Z1DA--REPLACE BOILER #3 CONSTRUCTION PROJECT NUMBER 540-22-103

Amendment / Modification

This amendment to Solicitation 36C24526R0025 (Replace Boiler 3 construction project) provides the record of attendance from the pre-proposal site visit conducted on June 3, 2026.

• Record of Attendance - Site Visit 6-3-2026 - Replace Boiler 3 (Attached)

• Requests for information or clarification are due by 4:00 p.m. on June 12, 2026.

• Proposals are due by 3:00 p.m. on July 1, 2026.

• All other terms and conditions of the original solicitation remain unchanged.

Other / Unclassified

This document is a "Record of Attendance" for a meeting held on June 3, 2026, at 2:00 p.m. It lists attendees, their organizations, and email addresses. The meeting was related to Solicitation/Contract No. 36C24526R0025, Project Titles: Replace Boiler 3 Construction, PROJECT # 540-22-103.

The "Type of Meeting" section indicates that a "Pre-proposal/Pre-bid site visit" was attended by the listed participants. This record is relevant to potential bidders as it shows who attended a key site visit, potentially indicating active interest and engagement from these organizations in the opportunity.

Form / Attachment / Pricing Sheet

This document is a VHA Pre-Construction Risk Assessment (PCRA) template used to perform facility risk assessments for Construction, Renovation, and Maintenance work. It helps determine the level of precautions needed to prevent impacts on patients, employees, and contractors. It must be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) if required.

• Activity Location: Building 7 Boiler Plant
• Activity Name/Description: 540-22-103 Replace Boiler #3: Removal of existing water tube boiler and installation of a new fire tube boiler, including upgrading the catwalk mezzanine. All work contained within the boiler plant.
• Activity Type: Large-scale construction, renovation, or maintenance.
• Control Measures: Outlines specific control measures required for "Large-scale" activities, including hazard communication, ILSMs, hot work permits, LOTO procedures, site visits, and daily inspections. It also requires Activity Hazard Analyses and Control Plans (e.g., excavation, dust control, pollution prevention, crane lift, fall protection, confined entry).
• Affected Adjacent Area Assessment: Requires identification of adjacent areas and coordination plans to mitigate disruption.
• Permit: Includes a fillable permit form for posting at the site, detailing project information, dates, and required control measures.

This document outlines the safety and risk management requirements for the project. Bidders should review the "Activity Type," "Control Measures," and "Additional Requirements" to understand the safety protocols, potential impacts on adjacent areas, and necessary plans (e.g., hazard analysis, dust control) that will be required as part of the project execution. The permit section provides key project dates and contact information.

Other / Unclassified

This document is a "General Decision Number" (WV20260011) dated 05/18/2026, which establishes prevailing wage rates for various construction-related job classifications in the state of West Virginia, specifically for Harrison County. It lists specific trades and their corresponding hourly rates and fringe benefits.

This document is crucial for any bidder on a federal construction project in Harrison County, West Virginia, that is subject to the Davis-Bacon Act. It specifies the minimum wages and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must use these rates to accurately calculate their labor costs and ensure compliance with federal labor standards. The document also provides information on how wage determinations are made, how to interpret the rate identifiers, and the process for appealing wage determinations.

Specification

This document contains specifications for the "Replace Boiler #3" project at the Louis A Johnson VA Medical Center in Clarksburg, WV. It details the requirements for various components and systems, including:

• General Requirements: Site preparation, demolition, and general construction work for replacing an existing 350 HP water tube boiler with a new 350 HP fire tube boiler. This includes integration of controls and monitoring into existing VA systems, compliance with VA directives and codes, and site visit procedures.

• Bid Items: General construction work encompassing boiler replacement, temporary boiler provision, stair and catwalk modifications, exterior door and storefront replacement, and all associated work shown on drawings and specifications. Electrical work includes all labor, materials, equipment, and supervision for lighting, receptacles, wiring, disconnects, and data outlets.

