Lenel S2 License and Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force, specifically FA2521 45 CONS PK, is soliciting proposals for Lenel S2 OnGuard Access Control Systems maintenance and support at Patrick Space Force Base, FL, and Cape Canaveral AFS. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside for a base year plus four option years. The requirement includes comprehensive maintenance, 24-hour telephone service, and an upgrade to Lenel S2 OnGuard Version 8.1. Quotes are due by February 18, 2026, at 3:00 P.M. EST.
Scope of Work
The contractor will provide maintenance to support the day-to-day operations and 24-hour telephone service availability of a certified technician for the Lenel S2 OnGuard Access Control Systems. This includes:
- Scheduled and non-scheduled system maintenance and repair coverage, with a minimum 4-hour response time.
- Annual renewal license for Lenel Pro SUPS.
- Preventive maintenance on LENEL Controllers, Door Contacts, Card Readers/SECACC Keypads, Door Strikes, Software on Government Computers, and Badge Printers.
- Support for 84 service calls annually (maximum 7 per month, with rollover allowed).
- Upgrade from the current Lenel OnGuard Version 7.6 to Version 8.1, as 7.6 is no longer permitted on government networks. The new contract must provide Version 8.1.
- Government Furnished Equipment (GFE) for replacement parts.
Contract Details
- Contract Type: Combined Synopsis/Solicitation (Firm-Fixed Price anticipated)
- Duration: Base year + four (4) option years (March 24, 2026, to March 23, 2031)
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS Code: 561621 (Security Systems Services) with a size standard of $25.0 million
- Place of Performance: Patrick Air Force Base, FL 32925 and Cape Canaveral AFS. All Lenel systems are located at Patrick SFB, requiring one site license.
Submission & Evaluation
- Quotes are due: February 18, 2026, 3:00 P.M. EST.
- Submission Method: Electronically to cynthia.whittaker@spaceforce.mil and damien.charley@spaceforce.mil. Zip files are not an acceptable format.
- Proposal Content: Technical quotes must demonstrate technical capability, product characteristics, installation services, and design capability. Quotes must include a firm-fixed price for the scope of work. Offerors must provide representations and certifications per FAR 52.212-3 and FAR 52.204-24. Proposals should be submitted on the Combined Synopsis Solicitation document.
- Evaluation: The Government intends to evaluate offers and award a contract without discussions.
Key Clarifications
- System ID: The current Lenel System ID is 113803. Intrusion Detection Systems (IDS) are not included.
- Incumbent: Smartwatch Security & Sound LLC (Contract # FA252120P0053).
- Response Time: A tiered service structure is acceptable (Normal Tickets: 4-hour response, 96-hour resolution; Critical Tickets: 4-hour response, 36-hour resolution) or an 8-hour response window for non-critical issues.
- Facilities: A detailed facilities list with active card readers is provided as an attachment, crucial for understanding the scope. There are 25 Active Controllers.
Additional Notes
This is an existing requirement. Funds are not presently available, and no award will be made until funds are available. The Government reserves the right to cancel this solicitation. CLINs 5001-5002 cover a six-month period for extenuating circumstances if the follow-on contract award is delayed.