Bulk Propane Supply & Delivery - Dugway Proving Ground - RFQ Amendment 0002

Form / Attachment / Pricing Sheet

This document is a pricing schedule (Attachment 2) for the opportunity, specifically detailing the structure for calculating propane costs. Bidders are required to use this template to provide their pricing.

• Basis of Pricing: Specifies the mandatory BPN Index Publication Date (April 23, 2026) and the mandatory BPN Index Location/Supplier (AePEX Energy: Las Vegas, NV). Bidders must enter the BPN Index Price per Gallon from April 23, 2026.
• Pricing Calculation Schedule: Outlines CLINs (Contract Line Item Numbers) for Base Year, Option Years 1-4, and an Option to Extend Services. It includes estimated annual gallons, BPN Index Rate, Offeror's Markup per Gallon, Total Rate per Gallon, and Total CLIN Price for both Army Family Housing and Non-Army Family Housing.
• Phase-In / Phase-Out Pricing: Includes fields for Phase-In and Phase-Out Activities with a Total PIPO Price.
• Totals: Provides fields for Grand Total (Propane CLINs), TOTAL PIPO PRICE, and TOTAL EVALUATED PRICE.

Bidders must complete this pricing schedule accurately to submit a compliant proposal. The structure dictates how their proposed rates will be calculated based on the provided index and their markup. The "Offeror's Response" columns, particularly for "BPN Index Price from April 23, 2026" and "Offeror's Markup per Gallon," need to be filled in. All calculated totals should reflect the bidder's proposed pricing for the entire period of performance, including options.

Solicitation / RFP / RFQ

This solicitation (RFQ W911S626QA0090002) is for the procurement of bulk propane. The government intends to award a firm-fixed-price purchase order with an Economic Price Adjustment.

• Supply of propane for Army Family Housing (AFH) and Non-Army Family Housing (Non-AFH).

• Estimated usage for AFH is 174,000 gallons annually, and for Non-AFH is 1,028,000 gallons annually.

• Includes base year and four option years for propane supply.

• Phase-In Activities (CLIN 0003) and Phase-Out Activities (CLIN 4003) are required.

• Option to Extend Services (CLINs 5001/5002) for up to 6 months.

• Performance Work Statement (PWS) requirements, including maintaining propane tanks at or above a 20% fill level to prevent outages.

• A Quality Control Plan (QCP) is required.

• A Phase-In / Phase-Out (PIPO) plan is required, ensuring no single tank outage exceeds 10 hours.

• Special Standard of Responsibility: Offerors must demonstrate recent (within 3 years) and relevant (similar scope and magnitude, defined as delivering at least 500,000 gallons of propane annually) past performance.

• Contract Type: Firm Fixed Price with Economic Price Adjustment (established prices).

• Period of Performance: Base year (July 1, 2026 - June 30, 2027) with four option years and potential extension of services.

• NAICS Code: 221210 (Utility Natural Gas Distribution).

• Quotes are due by 10:00 AM MDT on Wednesday, 06 May 2026.

• Submission is electronic to the Point of Contact: amy.m.eilerts.civ@army.mil.

• Quotes must be submitted in three volumes: Technical, Past Performance, and Price.

• Evaluation Process: Responsibility Determination (Past Performance), Technical Evaluation (Acceptable/Unacceptable), and Award Decision based on the lowest evaluated price among technically acceptable and responsible offers.

• Site Visit: Scheduled for Tuesday, 21 April 2026, at 10:00 AM MDT. Registration is mandatory by Wednesday, 15 April 2026.

• This acquisition is UNRESTRICTED.

• The solicitation includes numerous FAR and DFARS clauses, including those related to payment, contract clauses, unique item identification, and evaluation criteria.

• A mandatory BPN Index Date and Location (April 23, 2026, for AePEX Energy: Las Vegas, NV) must be used for pricing calculations.

• Proof of the BPN Index Price is required.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for the opportunity, specifically detailing the structure for calculating propane costs. It outlines the basis of pricing, the calculation schedule for various contract line item numbers (CLINs) across a base year and option years, and phase-in/phase-out pricing.

• Basis of Pricing: Specifies the BPN Index Publication Date (April 23, 2026) and the mandatory supplier (AePEX Energy: Las Vegas, NV). Bidders are to provide the BPN Index Price for Altamont, UT.
• Pricing Calculation Schedule: Details CLINs for Army Family Housing and Non-Army Family Housing, including estimated annual gallons, BPN Index Rate, Offeror's Markup per Gallon, Total Rate per Gallon, and Total CLIN Price. All initial rates are set to 0.0, indicating that the offeror's markup and the final rates need to be filled in.
• Option to Extend Services (FAR 52.217-8): CLINs 5001 and 5002 are priced at the Option Year 4 Rate.
• Phase-In/Phase-Out Pricing: Includes CLINs for Phase-In (0003) and Phase-Out (4003) Activities, with a total firm-fixed-price to be determined.
• Totals: Grand Total for Propane CLINs, Total PIPO PRICE, and TOTAL EVALUATED PRICE are all currently listed as 0.0, requiring bidder input.

