GSA Fleet Lease Vehicle Marshalling Services - Bismarck, ND

Solicitation / RFP / RFQ

This document provides instructions to offerors for submitting proposals for commercial products and commercial services. It outlines the required content of offers, the period for acceptance, and procedures for late submissions, modifications, revisions, and withdrawals.

Offers must include:

• Solicitation number

• Offeror's name, address, and telephone number

• Offeror's Unique Entity Identifier (UEI) and EFT indicator (if applicable)

• Information necessary for evaluation as per FAR 52.212-2 or solicitation details

• Responses to provisions requiring Offeror completion (excluding SAM)

• A statement of agreement with all terms, conditions, and provisions.

• Offers must be held firm for 60 calendar days from the receipt date, unless otherwise specified.

• Offers must be submitted by the exact time specified in the solicitation.

• Late offers will generally not be considered unless received before award and acceptance does not unduly delay the acquisition. Late modifications favorable to the Government may be accepted.

• In case of emergencies interrupting Government processes, offer receipt times may be extended.

• Offerors may withdraw offers by written notice before award.

• The Government intends to award without discussions but reserves the right to conduct them.

• The Government may reject offers, accept other than the lowest, and waive informalities.

• Post-award debriefings will disclose agency evaluation of weak/deficient factors, evaluated cost/price and technical ratings, overall ranking, rationale for award, and make/model for commercial products.

Not specified in this document.

• This document incorporates FAR clauses by reference, including 52.212-4 (Terms and Conditions) and others listed on page 10.
• It also incorporates GSAR clauses, including GSAR 552.212-71 (Contract Terms and Conditions Applicable to GSA Acquisitions).

Amendment / Modification

This amendment modifies the solicitation/contract with the following changes:

• Period of Performance Update: The base period of performance has been extended from 06/01/2026 to 05/31/2027.

• Option Year 1: The period of performance is now 06/01/2027 to 05/31/2028.

• Option Year 2: The period of performance is now 06/01/2028 to 05/31/2029.

• Option Year 3: The period of performance is now 06/01/2029 to 05/31/2030.

• Questions and Answers: The amendment includes responses to vendor questions regarding:

  • The incumbent contractor and contract number (Advanced Fleet Services of North Dakota, Contract #47QMCA20D003F).
  • Historical monthly averages for vehicles (CLINs 0001/2: 8/month, CLIN 0003: 9/month, CLIN 0004: 1.5/month, CLIN 0005: 3.5/month, CLINs 7-12: <1/month).
  • Clarification on "sufficient parking for government vehicles" (capacity to hold 30 vehicles is sufficient, with potential short periods exceeding 25).
  • Confirmation of estimated annual vehicles for Bismarck, ND (220).
  • Guidance on pricing individual CLINs and how services may be bundled differently than the previous contract.
  • Confirmation that all amendments are posted to the attachment section of SAM.gov and must be acknowledged and signed.

• The Period of Performance for the base period and option years has been updated.

• The document incorporates answers to vendor questions, which may impact proposal preparation.

• Vendors must acknowledge receipt of this amendment.

• The updated period of performance should be considered when preparing proposals.

• The Q&A section provides clarification on requirements and historical data, which bidders should review.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide customer-centric vehicle marshalling services for the U.S. General Services Administration (GSA) Office of Fleet Management, leveraging industry best practices.

This contract covers support services for marshalling new and existing Federal government vehicles. Key activities include:

• Inspecting and accepting new Federal government vehicles.
• Managing license plates and GSA Fleet Services Cards.
• Preparing vehicles for release to GSA customers, including cleaning and providing necessary documentation.
• Receiving and preparing used vehicles for release.
• Installing, managing, replacing, or removing 3rd party telematics and other tracking/communication devices.
• Fueling internal combustion engine vehicles and charging electric vehicles.
• Transporting vehicles as required.
• Maintaining inventory and reporting using GSA's eTools in GSAFleet.gov.

The estimated number of vehicles to be marshalled annually is 200.

• Work hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.

• The contractor must be available to accept and release vehicles from/to GSA agency customers for a minimum of 30 hours a week.

• Contractor must assign a program manager as the primary point of contact.

• Use of GSA's eTools in GSAFleet.gov is mandatory for various functions including vehicle scanning, damage reporting, and inventory management.

• Contractor must adhere to GSA's policies regarding logo usage and IT security.

