Z2DA--673-20-107 EHRM Infrastructure Upgrades Construction Tampa, FL

Solicitation / RFP / RFQ

This document outlines the proposal requirements for RFP number 36C77625R0092, issued by the Department of Veterans Affairs (VA). It details the format, content, and submission instructions for offerors responding to this solicitation.

Proposals must be submitted electronically via email to jason.phillip@va.gov (cc: bridget.may@va.gov) by the date and time specified in Block 13 of the SF1442. Hard-copy proposals will not be accepted.

Proposals must be submitted in three separate volumes, sent in separate emails (each under 5MB):

• Volume I: Past Performance: Focuses on experience in large-scale communication infrastructure construction projects within active healthcare environments, particularly VA facilities. Requires at least two (2) and no more than three (3) projects completed within the last five years, each exceeding $20 million in value. Projects must involve phased construction and coordination in active healthcare settings. Specific experience with infection control, facility utility systems, and construction phasing in operational hospitals is preferred. Must include Attachment 18 - Project Information Sheet. At least one project must have been completed by the Prime offeror.
• Volume II: Price: Requires submission of a Firm Fixed Price, including a completed Price Schedule and a detailed breakdown of Division Pricing (Attachment 19). No exceptions or qualifications to pricing will be accepted.
• Volume III: Administrative Information: Includes current representations and certifications (SAM), responses to FAR clauses regarding responsibility, tax matters, arms control treaties, foreign procurements, independent price determination, and limitations on subcontracting (Attachment 15). For joint ventures, a joint venture agreement and certification are required.

Not explicitly detailed in this section, but the solicitation number is 36C77625R0092.

• Submission: Via email only, in three separate volumes, each as a searchable PDF. Each volume must be labeled with the Offeror's organization, business address, and VA Solicitation Number. Page numbers and company name must be in the header/footer.
• Evaluation: Proposals will be evaluated based on criteria provided in the solicitation, using a "Best Value" tradeoff process. Past Performance is significantly more important than Price.
  • Past Performance (Factor 1): Evaluated on recency, relevancy, and quality. Projects must be recent (within 5 years or 75% complete) and relevant, with a value over $20 million. Quality assessment includes adherence to schedules, cooperative behavior, cost control, deliverable submission, contract compliance, and managerial performance. A Past Performance Confidence Rating will be assigned.
  • Price (Factor 2): Evaluated based on the Price Schedule. The VA may enter negotiations if needed.
• Deadlines: Specified in Block 13 of the SF1442.

Details regarding set-asides are not explicitly mentioned in this section, but VA Notice of Limitations on Subcontracting (VAAR 852.219-75) is required. SDVOSB Joint Venture/Mentor-Protégé information is also addressed.

• Proposals must adhere strictly to the specified format to avoid being deemed incomplete or ineligible for award.
• A bid guarantee (SF 24) is required.
• Offerors must acknowledge amendments by filling out section 19 of the SF 1442.

Amendment / Modification

This amendment (0005) to solicitation 36C77625R0092 provides the following updates:

• Answers Question 14 from the RFI tracker.

• Updates Section 2.8 "Proposal Requirements" in the Instructions to Offerors.

• Updates Section 2.9 "Evaluation Methodology" in the Instructions to Offerors.

• Section 2.8 "Proposal Requirements"

• Section 2.9 "Evaluation Methodology"

• The updates to Sections 2.8 and 2.9 are in response to a vendor question regarding past performance evaluation for projects not meeting the $20 million threshold. Offerors should review these updated sections for any changes to proposal submission requirements or evaluation criteria, particularly concerning past performance.

Amendment / Modification

This document is a tracking sheet for technical questions and VA responses related to Solicitation #36C77625R0092 for the EHRM Project 673-20-107 Tampa. It specifically addresses Question #14 regarding the evaluation of EHRM projects that may not meet the $20 million threshold.

In response to Question #14, the VA has revised sections 2.8 and 2.9 of the solicitation. These revisions are detailed on page 2 of Amendment 0005, which was issued on 3/31/2016.

Offerors should refer to Amendment 0005, issued on 3/31/2016, for updated information on how projects not meeting the $20 million threshold will be considered and evaluated as part of past performance submissions.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the general requirements for "EHRM INFRASTRUCTURE UPGRADES" at the James A. Haley VA Medical Center, Project No. 673-20-107.

• General Construction (Base Bid): Includes general construction, infrastructure upgrades, and reconfiguring/renovating existing spaces. This encompasses electrical, bonding, UPS, building management system interfaces, HVAC, communication, physical security upgrades, and campus-wide fiber infrastructure backbone. It also involves modifications impacting roads, walks, grading, drainage, and other existing utilities, as well as Data Center WAN updates and hazardous material abatement.

• Alterations: Specific requirements for surveying existing conditions, documenting them, and addressing any discrepancies or non-existent items.

• Disposal and Retention: Procedures for disposing of removed materials and equipment, including specific handling for PCB transformers and capacitors.

• Protection of Existing Elements: Requirements to preserve and protect existing vegetation, structures, equipment, and utilities, and to repair any damage caused.

• Restoration: Mandates for removing, cutting, altering, patching, and repairing existing work as necessary to install new work, ensuring it is left in as good condition as before.

• Physical Data - Soil Conditions: Information provided for contractor's use regarding site investigations and subsurface conditions.

• Professional Surveying Services: Requirements for engaging a registered professional land surveyor or civil engineer.

• Layout of Work: Contractor's responsibility for laying out work from established government benchmarks and ensuring accurate measurements.

• As-Built Drawings: Requirements for maintaining and submitting updated drawings reflecting all changes during construction.

• Warranty Management: Development of a warranty management plan, including roles, responsibilities, and procedures for managing warranties.

• Performance & Payment Bonds: Requirements for bonds to remain effective throughout the construction period.

• Temporary Use of Mechanical and Electrical Equipment: Provisions for the temporary use of new installed equipment, subject to written approval and specific conditions.

