4510--Answers to RFIs Project 504-26-002 Replace Heat Exchanger B28

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding Project 504-26-002, which involves the replacement of a heat exchanger in Building B28.

• The solicitation number is 36C25726Q0220.
• The response date is March 2, 2026, at 10:00 AM Central Time.
• The NAICS code is 238220.
• The Product Service Code is 4510.
• The set-aside is for SDVOSBC (Service-Disabled Veteran-Owned Small Business).
• The place of performance is the Amarillo VA Health Care System, 6010 West Amarillo Boulevard, Amarillo, TX 79106-1991.
• The contracting office is the Department of Veterans Affairs, Central Texas Veterans HCS, located at 1901 Veterans Memorial Dr., Building #171, B32, Temple, TX 76504.

This document clarifies key details for potential bidders, including the project scope (Heat Exchanger Replacement), relevant dates, contracting information, and set-aside status. Bidders should review these answers to ensure their understanding of the requirements and submission process.

Amendment / Modification

This amendment addresses the following:

• Provides answers to Requests for Information (RFIs).

• Includes the sign-in sheet from the site visit.

• Answers to RFIs are provided in an attached document.

• Site visit sign-in sheet is provided in an attached document.

• All other terms and conditions remain unchanged.

• The amendment does not explicitly state if proposal deadlines or evaluation factors have been modified, but it does provide information relevant to offerors.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a pre-bid site visit related to the "Replace and Correct Heat Exchanger Replacement" project (Solicitation Number 36C257-26-AP-1594, Project 504-26-002). It records the attendees, their companies, and contact information.

• Names and titles of attendees
• Company names
• Phone numbers
• Date and time of meeting: February 11, 2026, 10:00 am
• Location: VAMC Thomas E Creek, Amarillo, Texas

This sign-in sheet indicates which companies and individuals attended the pre-bid site visit. This information can be useful for understanding potential competition and for networking purposes within the industry related to this opportunity.

Questions & Answers / Clarifications

This document provides answers to Request for Information (RFI) questions related to Project 504-26-002, specifically concerning the "Replace Heat Exchanger B28" project.

• Access for Installation: The exterior stairwell is the only approved access route for transporting new heat exchangers. Adjacent mechanical, electrical, or plumbing systems will not be temporarily shut down or relocated.
• Responsibility for Removal/Disposal: The General Contractor (GC) is responsible for the removal and disposal of existing heat exchangers and associated piping components.
• Electrical Characteristics: The new steam control valve actuator requires 24V, No Phase, 4-20ma or 2-10vdc control signal type, and uses an existing power source.
• Steam Pressure: Normal operating steam pressure is 70 psi, maximum is 90 psi, with 70 psi available at the heat exchanger inlet.
• Valve Replacement: All Steam, Condensate, and hot water isolation valves are to be replaced. Copper condensate lines will be replaced with steel pipe, and Victaulic connections for heating water will be replaced with welded and flanged connections.
• Work Schedule: Regular working hours are permitted for demolition and installation activities. Work on both heat exchangers cannot occur simultaneously; one must remain operable while the other is being replaced.
• Bonding: The solicitation does not require bonding, as the magnitude of the project does not justify it.
• Safety Requirements: The General Contractor (GC) is responsible for planning. OSHA 30 hours are required for the Superintendent, and 10 hours for sub-contractors, to occur after the notice to proceed.

The proposal deadline remains March 2, 2026, at 10 AM CST, as stated in block 13a of the solicitation.

Statement of Work (SOW)

To replace two (2) existing heat exchangers and associated communications control valves in Building 28 of the Amarillo Veterans Affairs Health Care System to ensure optimal operational efficiency and reliable heating water supply.

• Replace heat exchangers #2 and #4 located in Building 28 basement.

• Provide all labor, tools, equipment, and transportation for the replacement.

• Worksite location: Amarillo VA Health Care Facility, Amarillo, Texas 79106.

• New heat exchangers must be Bell & Gossett Model SU165-2 or equal, meeting or exceeding the specifications of the units being replaced.

• Specific requirements for new heat exchangers include:

  • Double wall steam to water design.
  • All copper, copper alloy, or stainless-steel wetted surfaces.
  • Fully modulating electronic steam valve.
  • Full controls package.
  • Automatic self-descaling.
  • Automatic condensate subcooling.
  • 10-year warranty on the complete heat exchanger.
  • 20-year warranty on the pressure vessel and integral demand anticipator.
  • Factory start-up included (Monday-Friday, 8 AM - 5 PM).

• Contractor shall be responsible for verifying all dimensions, sizes, and specifications.

• Contractor shall report daily to AVAHCS Engineering before commencing work and again after completion to report on project status.

• Payment of invoices may be delayed if reports are not properly completed and submitted.

