Comprehensive Medical Services - FCI Sheridan

Statement of Work (SOW) / Performance Work Statement (PWS)

To establish a contractual agreement for comprehensive medical services for Federal Inmates at the Federal Correctional Institution (FCI) in Sheridan, Oregon. The goal is to provide cost-effective healthcare consistent with community standards when BOP resources are insufficient.

This Performance Work Statement (PWS) outlines services in terms of output. Offerors are encouraged to propose comprehensive services. Key outputs include:

• Output #1 (Optional): Provide inpatient and outpatient facility services, including emergency room services. Requires adherence to community standards, laws, and regulations. Preference for facilities accredited by The Joint Commission.
• Output #2 (Optional): Provide professional medical services, which may include community-based settings or telehealth. Specific telehealth specialties are listed, including Tele-Triage, Cardiology, Dermatology, and others. Services must conform to community standards and regulations. Providers must not be on the List of Excluded Individuals/Entities (LEIE). Specialty care appointments should be available within 14 calendar days. Prescriptions must adhere to the BOP Formulary.
  • Institution-Based Services: Professional services may also be performed within the institution, including specialty clinics (e.g., Cardiology, General Surgery, Psychiatry). Providers must be licensed in Oregon and apply for clinical privileges.
• Output #3: Submit properly-priced invoices for services rendered, adhering to specific formatting and submission requirements (e.g., UB-04 or CMS-1500 forms, electronic transmission via ANSI 837 format).
• Output #4: Manage medical record information to ensure continuity of care and compliance with privacy regulations. Authorized BOP staff will have access to records. Specific reporting requirements for inpatient admissions and discharge instructions are detailed.
• Output #5: Maintain open communication channels. Requires a designated Point of Contact (POC) and an On-site Scheduler to manage appointments, coordinate clinics, and ensure medical records are available. The On-site Scheduler will have read-only access to the Bureau Electronic Medical Record (BEMR).

Services must conform to community standards and all applicable local, state, and Federal laws and regulations. Invoices must be submitted within 90 calendar days of service. Monthly estimates of expenditures are required.

Services are to be provided for the Federal Correctional Institution (FCI) in Sheridan, Oregon, which includes a Level II Male Offenders facility, a Level II Male Offenders Detention Center, and a Level II Male Offenders Prison Camp.

• Contractors must not utilize providers on the LEIE.
• Preference for facilities accredited by The Joint Commission.
• Providers performing institution-based services must be licensed in Oregon and obtain clinical privileges.
• All contract personnel entering the institution require background investigations and mandatory orientation.
• Adherence to the BOP Formulary for prescriptions.
• Compliance with Prison Rape Elimination Act (PREA) requirements for sexual abuse assessments and evidence collection.
• Offerors are encouraged to propose enhancements that mitigate security concerns related to inmate transport.

Amendment / Modification

• The "On-site scheduler" has been added back to the document. It was inadvertently omitted during an update to the SOW for telehealth services.

• The solicitation has been extended by one week.

• The SOW, specifically under Output #5, has been updated to include the On-site scheduler.

• The deadline for proposal submissions has been extended to June 12.

Amendment / Modification

• This amendment (004) to the solicitation (15BFA024R00000030, dated 4/22/2026) adds instructions and information for Mobile Services.

• An additional attachment, "Mobile Services Instructions and Information for Contractors for Amend 5," has been included.

• The deadline for the receipt of offers has been extended to June 5th.

• The solicitation itself is amended to include the new information and deadline.

• The proposal submission deadline has been extended to June 5th.

Amendment / Modification

This amendment provides instructions and information for contractors regarding Mobile MRI and CT services at the institution located at 27072 Ballston Rd., Sheridan, OR 97378. It details specific entry and parking procedures for different unit types (FCI, FDC, SPC) and outlines the provision of utilities by the institution (480 volt 3 phase WYE electrical hookup). The amendment also specifies that a schedule will be mutually agreed upon, services will be provided on a rotating basis between facilities, and operating hours are Monday through Friday, 7:30 a.m. to 3:00 p.m. The contractor is responsible for all necessities for transportation, personnel, management, and operation of the mobile units. The operator's capability to complete an approximate number of patients per session will be at the discretion of Health Services and the CO.