• Temporary Use of Existing Elevators: Restrictions and conditions for contractor use of existing elevators.

• Temporary Toilets: Requirements for providing and maintaining temporary toilet facilities.

• Availability and Use of Utility Services: Government provision of utilities and contractor's responsibility for installation, maintenance, and payment for certain services.

• Tests: Requirements for written testing and commissioning plans, pre-testing, and final testing of mechanical and electrical systems.

• Instructions: Provision of maintenance and operating manuals and training for VA personnel.

• Government-Furnished Property: Procedures for receiving, storing, and installing equipment provided by the Government.

• Relocated Equipment Items: Requirements for disconnecting, dismantling, removing, and reinstalling existing equipment.

• Storage Space for Department of Veterans Affairs Equipment: Contractor's responsibility to secure and prepare storage space for VA equipment.

• Construction Sign: Requirements for providing and maintaining a construction sign.

• Safety Sign: Requirements for providing and maintaining a safety sign.

• Photographic Documentation: Detailed requirements for photographic documentation of construction progress, including specific image quality, indexing, and reporting intervals.

• Historic Preservation: Contractor's responsibility to report any discovered archeological, historical, or cultural resources.

• VA TRIRIGA CPMS: Requirement for contractors to obtain access to the VA TRIRIGA CPMS for project management.

• The project is located at the James A. Haley VA Medical Center.

• The document is dated April 04, 2025, and is issued for construction.

• Safety: Reference to Section 01 35 26 for safety and infection control requirements.

• Security: Strict adherence to VA security management programs, including identification, access restrictions, and handling of sensitive information.

• Site Operations: Minimizing interference with Medical Center operations, maintaining clear access routes, and adhering to specific work hours (7:00 AM to 4:30 PM, Monday-Friday, excluding Federal Holidays).

• Environmental: Requirements for a National Pollutant Discharge Elimination System (NPDES) permit.

• Coordination: Emphasis on coordination with the Contracting Officer (COR) and other relevant parties for various aspects of the project, including site visits, utility work, and phasing.

• Hazardous Materials: Specific requirements for handling and disposal of Polychlorinated Biphenyl (PCB) transformers and capacitors.

• Quality Control: Requirements for inspections, testing, and documentation, including as-built drawings and photographic records.

Questions & Answers / Clarifications

This document is a tracking sheet for technical questions and government responses related to Solicitation #36C77625R0092 for the EHRM Project 673-20-107 Tampa.

• Question 34: Clarification requested regarding missing ductbank details and specifications referenced on page TN401. The government responded that ductbank specifications, details, manholes, and handholes are technology items and additional details are provided in Addendum 1 (Sheet 0-TN505), as per Amendment 0004.
• Question 36: Confirmation sought on whether the Telecommunications Manhole on detail A15 on 0-TN502 is the same as JB structure shown on page CS103. The government confirmed they are the same, defined by detail A15 on 0-TN502, with details in Addendum 1 posted in Amendment 0004.
• Question 68 & 83: Inquiries about missing Sheet TN-700, referenced for technology equipment schedules and additional information. The government confirmed 0-TN-700 is in the set and provided in Addendum 1 posted in Amendment 0004.
• Question 206: Inquiry about Sheet 0-TN700 not being included in the Technology Sheet Index. The government stated that Sheet 0-TN700 will be issued as part of Addendum 1, as per Amendment 0004.

These clarifications and responses, particularly those referencing Addendum 1 and Amendment 0004, may impact bidder understanding of technical requirements, specifications, and available documentation. Bidders should review Addendum 1 and Amendment 0004 for the updated details.

Amendment / Modification

This amendment (Amendment 4) to Solicitation 36C77625R0092 makes the following changes:

• FAR Provision 52.203-2 Added: The "Certificate of Independent Price Determination" (FAR 52.203-2) has been added as a full provision. Offerors must ensure the fill-in sections of this provision are completed upon submission.
• New Attachments Provided: Several new documents have been attached to this amendment:
  • 3-30 RFI TRACKING SHEET - SOLICITATION 36C77625R0092 Amend 4
  • 01 32 16.15- Project Schedules-Small Projects
  • 03-27-2026 Addendum 1 Combined Drawings
  • 010000 TIL General Specification - Tampa Specific
  • Tampa EHRM Addendum 1 Narrative

• FAR Provision 52.203-2 is newly incorporated.
• Multiple new attachments are listed and provided.

Offerors must acknowledge receipt of this amendment. The addition of FAR Provision 52.203-2 requires specific completion by offerors. The new attachments provide updated or additional information relevant to the solicitation.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for developing and maintaining a comprehensive project schedule for "EHRM INFRASTRUCTURE UPGRADES" at the James A. Haley VA Medical Center.

• The Contractor must develop a fully resource-loaded Network Analysis System (NAS) plan/diagram and computer-generated schedule.

• The schedule must demonstrate fulfillment of all contract requirements and be kept up-to-date.

• The schedule will be used for scheduling, coordinating, mitigating, and monitoring work, including activities of subcontractors, vendors, and suppliers.

• A qualified 3rd-party scheduling consultant with at least five years of experience as a lead project scheduler or on three similar projects is required.

• The schedule must be updated monthly and submitted by the first Monday of the following month.

• The schedule must be detailed enough to show no more than 5% of work activities exceeding 20 work days, adhering to DCMA 14-point Schedule Assessment Guidelines.

• Critical path analysis is required, with specific limitations on the number of critical and near-critical paths.

• The schedule must be compatible with Oracle Primavera P6 Professional or Microsoft Project Professional.

Not explicitly stated in this section, but pertains to the "EHRM INFRASTRUCTURE UPGRADES" project at the James A. Haley VA Medical Center.

• Initial schedule submission required within 7 calendar days after Notice to Proceed (NTP).
• Schedule review meeting within 14 calendar days after NTP.
• Schedule of Costs submission required within 30 calendar days after NTP.
• Baseline schedule submission within 30 calendar days after initial schedule approval.
• Monthly schedule updates are mandatory.
• Government approval of schedules is required for progress payments.
• Specific software and logic relationship requirements are detailed.

