6835--MEDICAL GASSES FOR VA PA 36C26126Q0307

Quick Summary

The Department of Veterans Affairs (VA), specifically the Network Contract Office 21 (36C261), is soliciting proposals for Medical Gases for the VA Palo Alto Health Care System (VAPAHCS). This Firm-Fixed-Price contract is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside for the distribution and supply of medical-grade liquid bulk oxygen and various medical cylinder gases. Offers are due by April 21, 2026, at 12:00 PM PDT.

Scope of Work

This opportunity requires a committed source of supply for essential medical gases, including:

• Medical-grade liquid bulk oxygen, with contractor-owned main and back-up tanks and remote monitoring.
• Various medical cylinder gases, such as Medical Air USP, Oxygen USP, Carbon Dioxide USP, Nitrogen NF, Nitrous Oxide USP, Helium USP, and specialty mixtures.
• Contractor-furnished equipment, including installation and maintenance of bulk oxygen tanks, back-up systems, manifolds, cylinders, liquid converters, alarm switches, regulators, valves, and level indicators.
• Compliance with United States Pharmacopeia (USP), National Formulary standards, FDA regulations (CGMP), and federal specifications (e.g., BB-C-IOID).
• Delivery of medical liquid bulk oxygen to the VA Palo Alto Health Care System facility.
• 24/7 emergency contact and response for deliveries.
• In-service training on refill procedures, maintenance, and emergency shutdowns.
• Verification of gauge accuracy on contractor-owned tanks and provision of Material Safety Data Sheets (MSDS) upon request. The attached Schedule (Attachment 1) details specific line items, quantities, and performance periods for medical gases, rentals, and delivery fees for VA medical centers in Palo Alto and Menlo Park.

Contract Details

• Contract Type: Firm-Fixed-Price.
• Period of Performance: A 12-month base period with four (4) one-year option periods.
• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14), with NAICS code 325120 (1,200 employees). VAAR 852.219-73 and 852.219-76 (Limitations on Subcontracting) are applicable.
• Place of Performance: VA Palo Alto Health Care System (VAPAHCS), Palo Alto, CA 94304.

Submission & Evaluation

• Offers Due: April 21, 2026, at 12:00 PM PDT.
• Required Documents: Quotes must include a signed SF 1449 and the completed 852.219-76 VA Notice of Limitations on Subcontracting response (pages 41-42 of the solicitation). Failure to complete the LOS Certification will result in ineligibility for award.
• Evaluation Factors: Quotes will be evaluated based on:
  1. Technical: Description of supplies/equipment, warranties, special features. More favorable ratings for meeting or exceeding requirements.
  2. Delivery: Quoted delivery and completion plan, with shorter delivery times rated more favorably.
  3. Price: Total price for all contract line-items.
• Award Basis: The government will award to the responsible quoter whose quote is most advantageous, considering price and other factors. A comparative evaluation will determine the best overall offer, allowing for selection of offers providing additional benefits even if not the lowest priced.
• Pricing: Offerors must hold prices firm for 60 calendar days from the offer due date.

Important Notes

• Offerors must complete Section B.2 (Price/Cost Schedule) and Section B.4 (Delivery Locations) as part of their submission.

Contact Information

• Contract Specialist: Edward B Hunter
• Email: Edward.Hunter@va.gov