications to understand the scope of work, materials, installation methods, quality assurance, and safety requirements to accurately prepare their proposals and ensure compliance during project execution.

Form / Attachment / Pricing Sheet

This document provides a template for bidders to specify "Brand Name or Equal" equipment for Item 4312, a Twin Centrifugal Chilled Water Pump.

• Item: 4312 Twin Centrifugal Chilled Water Pump
• Vendor: Armstrong
• Model: 4312 TWIN 0306-015.0
• Salient Characteristics:
  • Centrifugal pump for chilled water HVAC
  • End suction or vertical inline configuration
  • VFD compatible (20–100% speed)
  • Stable non-overloading pump curve
  • Meets ASHRAE 90.1 efficiency
  • Low noise and vibration
  • BMS and differential pressure control compatible
• Fields for bidder to fill in: Manufacturer Name, Brand, and Number for their proposed equivalent.

Bidders must use this template to propose an equivalent pump if they are not offering the specified Armstrong model. The salient characteristics listed are the minimum requirements that any proposed equal must meet. The VA will consider substitutions if they meet the project's intent and do not violate any standards.

Form / Attachment / Pricing Sheet

This document is a template for specifying "Brand Name or Equal" equipment, specifically for a York Air Cooled Scroll Chiller Unit. It outlines the salient characteristics required for a potential "equal" product substitution.

• Item: York Air Cooled Scroll Chiller Unit
• Vendor: Johnson Controls York
• Model: YLAA0170SJ46XFB
• Salient Characteristics:
  • Minimum 170 tons cooling capacity
  • Screw compressor technology
  • Continuous 24/7 hospital duty
  • Stable operation at 25–100% load
  • ±0.5°F chilled water temperature control
  • Supports OR/SPD humidity control (20–60% RH)
  • Refrigerant R-134a or VA-approved equivalent
  • Compatible with existing BMS integration
  • Rooftop rated, weatherproof construction
  • Proven hospital OR/SPD application history
• Bidding Section: Fields for Manufacturer Name, Brand, and Number are provided for vendors to fill in when proposing an equal product.

Bidders seeking to propose an "equal" to the specified York chiller must ensure their proposed product meets all listed salient characteristics. The VA will consider substitutions if they meet the project's intent and comply with all applicable standards. Vendors must complete the "Bidding On" section with their proposed manufacturer, brand, and number.

Solicitation / RFP / RFQ

This is a solicitation for Project Number 526-23-133, "Improve OR and SPD HVAC" at the James J. Peters VA Medical Center in Bronx, NY. The project involves furnishing all supervision, labor, equipment, and material necessary to improve the Operating Room (OR) and Sterile Processing Department (SPD) HVAC systems.

• General construction project to improve OR and SPD HVAC.

• All work must comply with applicable local, state, federal, and national codes, VA directives, design guides, manuals, specifications, standards, and project-specific VA requirements.

• Project completion is required within 360 Calendar Days from the Notice to Proceed (NTP).

• Refer to the attached Statement of Work (SOW) and Brand Name or Equal Product Salient Characteristics documents for detailed requirements.

• Magnitude of Construction is estimated between $5,000,000 and $10,000,000.

• Project completion: 360 Calendar Days from Notice to Proceed.

• The solicitation will be released on or about January 5, 2026.

• Response submittal address, date, and time will be included in the solicitation.

• All responses/submissions must be emailed.

• Faxed or hand-carried bids will not be accepted.

• This project requires bonding.

• This solicitation is a Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• All SDVOSB's may submit a bid.

• NAICS Code: 238220 with a size standard of $19 Million.

• Prospective bidders must be registered in www.sam.gov with a Unique Entity Identifier.

• Bidders must be verified/certified as SDVOSB in the Small Business Search at the time of bid/offer submission and before award.

• The response date is February 4, 2026, at 11:00 am Eastern Time.

• Contact: Akkil Kurian, Contracting Officer, Akkil.Kurian@va.gov, 718-526-1000.

• Attached documents include SOW, Brand Name or Equal Template for Pump Salient Characteristics, and Brand Name or Equal Template for Chiller Salient Characteristics.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide construction services for labor, material, and supervision to improve the Operating Room (OR) and Sterile Processing Department (SPD) HVAC systems at the James J. Peters VA Medical Center.

• Site Preparation, Demolition, and New Construction:

  • Install one (1) rooftop chilled water system or similar backup system for the OR area (AH-16).
  • Install one (1) backup chilled water system for the SPD area (AH-02).
  • Both systems must meet ASHRAE standards for comfort level humidity and cooling temperature.
  • Two (2) backup chillers are required, capable of providing sufficient capacity for normal, emergency, and future loads, with variable chilled water flow.

• Automatic Changeover Valves: Provide motorized automatic changeover valves to switch between backup and main chilled water systems.

• Roof Dunnage: Reuse existing dunnage for the OR chiller (AH-16) and construct new dunnage for the SPD chiller (AH-02) according to Risk Category IV Healthcare Facility (ASCE7-16) standards.

• Structural Modifications: Reinforce existing steel beams in Mechanical Room E, provide new concrete housekeeping pads (min 4,000 psi), and construct new dunnage on roofs for chiller support.

• Architectural Work: Includes cutting, patching, flashing of existing roof systems, firestopping, sealing, fireproofing repair, and painting mechanical room floors and equipment pads. Specific mechanical rooms (2E-11, 3E-63, GG-09E, 2B-65) and roof areas (E-Area, Area G) will be impacted. Infection control measures (ICRA, ILSM) are required.

• Mechanical Systems:

  • Replace existing 190-ton rooftop system with a 290-ton air-cooled scroll chiller system for OR AHU-16.
  • Install a new 140-ton rooftop air-cooled chilled water system for SPD AHU-02.
  • Modifications to AHU-16 and AHU-02 cooling coils and components to meet temperature and humidity requirements.
  • Use of 40% propylene glycol for freeze protection is preferred.
  • Integration of new HVAC equipment controls with the existing Building Automation System (BAS).
  • Replacement of AHU-02 plenum fan array.
  • Specific chiller (York YLAA0170SJ46XFB or equal) and pump (Armstrong or equal) models are specified.

• Electrical Work: New panel installation for chiller power, power for pumps, and use of copper wiring for transformers.

• Estimated Completion Time: 360 Calendar Days (excluding equipment lead times).

• Location: James J. Peters VA Medical Center, 130 West Kingsbridge Road, Bronx, NY 10468.

• On-Site Examination: Prospective bidders are required to conduct at least one on-site examination prior to bid submittal.

• Project Management: A full-time site superintendent and a Project Manager with a minimum of 5 years of direct HVAC experience are required. Qualifications must be submitted within 10 days of award.

• Autodesk Construction Cloud (ACC): Contractors must utilize the VISN 2 Autodesk Build Construction management platform for all project correspondence and submissions. Training is mandatory.

• Infection Control: Adherence to VA's standards for Infection Control Risk Assessment (ICRA) and Interim Life Safety Measures (ILSM) is required.

• Permits & Responsibilities: Contractor is responsible for all damages, safety precautions, and materials until project completion and acceptance.

• Invoicing: Submit invoices through the Tungsten Network, validated by the COR.

• Work Hours: Normal operating hours are 8:00 am to 4:30 pm, Monday-Friday. Work outside these hours requires COR approval.