Building 1 HVAC Repair

Questions & Answers / Clarifications

This document provides clarifications and answers to questions regarding the solicitation for HVAC services.

• Roof Hatch and Ladder: The roof is not under warranty. The roof hatch does not require replacement. The ladder will be replaced with one having proper rung spacing. Existing roof plans are attached but require field verification.
• DDC System: The new DDC system will not be web-based. It must use the existing internetwork and be BACnet compatible, utilizing Niagara 4 software. Refer to UFC 3-410-02 for detailed requirements.
• Temperature Controls: Existing thermostats are from Innovative Energy Systems and cannot be identified by manufacturer due to a proprietary key. A photo of the thermostat has been provided.
• Sign-in Sheet: The sign-in sheet is attached to the solicitation post.
• VAV Photos: Photos of the VAV have been provided.
• Rooftop Unit (RTU) Heating: The RTU will be provided without onboard heating. The existing boiler system and hot water coils will continue to serve as the building's heating source.

These clarifications address specific technical and logistical questions, potentially impacting how bidders approach the scope of work, particularly concerning the DDC system, roof components, and heating sources. Bidders should note the requirement for field verification of roof plans and the specific DDC system requirements.

Solicitation / RFP / RFQ

This solicitation is for the repair of HVAC systems at Building 1, Blue Ash Air National Guard Base. The project involves removing and disposing of the existing 30-ton RTU, installing a new RTU, and potentially new curbing. It also includes removing and installing a new DDC controller, installing new controls on existing HVAC components, and providing/configuring a new DDC computer and workstation. Additionally, the existing roof access ladder and hatch handrail will be removed and replaced with new ones.

• Removal and disposal of existing 30-ton RTU.

• Installation of a new RTU.

• Installation of new curbing (if required).

• Removal and installation of DDC controller.

• Installation of new controls on all HVAC components connected to the DDC.

• Provision and configuration of a new DDC computer and workstation.

• Removal and installation of roof access ladder and hatch handrail.

• Provision of all plant, labor, materials, transportation, tools, equipment, appliances, services, permits, insurance, and supervision necessary for the repair.

• Contract Type: Firm Fixed Price (FFP).

• Solicitation Number: W50S8Q26QA0010002.

• Project Number: BVGM252001.

• NAICS Code: 238220.

• Size Standard: $19,000,000.00.

• Magnitude of Contract: Between $100,000 and $250,000.

• Period of Performance: 10 calendar days to begin after notice to proceed, and 90 calendar days to complete.

• Proposals must be submitted via email to KURT.BECKA@US.AF.MIL.

• Offers must be received by 02:00 PM local time on 13 MAR 2026.

• Offers must remain valid for at least 90 calendar days after the offer due date.

• Evaluation will be based on price, with the quote conforming to the RFQ being most advantageous to the Government.

• A site visit is scheduled for 19 February 2026, 10:30 AM Local Time at 123rd Air Control Squadron, Bldg. 1, 10649 McKinley Rd. Blue Ash, OH 45242.

• This solicitation is Full and Open to all qualified contractors.

• Davis Bacon Wage Rates are applicable. Prevailing wage determination will be included at time of award.

• A Bid Bond is required.

• Site visit information is available under FAR 52.236-27.

• Performance and Payment Bonds are required (YES).

• Electronic submission of invoices and payment requests via Wide Area Workflow (WAWF) is required.

Amendment / Modification

This amendment modifies the solicitation W50S8Q26QA001.

Key changes include:

• Clarification provided for SOW Section 2.1.1, Project Intent.

• The response due date for offers has been extended by 7 days, from March 6, 2026, to March 13, 2026. This extension is intended to allow additional time for contractors to submit Requests for Information (RFIs).

• Section A - Solicitation/Contract Form: The Response Due Date has been updated.

• Section J - List of Attachments: The following attachments have been modified or revised:

  • ATTACHMENT 1 - STATEMENT OF WORK - Revised 1
  • ATTACHMENT 2 - Binder_BLDG 1 HVAC Drawings Date 02 July 2025
  • ATTACHMENT 3 - Springfield Base Facility Standards - FINAL - March 2025 Signed Date 02 July 2025

The proposal submission deadline has been extended to March 13, 2026. All other terms and conditions of the original solicitation remain unchanged.

Statement of Work (SOW)

This Statement of Work (SOW) details the requirements for repairing the HVAC system, associated controls, and replacing the existing roof access ladder and hatch in Building 1 at the Blue Ash Air National Guard Station.