• Period of Performance: Sixty (60) calendar days after issuance of notice to proceed.

• Worksite: Building 28 basement, Amarillo VA Health Care Facility.

• Standard work hours: Monday through Friday, 0700-1600 (with a one-hour lunch), unless otherwise required.

• No work on federally recognized holidays without COR written consent.

• Contractor must have in-depth knowledge of construction and installation of plumbing elements for heat exchangers.

• A Certified Master Plumber must be on-site supervising all non-licensed laborers.

• Contractor must have knowledge of electrical connections for heat exchanger replacement.

• Contractor must have knowledge of AVAHCS Infection Control and Life Safety requirements.

• Contractor must provide own tools and equipment.

• Contractor must complete requirements for unescorted access, including fingerprinting and background investigation.

• Contractor must follow all Department of Veterans Affairs regulations.

• Contractor staff must obtain TB skin tests or provide evidence of having had one within the prior year.

• Contractor staff will not have access to VA desktop computers or online government resources.

• Contractor staff will not have access to protected Patient Health Information (PHI).

• Any removed equipment's memory storage devices will remain in VA control.

• Contractor must have previous experience working with Veterans Affairs and in a hospital setting.

• Contractor staff shall attend the Infection Control Safety course.

• Contractor shall adhere to all pertinent laws, codes, and regulations (e.g., Freedom of Information Act, Privacy Act).

• Contractor shall obtain all necessary licenses and/or permits and provide copies to the COR.

• Contractor must obtain Contracting Officer's approval prior to engaging subcontractors.

Amendment / Modification

This amendment modifies solicitation 36C25726Q0220 for Project 504-26-002, Heat Exchanger Replacement.

• The purpose of this amendment is to update the Statement of Work (SOW).

• The number of heat exchangers to be replaced has been updated from the original solicitation to two (2).

• Statement of Work (SOW) is updated.

• The amendment does not extend the hour and date specified for receipt of offers.

• Offerors must acknowledge receipt of this amendment prior to the specified offer receipt deadline.

• If an offeror desires to change an offer already submitted, the change must be made via letter or electronic communication referencing the solicitation and this amendment, and must be received prior to the opening hour and date.

Solicitation / RFP / RFQ

This solicitation is for Project 504-26-002, which involves the replacement of Heat Exchanger B28 at the Amarillo VA Health Care System. The contracting office is the Department of Veterans Affairs, Central Texas Veterans HCS.

• The primary task is the replacement of a heat exchanger.

• A Statement of Work (SOW) is attached, detailing the specific requirements for the heat exchanger replacement.

• The Product Service Code is 4510.

• The NAICS Code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Response Date/Time/Zone: 03-02-2026 10:00 AM CENTRAL TIME, CHICAGO, USA.

• The contracting office is located at 1901 Veterans Memorial Dr., Building #171, B32, Temple TX 76504.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• The Place of Performance is the Amarillo VA Health Care System, 6010 West Amarillo Blvd., Amarillo TX 79106, USA.

• Contact: Jose Reveles, Contract Specialist, jose.reveles@va.gov, (254) 899-6042.

• Attached documents include "S02 36C25726Q0220 0001.docx" and "P09 SOW Heat Exchanger Repalacement updated.docx".

Solicitation / RFP / RFQ

This solicitation is for the replacement of one heat exchanger and communications control valve at the Amarillo VA Health Care System (AVAHCS), located at 6010 West Amarillo Boulevard, Amarillo, TX 79106-1991. The project requires the contractor to provide all labor, tools, equipment, and transportation necessary for the procurement and installation of a new heat exchanger and control valve, ensuring it meets or exceeds the specifications of the unit being replaced. The magnitude of this construction project is estimated to be between $25,000 and $100,000.

• Replacement of one heat exchanger and communications control valve.

• The new heat exchanger must be a Bell & Gossett Model SU165-2 or equal, with a double wall steam to water design, copper, copper alloy, or stainless-steel wetted surfaces.

• Must include a fully modulating electronic steam valve, full controls package, automatic self-descaling, and automatic condensate subcooling.

• A 10-year warranty on the complete heat exchanger and a 20-year warranty on the pressure vessel and integral demand anticipator.

• Factory start-up is included.

• A Certified Master Plumber must be on-site supervising all non-licensed laborers at all times.

• Contractor must have knowledge of electrical connections, AVAHCS Infection Control and Life Safety requirements.

• Contractor must provide their own tools and equipment.

• Contractor must complete all requirements for unescorted access, including fingerprinting and background investigation.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 60 calendar days after notice to proceed.

• Estimated Value: $25,000 - $100,000.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19M.

• Site Visit: February 11th, 2026, at 10:00 AM CDT at Building 34, Engineering Conference Room 3409.

