B402 Install HVAC Chase Doors

Amendment / Modification

This amendment modifies Solicitation FA480326R0002, originally dated 26 Jan 2026.

• Response Due Date Extended: The deadline for proposal submissions has been extended from 16 Feb 2026 to 18 Feb 2026 at 2:00 PM EST.

• Section A - Solicitation/Contract Form: The "Contract Description" and "Response Due Date" have been updated.

• Section C - Description/Specifications/Statement of Work: The "Project Title," "Project Location," "Period of Performance," "Competition," "Site Visit" details, "Questions or request for Clarifications" deadline, and "POC" information have been updated.

• The proposal submission deadline has been extended to 18 February 2026 at 2:00 PM EST.

• Minor adjustments to dates for site visits and questions/clarifications have been made.

• All other terms and conditions of the original solicitation remain in effect.

Amendment / Modification

This amendment to solicitation FA480326R0002, dated 26 Jan 2026, is issued as Amendment 0003, effective 05 Feb 2026. The purpose of this amendment is to:

• Incorporate Questions and Answers (see attachment 7).

• Incorporate a revised Statement of Work (see attachment 1).

• Attachment 1: Statement of Work (SOW) VLSB 26-0052 has been revised. The attachment date has been updated from 05 Dec 2025 to 04 Feb 2026, and the URL has been updated.

• Attachment 7: Questions and Answers for "B402 Install HVAC Chase Doors" has been added.

All other terms and conditions in the original solicitation remain unchanged. No specific impact on proposal deadlines or submission requirements is noted beyond the incorporation of the revised SOW and Q&A.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "B402 Install HVAC Chase Doors" solicitation (FA480326R0002).

• Period of Performance: The solicitation indicates a 30-day completion from Notice to Proceed. The government refers to an updated Period of Performance in the SOW for clarification.
• Access Door Size: Contractors can order one standard door size and rework openings to accommodate it. The smaller door must provide adequate access to the HVAC chase and be approved by the government. Doors must be within +/- 4" of existing opening dimensions (height and width), with the contractor responsible for ensuring fit.
• Protruding Components: Contractors are permitted to frame out rooms where rubber boots or fittings protrude outside walls to accommodate new panels, bringing the wall out approximately 1-1/2" from flush.
• Door Dimensions: For specific door dimensions, bidders should refer to the SOW and its attached dimensions.
• Site Readiness: Whether additional field cutting and framing are required depends on the type of door the contractor intends to install, referencing answers 2 and 3.
• Painting Requirements: Factory-finished doors are acceptable. However, the contractor is responsible for correcting any paint or physical damage during construction by replacing the door.

This Q&A document clarifies requirements related to door sizing, site preparation, and finishing. Bidders should review the SOW for updated Period of Performance and specific door dimensions. The responses may impact how contractors plan for material procurement, site modifications, and final installation.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW details the purchase and installation of new hinged HVAC chase doors, including any necessary drywall and framing work to ensure a complete and functional installation.

• Interior Work: Prep and paint wall openings. Correct existing gypsum wall damage, ensuring the paint color matches Sherwin Williams – WS 7015 Repose Gray. Install new hinged HVAC chase panels in each suite.
• Hinged HVAC Chase Panel Specifications: Material: 16 gauge cold rolled steel. Hinge: Continuous piano hinge. Lock/latch: Screwdriver-operated cylinder cam latch. Finish: White powder coat. (See Attachment 02 for example).
• Door Quantity: 40 total doors to be installed.
• Measurements: Contractor is responsible for taking field measurements prior to ordering doors. Government is not responsible for discrepancies.

