Z2DA--674A4-21-700 EHRM Infrastructure Upgrades Construction - Waco, TX VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), through its Program Contracting Activity Central (PCAC), has issued a Solicitation (RFP) for EHRM Infrastructure Upgrades Construction at the Doris Miller VA Medical Center (VAMC) in Waco, TX. This project, valued between $20 million and $50 million, is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. Proposals are due by April 7, 2026, at 2:00 PM EST.
Scope of Work
This firm-fixed-price contract requires a general contractor to provide all labor, materials, equipment, and supervision for comprehensive infrastructure upgrades. The work involves general construction, alterations, demolition, and new construction across multiple buildings and site areas to support the Electronic Health Record Modernization (EHRM) system. Key requirements include:
- Electrical Upgrades: Panels, power, bonding, UPS, Building Management System (BMS) interfaces.
- HVAC: Assessment and upgrades.
- Space Reconfiguration: Expansion and renovation.
- Communication Infrastructure: Data outlets, patch panels, Cat 6A cabling.
- Physical Security Upgrades.
- Fiber Infrastructure: Campus-wide and inter-building backbone upgrades.
- Hazardous Material Abatement. Specific brand-name items are required for HVAC controls (BACnet), physical access control (Lenel OnGuard), video surveillance (Avigilon H5A), and fire alarm systems (Notifier NFS-320 series) due to standardization needs.
Contract Details
- Contract Type: Firm-Fixed-Price
- Estimated Magnitude: $20,000,000 to $50,000,000
- Period of Performance: 730 calendar days from Notice to Proceed.
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB). Offerors must be SBA-certified SDVOSBs.
- NAICS Code: 236220 (Size Standard: $45.0 million).
Submission & Evaluation
Proposals must be submitted via email in three separate volumes (Past Performance, Price, Administrative) as searchable PDFs, with each email not exceeding 5MB. A Bid Guarantee (SF 24) (20% of proposal price, max $3M) and Payment and Performance Bonds (SF 25, 25A) are required. Evaluation will follow a "Best Value" tradeoff process, where Past Performance is significantly more important than Price. Required submissions include a Past Performance Questionnaire (Attachment 10) and a Project Information Sheet (Attachment 11). Offerors must also certify compliance with Limitations on Subcontracting (Attachment 8), ensuring no more than 85% of the contract amount (excluding materials) is paid to non-SDVOSB/VOSB firms.
Key Dates & Contacts
- Proposal Due Date: April 7, 2026, 2:00 PM EST.
- Technical Questions Due: March 10, 2026, 2:00 PM EST.
- Site Visit: Highly recommended on February 24, 2026, at 9:30 AM CT, at Building 224, Doris Miller VAMC, Waco, TX.
- Primary Contact: Shawn Tavernia, Contract Specialist, Shawn.Tavernia@va.gov, 216-447-8321.
- Secondary Contact: Bridget May, bridget.may@va.gov, 216-447-8321.