Bidders must use this schedule to determine their proposed pricing for propane. They need to input the BPN Index Price, their markup per gallon, and calculate the total rates and prices for each CLIN. This document is critical for proposal preparation and will be used for evaluating the financial aspect of the offer.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for propane supply services at Dugway Proving Ground.

• Pricing Index: Offerors must use the BPN Weekly Propane Newsletter posting for "AePEX Energy: Las Vegas, NV" published on Thursday, April 23, 2026, as the sole baseline index for pricing and economic price adjustments. Verifiable proof of this index price is required with the quote.
• Delivery Restrictions: Deliveries can occur at any time, but secure or remote locations requiring special access or coordination must adhere to normal base operating hours unless otherwise coordinated with the COR. Weekend deliveries to these areas require advance coordination.
• Tank Transition: The incoming contractor is responsible for providing replacement tanks for all incumbent-owned tanks during the 30-day Phase-In period. Costs for this are to be included in CLIN 0003 (Phase-In Activities).
• Remote Monitoring: Contractors are permitted and encouraged to install remote tank monitoring devices to ensure compliance with the 20% minimum tank capacity requirement.
• Site Visits: No additional site visits will be accommodated; the formal public site visit was held on April 21, 2026.
• Invoicing: Invoices must be submitted electronically through WAWF on a monthly basis, summarizing all deliveries by CLIN.
• Tank Maintenance: Contractor is responsible for maintenance of contractor-owned tanks. Government is responsible for maintenance of government-owned tanks, but contractor must report any issues.
• Bulk Storage: No Government-owned bulk storage tanks are provided. A fenced area on Manookin Road is available for contractor-owned interim bulk storage.
• Pricing Structure: Offerors must propose a single, blended, fully burdened markup per gallon for each CLIN. Different markups can be proposed for Base Year and Option Years, but must be fixed for each period.

Several sections of the solicitation have been amended, including the mandatory pricing index, the requirement for verifiable proof of the index price, and the structure for economic price adjustments. Offerors must submit the signed SF 1449 cover page and acknowledge all amendments. Pricing information must be submitted exclusively via Attachment 2 - Pricing Schedule.

Amendment / Modification

This amendment (0002) to Solicitation W911S6-26-Q-A009 makes the following changes:

• Corrected BPN Index Location: The mandatory Butane-Propane News (BPN) Index location previously established in Amendment 0001, "Kinder Morgan - Altamont, Utah," is no longer published. It has been replaced.

• New Mandatory BPN Index Baseline: "AePEX Energy: Las Vegas, NV," published on Thursday, April 23, 2026, is now the mandatory BPN Index baseline for all pricing calculations and evaluations.

• Updated Addenda: References to "Kinder Morgan - Altamont, Utah" have been replaced with "AePEX Energy: Las Vegas, NV" in the Addendum to FAR 52.212-1 (Instructions to Offerors) and the Addendum to FAR 52.212-2 (Evaluation).

• Revised Pricing Schedule Attachment: "Attachment 2 - Pricing Schedule (Revised 27-Apr-2026)" has been deleted and replaced with "Attachment 2 - Pricing Schedule (Revised 01-May-2026)". This new version hardcodes the "AePEX Energy: Las Vegas, NV" location into Section A. Offerors must use this revised attachment for their quotes.

• Updated Q&A Document: The consolidated Q&A document has been amended to reflect these changes.

• Addendum to FAR 52.212-1 (Instructions to Offerors)

• Addendum to FAR 52.212-2 (Evaluation)

• Attachment 2 - Pricing Schedule

• Consolidated Q&A document

• The quote due date remains unchanged: 10:00 AM MDT on Wednesday, 06 May 2026.

• Offerors must acknowledge receipt of this amendment prior to the quote due date. Acknowledgement can be made by completing items 8 and 15 of the SF 30, acknowledging on each copy of the offer, or via separate letter/email referencing the solicitation and amendment numbers.

• All other terms and conditions of the solicitation remain unchanged.

Form / Attachment / Pricing Sheet

This document appears to be a historical delivery data log, likely for fuel or similar commodities, spanning from April 2025 to March 2026. It lists various street names or locations and the corresponding quantities (indicated by 'Gallons' in the header) delivered to each location per month.