• Remove and dispose of the existing 30-ton RTU and install a new, appropriately sized RTU.

• Remove and replace the existing DDC controller with a new one, and install new controls for all connected HVAC components (RTU, boiler system, VAV boxes, thermostats).

• Provide and configure a new DDC headend unit and software in Building 2.

• Demo and remove the existing roof access ladder and roof hatch handrail.

• Install a new aluminum handrail and a new roof access ladder meeting OSHA standards.

• The project is located at Building 1, Blue Ash Air National Guard Station, 10649 McKinley Rd, Blue Ash, OH 45242.

• The Period of Performance (PoP) is a maximum of 90 calendar days from the Notice to Proceed (NTP).

• Site access is available Monday - Friday, 7:00 am - 4:30 pm, unless otherwise approved.

• Workmanship must meet current Federal, State, and Local building codes, laws, and regulations, as well as Unified Facilities Criteria (UFC) and Unified Facilities Guide Specifications (UFGS).

• Adherence to OSHA, National Electric Safety Code, and NFPA requirements for electrical and fire alarm work.

• Commercial grade equipment and fixtures are required.

• A 1-year warranty on all material, labor, and installed equipment is required.

• The contractor is responsible for all labor, material, tools, equipment, and supervision.

• A site safety plan must be submitted prior to project start.

• The contractor must obtain all required base passes, dig permits, and utility locates.

• Environmental compliance, including waste disposal and hazardous material handling, is required.

• A full-time Superintendent must be appointed and present on-site.

• All personnel requiring access must undergo background checks and complete AT Level I awareness training.

• Submittals for materials, design drawings, and specifications require COR/KO approval.

• Value Engineering Change Proposals (VECPs) are encouraged.

Form / Attachment / Pricing Sheet

This document appears to be a label or data plate for a Krueger air handling unit, likely a Variable Air Volume (VAV) box. It provides technical specifications and identification details for the unit.

• Manufacturer: Krueger
• Model No: LMHS
• Total CFM: 0290
• Minimum CFM: 0090
• Location: VAV11
• Factory No: 662831
• Item: 11 -REV
• Coil: W12 - 2 ROW KW
• DPR. Position: D001 CTRL BOX ENCLIDEUR
• Size: 05 - 05
• Air Flow Direction: Up
• Total Static Pressure (TOT): 597
• Minimum Static Pressure (MIN): 057
• Includes a performance chart relating static pressure (in WG) to airflow (CFM).

This information is crucial for bidders to identify the specific equipment referenced in a solicitation or SOW. It allows for accurate matching of replacement parts, verification of existing systems, or confirmation of technical specifications required for a project.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation.

• Roof Warranty & Hatch Replacement: The roof is not under warranty, and the roof hatch does not require replacement. The focus is on replacing the ladder with specific rung spacing. Existing roof plans are attached but require field verification.
• DDC System Platform: The new DDC system will not be web-based. It must be BACnet compatible, utilizing Niagara 4 software. Refer to UFC 3-410-02 for detailed requirements.
• Thermostat Manufacturer: The manufacturer of the existing thermostats could not be identified. They were installed by Innovative Energy Systems using a proprietary key. A photo of the thermostat has been provided.
• Sign-in Sheet: The sign-in sheet is attached to the solicitation post.
• VAV Photos: Photos of the VAV have been provided.

This Q&A clarifies requirements related to roof work, DDC systems, and thermostat identification, and confirms the availability of requested documentation (roof plans, thermostat photo, sign-in sheet, VAV photos).

Form / Attachment / Pricing Sheet

This document is an image of a thermostat, likely provided as an attachment or reference material for a SAM.gov opportunity. It displays a temperature reading of 75.8 degrees Fahrenheit and includes controls for adjusting temperature and a home/mode button. The "Innovative Energy Solutions" logo is visible.

• Digital display showing "75.8°F"
• Up and down arrow buttons for temperature adjustment
• A button with a house icon (likely for mode or home settings)
• "Innovative Energy Solutions" branding

This image may be relevant to bidders if the opportunity involves the installation, maintenance, or upgrade of HVAC systems, building controls, or energy management solutions. It could serve as an example of existing equipment or a required component.

Form / Attachment / Pricing Sheet

This document contains architectural drawings, specifically roof plans and framing details for "Revitalize Bldg. 1" at the Ohio Air National Guard facility in Blue Ash, Ohio. It provides visual information for construction and renovation related to the building's roof structure and components.

