J042--Fire Alarm Service

Amendment / Modification

This document is an amendment to solicitation 36C25626Q0430.

• The NAICS code has been amended to 561621 to more accurately align with the full Statement of Work (SOW).

• NAICS Code

This amendment updates the NAICS code. Bidders should ensure their proposals reflect this updated code. No changes to proposal deadlines or evaluation factors are indicated.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide emergency service and maintenance for the Veterans’ Health Care System of the Ozarks (VHSO) Fire Alarm System, including related equipment.

• Furnish all management, supervision, labor, materials, equipment, tools, supplies, consumables, and parts for the service of fire alarm systems, wet/dry sprinkler systems, hydrants, fire pumps, and dry chemical (hood) systems.

• Services include scheduled and unscheduled repairs, emergency service, troubleshooting, ground fault repair, annual, semi-annual, and quarterly inspections.

• All work must comply with specified National Fire Prevention Association (NFPA) standards and Joint Commission Inspection Requirements.

• Specific tasks include testing and inspection of fire alarm control panels, initiating and indicating devices, batteries, smoke detectors, sprinkler systems, backflow preventers, hydrants, standpipes, and fire pumps.

• Emergency/unscheduled service requires a qualified technician on-site within 2 hours, with corrections or a contingency plan within 4 hours of arrival.

• Contractor must provide monitoring for two separate cell dialers.

• Contractor must furnish a minimum of one (1) service technician certified in Notifier Onyx Series factory training.

• All tests and inspections must adhere to the most recent editions of NFPA 25, 72, 13, 20, 291, 96, and Joint Commission requirements.

• Inspection forms must be completed and submitted within 3 business days of completion.

• Emergency service must be corrected or have a contingency plan within 4 hours of arrival.

• Weekly fire pump tests (no flow) must be documented using COR-approved forms.

• Contractor must maintain a record log of all repairs and abnormal findings.

• The work is to be performed at the VHSO Main Campus, 1100 N. College Avenue, Fayetteville, AR 72703, and outbuildings.

• Specific performance period not detailed in this SOW excerpt, but includes 24/7/365 availability for emergency services.

• Contractor must be qualified and possess necessary licenses for service and repair.

• Safety is the highest priority, adhering to Federal, State, Local OSHA regulations, NEC, and NFPA 70E.

• Work must be conducted with minimal disruption to VHSO operations.

• Contractor must comply with VHSO security management program, including obtaining VHSO-issued identity badges.

• Contractor must provide a one (1) year warranty on workmanship, parts, and labor.

• Records management obligations must be followed as per Federal law and NARA policies.

• All fire alarm replacement parts are furnished by VHSO, except batteries and gauges. Contractor installs all parts and furnishes batteries and gauges.

• Sprinkler head replacement and complete fire pump/motor replacement are excluded.

Solicitation / RFP / RFQ

This document is a U.S. Department of Labor Wage and Hour Division determination of minimum wage rates and fringe benefits for various occupations under the Service Contract Act. It applies to contracts awarded on or after January 1, 2017, and specifically addresses Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage rate adjustments).

• Establishes minimum hourly wage rates for a wide range of occupations, including administrative, automotive, health, information technology, and protective services.

• Specifies required fringe benefits, including Health & Welfare benefits ($5.55 per hour) and Paid Sick Leave (1 hour per 30 hours worked, up to 56 hours annually).

• Outlines vacation policies (1 week after 1 year, 2 weeks after 2 years, 3 weeks after 10 years).

• Lists 11 paid holidays per year.

• Details hazardous pay differentials (8% for high hazard, 4% for low hazard).

• Requires a uniform allowance or reimbursement for cleaning and maintenance ($3.35 per week).

• The wage determination is subject to annual adjustment.

• Applies to contracts awarded on or after January 1, 2017, and those awarded between January 1, 2015, and January 29, 2022, that have not been renewed or extended after January 30, 2022.

• For 2025, the minimum wage rate under EO 13658 is $13.30 per hour, or the applicable wage determination rate if higher.

• Not applicable to this document type (this is a wage determination, not a solicitation for proposals).