• Locations: A comprehensive list of street names or specific site identifiers.
• Monthly Data: Quantities delivered for each location, broken down by month from April 2025 through March 2026.
• Total Column: A final column summarizing the total quantity delivered to each location over the entire period.

This data can be crucial for bidders to understand historical consumption patterns for specific locations. It can inform:

• Resource Planning: Estimating future needs and delivery schedules.
• Pricing Strategies: Developing competitive bids based on historical volumes.
• Logistical Planning: Understanding delivery frequency and potential challenges at different sites.

Solicitation

This solicitation is for the procurement of bulk propane. The government intends to award a firm-fixed-price purchase order with an Economic Price Adjustment. The acquisition is being conducted in accordance with Federal Acquisition Regulation (FAR) Part 12.

• Supply of bulk propane, including Army Family Housing (AFH) and Non-Army Family Housing (Non-AFH).

• Estimated usage for AFH is 174,000 gallons annually, and for Non-AFH is 1,028,000 gallons annually.

• Services include Phase-In Activities (CLIN 0003) and Phase-Out Activities (CLIN 4003).

• Option to Extend Services (CLINs 5001/5002) for up to 6 months each.

• Offerors must demonstrate a logistical plan for managing inventory and ensuring propane tanks maintain at least a 20% fill level.

• A Quality Control Plan (QCP) is required to ensure safe, sound, and fully functional tank systems.

• A Phase-In / Phase-Out (PIPO) plan is required, ensuring no single tank outage exceeds 10 hours.

• Contract Type: Firm Fixed Price with Economic Price Adjustment (established prices).

• Period of Performance: Base Year (July 1, 2026 - June 30, 2027) with four option years, plus potential extension of services.

• Place of Performance: Dugway Proving Ground, UT.

• Offers are due by 10:00 AM MDT on May 6, 2026.

• Quotes must be submitted electronically in three volumes: Technical, Past Performance, and Price.

• Evaluation will be based on a sequential process: Responsibility Determination (Past Performance), Technical Evaluation, and Award Decision based on the lowest evaluated price among technically acceptable and responsible quotes.

• A special standard of responsibility requires offerors to demonstrate recent (within 3 years) and relevant (similar scope and magnitude, defined as delivering at least 500,000 gallons annually) past performance in providing bulk propane supply.

• Technical quotes must be rated "Acceptable" to be considered for award.

• Pricing will be evaluated based on the total evaluated price, calculated using a mandatory BPN index price for Kinder Morgan - Altamont, Utah (April 23, 2026 posting), and the offeror's proposed markup.

• This acquisition is unrestricted.

• A 10 percent price evaluation preference will be applied for HUBZone small business concerns that have not waived the preference.

• A site visit is scheduled for April 21, 2026. Registration is mandatory by April 15, 2026.

• All questions regarding the solicitation must be submitted in writing via email by April 27, 2026.

Amendment / Modification

This amendment (0001) to Solicitation W911S6-26-Q-A009 provides:

• Official Government responses to 37 vendor questions.

• Updates to FAR 52.212-1 (Instructions to Offerors) to establish April 23, 2026, as the mandatory date for the "Kinder Morgan - Altamont, Utah" Butane-Propane News (BPN) Index baseline for pricing. Offerors must submit verifiable proof of this index price with their Volume III Price Quote.

• Updates to FAR 52.212-2 (Evaluation) to reflect uniform price evaluation using the April 23, 2026, Altamont, UT index date and submitted proof.

• Replacement of "Attachment 2 - Pricing Schedule" with "Attachment 2 - Pricing Schedule (Revised 27-Apr-2026)" to incorporate the mandatory BPN index date and location.

• Clarification of site conditions to note the presence of one Underground Storage Tank (UST) at facility 5111.

• Inclusion of the Site Visit Attendance Roster as an attachment.

• Inclusion of "Technical Exhibit E - Historical Delivery Data (Apr 2025 - Mar 2026)" as an attachment for logistical planning.

• Clarification that offerors shall NOT quote costs for upkeep/maintenance of the Manookin Road fenced area at this time.

• FAR 52.212-1 (Instructions to Offerors)

• FAR 52.212-2 (Evaluation)

• Attachment 2 - Pricing Schedule

• Site conditions

• Technical Exhibit E - Historical Delivery Data

• The quote due date remains unchanged: 10:00 AM MDT on Wednesday, 06 May 2026.

• Offerors must acknowledge receipt of this amendment prior to the quote due date.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for propane supply services at Dugway Proving Ground.

