Z2DA--Replace Window Seals B330 552-23-512

Policy Directive

This document, VHA Directive 1192.01, establishes policy and provides guidance for a mandatory seasonal influenza vaccination program for all Health Care Personnel (HCP) within the Veterans Health Administration (VHA) facilities. The directive aims to prevent seasonal influenza and its transmission within VHA facilities.

• All HCP are required to receive an annual seasonal influenza vaccination.

• Alternatively, HCP may obtain an exemption for medical or religious reasons.

• Compliance with this directive is a condition of employment. Non-compliance may result in disciplinary action, up to and including removal from federal service.

• HCP who are granted an exemption must wear a face mask in VHA locations, including clinical and non-clinical areas, and during the performance of their duties, as outlined in local and national policies.

• The directive supersedes any prior VHA policy related to influenza vaccination and prevention.

• HCP must receive the seasonal influenza vaccination or request an exemption by November 30 of each year.

• New HCP must be vaccinated within two weeks of beginning employment.

• Health Care Personnel Influenza Vaccination VA Form 10-9050 (Appendix B) must be completed and submitted by HCP to acknowledge vaccination or exemption.

• Documentation of vaccination from non-VA providers or personal physicians is required.

• The directive outlines responsibilities for various VHA offices and personnel, including the Under Secretary for Health, Assistant Under Secretaries, Directors, Medical Advisors, and facility-level staff, in implementing and monitoring the program.

The document includes extensive references to CDC guidelines, other government directives, and academic publications related to influenza vaccination and healthcare personnel.

Form / Attachment / Pricing Sheet

This document contains architectural drawings, specifically floor plans and elevations, for Building B-330 at the VA Medical Center in Dayton, Ohio. It details the layout, dimensions, and features of various floors, including clinical additions and existing structures.

• Detailed floor plans for multiple levels (Basement through 9th Floor).
• Elevations of the building's exterior.
• Window schedules and specifications.
• Room designations and square footage.
• Structural and architectural details.

These drawings are critical for bidders to understand the physical scope and requirements of any construction, renovation, or maintenance work related to Building B-330. They provide essential information for site assessment, material estimation, and proposal development for opportunities involving this facility.

Solicitation

This solicitation is for the replacement of window seals (Project No. 552-23-512) at the Dayton VA Medical Center, Dayton, OH. The project involves sealing deteriorated window gaskets and frames to prevent water intrusion. The contractor will provide all labor, materials, equipment, and supervision for the construction services.

• Wet sealing of operable windows in Buildings 330 and B310 using low VOC sealant with a minimum 20-year warranty.

• Removal and disposal of existing internal blinds.

• Protection of windows during construction.

• Surveying existing window units for damage and reporting to COR.

• Cleaning of glass panes.

• Development and implementation of a detailed sequence plan, coordinated with the COR, to minimize disruption to medical center operations and patient care.

• Adherence to VA Design Guides, privacy training, health screenings, and security protocols.

• Compliance with OSHA safety standards, including 10-hour construction worker course for all personnel and 30-hour course for supervisors.

• Submission of an Activity Hazard Analysis and Accident Prevention Plan.

• Testing of a representative sample of six windows for water tightness per AAMA Standard 501.2-03.

• Contract Type: Firm-Fixed-Price.

• Estimated Magnitude: $500,000 - $1,000,000.

• Period of Performance: 180 calendar days from Notice to Proceed.

• Offers are due by 11:00 AM local time on April 16, 2026.

• Bids must be submitted via email to the address specified in Block 8 of the SF 1442.

• Hand-delivered and mailed bids will not be accepted.

• A Pre-Bid Site Visit is scheduled for March 25, 2026, at 10:00 AM.

• Request for Information (RFI) deadline is April 1, 2026, 2:00 PM.

• Bid opening will be conducted in person on April 16, 2026, at 11:00 AM.

• This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• Only VA-certified SDVOSBs listed in the SBA Small Business Search at the time of bid submission and prior to award are eligible.

• NAICS Code: 238150, Size Standard: $19 million.

• Bid guarantee is required (20% of bid price, not to exceed $3,000,000).

• Performance and Payment Bonds are required for awards over $35,000 and $150,000 respectively.

