Z2DA--590-24-115 Public Address System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 6, has issued an Invitation for Bid (IFB) for project 590-24-115 Public Address System. This opportunity involves the removal, replacement, and installation of a new VALCOM Public Address (PA) System at the Hampton VA Medical System in Hampton, Virginia. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. Bids are due Friday, March 27th, 2026, at 1:00 PM EST.
Scope of Work
The project requires the comprehensive removal and replacement of the existing PA system across approximately 53 buildings on the Hampton VA campus. Key deliverables include the installation of new OSP fiber optic cable, conduits, boosters, Managed Ethernet Switches, VoIP Encoder/Decoders, dual input modules, TCP/IP to RS-232 interfaces, BC-1R battery cabinets, fiber breakout boxes, LC connectors, and patch cords. Work encompasses general construction, alterations, low voltage electrical work, and minor revisions to existing power. Head-End equipment will be installed in room 10 of building 168. The contractor must perform system testing to verify proper operation according to manufacturer specifications and comply with all specifications and drawings provided in Attachments B and C. Safety requirements, including OSHA 10-hour (30-hour for competent person) and Tuberculosis (TB) testing certification for all site employees, are mandatory.
Contract Details
This is a Firm-Fixed-Price contract with an estimated magnitude between $1,000,000 and $2,000,000. The Period of Performance is 240 calendar days from the Notice to Proceed (NTP). The procurement specifies VALCOM products as brand name components, with no substitutions accepted, due to VA OIT network approval requirements.
Submission & Evaluation
Bids must be submitted via email to aaron.holmes@va.gov (cc: madeline.lucena-pulst@va.gov) by Friday, March 27th, 2026, at 1:00 PM EST. A public bid opening will be held via Microsoft Teams on the same day at 3:00 PM EST. Award will be made to the responsive and responsible offeror with the lowest evaluated price, as bids will be ranked by price alone. An itemized Schedule of Values Cost breakdown is required with the bid. Questions regarding the solicitation must be submitted via email by Monday, March 9th, 2026, at 11:00 AM EST. A mandatory pre-bid conference and site visit is scheduled for Wednesday, March 4th, 2026, at 1:00 PM EST at the Hampton VA Medical Center (Canteen, Building 17). Bid Bonds are required.
Eligibility & Set-Aside
This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. Bidders must be registered and current in the System for Award Management (SAM) and certified as an SDVOSB in the SBA's Veteran Small Business Certification (VetCert) database at the time of bid submission. The prime SDVOSB must perform a minimum of 25% of the work with its own labor force (excluding paperwork, submittals, and project management) and comply with subcontracting limitations (13 CFR 125.6).
Additional Notes
Work will be performed in an occupied healthcare facility operating 24 hours a day, requiring careful coordination. Bidders must also adhere to the specified wage rates and fringe benefits outlined in the General Decision Number (GDN) wage determination VA20260022 for Hampton County, Virginia.