H212--NIHCS Fire Alarm & Suppression Testing

Other / Unclassified

This document contains information related to "HOOD INFORMATION" for three distinct locations: Fort Wayne Kitchen, Fort Wayne Canteen, and Marion Campus.

This information may be relevant for bidders to understand the physical locations or facilities associated with the opportunity, potentially impacting site visits, logistical planning, or the scope of services if the opportunity involves these specific sites.

Form / Attachment / Pricing Sheet

This document is an Inspection and Testing report for fire dampers, performed by Advanced Systems Group (ASG), an EMCOR Company. It details the results of tests conducted on various dampers across different buildings and rooms.

• Service Organization: Advanced Systems Group
• Job Number: 400718-058
• Property Name (User): VA Northern Indiana Health Care
• Date of Inspection: 1/26/2018
• Inspector: Theron Butler
• Test Performed: Fire Dampers
• Applicable Standards: NFPA Standards
• Detailed Results: A table lists each damper by address and device type, indicating whether it passed or failed the test. Some entries are marked 'NA' (Not Applicable).

This report provides specific details about the condition and testing status of fire dampers at the VA Northern Indiana Health Care facility. It highlights a specific issue with a damper in Building 185, Room A-100, which was inaccessible and could not be tested, requiring customer action to provide access. This information is crucial for understanding the current state of safety equipment and potential follow-up actions or requirements related to this opportunity.

Form / Attachment / Pricing Sheet

This document appears to be a detailed inventory and inspection checklist for fire extinguishers located within various buildings at the V.A. Northern Indiana Health Care System in Fort Wayne. It serves as a record of individual extinguisher details, their assigned locations, inspection status, and maintenance history.

• Extinguisher Identification: Unique identifier for each extinguisher.
• Assigned Location: Specific building, floor, and area where the extinguisher is located.
• Manufacturer and Model: Details of the extinguisher's make and model.
• Serial Number: Unique serial number for each unit.
• Hydrostatic Test Dates: Records for 6 & 12-year hydrostatic testing.
• Annual Inspection Status: Indicates if the annual inspection passed (Yes/No).
• Comments: Space for inspector notes, including specific issues or types of extinguishers (e.g., Carbon Dioxide, Class K, Halotron).

While this document is an inventory and inspection record, it may be relevant to bidders if the opportunity involves the maintenance, servicing, or replacement of these fire extinguishers. It provides a detailed breakdown of the existing equipment, their locations, and their current status, which could inform a bidder's understanding of the scope of work, required resources, and potential challenges. Bidders should review this list to understand the quantity, types, and locations of fire extinguishers that may require attention under the opportunity.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet detailing fire extinguisher inspection records for various buildings within the V.A. Northern Indiana Health Care System, specifically at the Marion campus. It serves as an inventory and inspection log, referencing NFPA Code 10.7.2.1.2.

• Building and Location: Identifies specific buildings and assigned locations for each fire extinguisher.
• Extinguisher Details: Includes extinguisher number, manufacturer, model number, serial number, and hydrostatic test dates (6 & 12 year).
• Inspection Status: Records the month of the annual inspection and a 'Pass' status (Yes/No).
• Comments: Provides space for additional notes, such as extinguishers being removed for renovation or replaced.

While this document is primarily an inventory and inspection log, it may be relevant to bidders by indicating the current state and locations of fire safety equipment. Bidders involved in fire safety services, maintenance, or related procurements should note the types of extinguishers, their locations, and the inspection schedule. The 'Pass' column and 'Comments' may highlight areas needing attention or specific requirements for maintenance and replacement. The document lists a total of 279 active extinguishers across the Marion campus.

Amendment / Modification

This amendment to Solicitation 36C25026Q0088 serves two primary purposes:

• Answers to Vendor Questions: Provides responses to questions submitted by potential bidders regarding the solicitation requirements.

• Extension of Offer Receipt Deadline: The deadline for submitting offers has been extended.

• Solicitation Deadline: The hour and date for receipt of offers is extended from the original deadline to February 12, 2026, at 9:00 AM EST.

• Attachments: Several Excel spreadsheets and documents related to fire extinguishers, hood information, and fire damper testing for the Marion and Fort Wayne campuses are now available via SAM.gov.

• Scope of Work Clarifications: Numerous questions were answered, clarifying details on:

  • Equipment lists and device counts (referencing attached spreadsheets).
  • Inspection dates and requirements for sprinkler systems, kitchen hoods, and dampers.
  • Inclusion/exclusion of specific items like fire line backflows and pre-action panels in the MRI area.
  • Requirements for after-hours servicing (kitchen hoods only).
  • Availability of maps and as-built drawings (not provided).
  • Clarification on damper inspection frequency and type (fusible link vs. electronic).
  • Standpipe system types (wet/dry).
  • Pricing schedule inconsistencies and timing of services (e.g., 5-year testing, hydrostatic flow testing).
  • Repair procedures (via quote and modification).
  • Reporting requirements and "the grid."
  • Insurance requirements (specifically liability, which remains at $3M).
  • Coordination with elevator technicians.

• The deadline for offer submission has been extended to February 12, 2026, 9:00 AM EST.

