Electronic Security System (ESS) Maintenance and Service- Fort Leavenworth, KS

Solicitation / RFP / RFQ

This solicitation is for a non-personal services Indefinite Delivery, Indefinite Quantity (IDIQ) contract to provide maintenance and repair services for the Electronic Security System (ESS) at Fort Leavenworth, Kansas. The ESS includes Physical Access Control Systems (PACS), Intrusion Detection Systems (IDS), and Closed-Circuit Television (CCTV) systems. The contract will have a base period plus four option years.

• Maintenance and Service: Provide comprehensive maintenance and service for the existing ESS.

• System Types: Covers PACS, IDS, and CCTV systems.

• Tasks: Includes Equipment Inventory, Processing Warranty Equipment, Preventive Maintenance (PM), Corrective Maintenance (CM) / Service Order Repairs, and ESS Parts Management.

• Response Times: Specific response times are defined for different priority levels of corrective maintenance (e.g., Immediate for Critical failures within 2 hours).

• Security: Requires "Secret Clearance" for personnel, adherence to installation access control, and compliance with various security and OPSEC requirements.

• Personnel: Requires qualified onsite technicians with specific experience and certifications. Key personnel include a Program Manager and ESS Maintenance and Repair Technician.

• Reporting: Requires submission of an annual Service Contract Report (SCR) and detailed PM reports.

• Contract Type: IDIQ, Firm-Fixed Price (FFP) for PM and other tasks, with repairs priced by repair requirement.

• Period of Performance: Base period (June 15, 2026 - June 14, 2027) plus four option years, extending to June 14, 2031.

• Place of Performance: Fort Leavenworth, KS.

• Proposal Submission: Due by 01:00 PM Local Time on March 3, 2026. Proposals must be submitted in four volumes: RFP Documents, Technical Capability Proposal, Past Performance, and Price Proposal.

• Evaluation: Award will be made to the responsible offeror submitting the best value, based on a trade-off between Technical Capability, Past Performance, and Price. Technical Capability is slightly more important than Past Performance, and both combined are significantly more important than price.

• The acquisition is set aside for Small Business.

• NAICS Code: 561621 (Security Systems Services (except Locksmiths))

• The solicitation includes numerous FAR and DFARS clauses. Key attachments include the Performance Requirements Summary (PRS), Combined Equipment List, and Service Order Form.

• A site visit is scheduled for March 17, 2026.

Form / Attachment / Pricing Sheet

This document is a "Material Approval Submittal" form (TRADOC Reg 715-3) used by contractors to submit materials for approval by the Contracting Officer. It serves to certify that the materials comply with contract specifications.

• Contractor Information: Fields for Contract Number, Submission Number, Project Number, and contractor details.
• Material Details: A table to list items, specification references, and a description of the material, including type, model number, catalog number, and manufacturer.
• Government Approval: Checkboxes for government use, indicating approval, disapproval, or review status.
• Contractor Certification: A section for the contractor to certify compliance with contract specifications, requiring date, printed name, title, and signature.
• Evaluation and Action: Sections for government personnel to recommend approval or disapproval, with spaces for dates, printed names, grades, and signatures.

Bidders may need to use this form to submit materials for approval as part of their contractual obligations. It outlines the process and information required for material approval, ensuring compliance with contract specifications.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire designed to collect feedback on a contractor's performance for specific projects. It is intended for use by offerors to submit to their clients for evaluation, and by clients (respondents) to provide objective feedback to the government for source selection purposes.

• Contractor Information: Fields for the contractor being evaluated (Name, Address, Point of Contact, Phone, Email).
• Respondent/Evaluator Information: Fields for the client providing the evaluation (Name, Title/Position, Agency/Company, Phone, Email).
• Project Information: Details about the specific project being evaluated, including Contract Number, Project Title & Description of Services, Period of Performance, Contract Type, Initial and Final Contract Value, and whether the contractor was Prime or Subcontractor.
• Performance Evaluation: A rating system (Excellent, Good, Adequate, Marginal, Poor, Neutral) and specific questions related to Quality of Work, Timely Performance, Management Effectiveness, and Compliance & Safety.
• Overall Assessment & Comments: Questions regarding overall performance rating, customer satisfaction, and likelihood of awarding future contracts, with space for narrative comments.
• Certification: A section for the evaluator to certify the accuracy of the information provided.

