Z2DA--590-24-115 Public Address System Amendment 0001

Form / Attachment / Pricing Sheet

This document is a Site Visit Attendance Sheet for the Public Address System (Hampton) opportunity (36C24626B0008). It records the attendees of a site visit that took place on March 4th, 2026.

• Date and Time of Site Visit: March 4th, 2026, 11:00 AM EST
• Attendees' Names
• Attendees' Titles
• Attendees' Agencies/Companies
• Attendees' Phone Numbers
• Attendees' Email Addresses

This attendance sheet provides contact information for individuals and companies who participated in the site visit. This information may be useful for potential bidders to understand who has expressed interest or gathered information about the opportunity, and potentially for networking or follow-up.

Form / Attachment / Pricing Sheet

This document, "Attachment B - Cost Breakdown by Division.xlsx," is a pricing sheet intended for bidders to detail their cost breakdown for the "Public Address System" project at the VA Medical Center, Hampton, Va. It requires offerors to itemize labor and material costs across various construction divisions.

• Project Information: Includes Project Number (590-24-115), Project Title, and Project Location.
• Offeror Information: Fields for Offeror Name and Address.
• Cost Breakdown: A table structured by CSI Divisions (1-34, excluding some) to detail Labor Cost, Material Cost, and Total Cost for each division.
• Subtotals: Includes division subtotals, overhead, profit, and bond percentages.
• Total Base Offer Cost: The final sum of all costs.
• Special Instruction: A note to "Break out the cost of equipment" under Division 11.

Bidders must use this template to provide a detailed cost proposal. The structure guides the breakdown of expenses, and the zeroed-out values indicate that specific cost inputs are required from the offeror. This document is crucial for proposal preparation and will likely be used by the government for evaluation purposes.

Amendment / Modification

This amendment to solicitation 36C24626B0008 provides the following updates:

• Attachment A: A copy of the site visit attendance log from March 4, 2026, has been posted.

• Attachment B: A worksheet for the itemized schedule of values cost breakdown is provided for offerors to use or adapt.

• Attachment C: Answers to vendor questions received have been posted.

• Attachment C: The VA Privacy Training agreement, required for employees upon award, has been added.

• The amendment adds Attachment A (Site Visit Log), Attachment B (Cost Breakdown Worksheet), and Attachment C (VA Privacy Training Agreement).

• Answers to questions are provided, clarifying various aspects of the solicitation.

• The due date for bids remains unchanged.

• No additional questions will be answered.

• Offerors are reminded that failure to acknowledge receipt of this amendment may result in the rejection of their offer.

• The amendment does not extend the hour and date specified for receipt of offers.

Form / Attachment / Pricing Sheet

This document provides details for a mandatory site visit related to the opportunity.

• Date: Wednesday, March 4th
• Time: 1:00 PM (promptly)
• Location: Hampton VA Canteen, Building 17
• Note: Parking at the Hampton facility is limited; early arrival is highly recommended.

This attachment specifies the details for a site visit, which interested bidders should attend to gain a better understanding of the facility and requirements. Note the date, time, and location carefully, and be aware of the parking limitations.

Solicitation

This solicitation is for the removal and installation of a Public Address (PA) system at the Hampton VA Medical System. The project involves updating the existing PA system across approximately 53 buildings, including the installation of new components and integration with the existing VA network.

• Removal and replacement of the Public Address system.

• Installation of new OSP fiber optic cable, conduits, boosters, Managed Ethernet Switches, VoIP Encoder/Decoders, dual input modules, TCP/IP to RS-232 interfaces, BC-1R battery cabinets, fiber breakout boxes, LC connectors, patch cords, and other specified components.

• Work includes general construction and alterations, low voltage electrical work, and minor revisions to existing power.

• Installation of Head-End equipment in room 10 of building 168.

• System testing to verify proper operation according to manufacturer specifications.

• Compliance with all specifications and drawings provided (Attachments B and C).

• Adherence to safety requirements (Section 01 35 26).

• Employees must have 10-hour OSHA certified construction safety training (30-hour for competent person); documentation required.

• Tuberculosis (TB) testing certification for all contract employees assigned to the work site.

• Contract Type: Firm-Fixed-Price.

• Estimated Magnitude: Between $1,000,000 and $2,000,000.

• Period of Performance: 240 calendar days from Notice to Proceed (NTP).

• Bids are due by 1:00 PM EST on Friday, March 27th, 2026, submitted via email to aaron.holmes@va.gov and cc: madeline.lucena-pulst@va.gov.

• A public bid opening will be conducted via Microsoft Teams on Friday, March 27th, 2026, at 3:00 PM EST.

• Award will be made to the responsive and responsible offeror with the lowest evaluated price.

• Bids will be evaluated and ranked by price alone.

• An itemized Schedule of Values Cost breakdown is required with the bid.

• Questions regarding the solicitation must be submitted via email by Monday, March 9th, 2026, at 11:00 AM EST.