Amendment / Modification

This document is Addendum 1, dated 03/27/2026, to the "EHRM INFRASTRUCTURE UPGRADES TAMPA, FL" project at the James A. Haley Veterans Hospital.

This addendum revises various drawings and details related to the project, including:

• Civil Site Improvement Plans (CS101, CS102, CS103, CS104)
• Mechanical Coversheet (M000)
• Mechanical Details (M401)
• Technology Common Schedules (0-TN700)
• Technology Common Details (0-TN502)
• Duct Bank Details (0-TN505)

This addendum likely impacts the project scope, design details, or construction requirements. Bidders should review the revised drawings and details to understand any changes to the original solicitation or contract requirements. Specific impacts on proposal deadlines or evaluation factors are not detailed in this summary but should be confirmed by reviewing the full addendum documentation.

Amendment / Modification

This amendment, Number 1 to the bid documents for the Tampa VAMC EHRM Infrastructure Upgrades project, incorporates changes to drawings and specifications. Bidders must sign and submit this amendment with their bids and adjust their estimates accordingly.

Drawings:

• Sheet GI-001: Updated Sheet Index.
• Sheet CD-101: Revised Plan notes.
• Sheets CS-101, CS-102, CS-103, CS-104: Revised Plan notes and legend.
• Sheet 0-TN700: New sheet added for technology equipment details.
• Sheet TN502: Replaced manhole detail.
• Sheet 0-TN505: New sheet added for duct bank details.
• Sheet 00-M000: Removed reference to schedule for specific air boxes.
• Sheet M401: Added dimensions to equipment support detail.

Specifications:

• Section 01 00 00: Revised paragraph regarding Physical Data - Soil Condition.
• Section 01 32 16.15: Updated specification section to the new VA TIL section dated December 2025.

Bidders are required to acknowledge this amendment by signing and attaching it to the bid form. Proposals will be considered submitted with full knowledge of these modifications.

Questions & Answers / Clarifications

This document contains technical questions submitted by potential bidders and the government's responses regarding Solicitation #36C77625R0092 for the EHRM Project 673-20-107 Tampa. The responses clarify various aspects of the solicitation, including contract type, submission requirements, technical specifications, and administrative procedures.

• Contract Type: The requirement will remain a firm-fixed-price contract.
• Price Hold Period: The standard government price-hold period of 90 calendar days will not be altered.
• Stored Materials Payment: Contractors should not assume government approval for monthly progress payments for stored materials; this is at the Contracting Officer's discretion.
• Design Team Preclusion: Members of the design team for this project are precluded from participating as Prime contractor, Mentor-Protégé partner, or subcontractor.
• Set-Aside: The project is a 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs). The prime contractor must be certified as such.
• Bonding: Bonding requirements must be met per applicable clauses, and a large business cannot provide a bid guarantee or payment/performance bond for a SDVOSB unless part of an approved Mentor-Protégé team.
• Sales Tax: The solicitation notes that offerors are responsible for including all state and local sales or use taxes in their bid or proposal price.
• PIV Badges: All personnel working within VA facilities or requiring access to VA information systems require a VA PIV Card. The process and requirements are detailed in the solicitation.
• Past Performance: Submissions with more prime contractor examples may receive more favorable ratings. Subcontractor past performance requires completion of the provided attachment, PPQs, and/or CPARS.
• Specifications Updates: Several specification sections will be updated in future amendments (e.g., 01 32 16.15, 09 65 36.13).
• Software: Procore is acceptable in lieu of Tririga for project management. The government prefers performance-based specifications for access control and video management systems, with JCI systems currently in use.
• Buy American Act: Exceptions to the Buy American Act are detailed in FAR 52.225-12 and 52.225-11. Any non-compliant items must be specifically listed.
• Asbestos: Asbestos inspection reports are available. Asbestos abatement training is required per section 02 82 13.19. If asbestos-containing material is encountered, it must be reported immediately.
• Roofing: The VA Station will confirm the warranty for the existing roofing system. Patching will be done to not void existing warranties; reroofing the entire section may be considered.
• Fireproofing: The General Contractor shall patch and repair all fireproofed areas damaged by their construction activities.
• Traffic Control: The contractor is responsible for work within the right-of-way and coordination with the locality. Final traffic control details will be determined during coordination.
• ICRA: Mandatory Infection Control Risk Assessment (ICRA) protocols apply.
• Material Delivery: Critical Lift procedures apply for materials craned over occupied buildings. Coordination with the General Contractor and subcontractors is required.
• Fire Extinguishers: Basis of Design fire extinguisher and size are shown on sheet AE502.
• Divisional Breakdown: Only the "SUMMATION" tab of Attachment 19 (Division Cost Breakdown) is required to be completed; other tabs are not required.
• Project Magnitude: The VAAR range of magnitude for this project is between $20 and $50 Million.

These clarifications address numerous technical and administrative questions, providing bidders with essential details to refine their proposals and understand project requirements more accurately. Key areas clarified include set-aside status, bonding, payment terms, technical specifications for various systems (HVAC, security, IT), and administrative procedures. Several specification sections are noted to be updated via future amendments.

Amendment / Modification

This amendment (0003) to solicitation 36C77625R0092, dated 02-05-2026, provides:

• Answers to technical questions.
• Additional contract clauses.
• An attachment titled "PKI Readers."

Any remaining unanswered questions will be addressed in a subsequent amendment.

• Technical questions and answers are provided.
• New clauses have been added.
• The "PKI Readers" document is attached.

This amendment does not explicitly state a change to the proposal deadline or submission requirements. However, bidders should review the added clauses and the "PKI Readers" attachment for any impact on their proposals.

Form / Attachment / Pricing Sheet

This document is a datasheet for Wavelynx Ethos™ PKI Readers, providing technical specifications and key features. It is intended to inform potential bidders about the capabilities and compliance of the readers.