• Roof Plan (Sheet A-4): Details the layout of the roof, including existing and new roof levels, parapet walls, gutters, roof access hatches, and chimney modifications. It also includes a legend for construction notes and details for standing seam metal roof screens and gutters.
• Roof Framing Plan (Sheet S-2): Illustrates the structural framing of the roof, showing steel beams, pipe columns, trusses, and their connections. It details various sections and details of the framing system, including connections to existing structures and new additions.
• Construction Notes & Details: Provides specific instructions and specifications for materials and installation methods, such as insulation, flashing, metal roofing, and structural connections.

Bidders involved in construction or renovation projects related to this opportunity should review these drawings to understand the scope of work, the existing conditions, and the required specifications for roofing and structural framing. This information is critical for accurate bidding, material selection, and construction planning.

Form / Attachment / Pricing Sheet

This document is a photograph of a "MNL-V2R VAV Controller" and its associated wiring. It appears to be an attachment or supporting visual for a larger opportunity record, likely related to HVAC systems or building management.

• Identifies the specific component as a "MNL-V2R VAV Controller".
• Shows input voltage requirements (24 VAC, 24 VA, CLASS 2 PILOT DUTY).
• Lists output voltage specifications (AO: 16 VDC MAX, CLASS 2; LON: 42.4 VDC MAX, CLASS 2).
• Specifies an ambient temperature range of 0°C to 55°C.
• Includes a caution regarding electrical shock or fire, advising against connecting separate Class 2 circuits.
• Displays connection terminals labeled LON, SV, SW, DI, and GND.

This image provides visual confirmation of a specific piece of equipment relevant to the opportunity. Bidders may use this to identify existing hardware, understand the type of system involved, or verify compatibility with proposed solutions. It is a factual representation of a component within the scope of the opportunity.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit held on February 19, 2026, for Solicitation W50S8Q-26-Q-A001, concerning BLDG 1 HVAC Repair at 178WG Springfield, OH.

The sheet records the names, firms, positions/titles, phone numbers, and email addresses of individuals who attended the site visit.

This document provides a list of companies and individuals who attended the site visit. This information can be valuable for bidders to understand potential competitors or collaborators who have expressed interest in the opportunity.

Solicitation / RFP / RFQ

This solicitation is for the repair of HVAC systems at Building 1, Blue Ash Air National Guard Base. The project involves removing and disposing of the existing 30-ton RTU, installing a new RTU, and potentially new curbing. It also includes removing and installing a new DDC controller, new controls for HVAC components, and a new computer and workstation for the DDC. Additionally, the existing roof access ladder and hatch handrail will be replaced.

• Removal and disposal of existing 30-ton RTU.

• Installation of a new RTU.

• Installation of new curbing (if required).

• Removal and installation of DDC controller.

• Installation of new controls on all HVAC components connected to the DDC.

• Provision and configuration of a new computer and workstation for the DDC.

• Replacement of roof access ladder and hatch handrail.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: 90 calendar days from the date of notice to proceed.

• Estimated Magnitude: Between $100,000 and $250,000.

• Proposals (quotes) must be submitted via email to KURT.BECKA@US.AF.MIL.

• The solicitation is for Full and Open competition.

• Evaluation will be based on price only.

• Key Deadlines:

  • Site Visit: February 19, 2026, 10:30 AM Local Time.
  • Offer Submission Deadline: March 6, 2026, 02:00 PM local time.

• Proposals must remain valid for 90 calendar days.

• Full and Open competition.

• NAICS Code: 238220.

• Size Standard: $19,000,000.00 average annual revenue for the previous three (3) years.

• Davis Bacon Wage Rates are applicable.

• Prevailing Wage Determination will be included at the time of award.

• A Bid Bond is required.

• Site visit information is provided under FAR 52.236-27.

Amendment / Modification

This amendment modifies the solicitation W50S8Q-26-Q-A001. Key changes include:

• The "Offer Guarantee Required" field in Section A has been changed from 'false' to 'true'.

• The Contracting Officer has been changed from Capt Carter S. Coleman to TSgt Seth G. Taylor.

• Section A - Solicitation/Contract Form

• Block 13(b) response

• Contracting Officer information

• All other terms and conditions remain unchanged. No impact on proposal deadlines or evaluation factors is indicated beyond the change in the Offer Guarantee requirement.

