Acquisition of Wood Flooring and Adhesives

SOL #: 19JA8026Q0017Solicitation

Overview

Buyer

State

State, Department Of

U.S. EMBASSY TOKYO

WASHINGTON, DC, 20520, United States

Place of Performance

Minato-ku, JP-13, Japan

NAICS

All Other Miscellaneous Wood Product Manufacturing (321999)

PSC

Lumber And Related Basic Wood Materials (5510)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/d9f7d2ae5de241f4a7aa5cd62d0c9da2/view

Timeline

Posted

Feb 13, 2026

Last Updated

Mar 12, 2026

Submission Deadline

Mar 17, 2026, 6:00 AM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Department of State, U.S. Embassy Tokyo, has issued a Request for Quotations (RFQ) for the Acquisition of Wood Flooring and Adhesives for the U.S. Embassy Housing Compound in Tokyo, Japan. The U.S. Government intends to award a Firm Fixed-Price Purchase Order to the responsible company submitting an acceptable quote at the lowest price. Quotations are due Tuesday, March 17, 2026, by 3:00 p.m. (Japan Standard Time).

Scope of Work

This opportunity requires the acquisition and delivery of specific materials:

Wood Flooring Materials: Approximately 5,000 sq ft (465 sq meters) of HW582CA303 Oak Traditions or equivalent, in Rustic Natural #00135 color.
Wood Adhesive: 50 pails of Shaw floor 3-in-1 Ultra or equivalent. Delivery is required either to the U.S. Despatch Agency in the U.S. or directly to the U.S. Embassy Tokyo, Japan. Detailed packing and shipping instructions, including requirements for forklift-ready pallets and wooden crates, must be followed. Japanese Consumption Taxes are not applicable as the U.S. Embassy is exempt.

Contract Details

Contract Type: Firm Fixed-Price Purchase Order.
Pricing: Prices must be all-inclusive, covering labor, materials, overhead, profit, and transportation.
Currency: Offers and payments will be in U.S. Dollars. Firms not meeting the U.S. firm definition will be paid in Japanese Yen.

Submission & Evaluation

Questions Due: Friday, March 6, 2026, by 3:00 p.m. (Japan Standard Time). Submit via email to OgawaraAX@state.gov.
Quotations Due: Tuesday, March 17, 2026, by 3:00 p.m. (Japan Standard Time).
Submission Method: Electronically via email to OgawaraAX@state.gov. Emails must not exceed 15MB; use separate emails if necessary. Quoters must confirm receipt by contacting Ayaka Ogawara via phone or email.
Evaluation Criteria: Award will be made to the lowest priced, acceptable, responsible offeror. Discussions may be held if necessary.
Quotation Requirements: Submissions must include:
- Completed SF 1449 (Blocks 17a, 30a, 30b, 30c).
- Pricing details (Subsection 1.1.2), specifying currency.
- Representations and Certifications (Section 5).
- Proof of active SAM registration (screenshot).
- All quotations must be in English; incomplete submissions will not be accepted.

Eligibility

This acquisition is UNRESTRICTED. Quoters must be registered in the System for Award Management (SAM) at www.sam.gov prior to contract award. Early registration is highly encouraged.