H312--Fire Extinguisher Inspection Amendment 0002

Solicitation / RFP / RFQ

This solicitation is for annual, 5/6 year, and hydrostatic fire extinguisher inspections, testing, and maintenance services for approximately 300 fire extinguishers at the Wilkes Barre VA Medical Center. The contract will also include the inspection, testing, and maintenance of one clean agent system and four wet chemical kitchen systems (Ansul).

• Annual inspection, testing, and maintenance of approximately 300 fire extinguishers (Dry Chemical, CO2, Wet Chemical, Water Mist, MRI non-magnetic types).

• 5/6 year internal examination for stored-pressure fire extinguishers requiring a 12-year hydrostatic test.

• Hydrostatic testing of applicable fire extinguishers and components.

• Annual inspection, testing, and maintenance of one clean agent system (SHP PRO HFC-125).

• Semi-annual inspection, testing, and maintenance of four Ansul wet chemical kitchen systems (9 cylinders).

• All inspections must comply with NFPA 10 and Joint Commission standards.

• Contractor personnel must possess required training and certifications.

• Documentation and tagging for all inspections.

• This is a Firm-Fixed-Price Indefinite Delivery, Indefinite Quantity (IDIQ) contract.

• The contract will have a base period and four 12-month option periods.

• NAICS Code: 922160 (Size Standard: $16.5 Million)

• This acquisition is a total VOSB (Veteran-Owned Small Business) set-aside.

• Questions are due by 3:00 PM EST on Friday, February 27, 2026.

• Quotes are due by 3:00 PM EST on Tuesday, March 03, 2026.

• Quotes must be submitted via email ONLY to April.Cotter@va.gov.

• Evaluation will be based on Price and Compliance with quote submission instructions.

• Offerors must be registered in SAM and VetCert (for VOSB status).

• This acquisition is a total VOSB set-aside.

• Offerors must be VIP-listed VOSBs (Verified Vendor Information Program).

• No site visit is scheduled.

• Relevant documents include: 852.219-75 (must sign and return), SCA WD 2015-4239, and Additional Information Fire Extinguisher Inspections.

Form / Attachment / Pricing Sheet

This document is VA Notice 852.219-75, "Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction." It requires offerors to certify their compliance with subcontracting limitations as specified in the solicitation and resultant contract. This is a mandatory form that must be completed, signed, and returned with the offer.

• Certification of Compliance: Offerors must certify that they will adhere to the subcontracting limitations.
• Limitations by Contract Type: Specifies different subcontracting limits for services (50%), general construction (85%), and special trade construction (75%).
• Definition of Subcontracting: Clarifies what counts towards subcontracting limits, including work performed by similarly situated subcontractors.
• Consequences of Non-Compliance: Outlines potential penalties for false certifications, including referral to suspension/debarment, fines, and prosecution.
• Offeror Acknowledgement: Acknowledges that the certification is subject to U.S. law and that VA may request documentation to verify compliance.
• Required Fields: Includes spaces for the offeror to fill in their name, printed name and title of the signee, signature, date, and company name and address.

This is a mandatory requirement for all offerors. Failure to complete and submit this certification with the proposal will result in the offer being deemed ineligible for award. Bidders must carefully review the subcontracting limitations applicable to the specific contract type (services or construction) and ensure their proposed approach complies.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a detailed inventory and inspection schedule for fire extinguishers across various buildings and locations. It serves as a record-keeping tool for maintenance and compliance.

• Location: Specifies the building (BLDG), floor, and precise location of each fire extinguisher.
• Type of Fire Extinguisher: Details the type and capacity (e.g., 10 lb ABC, 5 lb CO2, Type K, Water mist).
• Inspection/Maintenance Dates: Includes columns for hydrostatic test dates, maintenance, inspection dates, and due dates, indicating the service history and upcoming requirements.
• Vehicle Information: Lists specific police vehicles and buses with their associated fire extinguisher types and inspection dates.
• Spare Extinguishers: Identifies spare fire extinguishers available for use.
• Quantity by Type: Provides a summary count of each type of fire extinguisher.

While this document does not directly outline a solicitation or SOW, it provides critical information about the existing fire safety equipment infrastructure. Bidders may use this data to understand the scale and types of fire suppression systems currently in place, which could be relevant for:

• Estimating the scope of potential maintenance or replacement services.
• Identifying specific types and quantities of extinguishers that may require servicing or replenishment.
• Understanding the complexity of managing fire safety equipment across a large facility.
• Assessing potential requirements for future contracts related to fire safety equipment maintenance, inspection, or replacement.

Solicitation / RFP / RFQ

This solicitation is for the inspection, testing, maintenance, and documentation of approximately 300 fire extinguishers at the Wilkes Barre VA Medical Center. The services include annual, 5/6 year, and hydrostatic testing for various types of fire extinguishers, as well as annual inspection and testing of one clean agent system and semi-annual inspection and testing of four wet chemical kitchen systems.

• Annual inspection, testing, maintenance, documentation, and tagging of approximately 300 fire extinguishers (Dry Chemical, CO2, Wet Chemical, Water Mist, MRI-compatible, Ansul systems, Clean Agent system).

• 5/6 year internal examinations for stored-pressure fire extinguishers requiring a 12-year hydrostatic test.

