Furniture

Amendment / Modification

This amendment (0002) to solicitation N6264926QE003, originally dated 04 Feb 2026, modifies the solicitation and responds to vendor pre-quotation questions.

Key changes include:

• Floor Tile Replacement: Clarifies that laying new tiles over existing ones is not acceptable. Old tiles must be removed and replaced with new ones. This addresses vendor question Q12 regarding asbestos concerns.

• Updated Item Description: The "SCOPE" section (Item 1) has been updated to reflect the requirement to Dismantle, Remove, Layout, Procure, Deliver, and Install Furniture.

• Work Location: Confirms the work location is Building 1651, 2nd Floor SRF building, U.S. Naval Base Sasebo, Japan.

• Delivery Information: Delivery and installation are to be coordinated with the Government Technical POC, with a preferred completion date of 60 days After Date of Contract (ADC). Actual completion date will be specified upon award.

• Work Schedule: Regular working hours are 8-hour periods between 07:30 and 16:30, Monday through Friday, excluding U.S. Government holidays. Specific schedules require coordination with the Technical POC.

• Asbestos Assessment: Requires a comprehensive visual inspection, sample collection, and laboratory evaluation for asbestos-containing materials.

• Furniture Installation: Details the specific quantities and types of furniture to be provided, fabricated, and installed, including desks, cabinets, partitions, chairs, couches, printer wagons, and counters.

• Disposal: Requires the contractor to dispose of debris and rubbish according to Japanese law and local regulations, with proof of disposal required. Dismantled furniture (desks, cabinets) will be removed by the Government.

• Damage Restoration: Contractor is responsible for restoring any damage caused during the work.

• Government Furnished Items: None.

• Government Services: Water and electricity will be supplied by the Government.

• Points of Contact: Identifies the Technical POC (TBD) and Contracting POC (Yasuhiko Motooka).

• Modified Clauses: Several clauses have been modified with updated dates, including:

  • 52.204-13 System for Award Management-Maintenance (Sep 2018 to Jan 2026)
  • 52.212-4 Terms and Conditions-Commercial Products and Commercial Services (Oct 2023 to Jan 2026)
  • 52.232-34 Payment by Electronic Funds Transfer-Other than System for Award Management (Jun 2013, with extensive text provided)
  • 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Aug 2023 to Jan 2026)
  • 52.212-2 Evaluation-Commercial Products and Commercial Services (Oct 2021 to Jan 2026)
  • 52.204-7 System for Award Management-Registration (Oct 2024 to Jan 2026)
  • 52.209-2 Prohibition on Contracting With Inverted Domestic Corporations-Representation (Oct 2015 to Jan 2026)

• Solicitation N6264926QE003

• Item Description (Scope, Work Location, Delivery, Requirements, Furniture Installation, Disposal)

• Contract Clauses (52.204-13, 52.212-4, 52.232-34, 52.212-1, 52.212-2, 52.204-7, 52.209-2)

• The amendment clarifies requirements and provides updated clause dates. Bidders should review all changes carefully to ensure their proposals accurately reflect the modified scope and terms. No change to the proposal submission deadline is explicitly stated in this amendment, but bidders should confirm if any other related deadlines have been affected.

Form / Attachment / Pricing Sheet

This document provides a floor plan for Building 1651, 2nd Floor, at a scale of 1:50. It includes a detailed layout of office spaces, a conference area, and a cafe counter.

• Room designations (e.g., 3.4.3, 3.4.4, 3.4.5, 3.4.6)
• Dimensions for various areas and features (e.g., 7,300, 9,041, 4,047, 1,200, 900)
• Placement of furniture, including desks, chairs, and a conference table.
• Indication of an "UP" stairwell and an "INLET" area.
• A visual representation of a cafe counter, labeled as 'Image of Para 3.4.6 Cafe Counter'.

This floor plan is crucial for bidders to understand the physical layout and spatial requirements of the facility. It provides critical information for planning, estimating, and executing any work that involves this specific space, such as construction, renovation, or furnishing.

Amendment / Modification

This amendment addresses vendor pre-quotation questions regarding the solicitation N6264926QE003.