Solicitation / RFP / RFQ

This solicitation is for the repair of the HVAC system at Building 1, Blue Ash Air National Guard Base. The project involves removing and disposing of the existing 30-ton RTU, providing and installing a new RTU, installing new curbing if necessary, removing and installing a new DDC controller and controls, providing and configuring a new DDC computer and workstation, and replacing the roof access ladder and hatch handrail.

• Removal and disposal of existing 30-ton RTU.

• Provision and installation of a new RTU.

• Installation of new curbing (if required).

• Removal and installation of a new DDC controller.

• Installation of new controls on all HVAC components connected to the DDC.

• Provision and configuration of a new DDC computer and workstation.

• Replacement of roof access ladder and hatch handrail.

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance: 10 calendar days to begin performance after notice to proceed, and 90 calendar days to complete the work.

• Estimated Value: Between $100,000 and $250,000.

• NAICS Code: 238220

• Size Standard: $19,000,000.00

• Proposals must be submitted via email to KURT.BECKA@US.AF.MIL.

• Proposals are due by 02:00 PM local time on 06 MAR 2026.

• Offers must be valid for at least 90 calendar days.

• Davis Bacon Wage Rates are applicable; prevailing wage determination will be included at time of award.

• A Bid Bond is required.

• Evaluation will be based on price, with the lowest price quote from a responsible offeror being most advantageous.

• This solicitation is Full and Open to all qualified contractors.

• A site visit is scheduled for 19 February 2026 at 10:30 AM Local Time at Blue Ash ANGB, Building 1.

• Offerors are strongly encouraged to submit questions early in the process. All questions must be submitted in writing via email to carter.coleman@us.af.mil no later than 7 working days prior to the offer due date.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for repairing the HVAC system, associated controls, and replacing the existing access roof hatch and ladder at Building 1, Blue Ash Air National Guard Station.

• General Work: Remove and dispose of the existing 30-ton RTU, remove and install new curbing if needed, remove and install new DDC controllers, install new controls on existing HVAC components, provide and configure a new computer and workstation for the DDC, and remove/install a new roof access ladder and hatch handrail.

• HVAC Installation: Provide and install a new, right-sized RTU, disconnect existing HVAC equipment from DDC controllers, install new DDC controllers, install new controls for RTU, boiler system, VAV boxes, sensors, and thermostats. Install new thermostats with digital display and local setpoint adjustment. Set up a new DDC headend unit and install new DDC software.

• Access Ladder Installation: Demo and remove existing roof access ladder and handrail. Install a new aluminum handrail and a new roof access ladder meeting OSHA standards.

• The project has a maximum Period of Performance (PoP) of 90 calendar days from the Notice to Proceed (NTP).

• Contractor access to the site is from 7:00 AM to 4:30 PM, Monday - Friday. No access on weekends or Government Holidays without prior COR approval.

• Installation Standards: Adherence to applicable Federal, State, and Local building codes, UFC, UFGS, NEC, Plumbing Codes, IBC, OBC, and OSHA requirements.

• Safety: Compliance with OSHA, EM 385 & EM 304, and base requirements. A site safety plan is required.

• Submittals: Approval of all material submittals prior to procurement. Includes SDS, design drawings, specifications, project schedule, progress reports, base pass information, and recovered materials determination.

• Permits & Certifications: Contractor is responsible for obtaining all required base passes, dig permits, utility locates, and other permits. This includes OUPS dig permits, Storm Water Pollution Prevention Plan (SWPPP), state boiler permits, and Air Quality permits.

• Quality Assurance/Quality Control (QA/QC): Contractor must supply appropriate supervision and QA/QC. Commercial grade equipment and fixtures are required.

• Personnel: A full-time Superintendent must be appointed and present on-site at all times.

• Environmental: Compliance with environmental laws for solid waste disposal, hazardous material handling, and green procurement. Daily jobsite cleanup is required.

• Warranties: A 1-year warranty on all material, labor, installed equipment, and work performed is required, in addition to manufacturer warranties.

Form / Attachment / Pricing Sheet

This document is a template for a Request for Information (RFI). It is used by a requestor to solicit specific information from potential vendors regarding a solicitation or contract.

• Fields for Solicitation/Contract Number, Project Location, and the specific Information Requested.
• Sections for attachments and response deadlines.
• Areas for the Requestor's contact information (FAX, Telephone).
• A section for the CE (Contracting Entity) Response, including options to indicate if the information is a clarification or a proposed change requiring an amendment.
• Fields for CE Representative and Contracting Officer signatures and dates.