Bidders should use this form to request past performance evaluations from their clients for projects they wish to submit as part of their proposal. The completed questionnaires will be sent to the Contracting Specialist at jazmin.burns.mil@army.mil by a specified date. This document directly impacts how a bidder's past performance will be assessed, which is often a critical evaluation factor in government solicitations.

Form / Attachment / Pricing Sheet

This document, titled "Performance Requirements Summary (PRS) ESS.xlsx," outlines the performance standards and acceptable quality levels (AQLs) for various aspects of the ESS contract. It serves as a guide for contractors to understand the expected performance metrics and for the government to evaluate compliance.

• Equipment Inventory: Requirements for submitting updated Equipment Deviation Lists monthly and conducting quarterly reviews.
• Processing Warranty Equipment: Mandates maintaining a daily work log on a COR-accessible SharePoint site for equipment sent for warranty repair.
• Preventive Maintenance (PM): Specifies completion timelines for scheduled PM (within +/- 5% variance of schedule), submission of PM reports within five business days after each month, and maintenance of a software/license renewal log.
• Service Order Repairs: Defines response time requirements for service calls based on priority levels (Priority 1: 2 hrs, Priority 2: 3 hrs, Priority 3: 5 hrs, Priority 4: Next business day) and requires submission of a detailed CSO/service ticket upon completion.
• ESS Parts Management System: Requires procurement and receipt of parts for Priority 1 and 2 service calls within specified delivery times from an updated vendor list.
• Unscheduled (After-Hours) Service and Repair: Requires submission of an After-Hours Response Plan within 15 days of award and on-site technician arrival within 2 hours for annual tests or critical failures.
• Service Contract Reporting (SCR): Mandates annual submission of the SCR via SAM.gov no later than October 31 each year.

This document is crucial for bidders as it details the specific performance standards and quality levels that will be used to evaluate contract performance. Understanding these requirements is essential for developing accurate proposals, pricing, and operational plans to meet or exceed the government's expectations.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Combined Deliverables and Project Schedule Requirements.xlsx", outlines the specific deliverables and project schedule requirements for potential bidders. It details the types of documents and training certificates required, their submission frequency and format, and the designated recipients.

• Deliverables: Includes Quality Control Plan (QCP), various training certificates (Anti-Terrorism, OPSEC, iWatch, PII, DoD Cyber Awareness, OEM), Acceptable Use Policy (AUP) Acknowledgement, Contractor Training Plan, Post Award Conference, Periodic Progress Meetings, Equipment Inventory, Inventory Support Documentation, Service Request Documentation, and Cybersecurity Scan & IAVM Verification.
• Frequency & Submission: Specifies when each deliverable is due (e.g., within 30 days of award, annually, monthly, continuously) and the required format (e.g., Electronic Document, Electronic Copy of Certificate, Meeting Agenda & Minutes).
• Recipient: Identifies the point of contact for submission, typically the Contracting Officer's Representative (COR) or both the Contracting Officer (CO) and COR.
• Schedule: Includes specific timelines for transition-in (within 10 days of award) and transition-out (30 days prior to end).

This attachment is critical for bidders to understand the ongoing reporting, training, and documentation obligations associated with the contract. It directly impacts resource planning, personnel requirements (certifications), and administrative overhead. Bidders must carefully review these requirements to accurately estimate costs and ensure compliance if awarded the contract.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled 'Attachment 3- Sterilized Combined Equipment List.xlsx'. It appears to be a detailed inventory or list of equipment, likely related to security systems, as indicated by the sheet names and column headers such as 'INTRUSION DETECTION SYSTEM', 'Cameras', 'Card Readers', and 'MOTION'.

The spreadsheet contains multiple sheets, including 'Garrison', 'BLDG (EMPTY)', 'ANALYSIS TEAM 2 BUILDINGS', 'SECURE LAB', 'INVESTIGATIONS DIVISION', 'MEDICAL', 'FMSA', 'UNIVERSITY CAMPUS', 'TRAINING HQ', 'MISSION TRAINING', 'JOINT FACILITY', 'JOINT FACILITY (2)', 'G2 SECURE FACILITY', 'RESIDENCE', 'DOG FACILITY', 'T2COM TRAINING', 'SIM 1', 'SIM 2', 'SJA (2xBLDG)', 'CTCD', 'COMMAND EXCELLENCE 1', 'COMMAND EXCELLENCE 2', 'LESSONS LEARNED', and 'HEADQUARTERS'.