60 Calendar days after Notice to Proceed (NTP). Contractor must notify the government of any material delays.

• General Design & Construction: Work must comply with State, Federal, and Industry standards, including UFC, IBC, IPC, NEC, NFPA, and Shaw AFB Design and Construction Standards (latest editions).
• Materials: All manufactured equipment must be new and installed per manufacturer's instructions. Approved equals may be used for specified part numbers or manufacturers.
• Protection: Contractor is responsible for protecting existing facilities and equipment from damage during installation.
• Hazardous Waste: Special treatment of hazardous waste (e.g., fluorescent lighting) and environmental implications of demolition must be considered. Recycling of eligible materials is encouraged.
• Submittals: Submittals must meet or exceed SOW requirements. The Contracting Officer may accept submittals with identified corrections.
• Cleaning: All areas, including exterior, must be cleaned before returning to the government.
• Warranty: A minimum one-year warranty against defects in material and workmanship is required, starting from the beneficial occupancy date.
• Pre-Construction Meeting: A meeting will be held at Shaw AFB to discuss remodel requirements and construction issues.
• DD1354: A completed DD1354 form is required with progress payment requests (starting at 50% completion) and prior to the final inspection.
• Permits: Contractor is responsible for obtaining all required permits.
• Working Conditions: Operations must minimize interference with base operations and personnel safety. Utility outages must be coordinated.
• Asbestos/Lead Based Paint: No demolition is expected, therefore, no asbestos and lead-based paint report is required.
• Debris Hauling & Disposal: Use approved routes. Debris must be enclosed and disposed of in an authorized landfill. No on-base disposal or burning. Dump receipts must be provided electronically.
• Daily Reports: Submit electronic dump receipts and daily reports in RAKEN format, including pictures of work performed.

Amendment / Modification

This amendment incorporates the Contractor Pricing Breakdown Sheet as Attachment 06.

• Section J - List of Attachments

No impact on proposal deadlines or submission requirements is indicated. Bidders should refer to the newly incorporated Attachment 06 for pricing breakdown details.

Form / Attachment / Pricing Sheet

This document is a "Price Breakdown Sheet" intended for bidders to detail their proposed costs for the "B402 Install HVAC Chase Doors" project. It serves as a template for itemizing material and labor costs, as well as overhead and profit.

• Reference No., Line No., Item, Unit of Measure, Quantity: Fields to identify specific work items.
• Material Costs: Columns for Unit Cost and Total cost of materials.
• Labor Costs: Columns for Labor, Labor Cost, Labor Hours, Avg. Rate, and Total labor cost.
• For Official Use Only: Columns for Direct Cost and Line Total.
• Summary Section: Includes fields for Total Material Cost, Total Labor Cost, Direct Cost, Total Line Item Cost, Overhead, Profit, Bond, and Total Contract Price.
• Project Information: Includes Project Name, Location, Contractor, and Address.
• Personnel: Fields for Project Manager and Project Superintendent with associated days.

Bidders are expected to fill in the relevant cost details for each line item and the summary sections. The "For Official Use Only" columns are for government use.

This sheet is crucial for bidders to accurately calculate and present their pricing proposal. It outlines the required cost breakdown structure and ensures all cost components are considered for the "B402 Install HVAC Chase Doors" opportunity.

Amendment / Modification

• The Site Visit date has been extended from January 27, 2026, to January 29, 2026, at 9:30 AM on Shaw AFB.

• The Site Visit date is the primary change.

• Bidders must coordinate base access for the Site Visit by contacting Ms. Zelda Williams (Contracting Officer) or 2nd Lt Johnathan Youngblood (Contract Specialist) no later than Tuesday, January 27, 2026, at 2:00 PM EST. Base access will not be granted without prior coordination.

• All other terms and conditions of the original solicitation remain in effect.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for comprehensive maintenance, repair, and inspection services for Vertical Transportation Equipment (VTE) at Shaw Air Force Base. The primary goal is to ensure the continuous and safe operation of all VTE.

• The contractor will provide all necessary management, tools, supplies, equipment, parts, and labor for VTE maintenance and repair.

• This includes routine and emergency service calls, inspections, and maintenance.

• VTE covered includes freight and passenger elevators, escalators, wheelchair/stair lifts, dock levelers, and dumbwaiters.

• The contract covers full service responsibility, with a fixed monthly price to simplify government budgeting.

• Alterations and modernizations.

• Damage caused by vandalism, abuse, negligence, acts of God, or power surges.

• Cosmetic work, construction, ancillary components (e.g., cab enclosure, ceiling frames, hoistway doors), main power switches, hydraulic jack housing, buried piping, smoke/fire sensors, fire service reports, communication feeders, batteries for emergency lighting (unless solely dedicated to VTE), air conditioners, and heaters.