• Hydrostatic testing of applicable fire extinguishers and components.

• Semi-annual inspection, testing, and maintenance of Ansul wet chemical systems (9 cylinders).

• Annual inspection, testing, and maintenance of one clean agent system (SHP PRO HFC-125).

• All inspections must comply with National Fire Protection Association (NFPA) Standard 10 and Joint Commission Standards.

• Contractor personnel must be trained and certified.

• This will result in a Firm-Fixed-Price contract.

• The contract includes a base period and four 12-month option periods.

• Base Period of Performance: February 23, 2026 - February 22, 2027.

• Option Periods extend through February 22, 2031.

• NAICS Code: 541990 - All Other Professional, Scientific, and Technical Services.

• Product/Service Code: H312 - Inspection - Fire Control Equipment.

• Quotes are due by 3:00 PM EST on Tuesday, February 17th, 2026.

• Questions are due by 3:00 PM EST on Tuesday, February 17th, 2026.

• Quotes must be submitted via email to April.Cotter@va.gov.

• Evaluation will be based on Lowest-Price Technically Acceptable (LPTA).

• Evaluation factors: Price and Compliance with quote submission instructions.

• Offerors must be registered in SAM and VetCert.

• Offerors must complete and return VAAR 852.219-75.

• This acquisition is a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• No site visits will be scheduled.

• The Service Contract Act Wage Determination No.: 2015-4239 (Rev. 31), dated 12-03-2025 applies.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (Number 2015-4239, Revision 31) for the Service Contract Act (SCA). It lists prevailing wage rates and fringe benefits for various occupations in the Pennsylvania counties of Lackawanna, Luzerne, and Wyoming. The document also includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), hazardous pay differentials, uniform allowances, and the process for requesting additional classifications and wage rates (Standard Form 1444).

This wage determination is crucial for any bidder on a federal contract subject to the Service Contract Act within the specified geographic area. It establishes the minimum hourly wage rates and fringe benefits that must be paid to employees performing work under such a contract. Bidders must consult this document to accurately calculate labor costs for their proposals and ensure compliance with federal labor laws. Key details include:

• Occupational Wage Rates: A comprehensive list of job titles with corresponding minimum hourly wages.
• Fringe Benefits: Specified rates for Health & Welfare, and details on Vacation and Holiday pay.
• Executive Order Compliance: Information on paid sick leave (EO 13706) and minimum wage requirements (EO 13658).
• Hazardous Pay: Differentials for working with ordnance, explosives, and incendiary materials.
• Uniform Allowance: Guidelines for uniform provision and maintenance costs.
• Conformance Process: Procedures for classifying and determining wages for occupations not listed in the determination.

Solicitation / RFP / RFQ

This solicitation is for the inspection of approximately 300 fire extinguishers at the Wilkes-Barre VA Medical Center. Services include annual, 5/6 year examinations, and hydrostatic testing, as well as inspection, testing, and maintenance of one clean agent system and four wet chemical kitchen systems. All inspections must comply with NFPA and Joint Commission standards.

• Annual, 5/6 year examination, and hydrostatic testing of approximately 300 fire extinguishers.

• Annual inspection, testing, and maintenance of one clean agent system (SHP PRO HFC-125).

• Semi-annual inspection and testing of four wet chemical kitchen systems (Ansul).

• Compliance with NFPA 10 and Joint Commission standards.

• Reporting of any broken or malfunctioning equipment to the VAMC POC immediately.

• Provision of completed documentation for all inspections.

• Contractor personnel must possess required training and certifications.

• Contract Type: Firm-Fixed-Price Indefinite Delivery Contract (IDV).

• Period of Performance: One 12-month base period and four 12-month option periods.

  • Base Period: February 23, 2026, to February 22, 2027.
  • Option Periods: Extend through February 22, 2031.

• Estimated Value: $16.5 Million.

• Questions Due: Thursday, February 12, 2026, by 3:00 PM EST.

• Quotes Due: Tuesday, February 17, 2026, by 3:00 PM EST.

• Submission Method: Via email only to April.Cotter@va.gov and Stephanie.Luniewski@va.gov.

• Evaluation: Lowest Price Technically Acceptable (LPTA).

• Offerors must be registered in SAM.

• Total SDVOSB (Service-Disabled Veteran-Owned Small Business) Set-Aside.

• Service Contract Act Wage Determination No.: 2015-4239 (Rev. 31), dated 12-03-2025 applies.

• Invoices to be submitted electronically via Tungsten Network.

Solicitation / RFP / RFQ

This solicitation is for Fire Extinguisher Inspection services. The government is procuring these services to ensure compliance and safety at the Wilkes Barre VA Medical Center.

• Fire Extinguisher Inspection services.

• Place of Performance: Wilkes Barre VA Medical Center, 1111 East End Blvd, Wilkes Barre PA 18711, United States.

• Response Date/Time/Zone: 02-23-2026 15:00 EASTERN TIME, NEW YORK, USA.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Solicitation Number: 36C24426Q0159

• Product Service Code: H312

• NAICS Code: 922160

• Contracting Office ZIP Code: 15215

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 4, Services 2, 1010 Delafield Road, Building 32.

• Point of Contact: April Cotter, Contract Specialist, April.Cotter@va.gov, 210-269-1927.