This document provides specific operational instructions and does not explicitly reference or modify specific sections of a prior solicitation or SOW.

No changes to proposal deadlines or submission requirements are indicated in this amendment. It provides operational details for service delivery.

Solicitation / RFP / RFQ

This document outlines the evaluation criteria for a solicitation, indicating that the Government intends to make a single award to the responsible offeror whose proposal is in the Government's best interest, considering price and other factors. In a trade-off process, non-price factors (combined) are approximately equal to price. Technical criteria and past performance are of equal value.

Proposals will be evaluated based on the following factors, with the understanding that if proposals are approximately equal under non-price factors, price could become paramount:

• Demonstrated approach to providing quality medical care to inmates.
• Mitigation of Government costs and security risks.
• Specific subfactors include:
  • Level of diversity of services proposed.
  • Driving distance and conditions to/from community-based providers.
  • Accreditation status of the proposed contract facility(ies).
  • Enhancements to basic contract requirements that facilitate the institution's mission.

Subfactors 1 through 6 are of equal importance: - Quality of services - Relevancy - Timeliness of deliverables/Adherence to performance schedule - Management - Utilization of Small Business - Regulatory Compliance

Pricing categories are listed in descending order of importance, including: - Inpatient Facility Services - Outpatient Facility Services - Outpatient Physicians Services (including Other Physician, Telehealth, Mobile MRI) - Inpatient Physicians Services (including Mobile CT, Optometrist, Tele-triage, Oral Surgeon)

A proportionate amount of points will be awarded for each category below the highest-ranked offeror.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Comprehensive Medical Services for the Federal Bureau of Prisons (BOP) at FCI Sheridan, Oregon. The goal is to establish a contractual agreement for necessary professional and facility services for both inpatient admissions and outpatient encounters for Federal Inmates.

This PWS describes services in terms of output. Key outputs include:

• Output #1 (Optional): Inpatient and outpatient facility services conforming to community standards and applicable laws.

• Output #2 (Optional): Professional services conforming to community standards and applicable laws, including community-based services (e.g., hospital, surgical center) and telehealth services. Specialties include Tele-Triage, Cardiology, Dermatology, Endocrinology, Gastroenterology, General Surgery, Neurology, Nephrology, Rheumatology, Urology, Oncology, Orthopedics, Orthopedic Surgery, Otolaryngology, Pain Management, Podiatry, and Prosthetics/Orthotics. Institution-based services are also an option.

• Output #3: Submission of properly-priced invoices for services rendered, adhering to specific documentation and adjudication processes.

• Output #4: Management of medical record information to ensure continuity of care while observing release restrictions.

• Output #5: Maintenance of open communication channels between the contractor, facility, and the Government.

• Services must adhere to community standards of quality and cost-effective medical care.

• Providers must not appear on the List of Excluded Individuals/Entities (LEIE).

• Invoices must be submitted within 90 calendar days of service.

• Monthly estimates of Fiscal Year Obligations are required.

• Specific requirements for documentation, reporting, and communication are detailed.

• The PWS applies to the Federal Correctional Institution (FCI) located in Sheridan, Oregon, which includes the Federal Correctional Institution-Male Offenders, Federal Detention Center – Male Offenders, and Federal Prison Camp-Male Offenders, all identified as Care Level 2 BOP facilities.

• Facilities accredited by The Joint Commission are preferred.

• Providers must possess appropriate educational qualifications, experience, licensure, and board certification.

• Telehealth services are specified with hours of operation (7:00 am - 3:00 pm) and requirements for timely, secure, and clinically appropriate services.

• Teletriage services are required 24/7.

• All contract personnel entering the institution require a background investigation and orientation.

• Enhancements to basic contract requirements are encouraged but must be absorbed into line item pricing.

• Specific protocols for Prison Rape Elimination Act (PREA) are outlined.

Amendment / Modification

• This amendment (004) to Solicitation 15BFA024R00000030, originally dated 4/22/2026, revises the solicitation.

• The pricing structure has been separated for Tele-triage and Telehealth services.

• Revised Attachments 1 and 2 are provided for Amendment 4.

• Section M, "Price Criteria 'order of importance,'" has been slightly changed and amended.