• Sensitive items found in vehicles must be reported to GSA immediately.

• Contractor is prohibited from using government-owned vehicles or GSA Fleet Services Cards for personal or business use.

• Facility requirements include adequate space, secure parking, Wi-Fi access, and compliance with ADA standards.

Form / Attachment / Pricing Sheet

This document is a vendor response form for Solicitation # 47QMCA26Q0027, related to a Blanket Purchase Agreement (BPA). It requires potential bidders to provide specific company and contact information, details about their proposed place of performance, services offered, and facility capabilities.

• Contractor Information: Company name, address, UEI, contact details.
• Contact for BPA Administration: Designated point of contact.
• Contractor Key Personnel: Personnel to correspond with the Contracting Officer’s Representative (COR).
• Remittance Address: Payment address for the government.
• Authorized Negotiator: Person authorized to negotiate.
• Place of Performance: Location(s) for service delivery, including facility owner/manager and delivery hours.
• Services Offered: Confirmation of offering Marshalling Support, General Support, and Custodial Preparation Services.
• SAM Registration Status: Confirmation of current SAM registration and certifications.
• Facility Information: Details on security, space, surface type, restrooms, ADA compliance, storage, workspace, internet access, and descriptions of mechanical repair, body repair, and reconditioning shops.
• Vehicular and General Public Liability Insurance: Confirmation of compliance with specified insurance requirements.

Bidders must complete this form accurately to demonstrate their capability and compliance with the requirements for the Blanket Purchase Agreement. It directly impacts the evaluation of their proposal by providing essential operational, logistical, and compliance data.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to establish Blanket Purchase Agreements (BPAs) for marshalling services in Bismarck, ND. The services support the General Services Administration's Fleet Program Office and encompass receipt, inspection, preparation, and assignment/termination of Government-owned or leased vehicles.

• Marshalling services for vehicles.

• Specific work requirements are detailed in the attached Statement of Work (SOW).

• Annual estimate of 220 vehicles to be marshalled.

• The BPA will have a 12-month base period (June 1, 2026 – May 31, 2027) with three 12-month option periods.

• The Service Contract Act applies.

• The estimated annual value is not explicitly stated, but the number of vehicles is 220.

• Proposals must be submitted via email by March 9, 2026, 5 PM Eastern.

• BPAs will be issued on a best-value basis, considering technical capability and price.

• Technical capability will be evaluated based on the Vendor Response Document and subsequent site visits.

• Prices must be determined fair and reasonable.

• A pre-proposal conference is scheduled for Wednesday, February 18, 11:00 am Eastern Standard Time via Google Meet. RSVP by Tuesday, February 17, 12:00 pm Eastern Standard Time.

• This solicitation is 100% set-aside for small businesses under NAICS code 811111.

• The small business size standard is $9 million.

• Offerors must be registered in SAM.gov.

• The vendor must be the owner or legal lessee of the facility and located within 20 miles of 220 E Rosser Ave, Bismarck, ND 58501.

• This is the only solicitation; a written RFP will not be issued.

• All documents are available for download at beta.SAM.gov.

• Offerors must self-certify they are not suspended or debarred.

• The solicitation includes sections on Statement of Work, Format and Submission of Proposal, Basis of Award, Clauses and BPA Template, and Additional Information for Offerors.

Amendment / Modification

This amendment (0001) to solicitation 47QMCA2600027, dated 02/09/2026, corrects errors found in the original solicitation document, the BPA template, the vendor response document, and the pricing spreadsheet. All other terms and conditions remain unchanged.

• Solicitation document

• BPA template

• Vendor response document

• Pricing spreadsheet

• The amendment does not extend the hour and date specified for receipt of offers.

• The Period of Performance is confirmed as 06/01/2026 to 05/31/2027.

• The document also lists the details for Option Years 1, 2, and 3, with their respective periods of performance:

  • Option Year 1: 06/01/2027 to 05/31/2028
  • Option Year 2: 06/01/2028 to 05/31/2029
  • Option Year 3: 06/01/2029 to 05/31/2030

Blanket Purchase Agreement (BPA)

This document establishes a Blanket Purchase Agreement (BPA) between the General Services Administration (GSA) and a "Supplier" (Name of Company TBD) for on-site marshalling services. The BPA is established pursuant to FAR 13.303.