• Product Line: Ethos™ PKI Readers
• Models: Mullion (ET10), Single Gang (ET20), Keypad (ET25)
• Key Features:
  • Compliant to NIST SP-800-116
  • OSDP Compliant (IEC CDV 60839-11-5:2018)
  • OSDP Secure Channel and remote firmware upgradability
  • Supports CHUID identification and forwarding
  • Reads FIPS 201 type smart cards (PIV, PIV-I, CAC, CIV, TWIC)
  • Accelerometer-based tamper detection
  • IP55 rated for indoor/outdoor use
• Technical Specifications:
  • RF Technologies: 13.56 MHz, 125 kHz & 13.56MHz
  • Firmware Revision: Ethos 2.4.2.0 or later with PIV configuration
  • Current Draw, Voltage, Electronic Connections, Connection Type
  • Temperature Range: -35° to 66°C (ULT™ Tested)
  • Dimensions: Varies by model (e.g., 5.1" x 1.7" x 0.71" for ET10)
  • Read Range: Up to 1.5 inches
  • Certifications: FCC, IC, CE, UL, EN302291, EN301489, EN300330, IP55, UL294, OSDP Verified

This datasheet is crucial for bidders to understand the technical requirements and capabilities of the PKI readers being offered or considered for the opportunity. It details compliance standards, physical and electrical specifications, and supported card types, which are essential for determining if their proposed solution meets the government's needs.

Amendment / Modification

• The proposal due date has been extended to April 8, 2026, at 1:00 PM ET.

• Answers to Requests for Information (RFIs) are planned to be posted during the week of March 23, 2026.

• Item 11 (This item only applies to amendments of solicitations) has been updated to reflect the extended due date.

• The deadline for proposal submissions has been moved from the original date to April 8, 2026, 1:00 PM ET.

Amendment / Modification

• This amendment (0001) is issued to provide the site visit sign-in sheet for the "EHRM Infrastructure Upgrades Construction" project (Project No. 673-20-107).

• Not specified, but the primary purpose is to attach the site visit attendance record.

• No changes to proposal deadlines, requirements, or evaluation factors are indicated by this amendment.

Other / Unclassified

This document is an attendance sheet for a site visit related to Contract 36C77625R0092, specifically for Project/Title: 673-20-107 EHRM Infrastructure Upgrades - Tampa. The site visit took place on 2/18/2026 at Building 42 - Room 201.

This document lists the names, organizations, and contact information (phone/email) of individuals who attended the site visit. This information is relevant to potential bidders as it indicates which companies and representatives were present, potentially signifying their interest and engagement with the opportunity. It can also be used for networking or follow-up purposes.

Form / Attachment / Pricing Sheet

This document contains "Drawings Vol 2 Part 3" which are part of the overall project documentation. These drawings are essential for understanding the existing conditions and proposed work related to the James A. Haley Veterans Hospital.

• The document is a PDF file named "Attachment 10 - Drawings Vol 2 Part3.pdf".
• It was posted on February 5, 2026.
• The file size is approximately 40.6 MB.

Bidders should review these drawings to understand the existing site conditions, layout, and any specific details related to the construction or renovation work. This information is crucial for accurate bidding and project execution.

Form / Attachment / Pricing Sheet

This document contains "Attachment 6 - Drawings Vol 1 Part4.pdf", which is a PDF file containing detailed drawings. These drawings are likely to provide visual specifications and layouts related to the opportunity.

• The document is a PDF file named "Attachment 6 - Drawings Vol 1 Part4.pdf".
• It has a file size of 40,592,046 bytes.
• It was posted on February 5, 2026, at 17:43:38 UTC.

Potential bidders should review these drawings to understand the detailed design, layout, and specifications of the project. This information is crucial for accurately estimating costs, developing proposals, and understanding the scope of work.

Form / Attachment / Pricing Sheet

This document is a "BULK SAMPLE / CHAIN OF CUSTODY FORM" used for tracking samples collected for asbestos analysis. It details the samples, their locations, analytical methods, and the chain of custody. Additionally, it contains specifications for various building components.

• Customer (Consultant): ECS Florida
• Project/Address: Tampa VA - Building 30, 1300 Bruce B. Downs Boulevard, Tampa, FL 33612
• Project Number/PO: 55-4785
• Date Sampled: August 16, 2024
• Surveyor: Tal Partridge
• Analysis Instructions: PLM (Polarized Light Microscopy / Dispersion Staining)
• Lab Sample ID: Various (e.g., CTX1-1, DW1-1, CB1-1, FL1-1, CLK1-1, MAS1-1)
• Material Description: Includes ceiling tile, joint compound/drywall, cove base, floor tile, mastic, firestop caulk, and HVAC duct mastic.
• Material Location: Specific rooms and floors within Building 30.
• Analytical Result: Primarily "None Detected" (ND) for asbestos content, with some samples showing "2% Chrysotile" or "5% Chrysotile" for mastic and fireproofing.
• Condition & Category: Mostly "NA" (Not Applicable) or "Category I Non-Friable".
• Estimated Quantity: Provided for some materials (e.g., SF for floor tile, LF for fireproofing).

