GAGE LAB CALIBRATION SERVICES & REPAIRS

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Gage Lab Calibration opportunity (W519TC26QCALI).

• Incumbent/Recompete: The incumbent contract is W519TC-25-P-2005.
• Question Submission: All questions must be submitted to Bridget Garnica (bridget.m.garnica.civ@army.mil) and Bryce Willett (bryce.t.willett.civ@army.mil).
• Inquiry Deadline: Questions are due no later than 72 hours prior to March 12, 2026.
• Keyence Calibration: Keyence items do not get calibrated directly; a VR series calibration standard (OP-88275) is used on them.
• CMM Manufacturer/Model: Specific manufacturer/model information for CMMs is available in a chart within the document (indicated by '#VALUE!' in the provided text, suggesting the chart itself is the source).
• QA Manager/Site Lead: This information is not available; bidders should list Contract Specialist Bridget Garnica.
• Quoting: Bidders should quote the tabs in the price matrix, specifically only the cells highlighted in yellow.

This Q&A clarifies submission procedures, identifies the incumbent, and specifies which parts of the pricing matrix to use for quotes. It also provides details on specific calibration items and points of contact.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a price matrix for calibration and repair services for gages. It outlines CLINs (Contract Line Item Numbers) for various services, including testing, calibration, purchase of new gages, and handling of failed calibrations.

• Solicitation Number: W519TC-26-Q-CALI
• Services: Testing, Calibration, Purchase of New Gages, Failed Calibration Remediation, CDRL (NSP).
• Pricing Structure: Unit Price and Total Price fields are provided for each CLIN, with a "TOTAL EVALUATED PRICE" at the end. Bidders are instructed to fill in yellow boxes only.
• Period of Performance: Base Year (01 April 2026 - 31 March 2027) and Option Year 1 (01 April 2027 - 31 March 2028) are detailed.
• Calibration Frequency: Notes specify yearly calibration for 3000-3300 items and bi-annual calibration for 150 items.
• Failed Calibration Costs: CLINs 0005 and 1005 cover remediation costs before gage failure determination.
• Company Information: Fields for Company Name, Address, CAGE Code, Unique Entity ID, and Point of Contact are included.

This pricing matrix is crucial for bidders to understand the cost structure and expected pricing for calibration and repair services. It details the specific services required, the contract periods, and the format for submitting pricing proposals. Bidders must use this template to provide their pricing for the opportunity.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a price matrix for AQA Gage Lab Calibration & Repairs services. It outlines CLINs (Contract Line Item Numbers) for various services, including testing, calibration, purchase of new gages, and handling of failed calibrations, across a base year and option year.

• Solicitation Number: W519TC-26-Q-CALI
• Services: Testing, Calibration, Purchase of New Gages, Failed Calibration Remediation, and CDRL (Contract Data Requirements List).
• Contract Structure: Includes a Base Year (CLINs 1-6) and Option Year 1 (CLINs 1001-1006).
• Pricing: All prices are to be FOB Destination. The "UNIT PRICE" and "TOTAL" columns are to be filled in by the bidder in the yellow-highlighted boxes. The "TOTAL EVALUATED PRICE" is currently listed as 0.0.
• Calibration Details: Specifies that approximately 3000-3300 gages are calibrated yearly and 150 are calibrated bi-annually.
• Failed Calibration Definition: CLINs 0005 and 1005 cover remediation costs before a gage is deemed failed.
• Company Information: A section is provided for the bidder to fill in their company name, address, CAGE code, UEI, and Point of Contact details.

This pricing matrix is crucial for potential bidders to understand the cost structure and provide their pricing for the specified calibration and repair services. Bidders must fill in the unit and total prices for each CLIN for both the base and option years. The provided quantities and UOMs (Units of Measure) serve as a basis for pricing. The "Suggested Period of Performance" indicates the expected contract timeline.

Form / Attachment / Pricing Sheet

This document is a mandatory questionnaire (Attachment 0006) for RFQ Number W519TC-26-Q-CALI. It is designed to verify that a potential contractor possesses the technical capabilities, certifications, and logistical resources required to perform gage calibration services for the Crane Army Ammunition Activity (CAAA).

The questionnaire consists of 23 "Yes/No" questions. Bidders must provide comments for any "No" responses. Key areas of inquiry include:

• Technical Expertise: Authorization to service specific gage lists and knowledge of all CAAA-owned items.
• Logistics & Turnaround: Capability for weekly pick-up/delivery and a mandatory one-week turnaround timeframe for all calibrations.
• Onsite Requirements: Ability to work onsite with specific equipment (e.g., scales, optical comparators, ovens) and willingness to work in buildings with explosive hazards.
• Compliance & Safety: Adherence to OSHA standards, CAAA wireless medical device policies, and the ability to obtain DBIDS base access cards.
• Administrative & Reporting: Agreement to provide accredited certificates via email and internet database, use WAWF for monthly invoicing, and maintain 24-hour email responsiveness.
• Physical & Material Standards: Requirements for lifting 50-70 lbs, providing specific non-cardboard shipping containers, and applying hot melt coatings to gage surfaces.

