IRS Memphis, TN Design/Build Replacement of Roofs, Electrical Breakers and Fire Alarm System Construction Project

Amendment / Modification

• This amendment extends the proposal due date and the Solicitation Closing date.

• The proposal due date and Solicitation Closing date have been extended.

• The new proposal due date and Solicitation Closing date is February 27, 2026, at 4:00 p.m. EST.

Solicitation / RFP / RFQ

This document is a solicitation for the IRS Customer Service Center Replacement of Roofs, Fire System and Circuits Project. It includes a Statement of Work (SOW) dated September 02, 2025, a Wage Determination, and references prior solicitation, agreement, and SF 1442 dates.

• Construction - shell work (Deliverable)

• Construction - Tenant Improvement (Deliverable)

• Design services by DB contractor (Deliverable)

• All items fall under PSC: Z1AA -- MAINTENANCE OF OFFICE BUILDINGS.

• Contract Type: Firm Fixed Price for all listed items.

• Period of Performance (PoP): 11/30/2024 - 11/30/2026 for all listed items.

• Place of Performance: 5333 GETWELL RD MEMPHIS, TN 38118-0000 for all listed items.

• Sealed offers are due by 4:00 PM (EST) on 2/27/2026.

• Offers must be valid for at least 90 calendar days for Government acceptance.

• Performance and Payment Bonds are required.

• Offer guarantee is not required.

Not explicitly stated in the provided pages, but the solicitation number (47PE0325R0007) may indicate specific contracting vehicles or set-asides.

• The solicitation is a negotiated RFP.
• The contractor shall begin performance within 10 calendar days of award or notice to proceed and complete within 810 calendar days.
• Performance and Payment Bonds are required within 10 calendar days after award.

Questions & Answers / Clarifications

This document logs questions and responses related to the IRS Service Center Memphis Design Build Solicitation. It clarifies various aspects of the project, including roofing, fire alarm systems, electrical breakers, and general project requirements.

• Roofing: No roof cores have been taken, and no hazardous material testing or infrared surveys have been performed on the existing roofing. Previous reroofing project drawings are available. Standing seam metal roofs on G-H and D-F are to be replaced. The roofing assembly must meet the most recent FM Global standards for high wind speed. No FM requirements are specified, but metal type/gauge/thickness for edge metal and flashing must be determined by the design team. Standing seam metal coping replacement is required for specific modules, with specified material compliance. Roof drains require improvement for efficient drainage, and new drains will be needed. Interior protection is expected during the project. Asbestos reports have not been completed.
• Fire Alarm System: GSA Fire Alarm Specifications will be provided prior to bidding. Drawings provided are over 30 years old; the contractor is responsible for updating drawings pertaining to their scope. The new system must be an emergency voice evacuation system. Conduit is required for all fire alarm cabling. The fire alarm system will interface with existing security, access control, HVAC, and generator systems. Existing fire alarm systems will be monitored by the existing monitoring company. The new system will be installed in parallel with the existing system until fully commissioned. All available fire alarm as-builts have been uploaded.
• Electrical Breakers: The contractor must purchase specified spare breakers. Reconditioning of failed breakers is the contractor's responsibility. Phasing schedules and outage windows will be discussed post-award. The contractor should not include rental generators for temporary power. The contractor must verify breaker specifications and provide updated one-line diagrams and arc flash studies. No breakers interface with the BAS.
• General Project Requirements: RFIs were due January 16, 2026, with responses provided February 2, 2026. Additional questions after February 2, 2026, can be submitted to the Contracting Officer. HSPD12 requirements will be covered after contract award. Background checks are required for all personnel. After-hours work may require overtime allowances, with escorts costing $40.76/hr. Off-site warehouse space rental is at the contractor's cost. The contractor must provide testing equipment. The project duration is 1095 calendar days, but a reduced schedule is acceptable. Arcflash testing will not be performed by GSA. Work is to occur during normal business hours. CUI documents are present and must be handled accordingly. The Core Building Standards document supersedes P-100.

This document provides critical clarifications and answers to vendor questions, impacting the understanding of project scope, requirements, and submission details. Bidders should review these responses carefully to ensure their proposals accurately reflect the clarified requirements.

Amendment / Modification

• This document is Amendment 0003 to Solicitation 47PE0325R0007.

• The purpose of this amendment is to post the GSA Responses to the Requests for Information (RFI) related to the IRS Memphis TN Roof, Breaker and Fire Alarm Replacement Project.

• This amendment does not appear to modify specific sections of the original solicitation but rather provides additional information.

• The document does not explicitly state if proposal deadlines or requirements have been modified. Bidders should review the posted RFI responses for any potential impact on their proposals.