Specifications cover:

• Section 07 60 00 - Flashing and Sheet Metal: Requirements for wall and roof flashing, copings, roof edge metal, fasciae, drainage specialties, and expansion joint covers.
• Section 07 71 00 - Roof Specialties: Copings, gravel stops, fascias, and expansion joints.
• Section 07 72 00 - Roof Accessories: Roof hatches, equipment supports, gravity ventilators, and metal grating roof walkway systems.
• Section 07 81 00 - Applied Fireproofing: Spray-applied mineral fiber and cementitious coverings for interior structural steel.
• Section 07 84 00 - Firestopping: Systems for openings in walls, floors, and roof decks.
• Section 07 92 00 - Joint Sealants: Interior and exterior sealant materials and application.
• Section 08 11 13 - Hollow Metal Doors and Frames
• Section 08 14 00 - Interior Wood Doors
• Section 08 31 13 - Access Doors and Frames
• Section 08 71 00 - Door Hardware
• Section 08 90 00 - Louvers and Vents
• Section 09 05 16 - Subsurface Preparation for Floor Finishes
• Section 09 06 00 - Schedule for Finishes
• Section 09 22 16 - Non-Structural Metal Framing
• Section 09 29 00 - Gypsum Board
• Section 09 51 00 - Acoustical Ceilings
• Section 09 65 13 - Resilient Base and Accessories
• Section 09 65 16 - Resilient Sheet Flooring
• Section 09 65 36.13 - Static Dissipative Resilient Tile Flooring
• Section 09 91 00 - Painting
• Section 10 14 00 - Signage
• Section 10 44 13 - Fire Extinguisher Cabinets
• Section 13 05 41 - Seismic Restraint Requirements for Non-Structural Components

This document is crucial for bidders as it provides a detailed inventory of sampled materials, their locations, and the analytical results for asbestos content, essential for understanding potential hazards and planning abatement/remediation. The included specifications detail requirements for a wide range of building components (metalwork, fireproofing, doors, finishes, etc.), enabling bidders to understand specific material and installation standards for accurate cost estimation, resource planning, and compliance assurance.

Form / Attachment / Pricing Sheet

This document contains detailed floor plans for Building 30, including overall first, second, third, and fourth floor plans, as well as area-specific technology plans for Area A and Area B. It also includes existing condition plans for Buildings 32 and 36, and technology diagrams, schedules, and ICRA (Infection Control Risk Assessment) plans for various buildings.

• Building 30 Technology Plans: Detailed layouts of technology infrastructure across multiple floors, including room designations, conduit routing, and equipment placement.
• Building 32 Existing Condition Plans: Floor plans for basement, ground, first, second, and third floors, indicating existing structures, wall ratings, and telecom room locations.
• Building 36 Plans: Includes existing condition plans for the first floor, mechanical, electrical, plumbing, and fire protection, as well as technology plans.
• Technology Diagrams and Schedules: Includes bonding riser diagrams, equipment rack elevations, and individual camera/security scheme schedules.
• ICRA Plans: Detailed plans for Buildings 32 and 38 outlining infection control risk assessment measures for construction areas.
• Mechanical, Electrical, and Plumbing Plans: Existing and new work plans for various buildings, detailing the scope of work for these systems.

These documents are crucial for bidders to understand the existing infrastructure, proposed modifications, and specific requirements related to technology, mechanical, electrical, plumbing, fire protection, and life safety systems across multiple buildings. They provide detailed layouts, room designations, and specific notes on demolition, new installations, and compliance requirements, which are essential for accurate bidding and project execution.

Form / Attachment / Pricing Sheet

This document is Volume 2 of the "EHRM INFRASTRUCTURE UPGRADES" project specifications, specifically "Divisions 21 through 48". It details the construction specifications for various systems and components related to the EHRM infrastructure upgrades at the James A. Haley VA Medical Center.

This volume contains detailed specifications for:

• Fire Suppression Systems (Division 21)
• Plumbing Systems (Division 22)
• Heating, Ventilating, and Air Conditioning (HVAC) Systems (Division 23)
• Electrical Installations (Division 26)
• Communications Systems (Division 27)
• Electronic Safety and Security Systems (Division 28)
• Earthwork (Division 31)
• Exterior Improvements (Division 32)
• Planting (Division 32)

This document is crucial for bidders to understand the specific technical requirements, materials, installation procedures, and performance standards for a wide range of systems involved in the EHRM infrastructure upgrades. It outlines the scope of work for various trades and is essential for accurate proposal preparation and project execution.

Forms / Attachments / Pricing Sheets

This document contains the "Attachment 3 - Drawings Vol 1 Part1.pdf", which is part of the "673-20-107 EHRM INFRASTRUCTURE UPGRADES- VOL 1" project at the James A. Haley Veteran Hospital. It is "Issued for Construction".

• The document includes a vicinity map of the hospital and surrounding area.
• It lists the project title, VA project number (673-20-107), and location.
• It identifies the Department of Veterans Affairs as the owner.
• Key personnel and their contact information are listed, including the Contracting Officer (CO) and Contracting Officer Representative (COR).
• Various consultants and their roles are also listed.
• The drawing title is "COVER SHEET-VOLUME 1".

This attachment provides essential visual and contact information for the "EHRM INFRASTRUCTURE UPGRADES" project. Bidders should review the drawings to understand the scope and location of the work, and note the key personnel for communication and project oversight.

Solicitation / RFP / RFQ

This solicitation is a competitive Request for Proposal (RFP) for a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside. The project involves general construction, infrastructure upgrades, and renovation of existing spaces at the James A Haley Veterans Hospital in Tampa, FL. The estimated magnitude of construction is between $20,000,000 and $50,000,000.

• General construction, infrastructure upgrades, reconfiguring and renovating existing spaces.

• Infrastructure upgrades include electrical, bonding, UPS, building management system interfaces, HVAC, communication, physical security upgrades, and fiber infrastructure backbone.

• Work may impact roads, walks, grading, drainage, and other existing utilities.

• Includes Data Center WAN updates and hazardous material abatement.

• Project is located within specified buildings at the James A Haley Veterans Hospital.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 900 calendar days after receipt of Notice to Proceed.

• Estimated Value: $20,000,000 to $50,000,000.

• Proposals must be submitted via email to jason.phillip@va.gov (cc: bridget.may@va.gov).

• Submission Deadline: March 26, 2026, by 1:00 PM EST.

• Proposals must be submitted in three volumes: Volume I (Past Performance), Volume II (Price), and Volume III (Administrative Information).

• Each volume must be a searchable PDF, sent in a separate email, and each email must be less than 5MB.

• Evaluation Criteria: Past Performance (significantly more important than Price) and Price.