• Pricing Index: Offerors must use the BPN Weekly Propane Newsletter posting for Kinder Morgan – Altamont, Utah, published on Thursday, April 23, 2026, as the sole mandatory baseline index for pricing and economic price adjustments. "EIA Wholesale" prices are not permitted.
• Deliveries: Propane deliveries can occur at any time, including weekends, unless the location requires special access or coordination with the COR. Deliveries to secure areas during normal base operating hours (Mon-Thurs, 7 AM - 5:30 PM) require advance coordination.
• Tank Access: Access to remote or secure locations may require coordination with the COR. Drivers must meet installation access and background check requirements.
• Cellular Service: Cellular service is limited across the installation; AT&T is the most reliable carrier. Contractors must ensure their personnel have adequate communication means.
• Remote Monitoring: Contractors are permitted and encouraged to install remote tank monitoring devices to ensure tanks remain at or above 20% capacity. This is at the offeror's expense.
• Phase-In Transition: The incoming contractor is responsible for replacing incumbent-owned tanks within a 30-day phase-in period. Costs for this are to be included in CLIN 0003 (Phase-In Activities).
• Site Visit: The formal public site visit was conducted on April 21, 2026. No additional individual site visits will be accommodated.
• Invoices: Invoices must be submitted electronically through WAWF on a monthly basis, consolidated by CLIN.
• Tank Maintenance: Contractor is responsible for maintenance of contractor-owned tanks. Government is responsible for maintenance of Government-owned tanks. Contractor must report any issues with Government tanks.
• Site Access: Dugway Proving Ground security badges are for DPG access only. Third-party drivers may require a 1-day visitor pass or a long-term badge depending on delivery frequency.
• Pricing Structure: Offerors must propose a firm-fixed-price, fully burdened markup per gallon for the Base Year and each Option Year. This markup must account for all costs. The total evaluated price will be calculated using the mandatory index price plus the offeror's fixed markup, multiplied by estimated gallons.

Several sections have been updated, including Attachment 2 (Pricing Schedule) to reflect the mandatory index date and location. Offerors must submit verifiable proof of the specified BPN index price with their Volume III Price Quote. The solicitation requires a firm-fixed-price markup and specifies invoice submission procedures via WAWF.

Form / Attachment / Pricing Sheet

This document appears to be a sign-in sheet or roster for a site visit related to a government opportunity. It records attendees, their affiliations, and potentially dates of attendance or other relevant information.

• Names: Lists of individuals attending the site visit (e.g., Lindell, Earle; Allen, Dan; Heiner, Shad; Gonzales, Daniel; Eilerts, Amy; Frailey, Paul; Keetch, Jim; Brown, Laurel; Curry, Dona; KEETCH, Jim).
• Affiliations/Companies: Indicates the company or department associated with each attendee (e.g., MH Propane, AmeriGas Propane, MICC-DPG, DPW, DPE).
• Contractor Information: Columns for 'Contractor', dates (e.g., 04/21/26), and names (e.g., Amy/Curry, Dona WDL).
• Handwritten Notes: Contains handwritten entries, including names, dates (e.g., 4/21), and company names (e.g., CONTHETING, PAUL FRAILEY, Laurel Brown).

This roster can help potential bidders identify who attended the site visit, potentially indicating interested parties or key personnel involved. The presence of specific company names and contact information (if legible) might offer insights into the competitive landscape or potential teaming partners. The handwritten notes may provide additional context or specific details about attendance or follow-up actions.

Form / Attachment / Pricing Sheet

This document is an amendment to the pricing schedule for the opportunity. It provides the structure for bidders to submit their pricing based on a specific index and location.

• Basis of Pricing: Specifies the BPN Index Publication Date (April 23, 2026) and Mandatory BPN Index Location (Altamont, Utah). Bidders are to fill in the BPN Index Price per Gallon.
• Pricing Calculation Schedule: Details CLINs (Contract Line Item Numbers) for Base Year through Option Year 4, including Army Family Housing and Non-Army Family Housing. It outlines estimated annual gallons, BPN Index Rate, Offeror's Markup per Gallon, Total Rate per Gallon, and Total CLIN Price. Option Year 4 rates are to be used for the "Option to Extend Services" CLINs.
• Phase-In / Phase-Out Pricing: Includes fields for Phase-In and Phase-Out Activities, with a total firm-fixed-price.
• Totals: Fields for Grand Total (Propane CLINs), TOTAL PIPO PRICE, and TOTAL EVALUATED PRICE are included, with initial values set to 0.0.

Bidders must use this schedule to calculate and submit their proposed pricing for the contract. They need to input their markup per gallon, which will then determine the total rates and prices for each CLIN. The fixed BPN Index date and location are critical for consistent pricing calculations.

Form / Attachment / Pricing Sheet

This document is a list of propane tank locations and associated details, likely intended as an attachment or data source for a larger opportunity. It provides specific information about various facilities and their propane storage.