• This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Bidders must be registered and current in the System for Award Management (SAM).

• Bidders must be registered and certified as an SDVOSB in the SBA's Veteran Small Business Certification (VetCert) database at the time of bid submission.

• SDVOSB must perform a minimum of 25% of the work with its own labor force (excluding paperwork, submittals, and project management).

• Prime SDVOSB must comply with subcontracting limitations (13 CFR 125.6).

• Bid Bonds are required.

• A pre-bid conference and site visit is scheduled for Wednesday, March 4th, 2026, at 1:00 PM EST at the Hampton VA Medical Center.

• Brand Name components are specified (VALCOM products - no substitutions accepted).

• Work will be performed in an occupied healthcare facility operating 24 hours a day. Coordination for work outside regular hours is required.

Form / Attachment / Pricing Sheet

This document is a Justification and Approval (J&A) for Other Than Full and Open Competition for the procurement of a VALCOM Public Address (PA) system for the Hampton VA Medical Center. It explains why the agency is seeking to procure this specific system on a sole-source basis.

• Procurement Need: To upgrade and maintain the facility's communication infrastructure with a new Public Address system.
• Supplies/Services: Includes VALCOM Public Address Controllers, Speakers, Microphones, Control Software, and professional Installation Services.
• Statutory Authority: Justification is based on FAR 6.302-1, citing "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements."
• Reasons for Sole Source:
  • VALCOM is the only PA system approved by VA OIT for use on VA networks, avoiding security vulnerabilities and lengthy approval processes.
  • Previous projects experienced delays and cost overruns, highlighting the need for a pre-approved, integrated system.
  • Market research and a Sources Sought announcement confirmed that VALCOM is the only provider with the necessary VA OIT TRM approval.
• Fair and Reasonable Cost: The Contracting Officer has determined the anticipated cost to be fair and reasonable based on market research and historical pricing.
• Future Competition: The agency will continue to monitor the market and encourage potential suppliers to undergo the VA OIT TRM approval process to broaden future competition.

This document explains the rationale behind a sole-source justification for a VALCOM Public Address system. Bidders offering alternative PA systems would need to understand the VA OIT TRM approval process and demonstrate how their system meets these stringent requirements to compete in future procurements. It highlights the significant barrier to entry for non-VALCOM systems due to the approval process and historical context.

Form / Attachment / Pricing Sheet

This document contains specifications for an "AE Public Address System" for the Hampton VA Medical Center. It details the technical requirements for the installation of this system.

• Project Identification: Project No. 590-24-115, Hampton VA Medical Center.
• Document Date: January 23, 2026.
• Scope: Covers the replacement of the existing public address system with a new system that covers the entire campus. It specifies "Valcom" as the brand name for the system to be installed.
• Technical Specifications: The document includes a detailed Table of Contents outlining various sections related to general requirements, safety, quality control, electrical installations, wiring devices, power supply, firestopping, acoustical ceilings, painting, and more, all pertaining to the installation of the public address system.

This document is crucial for bidders as it provides the detailed technical specifications and requirements for the Public Address System. Vendors must review these specifications to understand the scope of work, materials, installation methods, and compliance standards to accurately prepare their bids and ensure their proposed system meets all government requirements. The "brand name" specification (Valcom) is a key detail for bidders to note.

Form / Attachment / Pricing Sheet

This document contains the "Public Address Drawings" for Project No. 590-24-115 at the Hampton VA Medical Center. It provides detailed architectural and engineering plans for the installation and replacement of the existing public address system across approximately 53 buildings on the campus.

• Site Location and Plan: Maps showing the overall site and the layout of the Hampton VA Medical Center.
• Drawing Index: A comprehensive list of all drawing sheets included in the set, categorized by discipline (e.g., Schedules, Riser Diagrams, Floor Plans, Details).
• General Notes: Important project-specific information, including requirements for site visits, coordination, code compliance, material handling, and testing.
• Pre-Construction Risk Assessment (PCRA) and Infection Control Risk Assessment (ICRA): Documents outlining potential hazards, control measures, and necessary precautions during construction.
• Floor Plans: Detailed layouts for numerous buildings (e.g., Buildings 7, 8, 9, 10, 11, 13, 14, 15, 17, 18, 27, 28, 31, 33, 35, 36, 37, 43, 44, 48, 66, 83, 110, 110A, 110B, 110C, 110D, 113, 113A, 114, 116, 135, 136, 137A, 137B, 137C, 137D, 138, 144, 146A, 146B, 148A, 148B, 148C, 148D, 148S, 148T, 168, 173) indicating the placement of new speakers, horns, and amplifiers, as well as existing infrastructure.
• Typical Riser Diagrams and Details: Illustrative diagrams showing system connections and specific installation details for components like conduits, wall penetrations, and speaker mounting.