• These changes replace previously submitted pricing and criteria from earlier solicitations.

• The solicitation's due date has been extended to May 29th.

• Attachments 1 and 2 (revised)

• Section M, Price Criteria

• The proposal submission deadline has been extended to May 29th.

Form / Attachment / Pricing Sheet

This document, "Attachment 1-Contract Pricing and Subcontract Certification," is a required submission for offerors responding to the solicitation. It details the structure for submitting pricing proposals and includes a subcontract certification.

• Pricing Methodology: Outlines that pricing will be based on Medicare reimbursement benchmarks (Medicare Part A, Part B Physician Services, and Part B Facility Services) with allowed discounts or premiums. Specific benchmarks for the Portland-Vancouver-Hillsboro, OR-WA CBSA are referenced.
• Estimated Quantities: Provides estimated quantities for inpatient days, outpatient visits, and various physician and session-based services for the base year, four option years, and an optional 6-month extension.
• Schedule of Items: A template for offerors to complete, detailing proposed pricing (discount or premium to Medicare rates) for various service categories including inpatient/outpatient facility and physician services, telehealth, tele-triage, and other physicians/specialists.
• Subcontract Certification: A section for the offeror to certify whether the contract provides for subcontracting possibilities and if a subcontracting plan will be submitted.

This document is critical for bidders as it dictates how pricing proposals must be structured and submitted. It provides the estimated service volumes and the framework for calculating proposed rates based on Medicare benchmarks. Completing this attachment accurately is essential for a compliant proposal. It also informs bidders about potential subcontracting requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for comprehensive medical services for Federal Inmates at FCI Sheridan, Oregon. The goal is to establish a contractual agreement for necessary professional and facility services for both inpatient admissions and outpatient encounters, ensuring cost-effective healthcare consistent with community standards.

The PWS describes services in terms of output rather than specific task assignments. Offerors are encouraged to propose comprehensive solutions. Key outputs include:

• Output #1 (Optional): Inpatient and outpatient facility services conforming to community standards and all applicable laws and regulations. This may include emergency room services and inpatient visits requiring private rooms for inmates with guards. Preference is given to facilities accredited by The Joint Commission.

• Output #2 (Optional): Professional services conforming to community standards and all applicable laws and regulations. This includes community-based services resulting from BOP referrals, such as hospital, surgical center, or physician's office visits. Telehealth services are also included, covering various specialties and teletriage, available during specific hours or 24/7 for teletriage.

• Output #3: Submission of properly-priced invoices for services rendered, adhering to specific documentation and electronic submission requirements.

• Output #4: Management of medical record information to ensure continuity of care while observing release restrictions. This includes providing access to records for BOP staff, submitting discharge instructions, and faxing relevant reports.

• Output #5: Maintenance of open communication channels between the contractor, institution, and the Government, including a designated Point of Contact (POC).

• Services must conform to community standards and all local, state, and Federal laws and regulations.

• Contractors shall not utilize providers on the List of Excluded Individuals/Entities (LEIE).

• Invoices must be submitted within 90 calendar days of service.

• Medical records must be managed to promote continuity of care and adhere to privacy regulations.

• Communication must be maintained, with a designated POC responsible for service delivery.

Services are to be provided for the Federal Correctional Institution (FCI) in Sheridan, Oregon, which includes the Federal Correctional Institution-Male Offenders (Care Level II & III), Federal Detention Center-Male Offenders (Care Level II), and Federal Prison Camp-Male Offenders (Care Level II).

• Offerors are encouraged to propose enhancements that mitigate security concerns, such as treating inmates within the secure perimeter.
• All contract personnel entering the institution require a background investigation and a four-hour orientation course.
• Adherence to the Prison Rape Elimination Act (PREA) is required, including assessment and treatment for sexual assault incidents.
• Prescriptions must adhere to the approved BOP Formulary, with specific procedures for exemptions and prohibition of sample medications.
• The BOP reserves the right to award any, some, or none of the optional outputs or specific services.

Amendment / Modification

• This amendment (003) to solicitation 15BFA024R00000030, dated 4/22/2026, adds the list of Telehealth services to the Performance Work Statement (PWS).