• Past Performance will be evaluated based on recency, relevancy, and quality, requiring at least two to three projects completed within the last five years, each with a total value exceeding $20 million, involving phased construction in an active healthcare setting.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the SBA and listed in the SBA certification database at the time of proposal submission and award.

• A pre-proposal site visit is scheduled; see Attachment 16 for instructions.

• Technical questions are due by March 3, 2026, 1:00 PM ET, and must be submitted via email to jason.phillip@va.gov with the subject line: Tampa EHRM Technical Questions.

• Amendments will be posted on SAM.gov; offerors are responsible for obtaining and acknowledging them.

• A Bid Guarantee (SF 24) is required, not less than 20% of the proposal price, not to exceed $3,000,000.

• Payment and Performance Bonds are required upon award.

Form / Attachment / Pricing Sheet

This document contains detailed drawings and plans related to the "EHRM Infrastructure Upgrades" project at the James A. Haley Veterans Hospital. It includes site improvement plans, demolition plans, utility profiles, electrical details, mechanical details, technology infrastructure details, and life safety information.

• Civil Drawings (CS Series): Site improvement plans, demolition plans, utility profiles, and traffic mitigation details.
• Electrical Drawings (E Series): Details on electrical systems, power distribution, lighting, and security systems.
• Mechanical Drawings (M Series): Information on HVAC systems, piping, and mechanical details.
• Technology Drawings (TN Series): Details on telecommunications rooms, pathways, bonding, and campus fiber diagrams.
• Life Safety Drawings (LS Series): Information related to fire and smoke barriers, egress, and fire protection systems.
• Existing Conditions Plans (GC Series): Floor plans showing existing layouts, wall ratings, and telecom room locations.
• ICRA Plans (GC Series): Infection Control Risk Assessment plans detailing containment and cleaning procedures.

These drawings are critical for understanding the existing site conditions, proposed infrastructure upgrades, and specific technical requirements for the EHRM Infrastructure Upgrades project. Bidders will need to consult these detailed plans to accurately estimate costs, develop construction methodologies, and ensure compliance with all specified requirements, including safety and infection control protocols.

Form / Attachment / Pricing Sheet

This document contains detailed architectural drawings, specifically floor plans and elevations, for various levels of Building 01 at the James A. Haley Veterans Hospital. It includes "Existing Condition" plans, "Demo Work" plans, and "New Work" plans for multiple floors (Basement, 1st, 2nd, 3rd, 4th, 5th, 6th, and 7th floors), as well as "Reflected Ceiling Plans" and "Life Safety Plans" for several floors. The drawings also include "Sections & Details" and "New Construction" details.

• Floor Plans: Detailed layouts of existing conditions, demolition areas, and proposed new construction for multiple floors.
• Reflected Ceiling Plans (RCP): Illustrate ceiling layouts, including lighting, diffusers, and other overhead elements.
• Life Safety Plans: Depict fire barriers, egress paths, and other life safety features.
• Details: Specific construction details for walls, floors, and other building components.
• Keynotes: Provide specific instructions and information related to demolition, new work, and code analysis.

These drawings are critical for bidders to understand the scope of work, including demolition requirements, new construction layouts, and specific construction details. They provide the visual and technical information necessary for accurate bidding and execution of the "EHRM Infrastructure Upgrades" project. Bidders must carefully review these plans to identify all areas affected by demolition and new construction, understand the required materials and methods, and ensure compliance with all specified codes and standards.

Form / Attachment / Pricing Sheet

This document contains architectural drawings for Building 01, specifically focusing on demolition plans for various areas across multiple floors (Basement, Ground, First, Second, Third, Fourth, Fifth, and Sixth Floors). It also includes overall floor plans for the Basement, Ground, First, Second, Third, Fourth, Fifth, and Sixth floors, as well as plumbing and fire protection drawings for the Sixth and Seventh floors. Additionally, there are technology-related drawings for different areas and floors, including conduit riser diagrams and equipment room details.

• Demolition Plans: Detailed plans for areas designated for demolition across multiple floors of Building 01.
• Overall Floor Plans: General layouts for various floors of Building 01.
• Plumbing and Fire Protection Drawings: Specific plans for the Sixth and Seventh floors.
• Technology Plans: Drawings related to technology infrastructure, including conduit risers, equipment rooms, and rack elevations for various areas and floors.
• Site Key Plan: A plan indicating the location of Building 01 within the larger site.
• General Notes: Information regarding existing conditions, wall ratings, and technology installation requirements.

These drawings are crucial for bidders to understand the existing conditions, scope of work, and specific requirements for the EHRM Infrastructure Upgrade project at James A. Haley Veterans Hospital. They provide detailed information on the layout, demolition areas, and the placement of technology infrastructure, which is essential for accurate bidding and project execution.

Form / Attachment / Pricing Sheet

This document contains "Attachment 8 - Drawings Vol 2 Part 1.pdf", which is a collection of detailed architectural and engineering drawings for the EHRM Infrastructure Upgrades project at the James A. Haley Veteran Hospital. These drawings are "Issued for Construction" and provide the necessary visual information for contractors to understand the scope and requirements of the project.

• Volume 2, Part 1 of Drawings: This attachment is a specific volume of the overall drawing set, likely focusing on particular building systems or areas.
• Project Identification: Includes project title (EHRM Infrastructure Upgrades), project number (673-20-107), and location (James A. Haley Veteran Hospital, Tampa, FL).
• Issued for Construction: Indicates that these drawings are finalized and ready for use in the construction phase.
• Consultant and Architect/Engineer Information: Lists the various consultants and the architect/engineer of record involved in the project.

This attachment is crucial for bidders as it contains the detailed plans and specifications that define the scope of work. Potential bidders must review these drawings to accurately assess the project's requirements, develop a comprehensive bid, and understand the construction details necessary for successful execution.