Key clarifications include:

• Elevator Access: No elevator is available; stair carry will be required for furniture.
• Furniture Removal: Vendors are required to remove and dispose of existing furniture, and to keep all parts for reassembly.
• Printer Wagon: Confirmed to be a cabinet for a printer with paper storage.
• Cafe Counter: Clarified as one counter with a shelf below, not two.
• Flooring Removal: Vendors are required to remove and dispose of existing floor tile.
• Floor Tile Type: The floor tile is vinyl. Pictures are not available; details can be seen during a site visit.
• Wall Base/Transition Strips: These are required when replacing floor tile.
• Electrical Wiring: Not included in the scope of work.
• Site Visit Access: Vehicle access for site visits requires prior approval and can take months to process.
• Inspection/Acceptance Location: The correct location for inspection and acceptance is Sasebo, not Yokosuka, as stated on page 9 of the specifications.
• Supply Origin: Japanese-made supplies are acceptable if they meet specifications.

This amendment clarifies information related to furniture, flooring, site visits, and inspection/acceptance locations, impacting the understanding of the original solicitation.

No changes to proposal deadlines or submission requirements are indicated, but bidders should incorporate these clarifications into their proposals and understanding of the work.

Form / Attachment / Pricing Sheet

This document is a technical floor plan (Attachment 1) for Building 1651, 2nd Floor. It provides a visual layout of the workspace to assist bidders in understanding the physical environment and equipment placement requirements.

• Location & Scale: The plan covers the second floor (2F) of Building 1651 at a scale of 1/50.
• Dimensions: The workspace area is approximately 7,300mm by 9,041mm.
• Workspace Layout: The drawing illustrates six individual workstations with desks and chairs, a central conference table with seating for eight, and various storage or cabinetry units along the perimeter.
• Technical Annotations: The plan includes specific reference numbers (e.g., 3.4.4, 3.4.5, 3.4.7) that likely correspond to specific line items or requirements in the Statement of Work (SOW).
• Access Points: The plan indicates an entrance via an external corridor and a stairway.

Bidders should use this document to assess the spatial constraints and furniture/equipment density of the project site. It is critical for vendors providing office furniture, IT installation, or facility maintenance services to ensure their proposals align with the physical dimensions and layout specified by the government.

Solicitation / RFP / RFQ

This solicitation is for the dismantling, removal, layout, procurement, delivery, and installation of furniture at Building 1651, 2nd Floor SRF building, U.S. Naval Base Sasebo, Japan. The procurement requires the provision of all necessary labor, tools, materials, and equipment.

• Dismantle existing furniture and partitions.

• Remove and install new floor tiles (approximately 64 square meters).

• Dispose of removed partitions and floor tiles.

• Provide, fabricate, and install new furniture including:

  • L-Shaped Desks with Under Desk Cabinets (6 each)
  • Cubicle Panels with Upper Cabinets (30 each)
  • Printer Wagon (1 each)
  • Lateral Cabinets (3 each)
  • Tables & Chairs (2 tables, 8 chairs)
  • Cafe Counters (2 each)

• All furniture must meet specified dimensions and have a cohesive design and color scheme (wood-grain tables and dark chairs are preferred).

• The contractor must assign a Contractor Project Manager (CPM) responsible for management and communication.

• Comply with all Sasebo Naval Base safety and security regulations.

• The contract is a Firm Fixed Price type.

• Delivery and installation are to be completed within 60 days After Date of Contract (ADC).

• Payment will be made in Japanese Yen (JPY).

• Offer Due Date: February 27, 2026, 10:00 AM.

• All questions must be submitted via email by February 20, 2026, 10:00 JST.

• Site visit is scheduled for February 18, 2026, at 13:00 JST. Attendance must be confirmed by February 11, 2026.

• Evaluation will be based on Price and Past Performance.

• The acquisition is currently UNRESTRICTED.

• Attachment 1: Floor Plan.

• Government Furnished Material (GFM): None.

• Government Furnished Equipment (GFE): None.

• Government will provide water and electricity.

• Specific instructions regarding electronic invoicing, payment, and WAWF submission are provided.