Amendment / Modification

• GSA Responses to Requests for Information (RFI) will be posted on sam.gov and uploaded to the IRS Project Contractor's Folder on Google Docs on February 02, 2026.

• The proposal due date has been extended from February 02, 2026, to February 20, 2026.

• Solicitation Number: 47PE0325R0007

• Original Solicitation Date: December 3, 2025

• The proposal due date has been extended to February 20, 2026.

Amendment / Modification

• This amendment (0001) provides additional information to Solicitation 47PE0325R0007.

• It includes "As-built drawings" which are referenced on a continuation page.

• The "Past Performance Questionnaire" and "Site Visit Sign-in Sheet" are mentioned.

• A document titled "MODS A-1 Breaker Westinghouse Systems POW-R Breaker Deficiencies from 2021" will be attached.

• The amendment provides additional information and attachments related to the original solicitation.

• The cutoff date for RFI Questions is January 16, 2026.

• Contractors can review "As-built" plans in person at the Memphis TN IRS Facility on Tuesday, January 13, 2026, between 9:00 AM and 12:00 PM CST. Alternative arrangements can be made by contacting Allen K. Turner.

• The original solicitation deadline is not explicitly extended by this amendment, but RFI and site visit information is provided.

Form / Attachment / Pricing Sheet

This document is a Past Performance Reference Questionnaire. It is used by a potential offeror (the "Contractor Name") to gather feedback from a previous client regarding their performance on a specific contract. This feedback is a required component of the offeror's proposal for Solicitation Number 47PE0325R0007, issued by the General Services Administration, Public Building Service.

• Contract Information: Details of the previous/current contract, including identifying number, value, period of performance, and a description of services provided.
• Reference Contact Information: Details of the person completing the questionnaire and their agency/company.
• Evaluation Criteria: The questionnaire asks for an assessment of the contractor's performance in several areas:
  • Overall Performance
  • Timeliness (including ability to resolve timeliness problems)
  • Quality of Workmanship
  • Overall Rating (considering requirements, schedule, and price)
• Evaluation Definitions: Provides clear definitions for ratings such as Exceptional, Very Good, Satisfactory, Marginal, and Unsatisfactory.
• Narrative Feedback: Encourages detailed explanatory narratives for each rating.

This document is crucial for any bidder responding to Solicitation Number 47PE0325R0007. It outlines the specific information the government requires from past performance references. Bidders must ensure they provide this questionnaire to their listed references in a timely manner to gather the necessary feedback for their proposal submission. The deadline for submitting this questionnaire is February 2, 2026, 4:00 PM EST.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a pre-proposal site visit related to the IRS Memphis Roof, Breaker and Fire Alarm Replacement Project. It records the names, companies, email addresses, and phone numbers of attendees.

• Lists attendees from various companies, including Jessie Bryant Roofing, IRS, Signature Renovations, Rust Electric, CHITINA, Shelby Electric, RACKLEY ROOFING, Inland Const & Eng, Port Engr, GSA, ETFC Architects, Zelmer, PYRAMID ELECTRIC, GLOBAL GO, URSM, PORTER ROOFING, ZELLNER CONSTR., CDFL/ANDERCORP, Stath Systems, Willoughby Roofing, Memphis Electric Co, Gentry Mechanical, Johnson Controls Fire, USC Fire Security, Impact Solutions, Carroll's Roofing & Constr., Mekouzie Construction, Protec, ALUTIIQ, FL Crane & Sons, Premier Safety, A.C. Andersen, and CK Stormer & Associates.

This document serves as a record of who attended the site visit. While it does not contain technical details or requirements, it can help bidders identify potential competitors or collaborators who were present at the site visit.

Solicitation / RFP / RFQ

This solicitation is for the IRS Customer Service Center Replacement of Roofs, Fire System and Circuits Project in Memphis, TN. The SOW is dated September 02, 2025, with a Wage Determination dated July 06, 2025. The solicitation was issued on December 3, 2025.

• Construction - shell work (Item 0001)

• Construction - Tenant Improvement (Item 0002)

• Design services by DB contractor (Item 0003) All items fall under PSC Z1AA - MAINTENANCE OF OFFICE BUILDINGS.

• Contract Type: Firm Fixed Price for all items.

• Period of Performance (PoP): November 30, 2024 - November 30, 2026 for all items.

• Offers are due by 4:00 PM (EST) on February 2, 2026, at the address specified in Item 8.

• Sealed envelopes must be marked with the offeror's name and address, solicitation number, and offer due date/time.

• Offers must be valid for at least 90 calendar days after the offer due date.

• Performance and Payment Bonds are required, with a 10-day timeframe after award.

