H212--NIHCS Fire Alarm & Suppression Testing

Amendment / Modification

This amendment provides an opportunity for vendors to participate in a site visit for the referenced solicitation (36C25026Q0088).

This amendment does not modify specific sections of the original solicitation but provides logistical details for an optional site visit.

This amendment announces optional site visit dates and locations. Vendors interested in submitting a solicitation are encouraged to attend one or both of the following site visits:

• February 3, 2026, starting at 8:00 AM: Fort Wayne VAMC - 2121 Lake Avenue, Fort Wayne, Indiana 46802. Meet at Building 1.
  • POCs: Fred Peek (260-426-5431 x61379) and Lukas Winkler (260-426-5431 x61438).
• February 4, 2026, starting at 8:00 AM: Marion VAMC - 1700 East 38th Street, Marion, Indiana 46953. Meet at Building 52 Conference Room.
  • POC: Kylee Baker (765-674-3321 x73684).

This amendment does not extend the hour and date specified for the receipt of offers.

Amendment / Modification

This amendment provides an opportunity for vendors to participate in a site visit for the referenced solicitation (36C25026Q0088).

This amendment does not modify specific sections of the original solicitation but provides logistical details for an optional site visit.

This amendment does not change proposal deadlines or submission requirements. It provides information for an optional site visit to familiarize vendors with the locations relevant to the solicitation.

Solicitation / RFP / RFQ

This solicitation is for Fire Alarm & Suppression System Testing and Maintenance services for the VA Northern Indiana Healthcare System (VANIHCS) at the Marion and Fort Wayne campuses. The services include testing, diagnosis, and repair of fire alarm and sprinkler systems, as well as related components.

• Fire Alarm Systems: Testing and diagnosis of malfunctions for specified buildings at both Fort Wayne and Marion campuses.

• Sprinkler Systems: Diagnosis and repair of malfunctions for specified buildings at both campuses. Includes wet and dry systems, antifreeze systems, and riser testing.

• Inspections/Tests: Annual, semi-annual, and quarterly inspections and testing of fire alarm systems, initiating devices, annunciator panels, smoke dampers, door holders, audio/visual devices, sprinkler systems, flow switches, tamper devices, fire department connections, post indicator valves, main drain tests, and fire pumps.

• Specific Tests: Smoke detector sensitivity testing, elevator recall verification, duct detector testing, kitchen hood suppression system inspections and testing, fire hydrant testing, and electromagnetic door holder verification.

• Compliance: Adherence to current editions of NFPA standards (e.g., NFPA 72, NFPA 25, NFPA 10) and TJC Standards (e.g., EC.02.03.01, EC.02.03.05).

• Reporting: Submission of written reports within thirty (30) days of inspection, referencing relevant standards. Immediate reporting of critical deficiencies.

• Contract Type: Firm-fixed-price contract.

• Period of Performance: Base period (03-01-2026 to 02-28-2027) with four (4) option years.

• Estimated Value: Not explicitly stated, but Block 10 indicates "$25 Million" for "THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR: SMALL BUSINESS."

• Questions Due: February 2, 2026, 9:00 AM EST.

• Offers Due: February 6, 2026, 9:00 AM EST.

• Submission Requirements: Signed SF1449, completed price schedule, 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance, and all certifications listed within the Statement of Work.

• Evaluation Factors: Price and Past Performance.

• Acquisition Method: Comparative analysis utilizing FAR Part 12.

• The acquisition is set aside for Small Business.

• Offerors must be registered in SAM.org with NAICS 561621.

• Offerors must submit a signed copy of the SF1449, completed price schedule, and required certifications to be eligible for award.

• Specific requirements for SDVOSB/VOSB concerns are detailed in VAAR 852.219-73 and VAAR 852.219-75.

• The contract includes options to extend the term.

• Specific insurance requirements are detailed.

• Contractor qualifications, including NICET certifications and experience, are required.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for fire alarm and suppression system testing services for the VA Northern Indiana Healthcare System (NAICS) Fort Wayne and Marion Campuses. The government intends to publish a solicitation on or about January 28, 2026.

• Provide labor to test and diagnose malfunctions of all Fire Alarm Systems.

• The solicitation will require vendors to furnish a quote with all requested information.

• Procurement will be conducted under FAR Part 12.

• Award will be based on the best value to the Government.

• The Government reserves the right to award without discussions.

• Response Date/Time/Zone: February 6, 2026, 09:00 AM Eastern Time, New York, USA.

• Questions are due by February 2, 2026, 09:00 AM EST and must be submitted via email to Janel.Tate-Montgomery@va.gov. Phone calls will not be accepted.

• No site visit will be conducted.

• This solicitation is 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSBC).

• Applicable NAICS Code: 561621 – Alarm system monitoring services, with a size standard of $25 Million.

• Offerors must ensure active, current, and accurate registration in SAM, including NAICS code 561621.

• All relevant solicitation documents will be available for download on SAM.gov on the date of issuance.

• Any amendments will be posted solely on SAM.gov; vendors are responsible for verifying the number of amendments.

• Point of Contact: Janel Tate, Contract Specialist, Janel.Tate-Montgomery@va.gov.