Form / Attachment / Pricing Sheet

This document contains drawings related to the EHRM Infrastructure Upgrades project at the James A. Haley Veterans Hospital. Specifically, it includes:

• Building 41: Overall ICRA (Infection Control Risk Assessment) plans for the 1st and 2nd floors, demolition and new work plans for the 1st and 2nd floors, and reflected ceiling plans for the 1st floor.

• Building 42: Existing condition plans for the 1st and 2nd floors, ICRA plans for the 1st floor, and demolition plans for the 1st and 2nd floors (mechanical, electrical, plumbing, and fire protection).

• Trailers 33, 49, 56, 60, 61, 62: Overall first-floor plans for mechanical, electrical, and technology systems, including demolition and new work plans for trailers 49 and 61, and technology diagrams for trailers 33, 49, 56, 61, and 62.

• Building 68: Existing condition plans for the 1st and 2nd floors, ICRA plans for the 1st and 2nd floors, reflected ceiling plans for the 1st and 2nd floors, mechanical demolition plans for the 1st and 2nd floors, electrical enlarged plans for the 1st and 2nd floors, technology diagrams for the 1st and 2nd floors, and plumbing and fire protection plans for the 1st and 2nd floors.

• ICRA Plans: Detail requirements for infection control during construction, including barrier construction, negative air pressure, and cleaning protocols.

• Demolition and New Work Plans: Outline specific areas for demolition and new construction, including details on walls, doors, flooring, and finishes.

• Mechanical, Electrical, Plumbing, Fire Protection, and Technology Plans: Provide detailed layouts and specifications for these systems within various buildings and trailers.

• Schedules: Include individual camera requirements, controlled security scheme types, and bonding conductor sizing.

These documents are critical for bidders to understand the existing conditions, scope of work, and specific requirements for the EHRM Infrastructure Upgrades project. They detail the extent of demolition, new construction, and the integration of various building systems across multiple buildings and trailers. The ICRA plans are particularly important for ensuring compliance with infection control protocols during construction activities.

Form / Attachment / Pricing Sheet

This document is Volume 3 of the "EHRM INFRASTRUCTURE UPGRADES" project for the James A. Haley Veteran Hospital. It contains drawings and plans related to the construction project.

• Cover Sheet (GI-300): Provides project title, VA project number (673-20-107), location, issue date (04/04/2025), and lists key project personnel and consultants.
• General Index Sheet (GI-301): Lists all drawing sheets included in Volume 3, categorized by discipline (General Information, Mechanical, Electrical, Technology, Architectural Elements, Plumbing and Fire Protection).
• Trailer-Specific Plans: Includes existing condition plans, demolition plans, and new work plans for various trailers (73, 74, 75, 76, 77, 78, 80, 81, 82, 83, 99). These plans detail architectural, mechanical, electrical, plumbing, fire protection, and technology infrastructure.
• Technology Equipment Room Details: Provides specific layouts and elevations for technology equipment rooms.
• Diagrams: Includes horizontal copper diagrams and other technical diagrams.

This volume provides the detailed technical drawings and plans necessary for bidders to understand the scope of work for the EHRM Infrastructure Upgrades project. It outlines the existing conditions, demolition requirements, and new construction details for various trailers at the James A. Haley Veteran Hospital. Bidders will use these drawings to prepare their proposals, estimate costs, and plan their execution of the project.

Form / Attachment / Pricing Sheet

This document is a Justification and Approval (J&A) for Other Than Full and Open Competition for the EHRM Infrastructure Upgrades Construction project at the James A. Haley Veterans' Hospital in Tampa, FL. It specifically justifies the use of "Johnson Controls Direct Digital Controls" for HVAC Controls as a brand name item.

• Project: EHRM Infrastructure Upgrades Construction - Tampa VAMC.
• Procurement Type: Firm-fixed price contract.
• Justification: The use of Johnson Controls Direct Digital Controls is justified due to standardization requirements, the existing infrastructure being equipped with the Johnson Controls Metasys system, and the significant costs and potential operational issues associated with reconfiguring or integrating different systems.
• Scope: The overall procurement is for the EHRM Infrastructure Upgrades Construction project, with an estimated magnitude between $20,000,000 and $50,000,000.
• Competition: The overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) set-aside. This J&A is posted to support this.
• Market Research: Market research confirmed the need for the brand name item for project efficiency and compatibility. The items were also reviewed for "Buy American" compliance.

This document explains why a specific brand of HVAC controls (Johnson Controls Direct Digital Controls) is being specified for the EHRM Infrastructure Upgrades Construction project. Bidders should note that while the overall project will be competed, this specific component is being justified for brand name use due to integration and standardization needs. Bidders will need to ensure their proposals account for this specified component.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage rates applicable to building construction projects in Hillsborough County, Florida. It specifies the minimum wage rates and fringe benefits that must be paid to various laborers and mechanics employed on covered federal or federally assisted construction contracts. This information is crucial for bidders to understand labor costs associated with the opportunity.

• Applicable Executive Orders: Details the applicability of Executive Order 14026 and Executive Order 13658, outlining minimum wage requirements based on contract award and renewal dates.
• Wage Rates and Fringes: Lists specific wage rates and fringe benefits for numerous construction classifications (e.g., Asbestos Worker, Elevator Mechanic, Power Equipment Operator, Ironworker, Pipefitter, Plumber, Carpenter, Electrician, Laborer, Operator, Painter, Roofer, Sheet Metal Worker, Sprinkler Fitter, Tile Setter, Truck Driver, Welder).
• Effective Dates: Provides publication and effective dates for the wage determinations.
• Union Rate Identifiers: Explains the various identifiers used to denote union, survey, and state-adopted rates.
• Appeals Process: Outlines the process for appealing wage determination decisions.

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals. Failure to comply with these wage requirements can lead to contract violations. The document also provides contact information for inquiries and appeals related to wage determinations.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This certification is mandatory for offer consideration.

