J065--Medivator Service Agreement 02/12/2026 - 02/11/2027 Saginaw VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contracting Office 10 (NCO 10), is soliciting proposals for an annual Firm-Fixed-Price service agreement for Medivator endoscope reprocessor maintenance at the Saginaw VA Medical Center. This acquisition is a Total Set-Aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Proposals are due by January 30, 2026, at 10:00 AM EST.
Scope of Work
This solicitation requires a contractor to provide all supervision, labor, travel, equipment, parts (excluding consumables), and supplies for both preventive and corrective maintenance of Medivator endoscope reprocessors (Serial Numbers: 13136842 and 13136843). Key requirements include:
- Maintaining and providing access to proprietary software.
- Performing all manufacturer-specified scheduled maintenance using Original Equipment Manufacturer (OEM) parts.
- Providing a detailed Service Report within six work days of completion.
- Ensuring services are performed exclusively by manufacturer-trained and OEM-authorized service engineers/technicians.
Contract & Timeline
- Contract Type: Firm-Fixed-Price
- Period of Performance: Base period from February 12, 2026, to February 11, 2027, with four (4) additional option periods.
- Estimated Total Value: $34 Million (for the entire contract, including options).
- Set-Aside: Total Set-Aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Offerors must be certified and listed in the SBA database.
- Submission Deadline: January 30, 2026, 10:00 AM EST.
- Questions Deadline: January 23, 2026, 10:00 AM EST.
- Published Date: January 16, 2026.
Evaluation
Award will be made based on the Lowest Price Technically Acceptable (LPTA) methodology. Technical acceptability will be assessed on the offeror's ability to provide both preventive and corrective maintenance for Steris Medivator endoscope reprocessors using OEM parts, and documentation verifying manufacturer-trained service engineers/technicians. A special standard of responsibility requires offerors to be authorized by the OEM to perform equipment maintenance.
Submission Details
Proposals must be submitted electronically via email as Word documents or PDFs to Michael.Groneman@va.gov and Andrew.Arnst@va.gov.
Additional Notes
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance).
- Product Service Code: J065 (Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, And Veterinary Equipment And Supplies).
- Place of Performance: Saginaw VAMC, 1500 Weiss St, Saginaw, MI 48602, USA.
- Point of Contact: Michael E. Groneman, Contract Specialist, Michael.Groneman@va.gov.