F108--WTX - Mold Remediation

Form / Attachment / Pricing Sheet

This document is an IAQ Mold Report Summary from Moody Labs, detailing the results of mold spore trap analysis conducted for the West Texas VA Health Care System at Building 18 Domiciliary. The report provides a summary of mold spore concentrations found in various locations within the building.

• Client: West Texas VA Health Care System
• Project: Building 18 Domiciliary
• Sample Type: Spore Trap, Non-cultured
• Test Method: Mold: MLQ - 0112 - Expanded Profile
• Report Date: 11/18/2025
• Sample Dates: 11/12/2025
• The report details the concentration of various mold spores (e.g., Alternaria, Aspergillus/Penicillium, Cladosporium, Stachybotrys) and other particles (Fibers, Pollen, Skin) found in specific rooms and areas within Building 18.
• It includes sample numbers, volumes, descriptions of sample locations, identified mold types, and their concentrations in spores per cubic meter.

This report provides critical environmental data regarding mold presence within a facility. Bidders responding to opportunities related to facility maintenance, environmental remediation, or health and safety at this location should review these results to understand the existing conditions, potential scope of work, and any associated health or safety considerations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the "Mold Remediation Protocol" for specific areas within the West Texas VA Health Care System facility located at 2400 S. Gregg, Big Spring, Texas. The primary goal is to successfully remediate identified mold-containing materials (MCM) in wall cavities.

• Project Location: Domiciliary Room 103 (including adjoining offices) and Patient Rooms 152 & 154.

• Specific Areas for Remediation:

  • Domiciliary Room 103 & Adjoining Offices: Removal of approximately 105 sq. ft. of wall along the north wall and adjoining laterals.
  • Patient Rooms 152 & 154: Removal of approximately 24 sq. ft. of wall along the common wall between rooms.

• Tasks: Includes preparation, mold removal using a Full Containment Method, decontamination of walls, floors, ceilings, and objects within containment areas, and disposal of mold debris.

• Decontamination: Involves wet-wiping with EPA-approved biocide and HEPA-vacuuming of exposed structural elements, contained items, and materials. HVAC systems in affected areas are also to be cleaned.

• Containment: Negative pressure must be maintained within containment areas using HEPA-filtered exhaust. A continuous recording manometer will document this.

• Post-Remediation Sampling: Includes air and surface sampling to ensure clearance criteria are met. Specific spore types and concentration levels are detailed for evaluation.

• Clearance: Requires a visual assessment, passing air and surface sampling, and written clearance from the consultant.

• Period of Performance: Remediation Dates are TBD.

• Place of Performance: Specific areas within the West Texas VA Health Care System facility at 2400 S. Gregg, Big Spring, Texas.

• Contractor Qualifications: Must be a currently licensed Mold Remediation Contractor adhering to TDLR guidelines, with contractor supervisor licensure, worker training, and insurance.

• Safety: Requires a respiratory program, fit checks, and appropriate PPE (minimum half-face respirator with N-95 or equivalent, disposable suits).

• Notifications: Contractor is responsible for TDLR notification and posting required signs.

• Waste Disposal: Mold waste must be disposed of in accordance with specifications, with no special disposal requirements beyond bagging and offsite landfill disposal.

• Owner Responsibilities: Owner/management will address the cause of water damage, move furnishings from containment areas, and provide an OSHA-compliant asbestos survey.

• Documentation: Contractor must provide a Work Plan, MSDS sheets, and a daily log. Photos of containment areas are required.

Form / Attachment / Pricing Sheet

This document is an attendance roster for a meeting related to the "Mold Remediation" project. It serves to record attendees, their companies, contact information, and the meeting details.

• Project: Mold Remediation
• Facilitator: Josh New
• Meeting Date/Time: 1-20-2025, 9:00 AM
• Place/Room: Dorm
• Attendees: Bryan Anhibahl (Service Master), Lyle Durkin (Service Master), Gary McDonals (Service Master), Kelly Reich (Sentinel Serv)
• Contact Information: Phone numbers and email addresses for attendees are provided.

This roster indicates individuals and companies involved in the "Mold Remediation" project. Bidders may find this useful for understanding the stakeholders and potential points of contact related to this opportunity.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation RFQ 36C25726Q0227 for WTX - Mold Remediation.

• TDLR Notification Information: The government provided contact information for TEXAS CONSULTING SERVICES (MAC), including name, address, phone, email, and license number MAC-0293, required for TDLR notification.
• Asbestos Survey: The Mold Survey Report, which includes pre-remediation test results, is attached.
• Mechanical Drawings: The DOM Floor Plan and DOM Mechanical Plans related to duct cleaning areas are attached.
• Duct Cleaning Scope: The government clarified that the consultant can mandate further duct cleaning based on objective data obtained during or after Phase One, or if sampling data shows initial duct cleaning was unsuccessful, or if additional damage necessitates more extensive cleaning than originally scoped.

This document clarifies requirements and provides necessary attachments, potentially impacting how bidders prepare their proposals and understand the scope of work, particularly concerning duct cleaning and required documentation.

Form / Attachment / Pricing Sheet

This document is a floor plan for the "DOM" (likely referring to a building or facility) and serves as a visual aid for understanding the layout of the space. It is relevant for bidders to understand the physical environment associated with the opportunity.

• Detailed architectural layout including rooms, walls, doors, and windows.
• Room labels and dimensions are indicated.
• Structural and utility elements may be depicted.

This floor plan is crucial for bidders to visualize the scope of work, especially if the opportunity involves construction, renovation, facility management, or the placement of equipment within the specified space. It helps in assessing the complexity of the site and in developing accurate proposals.