• The Supplier agrees to furnish on-site marshalling services as detailed in an incorporated Statement of Work (SOW) dated February 2, 2026.

• Performance will occur within 20 miles of 220 E Rosser Ave, Bismarck, ND 58501.

• Period of Performance: Includes a 12-month base period and three 12-month option periods. The estimated start date for the base period is June 1, 2026 – May 31, 2027, with option periods extending through May 31, 2030. The actual award date will determine the start date.

• Purchase Limitation: The dollar amount of any single purchase under this agreement shall not exceed $500,000.

• Pricing: Based on the attached Schedule of Services, dated TBD.

• Placing Orders: Orders can be placed telephonically, in person, or via government order forms (SF1449, OF347, GSA300, etc.). Orders must include BPA number, order number, date, specific line items/quantities, and prices.

• Invoicing: Invoices must be submitted monthly (or more frequently if agreed upon) to the COR for review/approval, then submitted to the GSA Finance Office via the Treasury's Invoice Processing Platform (IPP). Invoices must include specific details about the contractor, order, and delivered items.

• Not explicitly stated in this document, but the BPA is a single-award agreement.

• This BPA is subject to FAR 52.204-15 Service Contract Reporting Requirements if the estimated total value is $500,000 or greater.

• Contractor performance will be evaluated via CPARS.

• Price adjustments for Vehicle Movement CLINs are allowable under specific conditions.

• Several attachments are incorporated, including the Statement of Work, Marshalling Deliverables, Pricing Spreadsheet, DOL Wage Determination, IT Security Procedural Guide, and Vendor Response Document.

Form / Attachment / Pricing Sheet

This document is a corrected price spreadsheet associated with Solicitation No. 47QMCA26Q0027. It provides a detailed breakdown of line items for vehicle-related services, including their descriptions, units, and unit prices.

• Line Item No.: Sequential numbering for each service.
• Description: Specific service being priced (e.g., New Vehicle Delivery Acceptance, Vehicle Movement, Telematics Installation, Storage).
• Unit: The unit of measure for the service (e.g., Vehicle, Each, Mile, Day).
• Unit Price: The cost associated with one unit of the service.

This spreadsheet is crucial for bidders to understand the pricing structure and expected costs for various vehicle management and movement services. Bidders must use this document to prepare their pricing proposals accurately, ensuring all line items and their corresponding units and prices are addressed as required by the solicitation.

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet intended for bidders to provide unit prices for various vehicle-related services. It outlines specific line items that correspond to sections of a Statement of Work (SOW).

• Line Item No.: Numerical identifier for each service.
• Description: Details the specific service (e.g., New Vehicle Delivery Acceptance, Releasing Vehicle to GSA Customer, Telematics Installation, Vehicle Movement, Storage).
• Unit: The unit of measure for the service (e.g., Vehicle, Each, Mile, Day).
• Unit Price: Field for the bidder to enter their proposed price per unit.

Bidders must use this spreadsheet to input their pricing for each listed service. This information will be critical for proposal evaluation and determining the overall cost of the contract. The line items directly reference SOW sections, indicating the scope of services for which pricing is required.

Form / Attachment / Pricing Sheet

This document is a Blanket Purchase Agreement (BPA) template outlining the terms and conditions for on-site marshalling services. It establishes the framework for future orders under this agreement.

• Description of Agreement: Supplier agrees to furnish on-site marshalling services as per an incorporated Statement of Work (SOW).
• Performance Location: Within 20 miles of 220 E Rosser Ave, Bismarck, ND 58501.
• Period of Performance: Effective upon acceptance, with a 12-month base period (June 1, 2026 – May 31, 2027) and three 12-month option periods.
• Extent of Obligation: Government is obligated only to the extent of authorized purchases.
• Pricing: As per the attached Schedule of Services (TBD).
• Purchase Limitation: Individual purchases not to exceed $500,000.
• Authorized Users: GSA Contracting Officers.
• Placing Orders: Orders can be placed telephonically, in person, or via government order forms, and must include specific details.
• Invoices: Monthly frequency required, submitted to the COR for approval before processing through the Treasury's Invoice Processing Platform (IPP).
• Method of Payment: Electronic Funds Transfer-System for Award Management.
• Cancellation: Either party may cancel with written notice; cancellation takes effect 30 days after receipt.