• Routine cleaning and refinishing of elevator interiors and exterior hoistway doors/frames.

• VTE availability target: 95%.

• Routine service calls response: 100% on-time.

• Emergency service calls response: 100% on-time within 2 hours (nights, weekends, holidays).

• Repair quality: Limited to two call-backs for the same problem per month.

• Maintenance Control Program (MCP) adherence: 100%.

• Preventative maintenance: 100% adherence to MCP.

• Reporting: Consistent with PWS requirements.

• Not explicitly stated in this section, but the PWS covers VTE at Shaw Air Force Base.

• Compliance with ASME A17.1-2007, ANSI/ASME A17.2-2010, NFPA, UFC 3-600-01, OSHA standards, and OEM recommendations.

• Development and submission of an annual Maintenance Control Program (MCP) within 30 days of contract award.

• Performance of inspections and tests using a Qualified Elevator Inspector (QEI).

• Development and maintenance of a Quality Control Program (QCP).

• Compliance with security requirements, including employee background checks and base access procedures.

• Non-emergency work to be performed during normal duty hours (0730-1630, Monday-Friday), excluding US Government holidays.

• Adherence to environmental control regulations and use of environmentally safe products.

• Compliance with asbestos regulations.

• Special qualifications: Contractor must be licensed by the state and personnel certified by appropriate agencies.

• Schedule coordination with base personnel is required.

• Appendix A: VTE Equipment Listing (includes type, location, manufacturer, capacity, and year installed).

Other / Unclassified

This document is a Sources Sought notice for "FY26 Elevator Maintenance." The government is seeking information to determine if companies can provide elevator maintenance services as described in an associated Statement of Work.

Interested vendors are requested to provide a capability statement to specific government contacts via email if they can provide these services. This is for information gathering only; vendors should NOT submit questions or offers at this time. The response date is Friday, 6 February 2026, at 2:00 PM EST. The opportunity is set aside for 100% Small Business, with a Product Service Code of Z1AA and NAICS Code of 238290.

Solicitation / RFP / RFQ

This solicitation is for the "B402 Install HVAC Chase Doors" project at Shaw Air Force Base. The government is procuring the purchase and installation of new hinged HVAC chase doors, including necessary drywall and framing work to ensure a complete and functional installation. This is a competitive small business set-aside acquisition.

• Purchase and installation of new hinged HVAC chase doors.

• Includes any necessary drywall and framing work.

• Contractor shall provide all management, tools, supplies, equipment, labor, and applicable licenses.

• The work is to be completed within 30 calendar days after receipt of Notice to Proceed.

• Contract Type: Firm Fixed Price.

• Period of Performance: Not to exceed 30 days after issuance of Notice to Proceed.

• Proposals are due by February 16, 2026, at 2:00 P.M. EST.

• Proposals must be submitted electronically via SAM.gov or to the specified email addresses.

• Evaluation will be based on Price, Technical Approach, and Explanation of Estimate, using a Lowest Priced, Technically Acceptable (LPTA) basis.

• Award may be made without discussions.

• This acquisition is a 100% small business set-aside.

• NAICS Code: 236220

• Small Business Size Standard: $45M Annual receipts

• A site visit is scheduled for January 28, 2026, at 9:30 AM on Shaw AFB. Base access requests must be submitted by January 23, 2026.

• Questions or requests for clarifications must be submitted in writing by February 3, 2026.

• Performance and payment bonds are required.

Solicitation / RFP / RFQ

This solicitation is for the "B402 Install HVAC Chase Doors" project at Shaw Air Force Base. The government requires the purchase and installation of new hinged HVAC chase doors, including any necessary drywall and framing work to ensure a complete and functional installation. The contractor will be responsible for providing all management, tools, supplies, equipment, labor, and applicable licenses.

• Purchase and installation of new hinged HVAC chase doors.

• Includes necessary drywall and framing work.

• Contractor must provide all management, tools, supplies, equipment, labor, and licenses.

• Contract Type: Firm Fixed Price.

• Period of Performance: Not to exceed 30 days after issuance of Notice to Proceed.