• Specifications and Drawings: Details on obtaining contract documents and references to various technical sections.

• Construction Security: Outlines physical and administrative security procedures, contractor responsibilities, badge requirements, inspection procedures, and restrictions on photography.

• Operations and Storage: Requirements for confining operations to authorized areas, temporary building erection, roadway usage, and material storage.

• Alterations: Survey requirements, condition documentation, and re-survey procedures.

• Disposal and Retention: Procedures for disposing of removed materials and retaining government property.

• Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements: Requirements for protecting existing conditions.

• Restoration: Procedures for removing, patching, repairing, and replacing existing work to install new work.

• As-Built Drawings: Requirements for maintaining and submitting as-built drawings.

• Mechanical and Electrical Equipment: Specifications for temporary use of installed mechanical and electrical equipment.

• Commissioning: Requirements for commissioning HVAC systems, including documentation, testing, and training.

• Boiler Plant Specifics: Detailed sections on common work results for boiler plants, HVAC, instrumentation and control, fuel oil systems, natural gas piping, steam and condensate piping, fire tube boilers, and related components.

• Electrical Systems: Requirements for low-voltage power conductors, cables, grounding, bonding, raceways, boxes, panelboards, motor controllers, switches, and circuit breakers.

• Fire Detection and Alarm: Specifications for a fully addressable fire alarm system.

• Concrete: Requirements for cast-in-place concrete, including materials, formwork, placing, finishing, and testing.

• Structural Steel Framing: Specifications for steel shapes, plates, bars, bolts, nuts, washers, and grout.

• Firestopping: Requirements for firestopping systems for penetrations in walls, floors, and roof decks.

• Joint Sealants: Covers interior and exterior sealant application.

• Air Coils: Specifications for heating and cooling coils for air handling units and duct applications.

• Replacement of existing 350 HP water tube boiler with a new 350 HP fire tube boiler.

• Integration of controls and monitoring capabilities into existing VA systems.

• Compliance with current VA directives, applicable design guides, design manuals, and building and life safety codes.

• Provision of temporary boiler facilities.

• Modification of stairs and cat-walk.

• Replacement of exterior doors and storefront.

• Selective demolition, structural metal framing, gypsum board partitions, interior finishes, sprinklers, fire alarm, HVAC, lighting, and electrical work.

• Electrical work including lighting, receptacles, wiring, disconnects, and data outlets.

• Development and implementation of a Waste Management Plan.

• Compliance with all applicable codes and standards, including NFPA, ASME, ASTM, IEEE, NEMA, and UL.

• Installation of firestopping systems and smoke stopping seals.

• Testing, adjusting, and balancing of HVAC systems.

• Commissioning of electrical and HVAC systems.

• Provision of maintenance and operating manuals, as-built drawings, and training.

• Seismic restraint requirements for non-structural components.

• Grounding and bonding for electrical systems.

• Motor controllers and variable speed motor controllers.

• Fire detection and alarm system.

• Boiler plant mechanical equipment, including boilers, pumps, and related accessories.

• Hydronic piping systems.

• Facility natural-gas piping.

• Steam piping.

• Boiler feedwater piping.

• Fuel oil piping.

• Compressed air systems.

• Breechings, chimneys, and stacks.

• Air coils.

• Shop drawings, product data, and samples.

• Manufacturer's literature and data.

• Certificates of compliance.

• As-built drawings.

• System Readiness Checklists.

• Training plans and instructor qualifications.

• Written statement from boiler/burner manufacturer regarding system design satisfaction.

• Design calculations for seismic restraint.

• Test reports for various systems and equipment.

• Commissioning documentation.

• Demonstration and training sessions.

• The project duration is specified as 365 days.

• Site visits by bidders require appointment with the Medical Center Engineering Officer.

• The VA reserves the right to close down the project site in the event of a national emergency.