• Not applicable to this document type.

• A "Conformance Process" is outlined for contractors needing to classify service employees not listed in the determination.

• The Service Contract Act Directory of Occupations should be used for job definitions.

• Footnotes provide specific guidance for computer employees and air traffic controllers/weather observers regarding applicability and differentials.

Solicitation

This solicitation is for the emergency service and maintenance of the Veterans’ Health Care System of the Ozarks (VHSO) Fire Alarm System. The contractor will be responsible for providing all necessary management, supervision, labor, materials, equipment, tools, supplies, consumables, and parts for the service, maintenance, and repair of various fire alarm and suppression systems.

• Scheduled Services: Annual, semi-annual, and quarterly inspections and testing of fire alarm control panels, initiating devices, indicating devices, power supplies, annunciators, batteries, and digital voice controls.

• Water-Based Systems: Maintenance, inspection, and testing of valves, pumps, sprinkler systems, backflow prevention assemblies, and fire department connections.

• Dry Pipe Systems: Annual and quarterly testing, including draining low points.

• Kitchen Hood Systems: Semi-annual testing, inspection, and maintenance.

• Hydrants, Standpipes, and Fire Pumps: Annual flow tests for hydrants and standpipes, and annual full flow tests for diesel and electric fire pumps. Weekly non-flow tests for fire pumps.

• Unscheduled/Emergency Service: On-site response within 2 hours, with corrections or contingency plans within 4 hours of arrival (24/7/365).

• Reporting: Fully completed inspection forms within 3 business days of inspection completion. Log of repairs and abnormal findings.

• Qualifications: Contractors must be qualified service technicians and possess relevant licenses. A minimum of one technician must be certified from Notifier Onyx Series factory training.

• Parts: VHSO will furnish most replacement parts, except for batteries and gauges. Contractor must provide labor for installation.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base period (March 1, 2026 - February 28, 2027) with four (4) one-year option periods.

• Estimated Value: Approximately $9 Million (as indicated in Block 10 of SF 1449).

• NAICS Code: 561621 - Security Systems Services (except Locksmiths).

• Offer Due Date: March 25, 2026, 10:00 AM CDT.

• Site Visit: March 11, 2026, 10:00 AM on site.

• Questions Due: March 13, 2026, 1:00 PM.

• Evaluation Factors: Technical certifications, Past Performance, and Price. Technical and Past Performance are considered equal and are equal to each other.

• This acquisition is a total set-aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• A site visit is scheduled for March 11, 2026.

• Questions are due by March 13, 2026.

• The solicitation incorporates FAR and VAAR clauses related to commercial products/services, small business concerns, and electronic payment requests.

Solicitation / RFP / RFQ

The Department of Veterans Affairs (VA) Medical Center in Fayetteville, Arkansas, is seeking a contractor to provide comprehensive fire alarm system services. This includes maintenance, repair, and inspection of various fire suppression and alarm systems.

• Furnish all management, supervision, labor, materials, equipment, tools, supplies, consumables, and parts.

• Provide services for fire alarm systems, wet-based and dry-based sprinkler systems, hydrants, fire pumps, and dry chemical (hood) systems.

• Services include scheduled and unscheduled repairs, emergency service, troubleshooting, ground fault repair, annual inspections, semi-annual inspections, and quarterly inspections.

• The specific contract type, period of performance, and estimated value are not detailed in this announcement.

• Response Date/Time: March 13, 2026, 10:00 AM Central Time, Chicago, USA.

• Proposals or quotes should be submitted by the specified response date.

• Evaluation criteria are not detailed in this announcement.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Solicitation Number: 36C25626Q0430

• NAICS Code: 561790 (Other Services to Buildings and Dwellings)

• Product Service Code: J042 (Maintenance, Repair, and Rebuilding of Equipment: Fire Fighting Equipment)

• Place of Performance: VA Medical Center, 1100 N. College Ave, Fayetteville, AR 72703, USA.

• Contact: Andrew T Misfeldt, Contract Specialist, andrew.misfeldt@va.gov, (479) 443-4301 ext 66194.