• The Telehealth services are also located on Attachment 1 and Attachment 6-C.

• The amendment notes that "Pain Management" is missing from the list.

• Performance Work Statement (PWS)

• Attachment 1

• Attachment 6-C

• Bidders are advised to thoroughly review the new telehealth sections in the solicitation, PWS, and Attachment 6-C, which detail guidelines, expectations, and equipment.

• The effective date of this amendment is 4/28/2026.

Amendment / Modification

• This amendment modifies Solicitation Number 15BFA024R00000030, dated 4/22/2026.

• It adds FAR Clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors (Apr 2026)", which is on page 25 of the packet.

• The solicitation is amended as set forth in Item 14.

• The amendment is effective 4/27/2026.

• Bidders must acknowledge receipt of this amendment prior to the hour and date specified for receipt of offers. Failure to do so may result in rejection of the offer.

Amendment / Modification

• This amendment modifies solicitation 15BFA024R00000030, originally dated 4/22/2026.

• The amendment adds FAR Clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors (Apr 2026)", which is located on page 25 of the packet.

• The solicitation itself is affected by the addition of the new FAR clause.

• The amendment does not explicitly state a change to the proposal deadline. However, bidders are reminded that offers must acknowledge receipt of this amendment prior to the specified hour and date for receipt of offers. Failure to do so may result in rejection of the offer.

Solicitation / RFP / RFQ

This document is a Request for Proposal (RFP) from the Federal Bureau of Prisons (BOP), Field Acquisition Office, for Comprehensive Medical Services at FCI Sheridan, Oregon. The solicitation package includes a cover letter, the solicitation itself, and attachments.

The core requirement is the provision of comprehensive medical services. Specific details regarding the scope of work are found in Attachment 2: Performance Work Statement. Key outputs include:

• Providing inpatient and outpatient facility services conforming to community standards and all applicable laws and regulations.

• Providing professional services conforming to community standards and all applicable laws and regulations.

• Submitting properly-priced invoices for services rendered.

• Managing medical record information to promote continuity of care while adhering to release restrictions.

• Maintaining open communication channels between the contractor, facility, and Government.

• Contract Type: Indefinite delivery/requirements type contract with firm-fixed unit prices.

• Period of Performance: A 12-month base period and four 12-month option periods, with an additional extension option.

• NAICS Code: 622110

• Size Standard: $47M

• Proposals must be submitted electronically via email to ldthomas@bop.gov and BOP-ADM-FAO-CMS-S@bop.gov in PDF format, with attachments totaling less than 14 MB.

• Proposals must be received by the due date and time specified in Block 9 of SF 33.

• Offerors must factor in email transmission time; proposals are not received instantly.

• The period for acceptance of offers is 180 calendar days from the proposal due date.

• Evaluation Factors: Price, Technical, and Past Performance. Non-price factors combined will be approximately equal to price. Technical and Past Performance are of equal value.

• No specific set-aside information is provided in this document.

• Offerors must be registered in the System for Award Management (SAM) database.

• Funds are not presently available for this solicitation; award will be made only after funds are confirmed.

• The Government reserves the right to cancel the solicitation at any time.

• All communications regarding the RFP must be in writing to the Contracting Officer (CO).

• Offerors are cautioned against discussing offer preparation with Government technical personnel.

• Attachment 1 details the contract pricing and subcontract certification, including Medicare benchmark rates for pricing.

• Attachment 2 provides the Performance Work Statement.

• Attachment 7 requires a Federal Bureau of Prisons Vendor Cybersecurity Attestation Form.

Amendment / Modification

• Corrects Attachment 1.

• Adds session-based services to the base year.

• Adds item H.15.

• Attachment 1

• Base year services

• Item H.15

• The solicitation's effective date has been extended to 4/22/2026.

• Offers must acknowledge receipt of this amendment.

Solicitation / RFP / RFQ

This solicitation, RFP 15BFA024R00000030, is issued by the Federal Bureau of Prisons, Field Acquisition Office, for Comprehensive Medical Services at FCI Sheridan, Oregon. The government is procuring these services to meet the healthcare needs of the inmate population.

