4510--Project 504-26-002 Replace Heat Exchanger B28

Solicitation / RFP / RFQ

This solicitation is for the replacement of one heat exchanger and communications control valve at the Amarillo VA Health Care System (AVAHCS), located at 6010 West Amarillo Boulevard, Amarillo, TX 79106-1991. The project requires the contractor to provide all labor, tools, equipment, and transportation necessary for the procurement and installation of a new heat exchanger and control valve, ensuring it meets or exceeds the specifications of the unit being replaced. The magnitude of this construction project is estimated to be between $25,000 and $100,000.

• Replacement of one heat exchanger and communications control valve.

• The new heat exchanger must be a Bell & Gossett Model SU165-2 or equal, with a double wall steam to water design, copper, copper alloy, or stainless-steel wetted surfaces.

• Must include a fully modulating electronic steam valve, full controls package, automatic self-descaling, and automatic condensate subcooling.

• A 10-year warranty on the complete heat exchanger and a 20-year warranty on the pressure vessel and integral demand anticipator.

• Factory start-up is included.

• A Certified Master Plumber must be on-site supervising all non-licensed laborers at all times.

• Contractor must have knowledge of electrical connections, AVAHCS Infection Control and Life Safety requirements.

• Contractor must provide their own tools and equipment.

• Contractor must complete all requirements for unescorted access, including fingerprinting and background investigation.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 60 calendar days after notice to proceed.

• Estimated Value: $25,000 - $100,000.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19M.

• Site Visit: February 11th, 2026, at 10:00 AM CDT at Building 34, Engineering Conference Room 3409.

• RFI/Questions Cut-off: February 16th, 2026, at 5:00 PM CDT. Submit via email to jose.reveles@va.gov.

• RFI Answers: Expected on or around February 20th, 2026, no later than 5:00 PM CDT.

• Proposal Submission Deadline: March 2nd, 2026, at 10:00 AM CST.

• Submission Method: Electronic PDF document via email to jose.reveles@va.gov. Email subject line must include Solicitation Number and Project Title.

• Evaluation: Award will be made to the lowest responsible Offeror whose Quote conforms to the solicitation.

• This requirement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Offerors must be registered in SAM.gov and have an active registration.

• Evidence of SBA VetCert registration is required.

• Offerors must acknowledge all amendments.

• Standard Form 1442, SF 30, and other required forms must be completed and submitted.

Form / Attachment / Pricing Sheet

This document is a VHA Pre-Construction Risk Assessment (PCRA) template used to perform facility risk assessments for Construction, Renovation, and Maintenance activities. It outlines minimum requirements for categorizing activity types and safety risks to determine necessary precautions to prevent impact on patients, employees, and contractors. It also includes a fillable permit form for posting at the activity site.

• Activity Details: Location (Basement Building 28), Activity Name/Brief Description (Replace Heat Exchanger).
• Activity Type Classification: Categorizes work into "Small Scale" based on criteria like duration, patient/employee presence, noise/vibration, and type of demolition or utility work.
• Control Measures: Lists specific safety and operational controls required for "Small Scale" activities, including hazard communication, ILSMs, hot work permits, LOTO procedures, site visits, and daily inspections.
• Affected Adjacent Area Assessment: Requires identification and coordination plans for adjacent areas to prevent disruption.
• Permit Form: Includes fields for permit number, location, project manager, dates, activity type, selected control measures, and signatures for Infection Prevention and Control, Project Manager, Safety Officer, and Construction Safety Committee.

This document is crucial for understanding the safety and risk management protocols required for the "Replace Heat Exchanger" activity. Bidders must be aware of the "Small Scale" classification and the associated control measures, including the need for a site-specific safety plan, hazard communication, and coordination with affected areas. The permit form details the project start and completion dates (01/01/2026 - 08/19/2026) and outlines the required safety protocols that must be implemented and maintained throughout the project.

Solicitation / RFP / RFQ

This solicitation is for Project 504-26-002, which involves the replacement of a heat exchanger (B28) at the Amarillo VA Health Care System. The contracting office is the Department of Veterans Affairs, Central Texas Veterans HCS.

• Replacement of Heat Exchanger B28.

• The specific details of the work are expected to be found in the attached documents referenced in the description.

• Product Service Code: 4510

• NAICS Code: 238220

• Place of Performance: Amarillo VA Health Care System, 6010 W. Amarillo Blvd., Amarillo TX 79106-1991, USA.

• Response Date/Time/Zone: 03-02-2026 10:00 AM CENTRAL TIME, CHICAGO, USA.

• Archive: 60 days after the response date.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• The solicitation number is 36C25726Q0220.

• The contracting office ZIP code is 76504.

• The Point of Contact is Jose Reveles, Contract Specialist, at jose.reveles@va.gov.

• Additional documents referenced include: S02 36C25726Q0220 Project 504-26-002 Heat Exchanger Replacement and 504-26-002 Replace Heat Exchanger PCRA.

Solicitation / RFP / RFQ

This document is a pre-solicitation notice for Project # 504-26-002, which involves the replacement of a heat exchanger and communications control valve at the Amarillo VA Medical Center. The contractor will be responsible for providing all labor, tools, equipment, transportation, and supervision necessary for the replacement.

• Replacement of one (1) heat exchanger and one (1) communications control valve.

• The new systems must be compatible with the current building management system (Tridium Niagara).

• All work must comply with the terms, conditions, specifications, drawings of the solicitation, and applicable local and VA building codes.

• A site visit is recommended to assess existing conditions and confirm measurements.

• The magnitude of this construction project is estimated to be between $25,000.00 and $100,000.00.

• The VA plans to issue a Request for Proposal (RFP) on or about January 30, 2026, via Contract Opportunities.

• A site visit will be scheduled prior to the solicitation closing date; details will be posted in the solicitation.

• The response date is March 2, 2026, at 10:00 AM Central Time, Chicago, USA.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• The North American Industry Classification Code (NAICS) is 238220 (Plumbing, Heating, and Air-Conditioning), with a standard size of $19M.

• The contracting office ZIP code is 76504.

• The place of performance is Amarillo VA Medical Center, 6010 W. Amarillo Blvd., Amarillo, TX 79106.

• The Point of Contact for this project is Jose Reveles, Contract Specialist, at jose.reveles@va.gov.