This document defines the overarching terms for providing marshalling services. Bidders should review the SOW, Marshalling Deliverables, and Pricing Spreadsheet (Attachments 2, 3, and 4) for detailed service requirements, deliverables, and cost structures. It also outlines the ordering, invoicing, and payment processes.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to establish Blanket Purchase Agreements (BPAs) for marshalling services in support of the General Services Administration's Fleet Program Office in Bismarck, ND. The services encompass receipt, inspection, preparation, assignment/termination of new, exchange, or reassignment for Government-owned or leased vehicles. The BPAs will be effective for 48 months.

• Marshalling services for Government-owned or leased vehicles.

• Specific work requirements are detailed in the attached Statement of Work (SOW).

• Vendors must be the owner or legal lessee of a facility located within 20 miles of 220 E Rosser Ave, Bismarck, ND 58501.

• Blanket Purchase Agreements (BPAs) will be established.

• The estimated annual number of vehicles to be marshalled is 270.

• The Service Contract Act applies, and DOL Wage Determination 2015-5379, Rev. # 27 applies.

• Pre-Quotation Conference: Wednesday, February 18, 11:00 am Eastern Standard Time (via Google Meet). RSVP by Tuesday, February 17, 12:00 pm Eastern Standard Time.

• Questions/Clarifications Deadline: February 19, 2026, 5 PM Eastern (email only to allison.wiede-brown@gsa.gov with subject line "QUESTIONS FOR 47QMCA26Q0027").

• Quote Submission Deadline: March 9, 2026, 5 PM Eastern (email only to allison.wiede-brown@gsa.gov with subject line "QUOTE FOR 47QMCA26Q0027").

• Submission Components: Vendor Response Document and Pricing (Schedule of Services in Microsoft Excel format).

• Evaluation: BPAs will be issued on the basis of best value, considering technical capability and price. Technical capability will be evaluated based on the Vendor Response Document and site visit. Prices must be fair and reasonable.

• This solicitation is 100% set-aside for small business under NAICS 811111.

• Small business size standard is $9M.

• Preference for establishing BPAs will be given to small businesses.

• Offerors must self-certify they are not suspended, debarred, or ineligible to receive Federal contracts.

• Offerors must be registered in SAM.gov.

• This announcement is the only solicitation; a written solicitation will not be issued.

• All documents are available for download at beta.SAM.gov.

• A BPA is a streamlined method for acquiring services on an as-needed basis.

Form / Attachment / Pricing Sheet

This document is a vendor response form for Solicitation # 47QMCA26Q0027, likely related to a Blanket Purchase Agreement (BPA). It requires potential bidders to provide detailed information about their company, contact personnel, payment addresses, and operational capabilities.

• Contractor Information: Company name, address, phone, email, UEI.
• Contact Information: Details for BPA administration, COR correspondence, and authorized negotiators.
• Payment Address: Remittance address for government checks.
• Place of Performance: Locations for service delivery, including hours for vehicle delivery.
• Services Offered: Confirmation of capabilities in Marshalling Support, General Support, and Custodial Preparation Services.
• SAM Registration: Status of SAM registration and current representations and certifications.
• Facility Information: Details on security, space, surface types, restrooms, ADA compliance, storage, workspace, internet access, and descriptions of mechanical, body, and reconditioning repair shops.
• Insurance: Confirmation of compliance with vehicular and general public liability insurance requirements.

This form is critical for bidders to complete accurately as it gathers essential information required for the government to evaluate their suitability and capability to perform under the potential Blanket Purchase Agreement. It directly impacts proposal preparation by outlining the specific data and confirmations needed.

Forms / Attachments / Pricing Sheets

This document contains standard contract clauses and terms and conditions applicable to commercial products and commercial services. It outlines the "Instructions to Offerors" and "Terms and Conditions" that will govern the contract.

• 52.212-1 Instructions to Offerors: Details requirements for offer submission, including solicitation number, offeror information, UEI, evaluation factors, representations and certifications, and agreement with terms. It also covers the period for offer acceptance (60 calendar days), late submissions, contract award procedures (no discussions anticipated, but reserved), and debriefing information.
• 52.212-4 Terms and Conditions: Covers definitions, inspection/acceptance procedures, assignment of rights, changes, disputes, excusable delays, invoicing, patent indemnity, payment terms (including prompt payment, discounts, overpayments, and interest), and final decisions.
• GSAR Clauses: Lists additional clauses applicable to GSA acquisitions, including restriction on advertising, contract terms and conditions for commercial items (with deviation), examination of records, notice, taxes, and authorized deviations.