• Estimated Value: Not explicitly stated, but it is a competitive small business set-aside.

• Proposals are due by 16 February 2026 at 2:00 P.M. EST.

• Proposals must be submitted electronically via SAM.gov or to specified email addresses.

• Evaluation will be based on Price, Technical Approach, and Explanation of Estimate, using a Lowest Priced, Technically Acceptable (LPTA) basis.

• Award may be made without discussions.

• This is a competitive small business set-aside acquisition.

• NAICS Code: 236220.

• Small Business Size Standard: $45M Annual receipts.

• Set Aside Percent: 100.

• Site Visit: 27 January 2026 at 9:30 AM on Shaw AFB. Base access requires prior coordination by 23 January 2026.

• Questions/Clarifications Due: 3 February 2026.

• Proposal Due Date: 16 February 2026 at 2:00 P.M. EST.

• Performance Period: Within 10 calendar days of award, complete within 30 calendar days of Notice to Proceed.

• Offerors must acknowledge all amendments.

• Proposals must be submitted in PDF, Word, or Excel format, with specific formatting requirements for narrative content.

• Performance and Payment Bonds are required.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for purchasing and installing new hinged HVAC chase doors, including any necessary drywall and framing work to ensure a complete and functional door installation.

• Base Bid (CLIN 0001):

  • Contractor to prepare and paint wall openings.
  • Contractor to correct any gypsum wall damage (refer to Attachment 01).
  • Contractor must ensure the paint color matches the existing color (Sherwin Williams – WS 7015 Repose Gray).
  • Install new hinged HVAC chase panels in each suite.
  • Material Specifications: 16-gauge cold-rolled steel, continuous piano hinge, screwdriver-operated cylinder cam latch, white powder coat finish (refer to Attachment 02 for examples).
  • Door Quantity: 40 total doors to be installed.
  • Contractor is responsible for taking field measurements prior to ordering doors.

• Design: No specific design is required beyond the material specifications.

• Warranty: A minimum one-year warranty against defects in material and workmanship is required, starting on the beneficial occupancy date.

• Reporting: Daily reports in RAKEN format, including pictures of work performed, are required. Electronic copies of dump receipts must be provided by 0800 the following workday.

• Work to be performed at Shaw AFB, South Carolina.

• General Design and Construction: Work must comply with or exceed referenced standards (UFC, UFGS, IBC, IPC, NEC, NESC, NFPA, EPA, SCDHEC, SCDOT, Shaw AFB Design and Construction Standards).

• Materials: All manufactured equipment and products must be new and installed per manufacturer's instructions.

• Protection: Contractor must protect existing facilities and equipment from damage.

• Hazardous Waste: Contractor must account for special treatment of hazardous waste and environmental implications, with efforts to recycle eligible materials and dispose of unsuitable materials off-base in accordance with SCDHEC regulations.

• Submittals: Submittals must meet or exceed SOW requirements. The Contracting Officer may accept submittals with required corrections if substantially complete.

• Cleanliness: The facility/area must be cleaned entirely, including exterior areas, before return to the government.

• Pre-construction Meeting: A meeting will be held at Shaw AFB to discuss remodel requirements and construction issues.

• Finishes: All finishes must be presented as one submittal for selection and approval prior to installation.

• DD1354 Form: A completed DD1354 form is required with progress payment requests (starting at 50% completion), marked "Draft" until approximately 90% completion. A reviewed and accepted DD1354 marked "Interim" is due two weeks prior to the final inspection date.

• Permits: Contractor is responsible for obtaining and paying for all required permits.

• Working Conditions: Operations must minimally interfere with base operations and personnel safety. Utility outages must be coordinated with the Civil Engineering Squadron.

• Asbestos/Lead Based Paint: No demolition is expected, therefore no asbestos and lead-based paint report is required.

• Debris Hauling and Disposal: Approved hauling routes must be used. Debris must be enclosed to prevent leaking/spilling. All demolition debris must be housed in dumpsters, covered, and disposed of at an authorized landfill or transfer station. No disposal or burning is allowed on base.

Form / Attachment / Pricing Sheet

This document, DD Form 1354, "TRANSFER AND ACCEPTANCE OF DOD REAL PROPERTY," is used to document the transfer and acceptance of real property within or between DoD Components. It serves as a record for accounting and management purposes.