• Ship To Name 1 & 2: Identifies the facility or location.
• Location #: A numerical identifier for the specific site.
• Street: The physical address of the location.
• Tank Size: The capacity of the propane tank in gallons.
• Tank Quantity: The number of tanks at the location.
• Government Owned?: Indicates if the tank/facility is government-owned.
• AFH (CLIN 0001): Potentially a CLIN (Contract Line Item Number) or other identifier related to the opportunity.

This document is crucial for bidders to understand the scope and scale of potential work related to propane tank management, maintenance, or supply at the listed Dugway Proving Ground (DPG) locations. It provides a detailed inventory of existing propane infrastructure, which is essential for accurate proposal development and resource planning.

Form / Attachment / Pricing Sheet

This document is a list of propane tank requirements for various locations, likely for procurement or inventory management purposes. It details the "Ship To" location, "Ship To Name," "Location #," "Street," "Tank Size," "Tank Quantity," and whether the tank is "Government Owned." It also includes a "CLIN 0001" column, suggesting it's related to a specific contract line item.

• Location Details: Specific addresses and location numbers for each propane tank requirement.
• Tank Specifications: Size (e.g., 1000, 18000, 30000 gallons) and quantity needed at each location.
• Ownership: Indicates if the tank is government-owned.
• Contract Information: References "CLIN 0001," implying a connection to a specific contract line item.

This document is crucial for bidders who may be responding to an opportunity related to the supply, installation, or maintenance of propane tanks. It provides a detailed breakdown of the quantities and locations where these tanks are needed, allowing potential bidders to assess the scope of work, estimate costs, and determine their capacity to fulfill the requirements.

Form / Attachment / Pricing Sheet

This document is a pricing schedule (Attachment 2) for the opportunity. It outlines the structure for calculating and submitting pricing for propane services, including base year, option years, and extension of services.

• Basis of Pricing: Requires offerors to specify the BPN Index Publication Date, Location/Supplier, and the BPN Index Price per Gallon used for calculations.
• Pricing Calculation Schedule: Details CLINs (Contract Line Item Numbers) for Army Family Housing and Non-Army Family Housing, with estimated annual gallons for each year of the contract (Base Year through Option Year 4). It includes fields for BPN Index Rate, Offeror's Markup per Gallon, Total Rate per Gallon, and Total CLIN Price.
• Option to Extend Services (FAR 52.217-8): Includes CLINs for extending services, priced at the Option Year 4 rate.
• Phase-In / Phase-Out Pricing: Separate CLINs for phase-in and phase-out activities.
• Pricing Narrative: A section for offerors to explain their choice of BPN Index Location/Supplier.

Bidders must use this schedule to calculate and present their proposed pricing for propane services. The structure provided dictates how costs should be broken down and submitted, impacting the overall evaluation of the proposal. Offerors need to input specific data related to the BPN Index and their markup to determine the total rates and CLIN prices.

Other / Unclassified

This document is the "Newcomer and Visitor Guide" for the U.S. Army Dugway Proving Ground. It provides comprehensive information for individuals visiting or relocating to the installation.

This guide is relevant to potential bidders by offering insights into the operational environment and facilities at Dugway Proving Ground. It details:

• On-Post Services: Information on accommodations (IHG Army Hotels/Desert Lodge, Coyote Run RV Camp), dining, commissary, post office, religious services, travel, attire, safety, phone/internet, laundry, and health screening.
• Recreation: Details on local and regional recreational opportunities, including Utah National Parks, skiing, and activities in Tooele County and Salt Lake City.
• Installation Access & Security: Information on clearances, prohibited items, range control, installation access requirements, and security protocols.
• Maps: Detailed maps of English Village, West Desert Test Areas, the Ditto Area, and Dugway's location within Utah.
• Contact Information: A comprehensive phone directory for various facilities and services on post.

Understanding these aspects can help bidders assess logistical considerations, personnel support, and the general environment of the installation where work may be performed.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines contract requirements related to Antiterrorism and Operations Security for contractor employees performing within Army-controlled installations, facilities, or areas.