Services are to be provided in accordance with the Performance Work Statement (PWS) detailed in Attachment 2. Key outputs include:

• Providing inpatient and outpatient facility services conforming to community standards and applicable laws/regulations.

• Providing professional services conforming to community standards and applicable laws/regulations.

• Submitting properly-priced invoices for services rendered.

• Managing medical record information to promote continuity of care while adhering to release restrictions.

• Maintaining open communication channels between the provider, facility, and government.

• Contract Type: Indefinite delivery/requirements type contract with firm-fixed unit prices.

• Period of Performance: A 12-month base period, followed by four 12-month option periods, with a potential 6-month extension under FAR 52.217-8.

• NAICS Code: 622110

• Size Standard: $47M

• Proposals are to be submitted electronically via email to ldthomas@bop.gov and BOP-ADM-FAO-CMS-S@bop.gov in PDF format, with attachments totaling less than 14 MB.

• The proposal submission deadline is May 22, 2026, at 14:00 CT.

• Evaluation Factors: Proposals will be evaluated based on Price, Technical, and Past Performance. Technical and Past Performance factors, when combined, are approximately equal to price. Technical and Past Performance are of equal value.

• Offerors must be registered in the System for Award Management (SAM) database.

No specific set-aside information is provided in this document. Offerors should review the solicitation for any eligibility requirements.

• Funds are not presently available for this solicitation; award will be made only after funds are confirmed.
• The Government reserves the right to cancel the solicitation at any time.
• All communications regarding the RFP must be made in writing to the Contracting Officer (CO).
• Offerors are cautioned against discussing proposal preparation with Government technical personnel.
• The solicitation includes numerous FAR clauses incorporated by reference, covering various aspects of contract performance, including security, privacy, insurance, and evaluation criteria.

Solicitation / RFP / RFQ

This solicitation is for Comprehensive Medical Services for the Federal Bureau of Prisons (BOP) at FCI Sheridan, located in Sheridan, Oregon. The government is procuring these services to meet the healthcare needs of the inmate population.

• Provision of essential medical, dental, and mental health services.

• Services are to be provided in accordance with the Performance Work Statement (PWS), which outlines outputs rather than specific tasks.

• Key outputs include:

  • Inpatient and outpatient facility services conforming to community standards and applicable laws/regulations.
  • Professional services conforming to community standards and applicable laws/regulations.
  • Submission of properly-priced invoices for services rendered.
  • Management of medical records to promote continuity of care while observing information release restrictions.
  • Maintenance of open communication channels between the contractor, facility, and government.

• Specific requirements include adherence to the List of Excluded Individuals/Entities (LEIE) and, where applicable, accreditation by The Joint Commission.

• Telehealth services are an optional deliverable, with specific requirements for hours of operation and teletriage services.

• Institution-based services may also be provided.

• Type of Contract: Indefinite delivery/requirements type contract with firm-fixed unit prices.

• Period of Performance: A 12-month base period and four 12-month option periods, with an additional 6-month extension option.

• NAICS Code: 622110

• Size Standard: $47M

• Contract is a non-personal services contract.

• Proposals are to be submitted electronically via email to ldthomas@bop.gov and BOP-ADM-FAO-CMS-S@bop.gov in PDF format.

• Proposals must be received by the due date and time specified in Block 9 of the SF 33.

• The proposal acceptance period is 180 calendar days from the receipt date.

• Evaluation Factors: Price, Technical, and Past Performance. Non-price factors combined are approximately equal to price.

• Technical evaluation will consider the approach to providing medical care, proximity of facilities, and proposed enhancements.

• Past performance will be evaluated based on relevancy, quality of services, timeliness, management, small business utilization, and regulatory compliance.

• Price proposals will be evaluated based on a discount from or premium to Medicare rates.

• No specific set-aside information is provided in this document.

• Funds are not presently available for this solicitation; award will not be made until funds are confirmed.

• The Government reserves the right to cancel the solicitation at any time.

• All communications must be in writing to the Contracting Officer (CO).

• Offerors must be registered in the System for Award Management (SAM) database.

• Cybersecurity Attestation Form (Attachment 7) is required.

• Pricing methodology is based on Medicare benchmarks, with options for discount or premium.

• The BOP Formulary (Attachment 9) outlines approved medications and their criteria for use.