• FROM/TO Information: Details the originating and receiving DoD components, including names, addresses, and accountable officials.
• Project/Job Details: Includes project/job numbers, contract numbers, and serial numbers related to the real property.
• Transaction Details: Specifies the type of transaction (e.g., Acquisition, Transfer Between Services), and whether it's a total or partial asset placement in service.
• Real Property Data: Captures specific details about the real property, including facility numbers, category codes (CATCODE), construction type, sustainability codes, units of measure, quantity, and cost.
• Statement of Completion: A section for the authorized representative to confirm the facilities are in accordance with specifications, noting any deficiencies.
• Acceptance: A section for the receiving official to formally accept the real property.

While this form is primarily an internal DoD administrative document, bidders may encounter it as an attachment to solicitations. It could be relevant if the opportunity involves the transfer, acceptance, or management of real property. Understanding the form's purpose and the data it captures can provide insight into the scope and nature of real property assets involved in a contract. Bidders should review any specific instructions or data fields within the form that relate to their potential responsibilities or deliverables.

Form / Attachment / Pricing Sheet

This document is a General Decision for wage determination for building construction projects in Sumter County, South Carolina. It specifies the prevailing wage rates and fringe benefits for various construction trades.

• General Decision Number: SC20260030
• Effective Date: 01/02/2026
• Applicable Area: Sumter County, South Carolina
• Construction Type: Building (excluding single-family homes or apartments up to 4 stories)
• Classifications and Rates: Lists specific wage rates and fringe benefits for trades including Electrician, Pipefitter, Bricklayer, Carpenter (various types), Cement Mason/Concrete Finisher, HVAC Mechanic, Laborer (various types), Operator (various types), Painter, Plumber, Roofer, Truck Driver, and Welders.
• Executive Order 13706: Notes applicability of paid sick leave for federal contractors.
• Executive Order 13658: Provides information on minimum wage requirements for federal contractors.
• Appeals Process: Outlines the procedure for appealing wage determinations.

Bidders must use these prevailing wage rates to ensure compliance with labor standards when performing work covered by this determination. This document is crucial for accurately estimating labor costs in proposals for construction projects in the specified area.

Form / Attachment / Pricing Sheet

This document is a reference photograph intended to visually depict the condition of a wall requiring repair. It serves as an attachment to provide bidders with a clear understanding of the existing damage or issue that needs to be addressed as part of the overall opportunity.

• The photograph shows a close-up view of a damaged wall area, likely around an opening or fixture.
• Evidence of damaged drywall or plaster is visible, with frayed edges and material loss.
• Joint tape or mesh is exposed, indicating potential issues with the wall's integrity.

This reference photo is crucial for bidders to accurately assess the scope and complexity of the required wall repair work. It helps in:

• Understanding the extent of the damage.
• Estimating the materials and labor needed for repair.
• Identifying potential challenges in the repair process.
• Formulating a more accurate and competitive bid.

Form / Attachment / Pricing Sheet

This document is a Technical Data Sheet for a Heavy Duty Access Door (Model BA-HHD) designed for large openings with an exposed flange. It provides specifications and details relevant to potential bidders for opportunities that may involve this type of access door.

• Installation: Illustrates installation in masonry and drywall, showing dimensions for latch, hinge, and flange.
• Dimensions and Appearance: Details door sizes, number of locks, weight, and lead time for custom sizes. Includes diagrams of the door.
• Description and Material Specification: Specifies materials (16 gauge cold rolled steel, stainless steel 304 for lock/latch), finish (white powder coat primer), and packaging.
• Popular Options: Directs users to www.BestAccessDoors.com for a complete list of options, including lock types and design.
• Project Data: A section for project-specific information such as Project Name, Architect, Dealer, Contractor, Location, Date, and Tagging Instructions.
• LEED Ready: Notes that the product contributes to LEED® credits.

This technical data sheet is crucial for bidders to understand the specifications of a potential hardware requirement. It details the physical characteristics, materials, and available options for the access door, which will inform proposal development, cost estimation, and compliance checks against project requirements.