H212--NIHCS Fire Alarm & Suppression Testing

Quick Summary

The Department of Veterans Affairs (VA), specifically the VA Northern Indiana Healthcare System (VANIHCS), is soliciting proposals for Fire Alarm & Suppression System Testing and Maintenance Services at its Marion and Fort Wayne campuses in Indiana. This opportunity is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Offers are due February 6, 2026, at 9:00 AM EST.

Scope of Work

The contractor will provide comprehensive testing, diagnosis, and repair services for fire alarm and sprinkler systems, along with related components. Key requirements include:

• Fire Alarm Systems: Testing and diagnosis of malfunctions for specified buildings at both Fort Wayne and Marion campuses.
• Sprinkler Systems: Diagnosis and repair of malfunctions for specified buildings, covering wet and dry systems, antifreeze systems, and riser testing.
• Inspections/Tests: Annual, semi-annual, and quarterly inspections and testing of various components, including fire alarm systems, initiating devices, annunciator panels, smoke dampers, door holders, audio/visual devices, sprinkler systems, flow switches, tamper devices, fire department connections, post indicator valves, main drain tests, and fire pumps.
• Specific Tests: Smoke detector sensitivity testing, elevator recall verification, duct detector testing, kitchen hood suppression system inspections and testing, fire hydrant testing, and electromagnetic door holder verification.
• Compliance: All services must adhere to current editions of NFPA standards (e.g., NFPA 72, NFPA 25, NFPA 10) and TJC Standards (e.g., EC.02.03.01, EC.02.03.05).
• Reporting: Submission of written reports within thirty (30) days of inspection, referencing relevant standards, with immediate reporting of critical deficiencies.

Contract & Timeline

• Contract Type: Firm-fixed-price contract.
• Period of Performance: A base period from March 1, 2026, to February 28, 2027, with four (4) additional one-year option periods.
• Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).
• Questions Due: February 2, 2026, 9:00 AM EST.
• Offers Due: February 6, 2026, 9:00 AM EST.
• Published Date: January 28, 2026.

Submission & Evaluation

• Submission Requirements: Offerors must submit a signed SF1449, a completed price schedule, the 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance, and all certifications listed within the Statement of Work. Questions must be submitted via email; phone calls will not be accepted.
• Evaluation Factors: Award will be based on a comparative analysis utilizing FAR Part 12, considering Price and Past Performance. The Government reserves the right to award without discussions.

Eligibility & Notes

• NAICS Code: 561621 – Alarm system monitoring services, with a size standard of $25 Million.
• Registration: Offerors must ensure active, current, and accurate registration in SAM.gov, including NAICS code 561621. Specific requirements for SDVOSB/VOSB concerns are detailed in VAAR 852.219-73 and VAAR 852.219-75.
• Contact: The primary point of contact is Janel N Tate-Montgomery, Contracting Officer, at janel.tate-montgomery@va.gov.
• Site Visit: No site visit will be conducted.
• Documents: All relevant solicitation documents and any amendments will be available for download solely on SAM.gov.