Z2DA--519-23-908 EHRM Tier 2 Data Center Construction - Big Springs

Quick Summary

The Department of Veterans Affairs (VA), through its PCAC (36C776) office, solicited bids for the EHRM Tier 2 Data Center Construction project in Big Spring, TX. This opportunity was a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The project involves renovating existing space at the West Texas VA Health Care System into a new Data Center, with an estimated magnitude of $5,000,000 to $10,000,000. The final bid due date was February 5, 2026, at 12:00 PM ET.

Scope of Work

The selected General Contractor was required to provide all necessary tools, labor, materials, equipment, permits, licenses, supervision, and quality control to complete the construction in accordance with the provided specifications and drawings. The project encompasses demolition, new construction, and the installation of various building systems, including architectural, mechanical, plumbing, electrical, telecommunications, and fire suppression. Specific brand-name items, including Motorola Avigilon for security cameras, HID for physical security access control, and Siemens Desigo for the fire alarm system, were specified to ensure standardization and compatibility with existing VA infrastructure.

Contract Details

• Contract Type: Firm-Fixed-Price.
• Estimated Value: $5,000,000 to $10,000,000.
• Performance Period: 225 calendar days from the Notice to Proceed.
• Place of Performance: Big Spring, TX.

Key Requirements & Compliance

• Set-Aside: This was a 100% SDVOSB set-aside; offerors needed to be SBA-certified.
• Hazardous Materials: Asbestos and Lead-Based Paint were identified in Building 1, requiring bidders to account for assessment, management, and potential abatement during project planning and execution.
• Wage Rates: Compliance with prevailing wage rates for Howard County, TX, was mandatory.
• Subcontracting: Offerors were required to certify compliance with VAAR 852.219-75, limiting subcontracting to non-SDVOSB/VOSB firms (85% for general construction).
• Safety & Health: Adherence to VHA Infection Control Risk Assessment (ICRA) and Pre-Construction Risk Assessment (PCRA) protocols, including noise reduction measures, was essential.
• Project Management: Mandatory use of a web-based project management software for all project communications and documentation.
• Other: Buy American requirements, supplemental insurance, and employee background investigations were also specified.

Submission & Evaluation

• Final Bid Due Date: February 5, 2026, at 12:00 PM ET.
• Submission Method: Offers were to be submitted via email to Devin Russell (devin.russell@va.gov) and copied to Richelle Gray (Richelle.Gray@va.gov).
• Bid Opening: A teleconference was held on February 5, 2026, at 12:30 PM ET (Access Code: 392 842 72#).
• Required Documents: A Bid Guarantee (SF 24) of not less than 20% of the bid price (not to exceed $3,000,000) was required. Payment and Performance Bonds (SF 25A and SF 25) would be required upon award.
• Evaluation: Award was to be made to the responsible bidder whose bid was most advantageous to the government, considering price. No write-ups on past projects or Past Performance Questionnaires (PPQs) were required.

Amendments & Important Notes

The solicitation underwent eight amendments, primarily extending the bid due date. Technical questions and answers were provided in tracker documents. A pre-bid site visit was held on November 18, 2025. An abstract of bids was posted on February 5, 2026, indicating the opportunity has closed for new offers.