Columbia Basin JCC Medical Services

Questions & Answers / Clarifications

This document provides clarification regarding the requirement for a collaborative agreement for Nurse Practitioners (NPs) in the State of Washington.

• Question: Is a collaborative agreement required for a Nurse Practitioner in the State of Washington?
• Answer: No, a collaborative agreement is not required for Nurse Practitioners practicing in the State of Washington.

This clarification indicates that vendors do not need to secure or provide documentation for a collaborative agreement for Nurse Practitioners practicing in Washington State as part of their response or performance under this opportunity.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the opportunity.

• Incumbent: There is no active contract for this position currently.
• Backfill/Absences: For short absences of key personnel, hours may be made up by agreement with the center. For longer absences or departures, the vendor is responsible for locating a replacement, subject to Department of Labor approval.
• Off-site Training/Meetings: Trainings are not required on-site; Department of Labor trainings will be conducted online.
• Personnel Preference: There is no preference between a physician or NP/PA, provided candidates meet licensure, scope of practice, and insurance requirements. Family Medicine or Internal Medicine candidates are acceptable if qualified and approved by DOL.
• Guaranteed Hours: The contract is funded for 8 hours per week. Additional hours are possible based on the center's need and funding, and the contractor's capability to provide them.

These clarifications provide specific details on personnel requirements, absence policies, and contract hours, which may influence bidder proposals and staffing plans.

Solicitation / RFP / RFQ

This solicitation seeks medical services for the Columbia Basin Job Corps Center in Moses Lake, WA. The services are intended for at-risk youth and young adults participating in the Job Corps program, providing basic health services including examinations, assessments, treatment, prescription issuance, immunizations, health monitoring, and prevention planning.

• ON-SITE Medical Services: Provided by licensed Physicians and/or Nurse Practitioners/Physician Assistants.

• Scope of Services: Includes examinations, assessments, treatment of minor and chronic conditions, prescription management, first aid, CPR, health promotion, and coordination with other center programs.

• Compliance: Must adhere to Federal laws/regulations, OSHA, HIPAA, state/local laws, and American Medical Association guidelines.

• Documentation: All medical documentation must be recorded in the Student Health Record (SHR) and Job Corps Health and Wellness Program forms.

• Personnel Qualifications: Providers must have active, unrestricted licenses, maintain required certifications/insurance, and agree to background checks and drug testing. Medical liability insurance of at least $1 million is required.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base year (April 15, 2026 - April 14, 2027) with four (4) one-year option periods, plus a potential six-month extension.

• Estimated Value: Not explicitly stated, but pricing is required for all items and options.

• Proposal Submission: Requires a completed Quoter's Questionnaire, Schedule of Items with pricing, proof of licenses and insurance, resumes for key personnel, and three professional references.

• Evaluation Criteria: Award will be made to the offeror representing the best value to the Government, based on Technical Capability, Past Performance, and Price.

• Key Deadlines: Questions are due by March 11, 2026. The Offer Due Date is March 18, 2026, at 5:00 PM Eastern Time.

• This acquisition is listed as "UNRESTRICTED."

• Attachment 1 contains the detailed Statement of Work.

• Attachment 2 is the Quoter's Questionnaire.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide on-site medical services for students at the Columbia Basin Job Corps Civilian Conservation Center (JCCC), focusing on early identification, basic healthcare, health promotion, prevention, and education to help students overcome barriers to employability.

• Provision of medical services by a Physician and/or Nurse Practitioner/Physician Assistant.

• Services include examinations, assessments, treatment, prescription issuance, immunizations, health monitoring, hospitalization recommendations, follow-up care, and prevention planning.

• Emphasis on efficient, cost-effective, evidence-based healthcare.

• Coordination with other health and wellness components on Center.

• Early identification and diagnosis of medical problems.

• Basic medical care, health promotion, prevention, and education aligned with Job Corps Policy and Requirements Handbook (PRH) Chapter 2, Section 2.3.

• Specific tasks include initial physical examinations, developing medical treatment plans, recording medical documentation, treating minor and acute conditions, managing chronic conditions, providing family planning education, prescribing medications (including Schedule II), collaborating with substance abuse counselors, participating in committee meetings (DAC, applicant review), maintaining medical equipment, monthly reporting, establishing referral systems, attending training, ensuring patient privacy (HIPAA), participating in quality improvement activities, and coordinating with other Center departments.

• Adherence to applicable Federal laws/regulations, OSHA, HIPAA, state and local laws, and American Medical Association guidelines.

• Compliance with standards set by the Office of the Director, Job Corps, and the Department of Labor (DOL).

• Contractor personnel must coordinate with the Health and Wellness Director and/or Center Director.

• Monthly reporting on health-related matters, including student medical separations, costs of special services, equipment needs, and supply/medication status.

• Participation in Job Corps assessment teams and DOL/Forest Service assessments.

• Contractor performance will be evaluated via the Contractor Performance Assessment Reporting System (CPARS).

• Medical services required on-site at Columbia Basin JCCC, Moses Lake, WA.

• Services are required weekly, with days and hours to be mutually agreed upon (typically 1-2 days/week, M-F, 8 am – 5 pm).

• Schedule may vary based on Center On Board Strength (OBS) and PRH changes, with modifications executed via contract modification.

• Services are not required on specified Government holidays.

• Providers must possess an active, unrestricted license to practice independently in the state.

• Ability to work independently and as part of a healthcare team.

• Experience with financially disadvantaged youth aged 16-24.

• Supervision of Nurse Practitioner/Physician Assistant may be required.

• Prompt review of applicant files and initial examinations.

• Timely and accurate medical documentation on Student Health Record (SHR) and Job Corps forms.

• Collaboration with Center staff and adherence to infection control policies.

• Contractor personnel must agree to a criminal background check and drug testing if required.

• Malpractice/professional liability and general liability insurance are required.

• Contractor personnel and their work will be secured per Center requirements.

• Student records and reports are property of the US Government.

• Travel is not anticipated or authorized.

• Invoices submitted monthly via IPP.

• Past performance evaluations will be conducted annually and at contract completion via CPARS.