Each sheet details various security system components, including:

• Intrusion Detection Systems (IDS): Listing specific equipment like Power Series (PC1864) panels, AES communicators, and DSC systems, along with sensor types (motion, door contacts, glass breaks, duress buttons, tampers) and their locations.
• Card Readers: Specifying reader models (iSTAR Ultra, iSTAR Pro, iSTAReX, etc.) and their associated access control systems (C-CURE, DES, DPTM, NEC, etc.) and locations.
• Cameras: Listing camera types (Wisenet, MOBOTIX) and their locations.

This attachment provides a comprehensive list of existing or required equipment for various facilities. Bidders should review this list to understand the scope of potential security system installations, upgrades, or maintenance requirements. It is crucial for developing accurate proposals, identifying specific hardware needs, and understanding the geographical distribution of security components across different buildings and areas.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - Service Log.xlsx", serves as a Service Log, referenced as PWS Attachment 6, and is dated February 16, 2022. It is designed to track service order activities, including emergency, routine, and preventative maintenance (PMI) services, across various years.

The log includes fields for:

• Service Ticket Number
• Type of Service (Emergency, Routine, PMI)
• Caller's Name and Contact Information
• Date and Time of Call
• Location (Site, Building, Room)
• Brief Description of Problem
• Technician Assigned
• Service Order (SO) Number, Submission Date, and Authorization Date
• Resolution details (Phone Solved, Date at Site, Time at Site, Technician's Assessment, Corrective Action Taken)
• Parts Required/Used, including model and serial numbers for broken and replacement parts, and associated costs.
• Total Service Order Cost
• Status (e.g., Completed, Approved, Cancelled, Not Approved)
• Service Order Resolved Date and Time Tech Off Site
• Remaining Funds Calculation
• Awarded Contract Line Item Number (CLIN) and amount.

This log provides a historical record of service calls and their resolution, including costs and status. Bidders can use this information to understand the types of services previously rendered, the typical response times, the complexity of issues, and the associated costs. This data is crucial for developing accurate proposals, estimating resource needs, and understanding performance expectations related to the contract's Service Order (SO) process. The different sheets represent logs for various years (e.g., 2022, 2026, 2027, 2028, 2029, 2030), indicating the duration and scope of service tracking.

Form / Attachment / Pricing Sheet

This document is a Service Order Form (SOF) used to detail specific service requests under an existing contract. It outlines the scope of work, associated costs, and authorization for services to be performed.

Part I - Service Order Information: Captures details such as Contractor, Contract Number, Facility Name, Task Order Number, CLIN Number, Service Call Date, Service Order Date, Initiator, Type of Service (Routine, Emergency, Inspection), and a description of the SOW. It also includes safety verification requirements.

Part II - Cost Summary: Provides a breakdown of anticipated costs, including:

• Labor Utilized: Regular and Overtime hours, rates, and amounts for various labor classifications (e.g., Project Manager, Security System Engineer, Technicians).
• Travel: Costs associated with technician and project manager travel.
• Parts/Materials/Supplies: Description, quantity, unit price, and amount for necessary parts and supplies.
• Subcontracts: Costs for any subcontracted work.
• Overtime Labor, Profit, and other charges.
• Total Service Order Cost and Total to be Invoiced.

Part III - Authorization: Sections for On-Site Representative (OSR) Concurrence, Engineering Concurrence, and Contracting Officer Signature.

Part IV - Certification of Services: A section for the Contractor and Government Quality Assurance Evaluator to certify satisfactory completion of services.

Bidders should use this form to understand the structure and expected cost breakdown for service orders issued under a contract. It details the types of labor, potential travel, and material costs that may be incurred for specific service tasks. While this is a form for issuing service orders, it provides insight into the operational and financial aspects of performing services under the contract.