• Services Contract: Offeror certifies they will not pay more than 50% of the government's payment to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Other direct costs may be excluded under specific conditions.
• General Construction Contract: Offeror certifies they will not pay more than 85% of the government's payment to firms that are not certified SDVOSBs or VOSBs. Material costs are excluded.
• Special Trade Construction Contractors: Offeror certifies they will not pay more than 75% of the government's payment to firms that are not certified SDVOSBs or VOSBs. Material costs are excluded.
• Certification Acknowledgment: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Good Faith Compliance: Failure to act in good faith may result in suspension, debarment, fines, or prosecution.
• Cooperation: Offerors agree to provide documents to VA to demonstrate compliance upon request.
• Certification Completion: The formal certification must be completed, signed, and returned with the offer. Failure to do so will render the offer ineligible for award.

Bidders must carefully review the subcontracting limitations applicable to the contract type (services, general construction, or special trade construction). They must complete and submit this certification with their offer. Failure to comply will result in the offer being deemed ineligible for award. Bidders should also be prepared to provide documentation to verify compliance if requested by the VA during contract performance or upon completion.

Form / Attachment / Pricing Sheet

This document provides instructions and details for a site visit related to the James A. Haley Veterans' Hospital – Tampa EHRM construction project.

• Event: Site visit for the EHRM construction project.
• Location: James A. Haley Veterans' Hospital, Tampa.
• Date: February 18, 2026.
• Time: 10:00 AM Eastern Time.
• Address: Parking Lot – Freedom Parking Lot, 2312 E 132nd Ave, Tampa, FL 33612.
• Specific Building: 42.
• Conference Room: 201.
• Point of Contact (COR): Marco Lopez (marco.lopez2@va.gov, 813-934-9680).
• Additional Information: A campus map is provided on the subsequent page for navigation.

This document is crucial for potential bidders to understand the logistics for attending a mandatory or optional site visit. It provides all necessary details for participants to locate the meeting point, including the date, time, specific address, building, and conference room. The contact information for the COR is also provided for any inquiries.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for use by clients to evaluate an offeror's past performance on a contract. The completed PPQ is to be incorporated into the offeror's proposal and counts towards the proposal's page limitation.

Section 1: Contractor Information - To be completed by the offeror, includes details such as:

• Name of Offeror
• Address
• Point of Contact
• Contract Title, Number, Type, Location, Award Date
• Original and Final Contract Prices
• Project Description and relevance to the current submission

Section 2: Evaluator Information - To be completed by the client/evaluator, includes:

• Verification of Section 1 information
• Evaluation of contractor's performance in areas such as Quality, Schedule/Timeliness, Communication, Management/Personnel/Labor, Cost/Financial Management, and Subcontract Management.
• Adjectival ratings (Outstanding, Above Average, Satisfactory, Unsatisfactory, Not Applicable) with definitions.
• A summary question: "Would you hire or work with this firm again?"
• Space for additional comments.

Bidders must provide this form to their clients to complete and return. The completed PPQ will be submitted as part of the proposal and will be used by the government to assess the offeror's past performance. Bidders need to ensure accurate information is provided in Section 1 and that clients are aware of the submission deadline to incorporate the completed questionnaire into their proposal.

Form / Attachment / Pricing Sheet

This document, "Attachment 18 - Project Information Sheet for Contractors," is a form that potential bidders must complete and submit as part of their proposal. It requires detailed information about past contracts and projects to demonstrate the offeror's relevant experience.

The form requests the following information for each project/contract submitted:

• Offeror's Name and Role (Prime/Subcontractor)
• Contract and Project Numbers
• NAICS Code
• Project Title and Location
• Contracting Officer and Owner's Project Manager contact details
• Contract Type, Award and Final Amounts, Award and Completion Dates
• Number of Change Orders and reasons
• OSHA Citations (if applicable)
• List of Major Subcontractors with POC and Phone Numbers
• A narrative describing the work performed and its relevance (very relevant, relevant, or somewhat relevant).

Bidders must provide frank, concise comments regarding their performance on identified contracts. This form is crucial for the government to evaluate the offeror's experience and determine its suitability for the opportunity. The experience presented must align with the instructions in the Request for Proposal.

Form / Attachment / Pricing Sheet

This document, "Attachment 19 - Division Cost Breakdown.xlsx", appears to be an Excel spreadsheet intended to provide a detailed cost breakdown for a construction project, organized by CSI (Construction Specifications Institute) divisions. It serves as a template or a data collection tool for bidders to itemize their estimated costs.

• The spreadsheet is structured with sheets corresponding to various construction divisions (e.g., Division 00 - Special Sections, Division 01 - General Requirements, Division 02 - Existing Conditions, up to Division 48 - Electrical Power Generation).
• Each division sheet includes columns for Labor and Materials, with sub-columns for Quantity (QTY), Unit, Price per Unit ($/UNIT), and Total.
• A "SUMMATION" sheet provides an overview of costs by division, with subtotals, overhead, profit, bonds, and a project total.
• All provided data within the sheets shows zero values for quantities, units, and costs, indicating it is likely a template or an unpopulated estimate.

This document is crucial for bidders as it outlines the expected format for submitting cost proposals. Bidders will need to populate this spreadsheet with their detailed cost estimates for each division and subsystem to comply with the solicitation's pricing requirements. The structure provided guides how costs should be itemized and aggregated, including overhead, profit, and bonds.

Form / Attachment / Pricing Sheet

This document is a tracking sheet for technical questions and government responses related to Solicitation #36C77625R0092 for the EHRM Project 673-20-107 in Tampa. It is intended to log questions submitted by vendors and the corresponding answers provided by the government.

• The sheet includes columns for:
  • Question Number
  • Email address of the sender
  • Date the question was received
  • Date the question was answered
  • The vendor's question
  • The government's response

While this document is a tracking sheet and does not contain substantive requirements or solicitations itself, it serves as a record of official communications and clarifications. Bidders should review this document to understand any questions that have been raised by other potential offerors and the government's official responses, which may impact their understanding of the solicitation requirements, technical specifications, or submission guidelines.