Completion of this questionnaire is likely a requirement for a responsive bid. It serves as a summary checklist of the Performance Work Statement (PWS) and allows bidders to confirm they can meet the specific operational constraints of the facility, such as explosive safety protocols and specialized shipping requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide accredited calibration services for gages and Test, Measuring and Diagnostic Equipment (TMDE) to support the production and manufacturing of ammunition products at Crane Army Ammunition Activity (CAAA).

• Calibration of approximately 3500 gages annually (3000-3300 on a yearly basis, 150 bi-annually).

• Calibration must be performed by an ISO/IEC 17025 accredited laboratory.

• Services include Dimensional, Electrical, Mechanical, Mass, Force, and Weighing Gages, and TMDE.

• Calibration to NIST Standards per ISO 17025.

• Pick-up and delivery of items weekly, preferably on Thursdays.

• "In-place" calibration once a month, preferably the third Thursday.

• Provide accredited, endorsed calibration certificates for each item calibrated, traceable to NIST.

• Provide smudge-proof, protected calibration stickers/labels.

• Respond to unforeseen, urgent requirements within 24-48 hours.

• Contractor must obtain a 1-year DBIDS (Base Access Card) at their expense.

• Contractor must provide shipping containers (plastic with lids); cardboard boxes are not approved.

• Calibration certificates must include specific information as detailed in section 6.1.

• Calibration stickers must be smudge-proof and legible.

• Turnaround time for calibration of submitted gages/TMDE is one week.

• Urgent requirements response within 24-48 hours.

• Deliverables must be accurate, timely, and complete.

• Performance will be assessed against Acceptable Quality Levels (AQLs).

• Period of Performance: Five (5) years in one-year increments after award.

• Place of Performance: Crane Army Ammunition Activity, Building 3308, Gage Lab, 300 Highway 361, Crane IN 47522-5001. Some calibrations may be performed on-site.

• Contractor personnel must complete AT Level I awareness training within 30 days of contract start.

• Contractor personnel must comply with installation access and security procedures, including background checks.

• Contractor personnel must wear appropriate PPE for explosive areas.

• Electronic smart devices and flame-producing devices are prohibited in certain buildings.

• A single point of contact (Service Manager) is required.

• Communication during normal work week must be within 24 hours; after Thursday, response is the following Monday.

• Contractor must notify the Contracting Officer of any repair or repair parts needed for approval.

• Contractor must notify the Activity's Calibration Coordinator of any late pickup/delivery or on-site calibration service.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet (Attachment 0002) containing a list of gages that require calibration. It serves as an inventory and tracking tool for these items.

• Item Number & Serial Number: Unique identifiers for each gage.
• Category & Description: Classification and brief description of the gage (e.g., TORQWRENCH, THERMOMETER, PLAIN RING GAGE).
• Bin Location: Physical location of the gage.
• Last Inv Date & Cal Due Date: Indicates the last inventory date and the due date for the next calibration.
• Manufacturer & Model: Details about the gage's origin.

Potential bidders should review this list to understand the types and quantities of calibrated equipment that may be part of the contract's scope. It provides insight into the calibration requirements and the existing inventory, which could inform resource planning and pricing strategies for any related maintenance or calibration services.

Form / Attachment / Pricing Sheet

This document is Attachment 0004, titled "DD Forms 1423 (CDRLS)". It contains Contract Data Requirements Lists (CDRLs).

• The document lists various CDRLs required for the contract.
• Each CDRL specifies data item descriptions (DIDs), their titles, and associated forms.

Bidders must review the CDRLs to understand the specific data and documentation they will be required to submit to the government upon award of the contract. This information is crucial for proposal preparation and understanding post-award obligations.

Form / Attachment / Pricing Sheet

This document, "Attachment 0009 - Provisions and Clauses," contains a comprehensive list of Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) provisions and clauses that are incorporated by reference or in full text into the solicitation or contract. It serves as a critical reference for bidders to understand the legal and regulatory requirements governing the opportunity.

• Solicitation Provisions: Lists numerous FAR and DFARS provisions, many of which require offeror representations and certifications (e.g., FAR 52.204-7, FAR 52.204-24, DFARS 252.204-7016). Some provisions are provided in full text, such as FAR 52.204-26 concerning telecommunications equipment.
• Clauses: Details a wide array of FAR and DFARS clauses applicable to commercial items and services. These cover various aspects including contract terms, payment instructions (e.g., FAR 52.232-7006 Wide Area Workflow), labor standards, small business requirements, and prohibitions on certain activities or equipment.
• Addendum to FAR 52.212-4: Includes additional clauses and provisions specifically for commercial items, such as FAR 52.217-8 (Option to Extend Services) and FAR 52.217-9 (Option to Extend the Term of the Contract).
• Incorporated by Reference: Many provisions and clauses are incorporated by reference, meaning their full text is legally binding but not included in this document. Bidders are directed to access these via the internet (e.g., acquisition.gov, farsite.hill.af.mil).

This document is essential for potential bidders to understand the full scope of contractual obligations, compliance requirements, and submission procedures. Bidders must review these provisions and clauses carefully to ensure their proposals and subsequent contract performance will meet all government mandates. Key areas to note include:

• Representations and Certifications: Many provisions require specific representations and certifications from the offeror.
• Compliance: Numerous clauses outline compliance requirements related to labor, security, telecommunications, and business ethics.
• Payment and Reporting: Instructions for payment processing (WAWF) and reporting are detailed.
• Contract Options: Provisions regarding contract extensions are included.