This template outlines the structure and information typically requested in an RFI. Bidders should review the specific questions asked within this RFI to understand what information the government is seeking to inform a potential future procurement. It helps bidders understand the type of information that may be required for future solicitations or to provide feedback on existing contracts.

Forms / Attachments / Pricing Sheets

This document contains "Certified Dimension Prints" and "Certified Roof Curb Dimension Prints" for Carrier 50FP Series Single-Package Cooling Units. These prints provide detailed physical dimensions, clearances, and installation information for various models within the 50FP series, including specific details for roof curb accessories.

• Unit Dimensions: Detailed measurements for different unit sizes (50FP034 through 50FP074), including length, width, height, and weight.
• Clearances: Required installation clearances for top, sides, and ends of the units, with specific notes for power exhaust units.
• Roof Curb Dimensions: Detailed drawings and specifications for standard and accessory roof curbs, including dimensions, materials, and installation notes.
• Electrical Data: Information on power supply, minimum circuit amps, and maximum fuse amps.
• Factory-Installed Options & Field-Installed Accessories: Lists of available options and accessories for the cooling units.
• Wiring Diagrams: Typical field wiring diagrams for power and control circuits.

These prints are crucial for bidders to understand the physical footprint, installation requirements, and compatibility of the specified HVAC units. They are essential for site preparation, structural considerations, and ensuring proper integration with building infrastructure, particularly when roof mounting is involved. Bidders will use these to verify space availability, plan for rigging and installation, and confirm compatibility with roof structures.

Other / Unclassified

This document, "BASE FACILITY STANDARD SPRINGFIELD AIR NATIONAL GUARD BASE OHIO," outlines the minimum architectural requirements for new construction and renovation projects at the Springfield Air National Guard Base. It serves as technical guidance for architectural/engineering design services and applies to all U.S. Armed Services and their contractors involved in construction contracts for this base, regardless of funding. The standard covers various aspects of facility design and construction, including:

• Exterior Finishes: Standards for paint colors (Base, Accent, Trim, Roof), brick, metal buildings, and approved flashing materials.
• Interior Finishes: Detailed specifications for office, restroom, and warehouse areas, covering carpet, flooring, wall colors, doors, frames, ceiling tiles, cabinetry, and countertops.
• Site Elements: Requirements for landscaping, grading, sidewalks, and access ramps, including ADA compliance.
• General Requirements: Points of contact, document improvement procedures, and responsibilities for field investigations and record drawings.

This document is crucial for any bidder involved in design or construction projects at the Springfield Air National Guard Base. It establishes the specific standards, materials, and finishes that must be incorporated into designs and used in construction. Understanding these requirements is essential for developing accurate proposals, ensuring compliance, and successfully executing projects. Bidders should pay close attention to the detailed specifications in the appendices for exterior and interior finishes, as well as site work, to accurately estimate costs and timelines.

Form / Attachment / Pricing Sheet

This document is a Schedule of Material Submittals, based on Form 66 Modified, for Project No. BVGM252001, "Bldg 1 Repair HVAC". It outlines the required material submittals from contractors and the associated timelines and approval processes.

• Project Information: Includes Project Number (BVGM252001), Project Title (Bldg 1 Repair HVAC), and Solicitation/Contract Number.
• Submittal Items: Lists various items requiring submittal, such as Progress Schedule, Progress Reports, Existing Condition Photos, Crane Plan, Rooftop Unit, DDC Headend Computer, DDC Controllers, Digital Thermostats, and Roof Access Ladder.
• Types of Submittals: Specifies the type of submittal required for each item, including Shop Drawings, Samples, Color Selection, Manufacturer's Recommendations, Manufacturer's Warranty, Catalog Data, MSD Sheets, Operating Instructions, and Certifications of Compliance.
• Quantities: Indicates the number of copies required for each submittal type (e.g., 1 copy for most items).
• Timeline: Defines key dates, including the number of days after Notice to Proceed (NTP) for submittal due dates, date received in contracting, date to Civil Engineering, suspension dates, and contractor resubmittal/final approval dates.

This schedule is critical for bidders to understand the specific materials and documentation they will be required to submit for the Bldg 1 Repair HVAC project. It details the types of submittals (e.g., shop drawings, samples, data sheets) and the quantities needed for various project components. Bidders must pay close attention to the required due dates, which are tied to the Notice to Proceed, and the subsequent approval timelines to ensure compliance and project progression. This document directly impacts project planning and resource allocation for any potential contractor.