7195--FURNITURE - BEHAVIORAL HEALTH FURNITURE

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for brand name or equal to KWALU/STANCE Behavioral Health Furniture for the Northport VA Medical Center. The purpose is to replace existing furnishings in the PRRP group/lounge rooms due to tears in upholstery, aiming to provide a sanitary and infection control approved area for residents.

• Furniture Items:

  • 2 x 3 Seat Behavioral Health Sofas (WSGBH)
  • 2 x 2 Seat Behavioral Health Love Seats (WSGBH)
  • 15 x Single Seat Behavioral Health Chairs (WSGBH)
  • 2 x End Tables (OT1)
  • 1 x Coffee Table (OT1)
  • 1 x Dining/Activity Table (CT1)

• Salient Characteristics for Seating:

  • Solid wood secured arm caps or pick-resistant polymer finish.
  • Metal seat frame or steel-reinforced structure.
  • Antimicrobial, water-resistant, healthcare-grade fabric.
  • Clean-out area between seat and back.
  • Minimum weight capacities: Chairs (350 lbs), Love Seats (500 lbs), Sofas (750 lbs).
  • Minimum weights for stability: Chairs (80 lbs), Love Seats (100 lbs), Sofas (165 lbs).
  • Double-stitched seams, no exposed staples or fasteners.
  • Non-removable seat cushion.
  • Tamper-resistant steel legs/glides.
  • BIFMA X5.4-2020 Certified.
  • Non-skid glides.
  • Minimum 10-year warranty for construction and finish.

• Salient Characteristics for Tables (OT1 & CT1):

  • Solid surface top with waterfall edges.
  • Moisture impervious, easy to clean, maintenance-free finishes.
  • Wood look finish matching seating arm/leg finishes.
  • Anti-microbial finish on exposed wood surfaces.
  • Heat, scratch, and mar resistant surfaces.
  • Meet AWI standards for joinery.
  • Meet or exceed SCS Indoor Air Quality standards.
  • Minimum weights: End tables (45 lbs), Coffee table (110 lbs).
  • Glides on bottom of drum to prevent floor marring.
  • Minimum 10-year warranty for construction and finish.

• Salient Characteristics for Dining/Activity Table (CT1):

  • 60-66” Diameter top.
  • Vinyl edge detail.
  • Single column support base with 4-pronged segmented leg base.
  • Finish options: Chrome, metallic paint, painted metal.
  • Leveling glides.
  • No grommet opening on tabletop.
  • Contribute to LEED Credits.
  • Minimum 10-year warranty for construction and finish.

• Delivery & Installation:

  • Inside delivery, installation, and full assembly required.
  • Delivery to Building 65 (1st floor) and Building 64 (2nd floor).
  • Order to be shipped within 120 days ARO (After Receipt of Order).
  • Phased shipments and 30-day storage allowed if needed.
  • Vendor responsible for removing all debris and trash daily.

• Set-Aside: SDVOSB (Service-Disabled Veteran-Owned Small Business)

• NAICS Code: 337215

• Product Service Code: 7195

• Warranty: Minimum 10 years on furniture construction and finish.

• Response Date/Time: January 28, 2026, 4:00 PM Eastern Time, New York, USA.

• Submission Requirements: Emailed electronic copy in PDF or Excel format including manufacturer's product specifications, bill of materials, product literature, completed FAR 52.225-2, completed SF1449, completed FAR 52.212-3, vendor quote with lead time, warranty information, and VAAR 852.219-76 Certificate of Compliance.

• Questions Deadline: January 28, 2026, 4:00 PM EST.

• Evaluation: Not explicitly detailed, but will consider price and other factors.

• This acquisition is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• The solicitation references FAR 52.212-1, 52.212-4, FAR 52.212-3, and FAR 52.212-5.

• Vendors are encouraged to schedule a walk-through of the delivery path prior to providing final pricing.

Request for Information (RFI) / Sources Sought

This RFI/Sources Sought is for market research purposes to identify potential qualified sources capable of providing Behavioral Health Furniture for the Northport VA Medical Center. It is not a solicitation, and responses will not be considered offers. The government is seeking information on vendor capabilities, size classification, and product offerings.

• Product: Behavioral Health Furniture, brand name or equal to Kwalu.

• Specific Items: 3-seat BH sofa (2), 2-seat BH settee (2), Single seat BH Lounge chair (15), 60” table (1), Occasional Table 20”H (2), Occasional Table 16” H (1).

• Services: Inside delivery and placement, Service Level Agreement Fee.

• Preference: Domestic (USA) manufactured content.

• NAICS Code: 337215 - Showcase, Partition, Shelving, and Locker Manufacturing (Size Standard: 500 Employees).

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Response Date: January 20, 2026, 12:00 PM Eastern Time.

• Submission Method: Email to Sanchez.Reid@va.gov.

• Information Requested: Company name, address, POC, business size status (SDVOSB, VOSB, Hubzone, WOSB, Large, etc.), small business status under NAICS 337215, manufacturer/distributor status, details on distributors (if applicable), alterations/modifications (if small business), subcontracting plans, existing federal contract information (FSS, NASA SEWP, etc.), general pricing, capabilities demonstrating salient characteristics, domestic vs. foreign manufacturing, and feedback on characteristics/SOW.

• Pricing: Encouraged for market research only; not for award evaluation.

• Primarily seeking Service-Disabled Veteran-Owned Small Business (SDVOSB) capabilities.

• Interested sources must indicate their business size status relative to NAICS 337215.

• This is for planning purposes only. A future solicitation may be issued.

• Responses do not guarantee inclusion on a bidder's list or receipt of a solicitation.

• All expenses for responding are the responsibility of the responder.