• Non-compliant material incorporated in the work will be removed and replaced at the Contractor's expense.

• Payment for materials incorporated in the work will not be made if required approvals have not been obtained.

• The project number is 540-22-103.

Solicitation / RFP / RFQ

This solicitation is for the "Replace Boiler 3" project at the Louis A. Johnson VA Medical Center in Clarksburg, WV. The project involves the general construction, alteration, and necessary removal of existing structures to replace the existing boiler #3 with a new 350 HP fire tube boiler. The estimated magnitude of construction is between $2,000,000 and $5,000,000.

• Replacement of existing boiler #3 with a new 350 HP fire tube boiler.

• Complete demolition and safe removal of the existing boiler and ancillary structures.

• Installation of the new boiler, including piping, valves, control systems, and monitoring equipment.

• Integration of the new boiler's control systems with existing VA systems.

• Compliance with all relevant VA directives, design guides, building codes, and life safety codes.

• Performance of all work in accordance with OSHA standards and other safety regulations.

• Daily cleaning of the work area and securing tools for patient safety.

• Daily debris removal and site cleanup.

• Provision of operation and maintenance manuals, and as-built drawings.

• Training for VA personnel on the operation and maintenance of the new system.

• Post-installation support.

• Contract Type: Firm-Fixed-Price.

• Performance Period: Not explicitly stated, but implies commencement after award and completion within a specified timeframe.

• Proposals are due by 3:00 p.m. EST on July 1, 2026.

• Proposals must be submitted on Compact Disks (CDs) and in hard copy format, divided into two parts: Technical Proposal (including Past Performance) and Price Proposal.

• Evaluation Criteria: Best Value Tradeoff Method, based on Technical Construction Management Capability, Past Performance, and Price. Technical and Past Performance are significantly more important than Price.

• Offerors must provide pricing for all line items.

• Offers are valid for 120 calendar days for acceptance.

• This acquisition is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Offerors must be registered in SAM and verified in the VA's CVE database.

• Contractors are responsible for obtaining required State and Local Licenses and paying local Business and Occupation (B&O) Taxes.

• A pre-proposal site visit is scheduled for Wednesday, June 3, 2026, at 2:00 p.m. at the VA Medical Center, Engineering Building 7.

• Requests for information must be in writing and received by 4:00 p.m. EST on June 12, 2026, via email to Rebecca.Besten@va.gov.

• A Bid Guarantee is required (SF 24), not less than 20% of the bid price, not to exceed $3,000,000.00.

• The apparent awardee will be required to furnish a Payment Bond (SF 25A) and a Performance Bond (SF 25).

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire for RFP No. 36C24526R0025. It is designed to collect feedback from references regarding an offeror's past performance on relevant and recent contracts.

Part 1: To be completed by the prospective contractor.

• Prospective Contractor's Name and Address
• Point of Contact (Name, Title, Phone, Email/Fax)
• Client/Agency Reference Name and Address
• Client/Agency Reference Telephone Number
• Contract Number and Award Amount
• Brief Description of Relevancy of Work
• Contract/Order Period of Performance

Part 2: To be completed by the prospective contractor's client/agency reference.

• Reference Name and Title
• Reference Signature and Date
• Client/Firm/Agency Name
• Telephone Number
• Facsimile Telephone Number
• Reference E-mail Address
• Ratings for Quality of Services, Timeliness of Service, Business Relations, and Overall Performance, using "Acceptable," "Unacceptable," or "Neutral" categories.

Offerors are required to provide three to five references who can attest to their performance on recent (within five years) and relevant contracts. Completed questionnaires must be submitted by the proposal due date (May 29, 2026, 1pm Local Time) to the designated POC (rebecca.besten@va.gov) or mailed to the provided address. This questionnaire is crucial for substantiating the relevancy and recency of the references provided as part of the proposal.