• Bidders should review the provided Q&A and attached documents to ensure their proposals accurately reflect the clarified scope and requirements.

Amendment / Modification

This amendment provides an opportunity for vendors to participate in a site visit for the referenced solicitation (36C25026Q0088).

This amendment does not modify specific sections of the original solicitation but provides logistical details for an optional site visit.

This amendment announces optional site visit dates and locations. Vendors interested in submitting a solicitation are encouraged to attend one or both of the following site visits:

• February 3, 2026, starting at 8:00 AM: Fort Wayne VAMC - 2121 Lake Avenue, Fort Wayne, Indiana 46802. Meet at Building 1.
  • POCs: Fred Peek (260-426-5431 x61379) and Lukas Winkler (260-426-5431 x61438).
• February 4, 2026, starting at 8:00 AM: Marion VAMC - 1700 East 38th Street, Marion, Indiana 46953. Meet at Building 52 Conference Room.
  • POC: Kylee Baker (765-674-3321 x73684).

This amendment does not extend the hour and date specified for the receipt of offers.

Amendment / Modification

This amendment provides an opportunity for vendors to participate in a site visit for the referenced solicitation (36C25026Q0088).

This amendment does not modify specific sections of the original solicitation but provides logistical details for an optional site visit.

This amendment does not change proposal deadlines or submission requirements. It provides information for an optional site visit to familiarize vendors with the locations relevant to the solicitation.

Solicitation / RFP / RFQ

This solicitation is for Fire Alarm & Suppression System Testing and Maintenance services for the VA Northern Indiana Healthcare System (VANIHCS) at the Marion and Fort Wayne campuses. The services include testing, diagnosis, and repair of fire alarm and sprinkler systems, as well as related components.

• Fire Alarm Systems: Testing and diagnosis of malfunctions for specified buildings at both Fort Wayne and Marion campuses.

• Sprinkler Systems: Diagnosis and repair of malfunctions for specified buildings at both campuses. Includes wet and dry systems, antifreeze systems, and riser testing.

• Inspections/Tests: Annual, semi-annual, and quarterly inspections and testing of fire alarm systems, initiating devices, annunciator panels, smoke dampers, door holders, audio/visual devices, sprinkler systems, flow switches, tamper devices, fire department connections, post indicator valves, main drain tests, and fire pumps.

• Specific Tests: Smoke detector sensitivity testing, elevator recall verification, duct detector testing, kitchen hood suppression system inspections and testing, fire hydrant testing, and electromagnetic door holder verification.

• Compliance: Adherence to current editions of NFPA standards (e.g., NFPA 72, NFPA 25, NFPA 10) and TJC Standards (e.g., EC.02.03.01, EC.02.03.05).

• Reporting: Submission of written reports within thirty (30) days of inspection, referencing relevant standards. Immediate reporting of critical deficiencies.

• Contract Type: Firm-fixed-price contract.

• Period of Performance: Base period (03-01-2026 to 02-28-2027) with four (4) option years.

• Estimated Value: Not explicitly stated, but Block 10 indicates "$25 Million" for "THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR: SMALL BUSINESS."

• Questions Due: February 2, 2026, 9:00 AM EST.

• Offers Due: February 6, 2026, 9:00 AM EST.

• Submission Requirements: Signed SF1449, completed price schedule, 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance, and all certifications listed within the Statement of Work.

• Evaluation Factors: Price and Past Performance.

• Acquisition Method: Comparative analysis utilizing FAR Part 12.

• The acquisition is set aside for Small Business.

• Offerors must be registered in SAM.org with NAICS 561621.

• Offerors must submit a signed copy of the SF1449, completed price schedule, and required certifications to be eligible for award.

• Specific requirements for SDVOSB/VOSB concerns are detailed in VAAR 852.219-73 and VAAR 852.219-75.

• The contract includes options to extend the term.

• Specific insurance requirements are detailed.

• Contractor qualifications, including NICET certifications and experience, are required.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for fire alarm and suppression system testing services for the VA Northern Indiana Healthcare System (NAICS) Fort Wayne and Marion Campuses. The government intends to publish a solicitation on or about January 28, 2026.

• Provide labor to test and diagnose malfunctions of all Fire Alarm Systems.

• The solicitation will require vendors to furnish a quote with all requested information.

• Procurement will be conducted under FAR Part 12.

• Award will be based on the best value to the Government.

• The Government reserves the right to award without discussions.

• Response Date/Time/Zone: February 6, 2026, 09:00 AM Eastern Time, New York, USA.

• Questions are due by February 2, 2026, 09:00 AM EST and must be submitted via email to Janel.Tate-Montgomery@va.gov. Phone calls will not be accepted.

• No site visit will be conducted.

• This solicitation is 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSBC).

• Applicable NAICS Code: 561621 – Alarm system monitoring services, with a size standard of $25 Million.

• Offerors must ensure active, current, and accurate registration in SAM, including NAICS code 561621.

• All relevant solicitation documents will be available for download on SAM.gov on the date of issuance.

• Any amendments will be posted solely on SAM.gov; vendors are responsible for verifying the number of amendments.

• Point of Contact: Janel Tate, Contract Specialist, Janel.Tate-Montgomery@va.gov.