• AT Level I Training: All contractor and subcontractor employees requiring access to Army installations, facilities, or controlled-access areas must complete AT Level I awareness training within 30 calendar days of contract start date or incorporation. Certificates of completion must be submitted to the COR or Contracting Officer within 30 days of training completion. Training is available at http://jko.jten.mil.
• Access and Security Procedures: Contractor and subcontractor employees must provide information for background checks to meet installation access requirements. Compliance with personal identity verification requirements (FAR 52.204-9) is mandatory. Changes in Force Protection Condition (FPCON) may necessitate changes in contractor security matters.
• Access to DoD Facilities (without CAC): For contractors not requiring a Common Access Card (CAC) but needing access to a DoD facility or installation, employees must comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB), along with applicable installation, facility, and area commander security policies. OCONUS locations require adherence to status of forces agreements and theater regulations.
• iWATCH Training: Employees performing within Army-controlled installations, facilities, or areas must be briefed on the local iWATCH program. This training informs employees about behaviors to watch for and how to report suspicious activity to the COR. Training must be completed within 30 calendar days of contract award, and new employees must complete it within 30 days of commencing performance. Results must be reported to the COR within 30 calendar days of contract award.

Performance is within Army-controlled installations, facilities, or areas.

• Mandatory completion of AT Level I and iWATCH training for relevant personnel.
• Compliance with installation access, background check, and personal identity verification requirements.
• Adherence to Force Protection Conditions (FPCON) and local security policies.
• Compliance with specific adjudication standards and databases for access without CAC.

Other / Unclassified

This document provides information for contractors working at or visiting U.S. Army Dugway Proving Ground (DPG). It covers:

• Foreign Visitors/Employees: Procedures for listing and obtaining access for non-U.S. citizens.
• Security Badges and Protective Masks: Contractor responsibility for obtaining and returning these items.
• Safety and Accident Prevention: Requirement to adhere to DPG Safety Office rules.
• Location: DPG is remote, approximately 90 miles southwest of Salt Lake City.
• Contractor Access: Process for obtaining DPG Identification Cards, including background checks.
• Cellular Service: Limited service, with AT&T being the most reliable.
• Normal Work Hours: Four-day work week (Monday-Thursday, 7:00 AM - 5:30 PM) and observed Federal Holidays.
• OSHA Standards: Requirement to comply with OSHA standards, particularly regarding hazardous materials and participation in DPG's hazardous materials management program (EESOH-MIS).

This document is crucial for bidders to understand the operational environment, access requirements, safety protocols, and logistical considerations at DPG. It highlights specific procedures for personnel, security, and compliance that will impact contract performance and planning.

Form / Attachment / Pricing Sheet

This document is a general road map of the U.S. Army Dugway Proving Ground. It provides a visual representation of the installation's layout, including roads, training areas, impact zones, and gates.

• Road Types: Differentiated by paved, gravel, dirt, and two-track.
• Training Areas: Designated zones for various military activities.
• Impact Areas: Marked as dudded and non-dudded.
• Gates: Labeled gates providing access to the installation.
• Geographic Features: Includes mountains, peaks, and canyons.
• Legend: Explains the symbols and line types used on the map.
• Scale: Provided in both miles and kilometers (1:230,000).

This map is relevant for bidders needing to understand the physical layout and accessibility of the Dugway Proving Ground. It can help in planning logistics, site visits, or understanding the geographical context of any operations or services required for an opportunity located at or involving this facility.

Statement of Work (SOW) / Performance Work Statement (PWS)

To supply propane to US Army Garrison, Dugway Proving Ground, UT (DPG), including all DPG customers and tenants.

• Provide propane delivery and supply services.

• Maintain usable fill levels in Government-owned and contractor-owned propane tanks.

• Ensure propane tanks (30 gallons and greater) do not run empty, maintaining at least 20% fill level.

• Ensure sufficient spare tanks (less than 30 gallons) are available and full for customer swaps.

• Prevent propane outages unless approved by the Contracting Officer (KO) or Contracting Officer Representative (COR).

• Maintain secure enclosures around propane tanks.

• Provide and maintain contractor-owned propane tanks and ancillary equipment.

• Provide safe, sound, and fully functional propane tank systems compliant with regulations and industry standards.

• Maintain accurate accounting of propane delivered and funds.

• Submit a Quality Control Plan, Safety Plan, and Environmental Plan.

• Provide various reports, including a Yearly Weights and Measures Meter Report, Weekly Delivery Reports, and attend conferences/meetings.

• Tank systems acquired/replaced must be sound, safe, legal, and functional within 90 days of award.

• Tank replacement downtime must not exceed 10 hours per tank system.

• Propane fill levels must be at least 20% of tank capacity for tanks 30 gallons and greater.

• Zero propane outages in the West Desert Test Center area; no more than two per year in English Village.

• Accurate accounting of propane delivered and funds, with no invoices exceeding available funds.

• 100% compliance for Quality Control Plan, Safety Plan, Environmental Plan, and conference attendance.

• 90% compliance for Weekly Delivery Reports (timeliness).

• Period of Performance: TBD - July 1, 2026 (refer to contract schedule).

• Place of Performance: US Army Garrison, Dugway Proving Ground, UT (DPG).