Form / Attachment / Pricing Sheet

This document is the VAAR 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (NOV 2022). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Work subcontracted by a similarly situated VIP-listed subcontractor counts towards this limit.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Material costs are excluded.
• Special Trade Construction Contracts: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Material costs are excluded.
• Acknowledgement of Jurisdiction: Offerors acknowledge the certification is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to penalties.
• Compliance Demonstration: Offerors understand they may be required to provide documents (invoices, subcontracts, task values) to demonstrate compliance during performance and upon completion.
• Cooperation: Offerors agree to cooperate fully and make documents available for VA review.
• Consequences of Non-Compliance: Failure to provide requested documents may result in remedial action. Failure to submit the completed certification will render the offer ineligible for award.

This form is mandatory for all offerors. It must be completed, signed, and returned with the bid, quotation, or proposal. Failure to do so will result in the offer being deemed ineligible for evaluation and award. Bidders must understand and agree to the specific subcontracting limitations applicable to the contract type (services, general construction, or special trade construction) and acknowledge the potential penalties for non-compliance.

Solicitation / RFP / RFQ

This document contains bid documents for the "Replace Boiler #3" project at the VETERANS ADMINISTRATION MEDICAL CENTER in Clarksburg, WV. The project involves replacing an existing boiler.

• Replacement of Boiler #3.

• Installation of a temporary boiler and control room/office during the replacement process.

• Demolition of existing boiler #3 and associated piping.

• Installation of new boiler #3, including steam supply, feed water, natural gas, compressed air, drain, condensate return, and fuel oil piping.

• Installation of controls, devices, fittings, and accessories for the new boiler.

• Installation of an economizer and boiler stack.

• Installation of relief valves and piping.

• Modifications to structural elements to accommodate new equipment.

• Installation of a new roll-up door.

• The bid documents are dated May 20, 2025.

• Project Number: 540-22-103

• Project Title: Replace Boiler #3

• The document contains detailed drawings and specifications for the project. Bidders are expected to review these thoroughly.

• Specific submission instructions and evaluation criteria are not detailed in this summary, but are expected to be in the full solicitation package.

• No specific set-aside or eligibility requirements are detailed in this summary.

• The documents include architectural, structural, mechanical, and electrical drawings.

• A temporary boiler system will be utilized during the construction phase.

• The project requires coordination with various codes and standards, including IBC, NFPA, ASHRAE, and ASME.

Solicitation / RFP / RFQ

This is a Request for Proposal (RFP) for construction services to "Replace Boiler #3" (Project Number 540-22-103) at the Louis A. Johnson VA Medical Center in Clarksburg, WV. The Department of Veterans Affairs (VA) requires a contractor to provide all labor, materials, equipment, permits, transportation, and supervision for this project.

• Construction services to replace Boiler #3.

• Contractor must provide all necessary labor, materials, equipment, permits, transportation, and supervision.

• Contract Type: Firm Fixed Price.

• Performance Period: 365 calendar days from receipt of the Notice to Proceed.

• Magnitude of Construction: Estimated between $2,000,000.00 and $5,000,000.00.

• Response Date/Time: February 26, 2026, 3:00 PM Eastern Time.

• Proposals will be evaluated in accordance with FAR Parts 15, 19, and 36.

• All questions must be submitted in writing via email to rebecca.besten@va.gov.

• A pre-proposal site visit will be held; date to be announced in the solicitation.

• Solicitation documents, amendments, and site visit minutes will be available exclusively on SAM.gov.

• This procurement is a TOTAL 100% SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS SET-ASIDE (SDVOSB).

• NAICS Code: 236220 (Small Business Size Standard: $45 million annual receipts).

• Offerors must be registered in the SAM database.

• Offerors must complete Representations and Certifications.

• Offerors must register with Vets 4212.

• Offerors must be registered with the SBA Small Business Search at the time of proposal submission.

• The VA will not be responsible for notifications not sent or received by contractors.

• Contractors are responsible for frequently checking SAM.gov for updates and amendments.