• Not explicitly stated in the provided pages, but the solicitation number suggests it is a negotiated RFP.

• The document is a Standard Form 1442.

Solicitation / RFP / RFQ

This solicitation seeks proposals for a Design-Build Contract for the IRS Customer Service Center in Memphis, TN. The project involves the replacement of roofs, the fire alarm system, and circuit breakers.

• Replacement of roofs.

• Replacement of the fire alarm system.

• Replacement of circuit breakers.

• The project requires a Design-Build approach.

• The estimated price range for the project is between $20 Million and $25 Million.

• The Government contemplates award of a Firm-Fixed-Price contract.

• Proposals must be received by 4:00 PM local time on February 2, 2026.

• Proposals must be submitted electronically as a PDF, limited to 50 pages.

• Evaluation will be based on a combination of Total Evaluated Price and non-price factors: Past Performance on Similar Projects, Project Management Approach, and Key Personnel. Non-price factors are considered approximately equal in importance to each other and collectively more important than cost or Total Evaluated Price.

• A Pre-Proposal Conference is scheduled for December 9, 2025, at 11:00 a.m. EST via virtual Google Meet.

• Subcontractors performing Roof Installation, Electrical Breaker Installation, and Fire Alarm Installation must have certification from the State of Tennessee for the appropriate dollar value.

• Offerors must have an "Active" SAM registration status to be considered for award.

• A Small Business Subcontracting Plan is required.

• A bid guarantee of 20 percent of the bid price or $3,000,000, whichever is less, is required.

• Offerors must submit 3 to 5 similar projects completed within the last 10 years, with construction costs exceeding $20M and gross square footage exceeding 100K, delivered via Design/Build or integrated project delivery, and including multiple labor categories. Projects primarily residential, retail, warehouse, or industrial in nature are not considered similar.

• Key personnel must have a minimum of ten (10) years of general construction experience.

Other / Unclassified

This document is a General Decision Number (TN20250200) for building construction projects in Fayette and Shelby Counties, Tennessee. It specifies the prevailing minimum wage rates and fringes applicable to various construction trades. The document also outlines the applicability of Executive Orders 14026 and 13658 regarding minimum wage rates and paid sick leave for federal contractors.

This document is crucial for bidders on federal construction projects in the specified counties. It details the minimum wage and fringe benefit rates that must be paid to laborers and mechanics employed on covered contracts. Bidders must use this information to accurately estimate labor costs and ensure compliance with federal labor laws, including those related to minimum wage and paid sick leave. The document also provides guidance on how to handle unlisted classifications and the process for appealing wage determinations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the design, repair, replacement, and improvement of thermal and moisture protection systems and rainwater drainage systems at the Internal Revenue Service Center in Memphis, Tennessee. The project also includes the repair and replacement of electrical breakers and the replacement of the fire alarm system.

• Roof Cover Replacement and Improvement: Includes repairs, replacements, and improvements to existing roof covers, bituminous base flashing, metal counterflashing, parapet copings, rigid insulation over metal decking, and internal rain leaders. A web-camera surveillance system is required to monitor on-site roof work. A twenty-year (20-year) No-Dollar-Limit (NDL) warranty is required for all roof replacement areas, including wind riders.

• Breaker Repairs: Replacement of twenty-six (26) failed Westinghouse POW-R-100 circuit breakers with new or reconditioned breakers from IRS spares. Refurbishment of failed breakers is also required. A one-year warranty on all replaced breakers is included.

• Fire Alarm System Replacement: Replacement of the entire fire alarm system, including control panels, initiating devices, notification devices, wiring, and associated components. The new system must be UL Certified, and the installing contractor must also be UL certified.

• Option 1: Additional roof repair and replacement at Main Roof E and Daycare E.

• Roof cover must be leak-free for a minimum of twenty years.

• Fire alarm system must meet current Life Safety Code requirements and be UL Certified.

• Breaker refurbishment and replacement must ensure an adequate supply of functional breakers.

• Construction and demolition (C&D) waste diversion plans and monthly reports are required.

• The project is located at the Internal Revenue Service Center, 5391-5399 Getwell Rd, Memphis, TN 38118.

• Design and construction for Work Items #1 through #3 must be completed within 1095 calendar days of notice to proceed. If Work Item #4 (Option 1) is awarded, an additional 180 calendar days will be granted.

• Design-Builder must provide a qualified project team, including a registered architect or licensed professional engineer for roofing design, a licensed professional engineer for electrical breaker work, and a licensed fire protection engineer (FPE) for fire alarm system design.

• A pre-proposal conference will be held.

• Security clearances (Enter on Duty - EOD) are required for all personnel.

• A quality control program is required.

• A web-camera surveillance system is required to monitor roof work.