• Contractor must provide all personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision.

• Contractor must comply with security requirements, including background checks and installation access procedures.

• Contractor employees must complete Anti-Terrorism Level I Training, Threat Awareness Reporting Program (TARP) training, and iWATCH training.

• Contractor must not require access to government information systems.

• Contractor must establish and implement key control procedures.

• Contractor employees must identify themselves as contractor personnel and wear appropriate identification.

• Contractor must provide a standard uniform.

• Non-disclosure requirements apply to proprietary or sensitive information.

• Contractor must not post information to public websites or social media that discloses contract details without express government consent.

• Information Assurance requirements must be met.

• Potential Organizational Conflict of Interest (OCI) must be reviewed and mitigated.

• A Phase In / Phase Out (PIPO) plan must be developed and implemented.

Solicitation / RFP / RFQ

This solicitation (RFQ W911S626QA009) is for the procurement of bulk propane. The government intends to award a firm-fixed-price purchase order with an Economic Price Adjustment.

• Supply of propane for Army Family Housing (AFH) and Non-Army Family Housing (Non-AFH).

• Estimated usage for AFH: 174,000 gallons annually (Base Year and Option Years 1, 2, 3). Estimated usage for Non-AFH: 1,028,000 gallons annually (Base Year and Option Years 1, 2, 3).

• Phase-In/Phase-Out activities for tank systems.

• Option to Extend Services for up to 6 months.

• Offerors must demonstrate recent and relevant past performance in providing bulk propane supply, defined as a contract active within the last three years with similar scope and magnitude (at least 500,000 gallons annually).

• Contract Type: Firm Fixed Price with Economic Price Adjustment (established prices).

• Period of Performance: Base Year (July 1, 2026 - June 30, 2027) with four option years and potential extension of services.

• Estimated Value: Not explicitly stated, but includes detailed pricing for base year and option years.

• Offer Due Date: 06 May 2026, 10:00 AM MDT.

• Submission: Quotes must be submitted electronically to amy.m.eilerts.civ@army.mil in three volumes: Technical, Past Performance, and Price Quote.

• Evaluation Process:

  1. Responsibility Determination (Past Performance Gate): Must meet the Special Standard of Responsibility.
  2. Technical Evaluation: Quote must receive an "Acceptable" rating.
  3. Award Decision: Based on the lowest evaluated price among responsible and technically acceptable quotes.

• Key Deadlines:

  • Questions Deadline: 27 April 2026, 10:00 AM MDT.
  • Site Visit Registration Deadline: 15 April 2026, 10:00 AM MDT.
  • Site Visit: 21 April 2026, 10:00 AM MDT.

• This acquisition is UNRESTRICTED.

• NAICS Code: 221210 (Utility Natural Gas Distribution).

• A 10% price evaluation preference for HUBZone Small Business Concerns may apply.

• The solicitation includes numerous FAR and DFARS clauses and provisions.

• Specific instructions for pricing, including the use of the Butane-Propane News (BPN) Index, are provided.

• Offerors must comply with unique item identification (IUID) requirements.

• Payment will be processed through Wide Area WorkFlow (WAWF).

Amendment / Modification

This document is Amendment 1 to the Sources Sought Notice W911S626QA009 for Bulk Propane Supply Purchase and Delivery.

• The primary purpose of this amendment is to provide updated information and clarify the submission deadline.

• Responses must be submitted no later than 10:00 AM (Mountain Daylight Time) on February 24, 2026.

• All correspondences should reference the sources sought announcement number W911S626QA009 Amendment 1.

• Telephone inquiries will not be accepted, and receipt of submissions will not be acknowledged.

Form / Attachment

This attachment provides a detailed list of tanks, their sizes, quantities, and ownership status, categorized by various 'Ship To Name' locations.

• Ship To Name: Identifies various locations or entities associated with the tanks, including AVERY, BAKER, CARR, DITTO, ENGLISH VILLAGE, LIFE SCIENCE TEST FACILITY, OUT AREA (e.g., 5 MILE, CARR MIXING, DTC, GRANITE, HMTF, SAPPHIRE, WIG, 777), TARGET S SITE (1-8), and TEST TRAILERS.
• Tank Size: Specifies the size of each tank (e.g., 40, 125, 500, 1000, 1990, 18000, 30000).
• Tank Quantity: Indicates the number of tanks of a specific size at a given location.
• Government Owned?: Notes whether a tank is 'Government Owed' for specific entries.

This document is critical for bidders to understand the scope and scale of any opportunity involving these tanks. It provides an inventory of assets, their characteristics, and locations, which could be essential for proposals related to maintenance, repair, removal, installation, or other services. The 'Government Owned' status may influence contractual obligations, liability, or specific handling procedures.