This document is crucial for potential bidders as it defines the procedural and contractual framework for responding to the solicitation and for performing the contract if awarded. Bidders must understand the submission requirements, offer validity period, contract terms, payment processes, and dispute resolution mechanisms to prepare accurate proposals and ensure compliance.

Other / Unclassified

This document is the "IT Security Procedural Guide: Access Control (AC) CIO-IT Security-01-07, Revision 7", dated February 10, 2025. It provides detailed guidance on implementing access control measures for General Services Administration (GSA) IT systems and data.

This document outlines the GSA's policies, procedures, and requirements for access control, which are critical for any vendor or contractor working with GSA systems or data. It details specific controls (AC-01 through AC-22) based on NIST SP 800-53, Revision 5, and explains their applicability based on FIPS 199 levels (Low, Moderate, High) and GSA's authorization processes (LATO, MiSaaS). Understanding these requirements is essential for ensuring compliance and successful integration with GSA's IT environment. Key areas covered include:

• Access Control Policy and Procedures: Requirements for developing, documenting, and updating access control policies.
• Account Management: Procedures for defining, assigning, and managing user accounts, including authorization and monitoring.
• Access Enforcement: Ensuring approved authorizations for logical access.
• Information Flow Enforcement: Controlling the flow of information within and between systems.
• Separation of Duties and Least Privilege: Principles for limiting access and preventing conflicts of interest.
• Remote and Wireless Access: Requirements for secure remote and wireless connections.
• Mobile Device Security: Controls for accessing GSA systems via mobile devices.
• Use of External Systems: Guidelines for interacting with external systems and data.
• Information Sharing and Publicly Accessible Content: Policies for sharing information and managing public-facing content.

This guide is crucial for understanding the security standards and operational expectations for any IT-related work performed for or with the GSA.

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" for North Dakota counties of Burleigh, Morton, Oliver, and Sioux. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act.

• Lists occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), detailing their applicability and requirements.
• Outlines general benefits such as vacation and holidays.
• Provides information on the conformance process for additional classifications and wage rates.

This document is crucial for bidders to understand the labor costs associated with performing services under a government contract in the specified North Dakota counties. It establishes the minimum wages and benefits that must be paid to employees, directly impacting proposal pricing and overall cost estimations for the opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for Marshalling Services, detailing the tasks and performance standards for managing GSA vehicles.

• New Vehicle Delivery Acceptance: Accept, inspect, and sign for GSA vehicles within three business days of delivery, including post-delivery inspection and reporting.

• License Plate and Fleet Services Card Management: Receive, inventory, secure, and manage license plates and GSA Fleet services cards. This includes removal and return of these items when requested.

• Vehicle Releasing: Manage customer scheduling, vehicle pick-up, inspection, and assist customers in releasing vehicles to GSA customers.

• Used Vehicle Receiving: Manage customer scheduling, vehicle drop-off, inspection, and documentation for used vehicles.

• Vehicle Preparation: Prepare used vehicles for release to new customers within three business days of vehicle delivery.

• 3rd Party Device Management: Install, replace, or remove telematics devices and other tracking/communication devices, maintaining an inventory and scanning devices as required.

• Fueling and Charging: Add a minimum of three gallons of fuel to internal combustion engine vehicles at the local prevailing rate, coordinated with GSA. For electric vehicles, charging is provided up to a 100-mile range, with coordination for longer distances.

• Vehicle Movement: Relocate vehicles within specified mileage ranges (within 25 miles, 25-50 miles, or greater than 50 miles) within a defined number of business days (2-5 days) of a written request from GSA. The Contractor is responsible for fuel, charging, and toll costs.

• Invoicing: Submit invoices in GSA format on a monthly basis.

• Vehicle acceptance and preparation: within three business days.

• Vehicle movement: within two to five business days depending on distance.

• Fueling: minimum of three gallons per vehicle.

Not explicitly stated in this document, but implied to be at the Contractor's facility and locations requiring vehicle movement as directed by GSA.

• Coordination with GSA for specific services (fueling, longer-distance EV charging, vehicle movement).
• Contractor responsible for fuel, charging, and toll costs for vehicle movement.
• Invoicing in GSA format.