• RFI/Questions Cut-off: February 16th, 2026, at 5:00 PM CDT. Submit via email to jose.reveles@va.gov.

• RFI Answers: Expected on or around February 20th, 2026, no later than 5:00 PM CDT.

• Proposal Submission Deadline: March 2nd, 2026, at 10:00 AM CST.

• Submission Method: Electronic PDF document via email to jose.reveles@va.gov. Email subject line must include Solicitation Number and Project Title.

• Evaluation: Award will be made to the lowest responsible Offeror whose Quote conforms to the solicitation.

• This requirement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Offerors must be registered in SAM.gov and have an active registration.

• Evidence of SBA VetCert registration is required.

• Offerors must acknowledge all amendments.

• Standard Form 1442, SF 30, and other required forms must be completed and submitted.

Form / Attachment / Pricing Sheet

This document is a VHA Pre-Construction Risk Assessment (PCRA) template used to perform facility risk assessments for Construction, Renovation, and Maintenance activities. It outlines minimum requirements for categorizing activity types and safety risks to determine necessary precautions to prevent impact on patients, employees, and contractors. It also includes a fillable permit form for posting at the activity site.

• Activity Details: Location (Basement Building 28), Activity Name/Brief Description (Replace Heat Exchanger).
• Activity Type Classification: Categorizes work into "Small Scale" based on criteria like duration, patient/employee presence, noise/vibration, and type of demolition or utility work.
• Control Measures: Lists specific safety and operational controls required for "Small Scale" activities, including hazard communication, ILSMs, hot work permits, LOTO procedures, site visits, and daily inspections.
• Affected Adjacent Area Assessment: Requires identification and coordination plans for adjacent areas to prevent disruption.
• Permit Form: Includes fields for permit number, location, project manager, dates, activity type, selected control measures, and signatures for Infection Prevention and Control, Project Manager, Safety Officer, and Construction Safety Committee.

This document is crucial for understanding the safety and risk management protocols required for the "Replace Heat Exchanger" activity. Bidders must be aware of the "Small Scale" classification and the associated control measures, including the need for a site-specific safety plan, hazard communication, and coordination with affected areas. The permit form details the project start and completion dates (01/01/2026 - 08/19/2026) and outlines the required safety protocols that must be implemented and maintained throughout the project.

Solicitation / RFP / RFQ

This solicitation is for Project 504-26-002, which involves the replacement of a heat exchanger (B28) at the Amarillo VA Health Care System. The contracting office is the Department of Veterans Affairs, Central Texas Veterans HCS.

• Replacement of Heat Exchanger B28.

• The specific details of the work are expected to be found in the attached documents referenced in the description.

• Product Service Code: 4510

• NAICS Code: 238220

• Place of Performance: Amarillo VA Health Care System, 6010 W. Amarillo Blvd., Amarillo TX 79106-1991, USA.

• Response Date/Time/Zone: 03-02-2026 10:00 AM CENTRAL TIME, CHICAGO, USA.

• Archive: 60 days after the response date.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• The solicitation number is 36C25726Q0220.

• The contracting office ZIP code is 76504.

• The Point of Contact is Jose Reveles, Contract Specialist, at jose.reveles@va.gov.

• Additional documents referenced include: S02 36C25726Q0220 Project 504-26-002 Heat Exchanger Replacement and 504-26-002 Replace Heat Exchanger PCRA.

Solicitation / RFP / RFQ

This document is a pre-solicitation notice for Project # 504-26-002, which involves the replacement of a heat exchanger and communications control valve at the Amarillo VA Medical Center. The contractor will be responsible for providing all labor, tools, equipment, transportation, and supervision necessary for the replacement.

• Replacement of one (1) heat exchanger and one (1) communications control valve.

• The new systems must be compatible with the current building management system (Tridium Niagara).

• All work must comply with the terms, conditions, specifications, drawings of the solicitation, and applicable local and VA building codes.

• A site visit is recommended to assess existing conditions and confirm measurements.

• The magnitude of this construction project is estimated to be between $25,000.00 and $100,000.00.

• The VA plans to issue a Request for Proposal (RFP) on or about January 30, 2026, via Contract Opportunities.

• A site visit will be scheduled prior to the solicitation closing date; details will be posted in the solicitation.

• The response date is March 2, 2026, at 10:00 AM Central Time, Chicago, USA.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• The North American Industry Classification Code (NAICS) is 238220 (Plumbing, Heating, and Air-Conditioning), with a standard size of $19M.

• The contracting office ZIP code is 76504.

• The place of performance is Amarillo VA Medical Center, 6010 W. Amarillo Blvd., Amarillo, TX 79106.

• The Point of Contact for this project is Jose Reveles, Contract Specialist, at jose.reveles@va.gov.