Sources Sought Notice

This notice is issued by the U.S. Army Contracting Command (ACC), Mission & Installation Contracting Command (MICC) – Dugway Proving Ground (DPG), UT, to conduct market research for Bulk Propane Supply and Delivery services. The government intends to procure these services competitively and may set aside the requirement for small businesses or procure through full and open competition based on responses. This notice is for information and planning purposes only and does not constitute a solicitation.

• The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for propane delivery and supply.

• Ensure propane tanks maintain usable fill levels (minimum 20% capacity for tanks >30 gallons).

• Responsible for accurate accounting, invoicing, and reporting.

• Prevent propane outages on the installation.

• Ensure enclosures around propane tanks are secure.

• DPG relies on propane for energy due to lack of natural gas infrastructure.

• Anticipated NAICS code: 457210 – Fuel Dealers.

• Size standard: 100 Employees.

• A DRAFT Performance Work Statement (PWS) is attached.

• A tank list (Technical Exhibit #1) detailing delivery locations, capacities, and ownership is provided.

• Interested parties should provide specific information as requested in the notice.

• Responses are due no later than 1:00 PM (Mountain Daylight Time) on February 16, 2026.

• Submit responses to Amy M. Eilerts at amy.m.eilerts.civ@army.mil.

• Telephone inquiries will not be accepted.

• The government is seeking to identify interested small businesses in all socioeconomic categories (8(a), Small Disadvantaged Business, HUBZone, SDVOSB, WOSB, etc.) for potential set-asides.

• The government will not reimburse costs incurred in response to this notice.

• Submittals will not be returned.

• The determination to compete this requirement is at the Government's discretion.

• If a competitive solicitation is released, it will be synopsized on SAM.gov.

Statement of Work (SOW) / Performance Work Statement (PWS)

To supply propane to US Army Garrison, Dugway Proving Ground (DPG), including all DPG customers and tenants.

• Provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary for propane delivery and supply.

• Maintain usable fill levels in both Government-owned and contractor-owned propane tanks, ensuring tanks with capacities of 30 gallons or greater do not fall below 20% capacity.

• Ensure no propane outages occur unless approved by the Contracting Officer (KO) or Contracting Officer Representative (COR), except for emergencies or tank changes.

• Maintain secure enclosures for all propane tanks (gates locked, no breaches).

• Provide and maintain contractor-owned propane tanks and ancillary equipment, ensuring they are sound, safe, legal, and fully functional within 90 days of contract award.

• Notify COR immediately of any maintenance or operational issues with Government-owned propane tank systems.

• Provide a list of all contractor-supplied tanks, updated monthly.

• Report any propane tank, line, or regulator issues to the COR.

• Tank replacement must be completed within 90 days of contract award.

• Lack of propane service must not exceed 10 hours per tank system during replacement.

• Contractor-provided tank systems must meet Federal, State, and Local regulatory requirements and industry standards.

• Maintain a minimum of 3-day supply of propane in tanks.

• Maintain fuel levels at no less than 20% of tank capacity for tanks 30 gallons and greater.

• Ensure sufficient spare tanks (less than 30 gallons) are available for swaps.

• Zero propane outages unless approved.

• Zero outages per year in the West Desert Test Center area; no more than two per year in the English Village area.

• Maintain accurate propane delivery records and accounting, ensuring no delivery exceeds funded amounts or invoiced amounts exceed available funds.

• Provide Quality Control Plan, Safety Plan, and Environmental Plan to COR and KO.

• Submit Weekly Delivery Reports by 1000 every Wednesday.

• Attend post-award conference and periodic progress meetings.

• Period of Performance: TBD - July 1, 2026 (Refer to contract schedule).

• Place of Performance: Dugway Proving Ground.

• Contract Type: Anticipated Firm Fixed Price (FFP) with Economic Price Adjustment (EPA).

• Phase-In/Phase-Out (PIPO) Plan: Required within 90 calendar days.

• Security Requirements: Background checks required for all personnel. Compliance with installation access and security policies. No access to Government information systems required.

• Training: Anti-Terrorism (AT) Level I, Threat Awareness Reporting Program (TARP), and iWATCH training required for employees.

• Contractor shall not be reimbursed for work when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed closings.

• Contractor must maintain an adequate workforce for uninterrupted performance when the Government facility is not closed.

• No Government Furnished Equipment (GFE).

• Government will furnish emergency medical and rescue services, installation fire services, security services, and HAZMAT first response.

• Contractor must provide all necessary vehicles and equipment, with company name prominently displayed.

• Applicable Publications: A list of relevant DoD and Army publications is provided.