J059--Siemens Apogee/HVACR Maintenance and Operation Services- Greater Los Angeles VA Healthcare System

Solicitation / RFP / RFQ

This solicitation is for Preventative Maintenance and Operation Services for the Siemens Apogee/HVACR Building Automation System at the West Los Angeles Veteran Hospital. The goal is to maintain optimal performance of the HVAC system to ensure a safe patient care environment and infection control.

• Proactive updating, maintenance, and surveillance of the Siemens Apogee Building Automation System.

• Services include preventive maintenance, system testing, calibration, optimization, software/firmware updates, and database backups.

• Contractor personnel must be licensed and authorized by Siemens.

• Contractor must provide on-site preventive maintenance inspections and monthly system testing.

• Offerors must provide a Master Schedule within 30 days of award.

• Contractor must provide 24-hour off-site diagnostic services.

• Security requirements include background checks for personnel and adherence to VA information security directives.

• Contract Type: Firm Fixed Price

• Period of Performance: Base Year plus One (1) Year Option Period (estimated 03/13/2026 – 03/12/2028).

• Estimated Contract Value: $47 Million (for informational purposes, not a guarantee).

• Offers must be submitted electronically via email by 10:00 am PST on February 10, 2026.

• Offers must be submitted in two parts: Priced Response and Non-Priced Response.

• Evaluation factors: Technical Experience and Past Performance (combined equal to pricing), and Price.

• Key deadlines: Technical questions due by 10:00 am PST, February 02, 2026.

• This acquisition is a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offerors must be registered in SAM and verified as a certified SDVOSB under NAICS 561210.

• Compliance with Limitations on Subcontracting (LOS) for services is required (50% to non-SDVOSB firms).

• Wage Determination WD 2015-5613 Revision 31 is applicable.

• No site visit will be authorized.

Pre-Solicitation Notice

This notice announces that the Department of Veterans Affairs (VA), Network Contracting Office (NCO) 22, is seeking contractors interested in providing Siemens Apogee/HVACR Building Automation Maintenance and Operation Support Services for the Greater Los Angeles VA Healthcare System. A formal solicitation is expected to be issued on or about January 28, 2026.

Services required include maintenance and operation support for Siemens Apogee/HVACR building automation systems.

• This will be a firm-fixed-price contract.

• This is a pre-solicitation notice only; a response to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

• Telephone responses will not be accepted.

• All interested parties must respond to the future solicitation announcement.

• This requirement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• All SDVOSBs must be certified with the government.

• Solicitation Number: 36C26226Q0233

• NAICS Code: 561210

• Product Service Code (PSC): J059

• Place of Performance: Department of Veterans Affairs, Greater Los Angeles VA Healthcare System, 11301 Wilshire Blvd., Los Angeles, CA 90073.

• Response Date/Time for Solicitation: January 28, 2026, 14:00 Pacific Time, Los Angeles, USA.

• Point of Contact: Jennell Christofaro, Contract Specialist, jennell.christofaro@va.gov

Sources Sought Announcement

This is a Sources Sought Announcement for market research to identify potential sources capable of providing Siemens Apogee/HVACR Building Automation Service Contract services for the Greater Los Angeles VA Healthcare System. It is not a solicitation, and no contract award is guaranteed.

• Service: Proactive maintenance, monitoring, updating, and surveillance of the Siemens Apogee Building Automation System (BAS) for optimal HVAC system control.

• Objective: Maintain a clean, healthy, and compliant atmosphere, ensure continuous 24/7/365 operation of HVAC and BAS, maintain efficient equipment operation, and control building temperatures and air pressures.

• Tasks: Perform preventive maintenance on Apogee systems across multiple buildings, system testing, inspections, cleaning, routine repairs, and diagnostics.

• Specific Maintenance: Includes annual battery replacement, monthly panel memory and code checks, semi-annual network diagnostics, weekly failed points and override checks, weekly server error reports, semi-annual seasonal loop tuning, and resolving anomalies in Navigator.

• Software/Firmware: Furnish and install INSIGHT software updates (within 90 days of availability), install firmware updates as they become available, and update software licenses annually.

• Data Backup: Back up Insight workstation software and field panel databases semi-annually, and the Insight graphics database monthly. Restore and test within 24 hours in case of catastrophic failure.

• Off-site Services: Provide 24-hour off-site diagnostic services via modem/computer access.

• Training: Siemens will be required to provide training to technicians.

• Cabling: Maintain interconnecting control/network cable from controllers to devices and to the VA network switch.

• Factory-trained and certified Apogee Field Service Personnel with a minimum of three years' experience.

• Ability to provide all manufacturer software updates and firmware.

• Personnel must be fully qualified, competent, and trained on specific equipment per OEM procedures.

• Favorable basic security check required for personnel.

• Documentation: Company name, address, POC, phone, fax, email, Unique Entity ID, Cage Code, Tax ID Number, type of business (SDVOSB, VOSB, WOSB, small, large, etc.).

• Capability Statement: Must address the organization's qualifications and ability to perform the SOW. General statements are not acceptable.

• Registration: Must be registered in SAM.gov. Small businesses must also register in sba.gov.

• Submission Method: Email to Jennell.christofaro@va.gov, Attn: Jennell Christofaro, Contract Specialist.

• Response Date: January 15, 2026, 09:00 AM Pacific Time.

• The government is mandated to consider a total set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB). If responses are inadequate, an alternate set-aside or full and open competition may be considered.

• The government will not reimburse costs associated with responding to this announcement.

• This is for market research only and does not commit the government to an acquisition.