Form / Attachment / Pricing Sheet

This document contains mechanical plans, likely for a construction or renovation project. It provides detailed layouts and specifications for mechanical systems.

• Floor plans indicating the placement of mechanical equipment, ductwork, piping, and related infrastructure.
• Symbols and legends to interpret various mechanical components.
• Notes and specifications related to the mechanical systems.

Bidders involved in mechanical contracting, HVAC, or related trades will need to review these plans to understand the scope of work, material requirements, installation details, and any specific technical requirements for the project. This document is crucial for accurate bidding and project execution.

Amendment / Modification

This amendment (0001) to solicitation 36C25726Q0227 serves two primary purposes:

• It posts the answers to the Technical Questions that were received.

• It confirms that the quote due date remains unchanged.

• The "Technical Q and A - 36C25726Q0227-WTX - Mold Remediation" document is now available.

• The following related documents are also attached:

  • 1. Mold Survey Report
  • 2. Domiciliary Mold Remediation Protocol
  • 3. DOM Floor Plan
  • 4. DOM Mechanical Plans
  • 5. Sign-in

• The quote due date is confirmed to remain January 28, 2026, at 10 AM CST.

Solicitation / RFP / RFQ

This solicitation is for Mold Remediation services at the West Texas VA Health Care System in Big Spring, TX. The solicitation number is 36C25726Q0227.

• Mold Remediation services.

• Specific details regarding the scope of work are expected to be found in the attached SF 30 document (36C25726Q0227 0001).

• The contracting office is Network Contracting Office 17 in Temple, TX.

• Response Date/Time/Zone: 01-28-2026 10 AM Central Time, Chicago, USA.

• The archive period is 60 days after the response date.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Product Service Code: F108

• NAICS Code: 562910

• Place of Performance: Department of Veterans Affairs, West Texas VA Health Care System, 300 Veterans Blvd, Big Spring TX 79720, USA.

• Point of Contact: Abduel Sanford, Contract Specialist, abduel.sanford@va.gov, 254-922-1075.

Solicitation / RFP / RFQ

This solicitation is for a one-time mold remediation project at the West Texas VA Health Care System in Big Spring, Texas. The objective is to remove specified mold-containing materials (MCM) from designated areas within the facility.

• Furnish all labor, parts, and materials for mold remediation.

• Perform work in strict accordance with provided plans and specifications.

• Utilize a Full Containment Method, including decontamination units and continuous pressure monitoring.

• Remove and dispose of all mold waste in approved landfills.

• Ensure no exposure to MCMs exceeding specified levels.

• Maintain negative pressure within containment areas.

• Perform post-remediation sampling and testing.

• Specific areas for remediation include Domiciliary Room 103 (Reception, Chief Office, adjoining offices) and Patient Rooms 152 & 154.

• Remediation involves removing sheetrock, insulation, carpet, and cleaning HVAC systems.

• Contract Type: Not explicitly stated, but indicated as an RFQ/RFP.

• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).

• NAICS Code: 562910 (Mold Remediation).

• Size Standard: $25 Million.

• Response Date/Time: January 28, 2026, 10:00 AM Central Time.

• Technical Questions Due: January 22, 2026, 10:00 AM CST.

• Site Visit: January 20, 2026, 9:00 AM CDT.

• Evaluation Factors: Technical Capability, Price, and Past Performance.

• Offer Submission: Via email to Abduel Sanford (abduel.sanford@va.gov) using SF 1449.

• Offer Acceptance Period: 90 calendar days from the offer receipt date.

• This acquisition is a total set-aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be listed in the SBA certification database.

• The document includes detailed scope of work, project objectives, contractor responsibilities, assumptions, and post-remediation sampling criteria.

• Various FAR and VAAR clauses are incorporated by reference, including those related to security, subcontracting limitations, and contract administration.

Solicitation / RFP / RFQ

This solicitation is for one-time mold remediation services at the Department of Veterans Affairs West Texas VA Health Care System in Big Spring, Texas. The project involves removing mold-containing materials (MCM) from specific areas within the facility.

• Removal of mold-containing materials (MCM) from approximately 129 sq. ft. of interior walls in Domiciliary Room 103 and adjoining offices, and 24 sq. ft. of the common wall between Patient Rooms 152 & 154.

• Full containment method with decontamination unit and continuous pressure monitoring.

• Disposal of mold debris in accordance with specifications.

• Cleaning of HVAC components servicing the affected areas.

• Post-remediation sampling and clearance testing.

• Adherence to TDLR Mold Remediation Guidelines and OSHA regulations.

• Contract Type: Not explicitly stated, but implied to be a fixed-price contract for services.

• Period of Performance: TBD for remediation dates.

• Estimated Value: Not explicitly stated, but NAICS code 562910 has a size standard of $25 Million.

• Site Visit: January 19, 2026, 9:00 AM CDT

• RFQ Technical Questions Due: January 21, 2026, 10:00 AM CDT

• RFQ Response Due Date: January 28, 2026, 10:00 AM CST

• Submission Method: Email to abduel.sanford@va.gov

• Evaluation Factors: Technical Capability, Price, and Past Performance. Technical Capability and Past Performance combined are more important than Price.

• Required Submissions: Signed SF 1449, Capability Statement (max 3 pages), list of key personnel, up to 3 relevant past performance references, copies of applicable permits/licenses/certifications, and flat-rate pricing.

• This acquisition is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Offerors must be certified SDVOSBs listed in the SBA certification database.

• The solicitation incorporates FAR clauses by reference. Full text is available upon request or electronically.

• Addendum to FAR 52.212-1 provides specific instructions for offerors.