• All work must comply with applicable codes, standards, and regulations, including those from ASTM, ASCE, ASHRAE, ICC, NFPA, and NRCA.

Form / Attachment / Pricing Sheet

This document is a Contractor Pricing Template for the MEMPHIS IRS SERVICE CENTER project, specifically for Roofing, Electrical Breaker, & Fire Alarm System Repair & Replacement. It is intended for use in a Design Build Procurement process.

• Direct Cost Breakdown by Division Work Type: Sections for General Requirements, Existing Conditions, Metals, Wood/Plastics/Composites, Thermal & Moisture Protection, Electrical, Communications, and Electronic Safety & Security.
• Total Cost Summary: Includes Direct Costs, Contractor Contingency, Prime Contractor Markup (covering overhead, profit, bond, insurance, professional services), CECA, Developer Fee, Escalation, Owner Contingency, and Estimated Construction Cost (ECC).
• Total Cost Breakdown by Work Item: Specific line items for Roof Repairs and Replacements, Electrical Breaker Repair & Replacement, and Fire Alarm System Replacement. An optional Work Item #4 for additional roof replacement is also included.
• Cost Breakdown by Component: Detailed sections for Roof Replacement Components (e.g., membrane, copings, demolition) and Fire Alarm Components (e.g., control panels, detectors, wiring, labor).
• Estimate Assumptions & Notes: A section for important notes and assumptions related to the estimate.

This template requires bidders to provide a detailed cost breakdown for the proposed project. It outlines the specific cost categories and work items that must be priced, including direct costs, overhead, profit, and contingencies. Bidders must use this template to submit their pricing proposal, ensuring all required components and work items are addressed according to the specified format.

Solicitation / RFP / RFQ

This document is the Design Build Contract for the IRS Customer Service Center in Memphis, TN, covering the replacement of roofs, the fire alarm system, and circuit breakers. It outlines the agreement between the General Services Administration (GSA) and the selected contractor.

• Roof Replacement: Design, repair, and replacement of thermal and moisture protection systems and rainwater drainage systems at the roofs. This includes providing a leak-free roof cover for a minimum of twenty years, with a twenty-year, no-dollar-limit warranty covering wind speeds up to 140 mph. The scope covers up to 618,000 square feet, and the contractor must confirm the exact area. A web-camera surveillance system is required to monitor on-site work.

• Electrical Distribution Systems Upgrades: Replacement of twenty-six (26) existing Westinghouse POW-R-100 Circuit Breakers, with a one-year warranty on all replaced breakers, parts, and labor.

• Fire Suppression System Replacement: Replacement of the entire fire alarm system, including control panels, initiating devices, notification devices, wiring, and related components. The new system and installing contractor must be UL certified.

• Period of Performance:

  • Commencement of Design Phase Services: Within 10 days of Notice to Proceed (NTP).
  • Substantial Completion: No later than 810 calendar days from NTP.
  • Contract Completion: Within 60 calendar days of Substantial Completion.

• Liquidated Damages: $184.00 per calendar day for failure to achieve Substantial Completion.

• Insurance: Requirements include workers' compensation, commercial general liability, and comprehensive automobile liability, with specific minimum amounts per occurrence and per person.

• Pricing: The contract includes a "Contract Price Form" which is an Excel template for detailed cost breakdown by division work type and work item. It also includes sections for CECA, Developer Fee, Escalated Current Cost of Acquisition, Estimated Construction Cost, Design, and Estimated Total Project Cost.

• Submittals: Contractors must submit shop drawings, samples, calculations, product information, mockups, and other documentation demonstrating compliance.

• Order of Precedence: Defines the hierarchy of contract documents in case of inconsistency: Section IV, Sections I-III, Statement of Work, Specifications, Drawings, Exhibits, and Other Attachments.

• Buy American: The Buy American statute applies, with waivers determined by the Contracting Officer based on cost, impracticability, or lack of domestic availability. The WTO GPA and Free Trade Agreements (FTAs) apply, waiving restrictions for designated country construction materials.

• Small Business: Includes FAR 52.219-14 (Limitations on Subcontracting) and FAR 52.232-40 (Providing Accelerated Payments to Small Business Subcontractors).

• The contract incorporates numerous FAR and GSAR clauses by reference, covering areas such as Federal Acquisition Supply Chain Security Act Orders, Biobased Products Reporting, Recovered Material Content, Personal Identity Verification, Telecommunications and Video Surveillance Equipment, Buy American, Pledges of Assets, Subcontracting, and more.

• Controlled Unclassified Information (CUI) Building Information handling requirements are detailed.

• The document includes specific requirements for payments, security clearances, and safeguarding of information.