• Contractors must register in SAM.gov.

• All contractor personnel require background investigations and must complete VA Privacy Training.

• Annual influenza shots are required for all staff working on campus.

• Wage Determination OH20260093 is applicable.

Form / Attachment / Pricing Sheet

This document is Attachment IV, VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction. It requires bidders to certify their compliance with subcontracting limitations if awarded a contract. This completed attachment must be included with the bid.

• Offeror's Name: Must match the legal name registered in SAM.gov.
• Printed Name and Title of Signee: Name and job title of the person signing.
• Signature: Must be from an authorized individual.
• Date: Must be no later than the offer due date.
• Company Name and Address: Must be the signee's complete business name and address as registered in SAM.gov.
• Certification: The offeror certifies compliance with subcontracting limitations, which vary based on the contract type (Services: 50% limitation; General Construction: 85% limitation; Special Trade Construction: 75% limitation).

Failure to return this completed and properly signed certification by the due date, or if it is incomplete or incorrect, will result in the offer being rejected and deemed ineligible for evaluation and award. Bidders must ensure accurate completion and submission of this form to be considered for the opportunity.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for building construction projects in Montgomery County, Ohio. It outlines the prevailing wage rates and fringe benefits that must be paid to various laborers and mechanics employed on construction projects covered by the Davis-Bacon Act and its related acts.

• General Decision Number: OH20260093, effective 01/02/2026.
• Construction Type: Building (excluding single-family homes or apartments up to 4 stories).
• Geographic Area: Montgomery County, Ohio.
• Classifications: Lists specific job classifications (e.g., Asbestos Worker, Bricklayer, Electrician, Laborer, Operator, Carpenter, etc.).
• Wage Rates & Fringes: Provides the prevailing hourly wage rate and associated fringe benefits for each classification.
• Paid Holidays: Details specific holidays for which employees are entitled to paid time off.
• Paid Sick Leave: References Executive Order 13706, requiring paid sick leave for federal contractors.
• Executive Order 13658: References minimum wage requirements for federal contractors.

Bidders must use this wage determination to accurately estimate labor costs for their proposals on federal or federally-assisted construction projects in the specified area. Failure to comply with these wage rates can lead to contract violations. The document also provides information on how to appeal wage determinations and related processes.

Form / Attachment / Pricing Sheet

This document, "Attachment II - 552-23-512 Specifications.pdf", contains detailed specifications and requirements for various aspects of a construction project. It outlines general requirements, safety protocols, submittal procedures, quality control measures, and specific material requirements such as joint sealants.

• General Requirements: Covers site operations, temporary facilities, utility use, and restoration.
• Safety Requirements: Details accident prevention plans, activity hazard analyses, personal protective equipment (PPE), infection control, fire safety, electrical safety, fall protection, excavation, and crane operations.
• Submittal Procedures: Outlines requirements for shop drawings, product data, samples, and the submittal register.
• Quality Control: Specifies Contractor Quality Control (CQC) system requirements, including plans, organization, testing, and documentation.
• Specific Material Specifications: Includes detailed requirements for joint sealants, covering their description, quality assurance, testing, installation, and application.

This document is crucial for potential bidders as it defines the technical, safety, and quality standards that must be met for the project. Bidders must thoroughly review these specifications to understand the scope of work, compliance requirements, and potential costs associated with meeting these detailed standards. It directly impacts proposal preparation by outlining the expected quality of materials, workmanship, and safety protocols.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for a project to replace window seals on buildings B330 and B310 at the Dayton VA Medical Center. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 10 requires a contractor to furnish all labor, materials, and equipment for this project (Project 552-23-512).

• Seal windows shut in buildings B330 & B310.

• Sealant must have a minimum 20-year manufacturer's warranty.

• Remove and dispose of existing internal blinds.

• Provide a detailed list of interior window dressings (shades) not currently installed.

• Clean all sides of glass panes while repairing units.

• Work will be performed in occupied spaces, including Veteran care rooms, requiring careful phasing and coordination.

• Implement infection control, dust prevention, and noise/vibration control measures.

• Develop a detailed sequence plan in conjunction with the Contracting Officer Representative (COR).

• All work must comply with the project Statement of Work (SOW), specifications, and drawings (to be published).

