J036--Elevator Maintenance and Service VA Medical Center Muskogee OK 74401

Amendment / Modification

This document is Amendment 0001 to Solicitation 36C25926Q0170. It states that the original RFQ was an administrative error and that no further information or action is required.

This amendment supersedes the original solicitation.

Bidders are advised that the previous solicitation was issued in error. No offers are required for this solicitation.

Amendment / Modification

This document is an amendment to solicitation 36C25926Q0170 for Elevator Maintenance and Service for the Jack C Montgomery VA Medical Center in Muskogee, OK. The primary purpose of this amendment is to publish Questions and Answers (Q&A) related to the solicitation. It also incorporates a new Davis-Bacon Wage Act determination for applicable personnel duties.

• Questions and Answers (A.2): This section provides responses to vendor inquiries regarding service windows, overtime billing, emergency callbacks, holiday coverage, third-party repairs, equipment testing, definitions of maintenance and callbacks, vandalism, and parts obsolescence. Key clarifications include that after-hours emergencies are included in the contract price, third-party repairs are not intended, and major component replacements due to obsolescence will be handled via modification or separate procurement.
• Davis-Bacon Wage Act (A.3): A new General Decision Number OK20260061, effective 01/02/2026, is incorporated, superseding OK20250061. This determination outlines prevailing wage rates and fringes for various construction trades in Muskogee County, Oklahoma, including Elevator Mechanics.

This amendment provides clarifications that may affect how bidders interpret requirements and price their proposals. Bidders should review the Q&A section carefully. The incorporation of a new Davis-Bacon Wage Act determination may also impact labor cost calculations. No changes to proposal deadlines or evaluation factors are explicitly mentioned in this amendment.

Amendment / Modification

• The closing date and time for the Request for Quotation (RFQ) has been extended.

• The new deadline for receipt of offers is February 6, 2026, at 10:00 AM Central Standard Time (CST).

• An additional amendment will be issued before the RFQ closing date to provide answers to questions submitted by potential offerors.

• The "HOUR & DATE for Receipt of Offers" specified in the original solicitation.

• The deadline for submitting offers has been extended to 02-06-2026 10:00 CST.

• Potential offerors should anticipate further communication regarding submitted questions.

Solicitation / RFP / RFQ

This solicitation is for Elevator Preventive Maintenance and Service for the Jack C. Montgomery VA Medical Center in Muskogee, OK. The contract aims to ensure all elevators and dumbwaiters at the facility are maintained in a fully operational state.

• Comprehensive elevator maintenance services, including preventative maintenance (PM), repair, and breakdown services.

• Services must comply with ASME Safety Code requirements, manufacturer recommendations, and relevant industry standards.

• Includes maintenance for all elevators and dumbwaiters listed in the document (various traction and hydraulic models).

• Contractor must provide qualified mechanics and respond to service calls 24/7.

• Specific PM schedules (monthly, quarterly, semi-annual, annual) are detailed.

• Repair services must use OEM recommended parts, with high-mortality parts delivered overnight.

• Contractor must provide two technicians to assist with semi-annual, annual, and 5-year tests and inspections.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base period from March 1, 2026, to February 28, 2027, with four option periods extending through February 28, 2031.

• Estimated Value: $22 Million.

• Offers are due by January 30, 2026, at 10:00 AM CST.

• Proposals will be evaluated based on Price, Technical Capability, Past Performance, and Applicable Certifications.

• The award will be made to the lowest-priced, technically acceptable, responsible offeror.

• Special Standard of Responsibility: Offerors must possess or have subcontractors with "American National Standard: Standard for the Qualification of Elevator Inspectors" ASME QEI-1 certification.

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be certified SDVOSBs and listed in the SBA certification database.

• Limitations on Subcontracting (LOS) apply: 75% for special trade construction contractors.

• The solicitation incorporates numerous FAR and VAAR clauses by reference, including those related to SAM registration, electronic invoicing, and security prohibitions.

• Contractors must remain "Active" in SAM.gov for the entire contract term.

Solicitation / RFP / RFQ

This solicitation is for Elevator Preventive Maintenance and Service for the Jack C. Montgomery VA Medical Center in Muskogee, OK. The contract aims to ensure all elevators and dumbwaiters at the facility are maintained in a fully operational mode.

• Provide comprehensive elevator maintenance, including preventative maintenance (PM), repair, and breakdown services for all elevators and dumbwaiters.

• Services must comply with ASME Safety Code requirements, manufacturer recommendations, and relevant codes and regulations.

• Includes all labor, parts, and materials for maintenance and repair.

• Response to emergency calls within one hour during normal business hours and two hours outside normal business hours.

• Contractor must maintain "Active" status in SAM.gov throughout the contract term.

• Solicitation Number: 36C25926Q0170

• Estimated Value: $22 Million

• Contract Type: Firm-Fixed-Price

• Period of Performance: Base period from 03-01-2026 to 02-28-2027, with four option periods.

• Offers are due by January 30, 2026, 10:00 AM CST.

• Email responses to jeffery.eller@va.gov.

• Evaluation factors: Price, Technical Capability, and Past Performance.

• Award will be made to the lowest-priced, technically acceptable, and responsible offeror.

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified SDVOSBs and listed in the SBA certification database.

• Limitations on Subcontracting (LOS) apply: 75% for special trade construction contractors.

• Offerors must possess or propose subcontractors with ASME QEI-1 certification (or newer).

• The solicitation includes detailed PWS outlining specific PM tasks for elevators and dumbwaiters.

• FAR and VAAR clauses are incorporated by reference, including those related to small business concerns, cybersecurity, and payment procedures.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive elevator maintenance and service for all elevators and dumbwaiters located at the Jack C Montgomery VA Medical Center (VAMC) in Muskogee, OK.

• Provide preventative maintenance (PM), repair, and breakdown services for all elevators and dumbwaiters.

• Services must comply with ASME Safety Code requirements, manufacturer recommendations, the Elevator Field Employees' Safety Handbook, National Electrical Code, and all other applicable laws and regulations.

• Full maintenance includes all necessary services, repairs, inspections, and testing to ensure elevators and dumbwaiters are always operational (except for scheduled downtime).

• All labor, parts, and materials, including shipping, are to be provided by the contractor.

• Maintenance must be in accordance with ASME Safety Code requirements and other applicable standards.

• Place of Performance: Jack C Montgomery VAMC, 1011 Honor Heights Dr, Muskogee OK 74401, USA.

• Adherence to ASME Safety Code, manufacturer recommendations, and relevant safety handbooks and codes.