Form / Attachment / Pricing Sheet

This document is a Unified Facilities Guide Specification (UFGS) for "Electronic Security Systems (ESS)", specifically Section 28 10 05. It details the requirements for commercial off-the-shelf (COTS) equipment for various electronic security subsystems, including Intrusion Detection Systems (IDS), Access Control Systems (ACS), Video Surveillance Systems (VSS), Medical Facility Systems, Security Command Centers (SCC), Security Lighting, and Infant Protection Alarm Systems (IPAS).

• Scope: Covers the technical specifications, performance requirements, installation, and testing of ESS components.
• Subsystems Detailed: Includes extensive requirements for IDS (sensors, alarms, PCUs), ACS (readers, keypads, cards, biometric devices), VSS (cameras, lenses, housings, analytics, recording), and other related systems.
• Standards: References numerous industry standards (e.g., UFC, NIST, IEEE, NEMA, NFPA, UL) that must be adhered to.
• Installation & Quality Assurance: Outlines requirements for installation, contractor qualifications, environmental conditions, and quality control.
• Training & Documentation: Specifies requirements for ESS training, system testing, and submittal of documentation like shop drawings, product data, and as-built drawings.

This specification serves as a detailed technical document that potential bidders must understand to accurately propose and implement an Electronic Security System. It outlines the specific technical requirements, performance standards, and compliance criteria for all aspects of the ESS, directly impacting the scope of work, materials, and overall system design. Bidders must ensure their proposed solutions fully comply with all sections of this specification.

Other / Unclassified

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This document does not contain substantive information related to a SAM.gov opportunity. It is a technical message related to PDF rendering and does not provide details on requirements, solicitations, or other relevant bidder information.

Forms / Attachments / Pricing Sheets

This document is a U.S. Department of Labor, Wage and Hour Division, Register of Wage Determinations under the Service Contract Act. It provides the minimum wage rates and fringe benefits required for various occupations in specific geographic areas. This document is crucial for contractors to understand their labor cost obligations when bidding on or performing federal service contracts.

• Geographic Area: Specifies the states and counties covered by the wage determination (Kansas and Missouri counties listed).
• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupation codes, and their required minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing, with specific details provided later in the document.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Establishing a Minimum Wage for Federal Contractors), outlining specific requirements and minimum wage rates for contracts awarded on or after certain dates.
• Benefits: Details Health & Welfare benefits and paid sick leave provisions.
• Vacation and Holidays: Outlines requirements for paid vacation and holidays.
• Conformance Process: Explains the procedure for requesting authorization of additional classifications and wage rates if a required occupation is not listed.

Bidders must use this document to accurately calculate labor costs for their proposals. Failure to comply with the specified wage rates and fringe benefits can lead to non-compliance, penalties, and disqualification. It helps bidders determine the feasibility and profitability of undertaking the contract based on mandated labor expenses.

Pre-Solicitation Notice

This notice informs potential offerors of a forthcoming requirement for Electronic Security System (ESS) maintenance and services at Fort Leavenworth, Kansas. It is not a solicitation for proposals, abstracts, or quotations.

• The U.S. Army requires non-personal services for comprehensive maintenance and service of an integrated ESS.

• Services include preventive and corrective maintenance on existing Physical Access Control Systems (PACS), Intrusion Detection Systems (IDS), and Closed-Circuit Television (CCTV) systems.

• Key systems include C-Cure 9000, Lenel ACS, and BOLD Group Manitou central software for Intrusion Detection.

• The objective is to ensure all systems remain fully operational and meet required performance standards.

• The estimated value is anticipated to exceed the Simplified Acquisition Threshold (SAT).

• Award procedures will be detailed in the forthcoming solicitation.

• This notice does not constitute a Request for Proposal (RFP).

• Interested parties should monitor the Government Point of Entry (GPE) for the formal solicitation.

• This contract action is a Total Small Business Set-Aside. All responsible small businesses may submit a proposal.

• NAICS Code: 561621 - Security Systems Services (except Locksmiths) (Size Standard: $25.0 Million)

• Product Service Code (PSC): J063 - Maintenance, Repair, and Rebuilding of Equipment: Alarm, Signal, and Security Detection Systems

• This acquisition is not subject to the World Trade Organization Government Procurement Agreement (WTO GPA) or any Free Trade Agreements (FTAs).

• This notice does not constitute a commitment by the Government to award a contract, nor will the Government pay for any information submitted in response.