• Estimated Period of Performance (POP): 180 calendar days from Notice to Proceed.

• Project magnitude is estimated between $500,000.00 and $1,000,000.00.

• Bonds (Bid, Payment, Performance) will be required.

• The solicitation documents are expected to be posted to SAM.gov on or about March 5, 2026.

• Proposals will be due approximately 30 days after solicitation issuance.

• Dissemination of solicitation, specifications, and drawings will be electronic only.

• Offerors are responsible for registering at SAM.gov for updates and amendments.

• Questions should be emailed to Jeremy.Nee@Va.Gov. Answers will be consolidated and posted on SAM.gov.

• This procurement is a 100% Set-Aside for Service Disabled Veteran Owned Small Businesses (SDVOSB) only.

• Responding SDVOSBs must be classified as small business under NAICS code 238150 (Glass and Glazing Contractors, size standard $19 million).

• SDVOSBs must be registered and verified in https://veterans.certify.sba.gov/ and https://sam.gov/.

• The SDVOSB Contractor or Sub-Contractor shall perform a minimum of 25% of the construction work.

• Offerors must obtain all necessary licenses and permits for work in Ohio.

• This is a pre-solicitation notice; a solicitation is not currently available.

• A one-time site visit will be scheduled; details will be in the solicitation package.

• Amendments will be posted on SAM.gov; offerors are responsible for obtaining and acknowledging them.

Form / Attachment / Pricing Sheet

This document contains architectural drawings, specifically floor plans and elevations for Building 330 at the Dayton VA Medical Center. It details the layout, dimensions, and structural elements of various floors, including the basement, first through ninth floors, and the roof/penthouse levels. The drawings are intended to provide a comprehensive visual representation of the building's structure and design.

• Detailed floor plans for multiple levels (Basement, 1st-9th Floors, Roof/Penthouse).
• Elevations of the building's exterior.
• Structural details, including beam and column specifications.
• Room designations and dimensions.
• Window and door schedules.
• Scale and orientation information.

These drawings are crucial for any bidder involved in construction, renovation, or maintenance work on Building 330. They provide the essential spatial and structural information required to understand the existing conditions, plan work, and ensure compliance with the building's design and specifications. Bidders will need to reference these plans to accurately estimate costs, develop construction methodologies, and execute the project according to the established architectural standards.

Sources Sought Notice / Market Research

This notice is for market research purposes only, seeking eligible and qualified sources capable of replacing window seals on Building 330 and B310 at the Dayton VA Medical Center. The government is gathering information for preliminary planning and is not accepting proposals or awarding contracts at this time.

• Objective: Address severe leakage issues in existing operable windows due to deteriorated gaskets and frame damage.

• Scope: Wet seal and tool operable windows with low VOC sealant (minimum 20-year manufacturer warranty).

• Ancillary Tasks: Remove and dispose of existing internal blinds, protect windows during work, survey for additional damage, and clean glass panes.

• Location: Dayton VA Medical Center, Dayton, OH 45428.

• Work Environment: Majority of work will be exterior; interior work will be in occupied areas, including patient care rooms. A detailed sequence plan, approved by the COR, is required to ensure minimal disruption.

• NAICS Code: 238150 (Glass and Glazing Contractors) with a small business size standard of $19 million.

• Set-Aside Considerations (in order of precedence): SDVOSB, VOSB, HUBZone, 8(a), EDWOSB/WOSB, small businesses, and Other Than Small Businesses.

• Registration Requirements: Interested parties must be registered in SAM.gov. Firms claiming SDVOSB/VOSB status must also be registered and certified through the SBA.

• Response Requirements: Submit company name, address, POC, email, SAM UEI, proof of SAM/SBA registration, and details of any partnership arrangements.

• Submission Deadline: January 23, 2026, at 2:00 PM Eastern Time.

• Submission Method: Electronic submissions only to jeremy.nee@va.gov. Hard copies are not acceptable.

• This is NOT a solicitation for proposals.

• No contract will be awarded from this notice.

• Respondents will not be notified of the results.

• The government will not pay for any costs associated with responding.

• Attachment: 552-23-512 Drawings - Floor Plans and Elevations are provided.