CHARLESTON VAMC's BULK OXYGEN Base + 4 Opt. Yrs

Amendment / Modification

This amendment to Solicitation 36C24726Q0149 serves to provide responses to submitted questions regarding the Bulk Medical Air Tanks requirement.

• The amendment addresses specific questions related to the existing medical air tanks, including installation dates, tank sizes, brands, models, current volume usage, set points (FULL TRYCOCK, REORDER POINT, REFILL POINT, & LOW-LEVEL ALARM), average daily oxygen usage, recent inspection dates, and history of vaporizer icing.

• It also provides updated tank information for the Charleston VAMC, including tank numbers, MAWP, Full Trycock levels, Reorder levels, Hose line set pressure, Economizer set pressure, Low Liquid level alarm, Reserve bank alarm, and Switch over alarm.

• The amendment does not explicitly state a change to the hour and date specified for receipt of Offers. However, it provides critical information that bidders should consider when preparing their proposals. Bidders are reminded to acknowledge receipt of this amendment.

• The amendment clarifies that the hour and date for receipt of offers is NOT extended.

Amendment / Modification

This amendment updates the Statement of Work (SOW) and provides responses to Questions & Answers (Q&A) for the solicitation 36C24726Q0149.

Key updates include:

• Site Visits: All site visits must be completed by the 23rd of the month, with no further extensions.

• SOW Updates: The Statement of Work has been updated to include Q&A responses and revised details regarding delivery schedules and fees.

• CLINs 0005 & 0006 (Hazmat Fee & Delivery Fee): These CLINs are confirmed to be monthly fees, not per delivery, and will be paid out as a monthly rate.

• Transition Period: A 60-day transition period is now included in the SOW.

• ECC Check-in: The requirement for contractor personnel to check in with ECC has been removed for this VAMC.

• Statement of Work (SOW)

• Questions & Answers (Q&A)

• Specific CLINs related to fees and delivery

• Site visit deadlines

Offerors must ensure their proposals reflect the updated SOW and Q&A. The deadline for site visits has been clarified and is firm. The updated SOW and Q&A documents are provided below the amendment text.

Amendment / Modification

• The deadline for receipt of offers has been extended.

• The "HOUR & DATE for Receipt of Offers" has been modified.

• The new response date for the RFQ is February 27, 2026, by 12:00 PM EST. The previous deadline was not explicitly stated but is now superseded by this amendment.

Solicitation / RFP / RFQ

This document is a Combined Synopsis/Solicitation Notice for the Charleston VAMC's Bulk Oxygen requirement for Fiscal Year 2026, with four option years. The Department of Veterans Affairs is procuring bulk oxygen services.

• The primary deliverable is bulk oxygen.

• The specific details of the requirements, technical specifications, and scope of work are expected to be found in the "Solicitation Word Document Attachment."

• The contract will be for the Charleston VAMC.

• The period of performance includes FY26 Base plus 4 option years.

• Response Date/Time: December 13, 2026, 12:00 PM Eastern Time, New York, USA.

• Submission Instructions: Bidders are directed to review the "Solicitation Word Document Attachment" for detailed submission requirements and evaluation criteria.

• This solicitation is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• The full details of the solicitation are contained within an attached "Solicitation Word Document."

• The Product Service Code (PSC) is 6835.

• The North American Industry Classification System (NAICS) code is 325120.

Solicitation / RFP / RFQ

This is a Request for Quotes (RFQ) to procure Bulk Liquid Oxygen - Delivery and Rental services for the Veterans Integrated Southeast Network (VISN 7) Medical Centers, specifically the Ralph H. Johnson VAMC in Charleston, South Carolina. The contract will establish a committed source for medical-grade liquid bulk oxygen. This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Provision of medical-grade liquid bulk oxygen.

• Contractor-owned bulk oxygen tanks with appropriate backup systems.

• Installation of new tanks if required.

• Delivery of bulk oxygen within two (2) days After Receipt of Order (ARO) or as specified.

• 24/7 emergency contact information.

• In-service training on refill procedures, maintenance, and emergency shutdowns.

• Verification and written accuracy of all gauges.

• Delivery monitoring by a qualified and trained technical representative.

• Provision of a Certificate of Analysis with each delivery.

• Compliance with OSHA standards and applicable safety requirements.

• Contractor personnel must check in and out with ECC.

• Contract Type: Fixed Firm Price Purchase Order.

• Period of Performance: One (1) Base Year (April 1, 2026 - March 31, 2027) with four (4) one-year option periods.

• Estimated quantities are provided for annual requirements; no guarantee of purchase.

• Quotes must be submitted electronically by February 13th, 2026, 12:00 PM EST to Chad.dinkins1@va.gov and Chelsea.smith1@va.gov.

• Questions are due by February 5th, 2026, 12:00 PM EST.

• Evaluation will be Lowest Priced Technically Acceptable (LPTA).

• Technical Acceptability will be assessed based on:

  • Subfactor A: Experience providing contracted bulk liquid oxygen services (detailed narrative required).
  • Subfactor B: Relevant permits/licenses and certifications.
  • Subfactor C: Liability insurance documentation.
  • Subfactor D: Site visit completion and written issue identification.

• Price will be evaluated for reasonableness.

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be certified and listed in the SBA certification database at the time of offer and award.

• Offerors must be registered in SAM.

• A site visit is mandatory for all contractors intending to respond. Failure to conduct a site visit may result in disqualification.

• The document references FAR and VAAR clauses, including those related to SAM registration, payment by EFT, and limitations on subcontracting for SDVOSBs.