These drawings are critical for bidders to understand the scope of work, the specific locations for public address system installation and upgrades, and the technical requirements. They detail the extent of the project across multiple buildings and provide essential information for accurate bidding and project execution.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) wage determination for building construction projects in Hampton County, Virginia. It specifies the prevailing wage rates and fringe benefits that must be paid to various construction laborers and mechanics on federal or federally funded construction projects in the specified geographic area. Bidders must use this information to ensure compliance with labor standards requirements.

• General Decision Number: VA20260022
• Effective Dates: Varies by classification, with rates updated periodically (e.g., 01/01/2025, 05/01/2022, 10/01/2024).
• Classifications: Lists specific job titles (e.g., Asbestos Worker, Boilermaker, Electrician, Carpenter, Laborer) with corresponding hourly wage rates and fringe benefits.
• Paid Holidays & Vacations: Details specific holidays and vacation policies that apply to certain classifications.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors), outlining requirements for contractors.
• Appeals Process: Provides information on how to appeal wage determination decisions.

This document is critical for bidders to accurately estimate labor costs for their proposals. Failure to comply with the specified wage rates and fringe benefits can lead to contract non-compliance and potential penalties. Bidders must ensure their proposed labor costs align with these prevailing wage determinations for the specified construction trades.

Solicitation / RFP / RFQ

This solicitation is for construction services to install a VALCOM Public Address (PA) System at the Hampton VA Health Care System in Hampton, Virginia. The contractor will be responsible for removing and replacing the existing PA system, providing all necessary transportation, VALCOM materials, parts, tools, specialized equipment, labor, supervision, and technical expertise.

• Removal and replacement of the existing Public Address (PA) System.

• Provision of all VALCOM-specific materials, parts, tools, and specialized equipment.

• Comprehensive project management, including demolition, construction, submittals, scheduling, quality control, inspection, testing, environmental protection, and project closeout.

• Compliance with all relevant construction, structural, fire protection, and hazardous material removal requirements.

• Estimated magnitude of the project is between $1,000,000 and $2,000,000.

• Solicitation issue date: Approximately February 19th, 2026.

• Site visit: Anticipated for February 25th, 2026. Offerors must bring all necessary personnel, tooling, and materials.

• Response due date: March 23rd, 2026, 12:30 PM Eastern Time.

• Proposals must be submitted electronically via SAM.gov. No paper copies will be provided.

• The government will not reimburse costs for attendance or quote preparation.

• This solicitation is 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns.

• The NAICS code is 238210 with a size standard of $19 million.

• SDVOSB offerors must be registered and verified in the VetCert (https://veterans.certify.sba.gov/) and registered in the System for Award Management (SAM).

• Brand Name construction materials (VALCOM) are specified.

• Any amendments will be posted on SAM.gov; offerors are responsible for obtaining and acknowledging them.

Sources Sought Notice

This is a Sources Sought Notice for market research to identify potential sources capable of providing Brand Name or Equivalent Items for a Public Address System installation at the Hampton VA Medical Center. The Department of Veterans Affairs, Network Contracting Office 6 (NCO 6) intends to issue an Invitation for Bid (IFB) for project 590-24-115, which will include specific Valcom brand name components unless equivalent products are identified.

• Installation of a Valcom IP600 Public Address System.

• Specific Valcom components required include:

  • VE522A-2 (2'x2' Lay-in Ceiling Speaker)
  • VIP-130AL (IP PoE One-Way Horn)
  • SM120 (120-Watt Mixer Amplifier)
  • VE8004BR (Network Page Zone Extender Quad Audio Port)
  • S-560 (20W Attenuator, Wall Mount, Stainless Steel)
  • VEIP6K-1 (IP6000 Communication Software/Hardware Package)

• Site preparation, demolition/removal of existing systems, and furnishing labor and materials.

• The estimated magnitude of construction is between $1,000,000 and $2,000,000.

• Equipment must be manufactured in the United States and meet Buy-American Act (BAA) requirements, or approved waivers must be provided.

• NAICS CODE: 238210 – Electrical Contractors and Other Wiring Installation Contractors

• PRODUCT OR SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

• Place of Performance: Hampton VA Medical Center, Hampton, Virginia.

• This is NOT a solicitation (RFQ, RFP, IFB). Responses are for market research only.

• Interested vendors must provide clear evidence of alternatives to specified items and their approval for VA installations.

• Required information includes:

  • A brochure or capability statement showing similar capabilities.
  • An Enterprise Risk Analysis Report (ERAR) signed by VA INFOSEC approving alternate equipment, OR demonstrated history of successful installation in other VA facilities.

• Responses and questions must be submitted via email.

• December 5th, 2025, at 4:30 PM Eastern Time.

• Firms must demonstrate experience, knowledge, training, and licensing for electrical equipment installation.

• Must possess all professional licenses and legal certifications for conducting business in Virginia and the U.S.

• Must not be barred or restricted by the U.S. Government from performing work on government contracts.