4510--Project 504-26-002 Replace Heat Exchanger B28
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 17, is soliciting proposals for Project 504-26-002: Replacement of a Heat Exchanger and Communications Control Valve at the Amarillo VA Health Care System in Amarillo, TX. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside with an estimated value between $25,000 and $100,000. Proposals are due by March 2, 2026, at 10:00 AM CST.
Scope of Work
This project requires the contractor to provide all labor, tools, equipment, and transportation for the procurement and installation of one new heat exchanger and communications control valve. The new heat exchanger must be a Bell & Gossett Model SU165-2 or equal, featuring a double wall steam to water design, copper/alloy/stainless wetted surfaces, a fully modulating electronic steam valve, full controls package, automatic self-descaling, and automatic condensate subcooling. A 10-year warranty on the heat exchanger and a 20-year warranty on the pressure vessel/integral demand anticipator are required, including factory start-up. The contractor must ensure a Certified Master Plumber supervises all non-licensed laborers on-site and possess knowledge of electrical connections, as well as AVAHCS Infection Control and Life Safety requirements. All personnel requiring unescorted access must complete fingerprinting and background investigations.
Contract Details
- Contract Type: Firm-Fixed-Price
- Period of Performance: 60 calendar days after notice to proceed
- Estimated Value: $25,000 - $100,000
- NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19M size standard
Submission & Evaluation
- Site Visit: February 11, 2026, at 10:00 AM CDT, Building 34, Engineering Conference Room 3409.
- RFI/Questions Cut-off: February 16, 2026, at 5:00 PM CDT. Submit via email to jose.reveles@va.gov.
- RFI Answers: Expected on or around February 20, 2026, by 5:00 PM CDT.
- Proposal Submission Deadline: March 2, 2026, at 10:00 AM CST.
- Submission Method: Electronic PDF document via email to jose.reveles@va.gov. The email subject line must include the Solicitation Number and Project Title.
- Evaluation: Award will be made to the lowest responsible Offeror whose quote conforms to the solicitation.
Eligibility & Important Notes
This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. Offerors must be registered and active in SAM.gov and provide evidence of SBA VetCert registration. All amendments must be acknowledged, and required forms (SF 1442, SF 30, etc.) must be completed and submitted. The VHA Pre-Construction Risk Assessment (PCRA) document outlines crucial safety and risk management protocols, including a "Small Scale" activity classification and associated control measures, which bidders must understand and incorporate into their site-specific safety plans. The PCRA indicates project dates from 01/01/2026 to 08/19/2026.